**Little Sunbeams Pre-school – Committee Meeting 21[st] September 2021– Preschool Playroom**
**Attendees:** Jill Everdel, Lyn Donnelly **,** Marie Underwood, Nicky Smith, Charli Donnelly, Penny Furnell, Amanda Hart **.**
## **Apologies:** Phil Clark
## **Minutes Sign-Of:**
Signatory One : Signatory Two : Date : Date :
## **ALL ACTIONS FROM PREVIOUS MEETING COMPLETE**
## **Supervisors Report:**
Number of children on roll: 23
Number of children due in this academic term : 2 Number of children due during next academic term :0 Foreseeable change in staffing hours: Yes. Penny may need to swap /increase afternoons
Policies updated since last meeting: Behaviour, Protection of Information, Curriculum, Food and Drink, Health and Safety, Inclusion, Reserves, Rest and Sleep, Safeguarding, Staffing and Employment, Supervision, Toileting, COVID-19, Combined Partnership and Parental Involvement in new policy ; Partnership with Parents
Safeguarding Issues Child on CIN plan reviewed 6 weekly
Health and Safety Issues
Cleaning of the playroom at the weekend continues to be an issue, Amanda has been speaking with Pauline’s replacement; Rachel, to book a meeting with the cleaning contractor. ACTION AH
Tracking/Cohort Info
A New EYFS document issued for Sept 21 is now being used
Page 1 of 2
## **Treasurers Report (as of 21st September 2021)**
Account totals are Current Account £1895.89 Reserve Account £19828.97 Next grant payment due late September 2021
## FLU Jabs
It was agreed staff not eligible for a free flu jab would be reimbursed should they pay for a jab – ACTION MU/CD/PF and JE
## Restricting 2022 Cohort
It was agreed that from January 2022 we would not take any new children for the 2022 cohort to ensure spaces are available for younger children. The 2022 leaving cohort is fairly large and will be keenly felt Sept 2022.
## Messenger on Preschool Phone
Quite a few messages have come through via messenger while we are in setting. Amanda to look into putting this onto the preschool phone to enable us to reply to messages promptly – ACTION AH
## Scrap store
It was agreed that we would pay for membership of the Frosthole Crescent scrap store. Lyn to arrange – ACTION LD
## Christmas Meal
Marie to arrange the Christmas meal. All staff, committee members and bank staff would be invited – ACTION MU
## **Next Committee meeting Tuesday 09 November 2021**
Page 2 of 2
## _ACA_ _**Jacky Gregory**_
## _**CHARTERED ACCOUNTANTS**_
_**Church Lodge, Church Road, Warsash, Southampton SO31 9GF Telephone: 01489 885491 E-mail: jagregory@talk21.com**_
## **Independent examiner’s report to the trustees of Little Sunbeams Preschool (Fareham)**
I report to the trustees on my examination of the of tha above charity ("the Trust") for the year ended 31 December 2020, which are set out on pages 2 to 3.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accoradance with the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's account carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.
Jacky Gregory Chartered Accountant
Page 1
**CC16a**
**No (if any) 1173913**
**Charity Name LITTLE SUNBEAMS PRESCHOOL (FAREHAM)**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 1ST JANUARY 2020 31ST DECEMBER 2020
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|GRANTS|**61,690**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**61,690**
**8,244**
**10**
**-**
**-**
**-**
**-**
**-**|**74,707**|
|OTHER FEES AND INCOME|**8,244**|||**-**||**9,837**|
|INTEREST|**10**|||**-**||**14**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|trustees consider that an audit is not required
for this period under section 43(2) of the Act|**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**69,944**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**69,944**
**-**
**-**
**-**
**69,944**
**59,929**
**1,729**
**6,087**
**3,770**
**85**
**440**
**450**
**386**
**-**
**72,876**
**-**
**-**
**-**
**72,876**
**- 2,932**
**-**
**25,440**
**22,508**|**84,558**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**|||**-**||**-**|
||**-**|||**-**
**-**||**-**
**-**|
|**_Sub total_**|**-**||||||
|**_Total receipts_ **
**A3 Payments**|||||||
|||||**-**||**84,558**|
||||||||
|WAGES/TAX & NI|**59,929**|||**-**||**68,758**|
|PENSION|**1,729**|||**-**||**1,612**|
|HALL HIRE|**6,087**|||**-**||**4,671**|
|CONSUMABLES & GENERAL|**3,770**|||**-**||**5,350**|
|MISCELLANEOUS|**85**|||**-**||**165**|
|INSURANCE|**440**|||**-**||**421**|
|ACCOUNTS|**450**|||**-**||**450**|
|PORTACABIN|**386**|||**-**||**5,230**|
||**-**|||**-**
**-**||**-**
**86,656**|
||**72,876**||||||
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**|||**-**||**-**|
||**-**|||**-**
