Litle Sunbeams Pre-school – AGM 15[th] November 2022 8pm– At Preschool
Atendees: Phil Clark, Jill Everdell, Lyn Donnelly , Charli Donnelly, Marie Underwood, Caroline Moseley, Ian Sellwood, Jo Fielder, Kate Tower .
## Apologies: Amanda Hart and Sarah Ball
## Minutes Sign-Of:
Signatory One : Signatory Two : Date : Date :
## Welcome from Chair
Phil welcomed everyone to the meeting and thanked those who attended for coming. The interest from parents in the running of the pre-school is low, so we were grateful to see parental involvement in this event.
The Charity Commission Accounts for Little Sunbeams for the period 1[st] January 2021 to 31[st] December 2021 showed our total income and expenditure as: Income: £74,306 Expenditure: £76,264
Whereas this was a small deficit over the course of the year, there was no concern raised as the changes were just a lag between increased grant funding and increase costs from the new setting.
The following officers for the CIO stepped down and were re-elected for a third term. 24 families provided their vote.
Phil Clark – Chair Jill Everdell – Treasurer Amanda Hart – Secretary
Interest in filling these roles from current parents was still lacking. However we would continue to promote parental interest in the committee.
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## Supervisors Report
Lyn thanked Phil and Jill and all staff and bank staff for all their hard work and continued support. Keeping Little Sunbeams running smoothly is a real team effort and all their continued knowledge, expertise and support were greatly appreciated.
No. of children on roll: 24 (not including 1 child due to start the day after the AGM and another child due to start after Xmas).
Foreseeable change in staffing hours: Yes. Charli is stepping down to bank at end of Autumn term; Robyn is joining on 17/01/23.
Policies updated since last meeting
All policies are updated on a 2-year cycle, new cycle began Sept 2022
Safeguarding Issues None currently.
Health and Safety Issues None
Since last AGM on 16[th] November 2021:
- Joiners: A total of 18 children have started with us.
- Leavers: A total of 19 have left (of which 14 were July ’22 cohort).
## Treasurers Report (as of 16th November 2022)
Account totals are: Current Account £2,866.06 Reserve Account £26,036.94
## ALL OTHER ACTIONS FROM PREVIOUS MEETING COMPLETED
## – Next Commitee meetng TBC
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## Chairpersons report
This report is to cover the period October 2021 to November 2022.
Another excellent year within the Little Sunbeams history, with stable ongoing provision and no major concerns or macro-economic situations to deal with. The remnants of COVID now feel well behind us, and the church setting is continuing to perform brilliantly for us as a preschool. A big thanks to the Church for their ongoing support.
We continue to operate with a good number of children on roll, driven by parent referrals, which is clearly a testament to the quality of the care we provide.
A major success for 2022 was our Ofsted report, published on 15[th] June 2022
(htps://fles.ofsted.gov.uk/v1/fle/50189062 ), which gave the preschool a rating of Good on all counts – an excellent result for all involved, commenting on the quality of the staff and the positive feedback from parents which was excellent to see.
Despite significant changes in the funding for Early Years childcare, we continue to operate broadly on financial plan with good reserves and contingency in case there are any major changes in our ongoing cost base or grant based income streams. We are well positioned for increase in the National Minimum Wage and maintain a regular review of salary costs (our largest outgoing) to ensure there are no surprises. A big and continued thank you to Jill for her ongoing and superb management of the Treasurer function.
2023 is likely to see changes in funding models, driven by the government’s budget position, and changes to the local pre-school community driven by local settings being impacted by these changes. We are well positioned to continue services through any of these changes and are ready to increase the number of children on roll if required through the next 12 months.
As Chair, this year has been one of the quietest years for me personally on setting – which is clearly a indictment of the quality of the management team, and the broader staff at the setting. We once again find ourselves in debt of gratitude to Lyn and Amanda for their leadership and professionalism, and to the broader staff all of whom operate beautifully as a team and provide cover wherever needed. The team’s “can do” at ude is the main reason why parents refer new children to the setting, and on behalf of the committee I would like to thank the whole staffing team for their ongoing excellence.
We continue to seek a new Chair for the pre-school and hopefully in 2023 I will be able to pass on the role to a new person who can bring their experience to the pre-school. We will continue efforts to identify a suitable replacement through the course of the year.
Once again, on behalf of the committee, I would like to re-iterate our thanks to all of the staff in the setting who have been excellent through 2022, and look forward to a similarly uneventful 2023!
