Canolfan Llwynihirion Brynberian Chairman's Report for October 20231 October 2024 Events Another busy year for us at the Canolfan starting in October with Night Out via Arts Council of Wales Milly Jackdaw Story Telling. We held a quiz night in November and in December there was a willow workshop. We also held our annual c.hristmas concert in December with many taking part with poems, readings and various items, and community Carol singing with mulled wine and mince pies. Father Christmas joined us and gave a present to all children who attended. Donations for the evening went to Pembrokeshire Association for the Homeless. We held a Bingo session in January to raise money towards the cost of our annual Eisteddfod and Barclays Bank kindly match funded this. Our annual Eisteddfod was held in February this yearly tradition is so important for the community and local schools are well represented. In May there was a Herb workshop, and also a week long Art exhibition by local artists with a volunteer run cafe with over 16 volunteers ! A pollinator party was held in June which was very well attended again with a volunteer run cafe, this was partly.supported by Cwm Arian and Eglwyswrw Community Council. In July our Trasure Hunt took place and the finishing line was Llwyngwair Manor where bar meals were provided for those who requested them. In August our Horticultural Show took place which again was well attended. And in September the first of a monthly cafe run by volunteers to help fund towards garden expenses. Donations We receive donations via Local Giving and also have a 100 Club Lottery which is very important and has been going for many years. Hirers Regular hirer's some are listed below Holistic Therapies Physiotherapist ' Yoga classes Pembrokeshire coast National Park Pembrokeshire Education Department Span Arts Funeral Teas Children's birthday parties Family Reunions. We also hold Management Group meetings every 4 weeks Trustees meeting 6-8 weeks We are able to employ co-ordinator for 8 hours per week to take bookings, produce invoices, create posters, post on social media and keep the community informed of events via e- mail. We have held community meals every fortnight between November 2023 and March 2024 the attendance has varied between 20 - 35 people. There is a Welsh learners class held during term time with at least 12 attending weekly. We also had Hedd Ladd Lewis holding History of Wales courses every fortnight between February and April 2024. And there is a Biodiversity group that meet occasionally. I would like to take this opportunity to thank all fellow Trustees, Management group and all the faithful volunteers that make the running of this Canolfan possible. It was another busy year in the Community Garden. In November in poUri￿g rain we officially dedicated the Peace Flame. We held a couple of well attended Work Days to ready the Garden for community events which included another popular & profitable Pollinator Party & Cafe in June. In July, after much discussiorL we acknowled2ed that the garden was established and now required regular maintenance skills. We proposed to the Canolfan Mana%ement Group that we should employ a professional gardener for a few hours each month and that we would fund this development by running a Friday Cafe once a month. We held the first cafe in September and the gardener Dave Cook did his first half day of work i the Garden. We will be monitoring how this goes. We'd like to thank the Canolfan and the community for their ongoing supporL Canolfan Llwynhirion Brynberian Adroddiad y Cadeirydd am Hydref 20231 Hydref 2024 Digwyddiadau Bu'n flwyddyn brysur arall i ni yn y Ganolfan. gan ddechrau ym mis Hydref gyda Night Out trwy Gyngor Celfyddydau Cymru Milly Jackdaw- Adrodd Straeon. Cynhaliwyd cwis ym mis Tachwedd ac ym mis Rhagfyr cafwyd gweithdy helyg. Cynhaliwyd hefyd gyngerdd Nadolig blynyddol ym mis Rhagfyr gyda Ilawer yn cymryd rhan trwy ddarllen cerddi, adrodd, a chyfiwyno eitemau amrywiol, a chanu Carolau gyda'r gymuned ynghyd a gwin cynnes a mins peis. Ymunodd Sion Corn a ni a rhoddodd anrheg i'r holl blant a fynycbodd. Aeth y rhoddion ar gyfer y noson at Gymdeithas Sir Benfro dros y Digartref. Cynhaliwyd sesiwn Bingo ym mis Ionawr i godi aTian tuag at gost ein Eisteddfod flynyddol a derbynwyd arian cyfatebol gan Fanc Barclays. Cynhaliwyd ein Eisteddfod flynyddol ym mis Chwefror. Mae'r traddodiad hwn mor bwysig i'r gymuned ac mae ysgolion Ileol yn rhan anatod ohono. Ym mis Mai cafwyd gweithdy Perlysiau, ac arddangosfa Celf wythnos o hyd gan artistiaid lleol gyda chaffi gwirfoddol gydag dros 16 0 wirfoddolwyr yn rhoi cymortlL N Cafwyd parti peillwyr ym mis Mehefin a fynychwyd yn dda unwaith eto gyda chaffi gwirfoddol. a gafodd gefnogaeth hefyd gan Cwm Arian a Chyngor Cymuned Eglwyswrw. Ym mis Gorffennaf cynha]iwyd ein helfa drysor ac oedd yn cwpla ym Maenordy Llwyngwair lle darparwyd prydau ir rhai oedd yn archeb￿. Ym mis Awst cynhaliwyd ein Sioe Arddwriaethol a fynychwyd yn dda unwaith eto. Ym mis Medi dechreuodd caffi misoI a redir gan wirfoddolwyr i helpu i ariannu costau'r ardd. Rhoddion Derbyniwn roddion LO￿ Giving ac mae gennym hefyd Loteri Clwb 100 sy'n hollbwysig ac wedi bod yn rhedeg ers blynyddoedd. Llogwyr Rhai o'n Ilogwyr rheolaidd: Therapiau Holistaidd Ffisiotherapydd Dosbarthiadau Ioga Parc Cenedlaethol