**-**||**-**
**-**|
|**_Sub total_ **|**-**||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||**-**||**- 2,098**|
||||||||
||**- 2,932**|||
**-**
**-**||**- 2,098**
**-**|
||**-**||||||
||**25,440**|||**-**||**27,538**
**25,440**|
||**22,508**|||
**-**|||
Page 2
|**Categories**
Signed by two trustees on behalf of all the
trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
NOVATECH COMPUTER
2* HP LAPTOPS
2* HUDL TABLETS
CIO CURRENT ACCOUNT
CIO SAVINGS ACCOUNT
**_Total cash funds_**
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**2,381**
**-**
**20,127**
**-**
**-**
**-**
**22,508**
**-**
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
UNRESTRICTED
**1,101**
UNRESTRICTED
**878**
UNRESTRICTED
**318**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
||||**-**|
||||**-**|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
Page 3
## _ACA_ _**Jacky Gregory**_
## _**CHARTERED ACCOUNTANTS**_
_**Church Lodge, Church Road, Warsash, Southampton SO31 9GF Telephone: 01489 885491 E-mail: jagregory@talk21.com**_
## **Independent examiner’s report to the trustees of Little Sunbeams Preschool (Fareham)**
I report to the trustees on my examination of the of tha above charity ("the Trust") for the year ended 31 December 2020, which are set out on pages 2 to 3.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accoradance with the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's account carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,:
- the accounting records were not kept in accordance with section 130 of the Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of the accounts set out in the Charities (Accounts and Reports) Regulation 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this respect in order to enable a proper understanding of the accounts to be reached.
Jacky Gregory Chartered Accountant
Page 1
**CC16a**
**No (if any) 1173913**
**Charity Name LITTLE SUNBEAMS PRESCHOOL (FAREHAM)**
**Receipts and payments accounts For the period** Period start date Period end date **To from** 1ST JANUARY 2020 31ST DECEMBER 2020
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Unrestricted**
**funds**
**to the nearest**
**£**|**Restricted funds**
**to the nearest £**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|GRANTS|**61,690**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**61,690**
**8,244**
**10**
**-**
**-**
**-**
**-**
**-**|**74,707**|
|OTHER FEES AND INCOME|**8,244**|||**-**||**9,837**|
|INTEREST|**10**|||**-**||**14**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
||**-**|||**-**||**-**|
|trustees consider that an audit is not required
for this period under section 43(2) of the Act|**-**|||**-**||**-**|
|**_Sub total_**_(Gross income for AR)_|**69,944**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**|**69,944**
**-**
**-**
**-**
**69,944**
**59,929**
**1,729**
**6,087**
**3,770**
**85**
**440**
**450**
**386**
**-**
**72,876**
**-**
**-**
**-**
**72,876**
**- 2,932**
**-**
**25,440**
**22,508**|**84,558**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**|||**-**||**-**|
||**-**|||**-**
**-**||**-**
**-**|
|**_Sub total_**|**-**||||||
|**_Total receipts_ **
**A3 Payments**|||||||
|||||**-**||**84,558**|
||||||||
|WAGES/TAX & NI|**59,929**|||**-**||**68,758**|
|PENSION|**1,729**|||**-**||**1,612**|
|HALL HIRE|**6,087**|||**-**||**4,671**|
|CONSUMABLES & GENERAL|**3,770**|||**-**||**5,350**|
|MISCELLANEOUS|**85**|||**-**||**165**|
|INSURANCE|**440**|||**-**||**421**|
|ACCOUNTS|**450**|||**-**||**450**|
|PORTACABIN|**386**|||**-**||**5,230**|
||**-**|||**-**
**-**||**-**
**86,656**|
||**72,876**||||||
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**|||**-**||**-**|
||**-**|||**-**
**-**||**-**
**-**|
|**_Sub total_ **|**-**||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||**-**||**- 2,098**|
||||||||
||**- 2,932**|||
**-**
**-**||**- 2,098**
**-**|
||**-**||||||
||**25,440**|||**-**||**27,538**
**25,440**|
||**22,508**|||
**-**|||
Page 2
|**Categories**
Signed by two trustees on behalf of all the
trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Signature
**Details**
**Details**
**Details**
**Details**
NOVATECH COMPUTER
2* HP LAPTOPS
2* HUDL TABLETS
CIO CURRENT ACCOUNT
CIO SAVINGS ACCOUNT
**_Total cash funds_**
**Details**|**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**2,381**
**-**
**20,127**
**-**
**-**
**-**
**22,508**
**-**
**Unrestricted**
**funds**
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
UNRESTRICTED
**1,101**
UNRESTRICTED
**878**
UNRESTRICTED
**318**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due (optional)**
**-**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
|||||
||||**-**|
||||**-**|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||||
|||||
Page 3