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**Charity Name No (if any) LITTLE SUNBEAMS PRESCHOOL (FAREHAM) 1173913 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1ST JANUARY 2022 31ST DECEMBER 2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
GRANTS 71,463 - - 71,463 66,008
OTHER FEES AND INCOME 12,617 - - 12,617 8,065
INTEREST 13 - - 13 5
FUNDRAISING 1,555 - - 1,555 228
- - - - -
- - - - -
- - - - -
trustees consider that an audit is not required for - - - - -
this period under section 43(2) of the Act
Sub total (Gross income for AR) [ 85,647 ] - - 85,647 74,306
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 85,647 - - 85,647 74,306
A3 Payments
WAGES/TAX & NI 66,349 - - 66,349 57,699
PENSION 1,512 - - 1,512 1,686
HALL HIRE 10,498 - - 10,498 9,353
CONSUMABLES & GENERAL 7,834 - - 7,834 6,488
MISCELLANEOUS 84 - - 84 84
INSURANCE 636 - - 636 504
ACCOUNTS 450 - - 450 450
TRAINING 1,039 - - 1,039 -
- - - - -
88,403 - - 88,403 76,264
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 88,403 - - 88,403 76,264
Net of receipts/(payments) - 2,756 - - - 2,756 - 1,958
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,550 - - 20,550 22,508
Cash funds this year end 17,794 - - 17,794 20,550
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CIO CURRENT ACCOUNT 2,452 - -
CIO SAVINGS ACCOUNT 15,342 - -
-
- -
Total cash funds 17,794 - -
**----- End of picture text -----**
**Unrestricted Restricted funds Endowment funds funds**
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|Signed by two trustees on behalf of all the
trustees
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|2* HP LAPTOPS
2* HUDL TABLETS
2* SAMSUNG GALAXY TABLETS
ASUS VIVOBOOK LAPTOP
GALA TENT
**Details**
Signature
**Details**
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**to nearest £**
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**When due**
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approval|
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**Charity Name No (if any) LITTLE SUNBEAMS PRESCHOOL (FAREHAM) 1173913 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 1ST JANUARY 2022 31ST DECEMBER 2022
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Endowment
Restricted funds Total funds Last year
funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
GRANTS 71,463 - - 71,463 66,008
OTHER FEES AND INCOME 12,617 - - 12,617 8,065
INTEREST 13 - - 13 5
FUNDRAISING 1,555 - - 1,555 228
- - - - -
- - - - -
- - - - -
trustees consider that an audit is not required for - - - - -
this period under section 43(2) of the Act
Sub total (Gross income for AR) [ 85,647 ] - - 85,647 74,306
A2 Asset and investment sales, (see
table).
- - - - -
- - - - -
Sub total - - - - -
Total receipts 85,647 - - 85,647 74,306
A3 Payments
WAGES/TAX & NI 66,349 - - 66,349 57,699
PENSION 1,512 - - 1,512 1,686
HALL HIRE 10,498 - - 10,498 9,353
CONSUMABLES & GENERAL 7,834 - - 7,834 6,488
MISCELLANEOUS 84 - - 84 84
INSURANCE 636 - - 636 504
ACCOUNTS 450 - - 450 450
TRAINING 1,039 - - 1,039 -
- - - - -
88,403 - - 88,403 76,264
A4 Asset and investment purchases,
(see table)
- - - - -
- - - - -
Sub total - - - - -
Total payments 88,403 - - 88,403 76,264
Net of receipts/(payments) - 2,756 - - - 2,756 - 1,958
A5 Transfers between funds - - - - -
A6 Cash funds last year end 20,550 - - 20,550 22,508
Cash funds this year end 17,794 - - 17,794 20,550
Section B Statement of assets and liabilities at the end of the period
Unrestricted Restricted funds Endowment
Categories Details funds funds
to nearest £ to nearest £ to nearest £
B1 Cash funds CIO CURRENT ACCOUNT 2,452 - -
CIO SAVINGS ACCOUNT 15,342 - -
-
- -
Total cash funds 17,794 - -
**----- End of picture text -----**
**Unrestricted Restricted funds Endowment funds funds**
Page 1
|Signed by two trustees on behalf of all the
trustees
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|2* HP LAPTOPS
2* HUDL TABLETS
2* SAMSUNG GALAXY TABLETS
ASUS VIVOBOOK LAPTOP
GALA TENT
**Details**
Signature
**Details**
**Details**
**Details**|**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
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**-**
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**asset belongs**
**Cost (optional)**
**-**
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**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
UNRESTRICTED
**878**
UNRESTRICTED
**318**
UNRESTRICTED
**358**
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**250**
UNRESTRICTED
**555**
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**-**
**-**
**Fund to which**
**liability relates**
**Amount due (optional)**
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**When due**
**(optional)**
Date of
approval|
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