Arfordir Penfro Adran Addysg Sir Benfro Te angladd Span Arts Partion pen-blwydd plant Aduniadau teuluol Cynhelir hefyd gyfarfodydd y Grf*p Rheoli bob 4 wytbnos Cyfarfod Ymddiriedolwyr bob 6-8 wythnos Rydym yn gallu cyflogi cydlynydd am 8 awr yr wythnos i drefnu arthebion, creu anfonebau. cynhyrchu posteri, postio ar gyfryngau cymdeithasol ac i gadw'r gymuned yn wybodus trwy e-bosL Derbyniwyd ￿rfiUll o'r enw Seetong Sheltergan yr artist lleol diweddar Audrey Richardson ac mae wedi'i osod yn cyntedd y Ganolfa Rydym wedi cynnal prydau cymunedol bob pythefnos rh￿ Tachwedd 2023 a Mawrth 2024 Roedd presenoldeb yn amrywio rhwng 20 - 35 0 bobl. Cynh21iwyd dosbarth i ddysgwyr Cymraeg yn ystod y tymor gyda o leiaf 12 yn mynycbu'n wythnosol. Cynhaliwyd cyrsiau Hanes Cymru gan Hedd Ladd l£wis bob pythefnos rhwng Chwefror ac Ebrill 2024. Mae yna hefyd gw BioanllywMeth cwrdd o bryd i'w gilyd(L Hoffwn achub ar y cyfie hwn i ddiolch i bawb - yr Ymddiriedolwyr, y Grwp Rbeoli a'r holl wirfoddolwyr ffyddlon gauuogi ir Ganolfan hon I fodoli CANOLFAN LLWYNIHIRION BRYNBERIAN ANNUAL REPORT AND ACCOUNTS FOR THE PERIOD 01 NOVEMBER 2023 TO 31 ocfoBER 2024 CHARITY COMMISSION REFERENCE NUMBER 1173905 D M B DAVIES UMITED ACCOUNTANTS CANOLFAN LLWYNIHIRJON BRYNBERIAN CONTENTS PAGE Page Trustees Report Significant Information Trustees, Responsibility for the Accounts Independent Examinerfs Report to the Trustees Accounting Policies Statement of Financial Activities Balance Sheet Notes to the Accounts CANOLFAN LLWYNIHIRION BRYNBERIAN TRUSTEES. REPORT The Trustees present their report and theAccountsforthe period 01 November 2023 to 31 October 2024. Develo ments Activities and Achievements durin the ear The Trustees would like to thank the volunteers who help to make the hall such a welcoming and thriving environment for the community. Financial Artivities and Affairs The Trustees are satisfied with the Financial Results for the period 01 November to 31 October 2024. A deficit of £13,686 was shown for the year. Annual expenditure had remained undercontrol and it is proposed to keep costs to a minimum for the immediate future. Approved by the Trustees on 9 May 2025 and signed on their behalf by: (SIGN (NAME) CHARITY COMMISSION REFERENCE NUMBER: 1173905 CANOLFAN LLWYNIHIRION BRYNBERIAN SIGNIFICANT INFORMATION OFFICERS: Chair Person: Lon Davies General Secretary: Ceri Davies Treasurer: Sandra Llewellyn TRUSTEES: Dily Davies Christine Phillips Gill Lewis Awen Evans Janet Phillips ADVISERS Bankers: Lloyds Bank, 43 King Street, Camiarthen, SA31 IBW Accountants: D M B Davies, Broyan House, Priory Street, Cardigan, SA43 IBZ. Solicitors: Arwyn Rees of Morgan & Richardson. 7 St Marfs St, Cardigan, SA43 IHB CANOLFAN LLWYNIHIRION BRYNBERIAN TRUSTEES. RESPONSIBIUTY FOR THE ACCOUNTS Charity Law requires the trustees to prepare financial accounts for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing those financial accounts the trustees are required to- select suitable accounting policies and apply them consistently; make judgements and estimates that are reasonable and prudent: prepare the financial accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation; to value assets and liabilitie5 in accordance with the Statement of Recommended Practice Accounting by Charities. The Trustees are responsible for keeping proper accounting records which are sufficient to show and explain the charl￿S transactions and to disclose with reasonable accuracy at any time the financial position of the Society, and to enable them to ensure that any statements of account comply with the requirements of the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF CANOLFAN LLWYNIHIRION BRYNBERIAN I report to the trustees on my examination of the accounts of the Canolfan Llwynihirion Brynberian for the period 01 November 2023 to 31 October 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act,). I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(bl of the Act. Independent examinerfs ststement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:_ l. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records," or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities {Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair Vie￿ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. D M B DAVIES LIMITED Accountants Broyan House Priory Street CARDIGAN Ceredigion SA43 IBZ DATE: ..... CANOLFAN LLWYNIHIIUON BRYNBERIAN Charity No." 1173905 .N￿te to the_A££LDts I IA QQUUIiNGJP LIU IE Basis of A¢countin& These Accounts have been prepared on the basis of historic costs in accordance with Accounting and Reporting by Charities- Ststement of Recommended Practice ISORPI, with Accounting Standards and wrth the Charities Art 2011. Income. Donations are accounted for when recetved by the Society. Other Income is accounted for on an accrual ba515 as far as it is pnjdent to do so. Gffts in Kind. The Chartty receives the benefrt of work carried out by volunteers, and receives the use of some facilities and equipment without charge. No value is placed on these items. Where the benefft extends over several periods. in which case they are valued and included in the Balance Sheet at a reasonable valuation. Depreciation of tangible assets is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold Property Plant and Equipment 2% straight line 15% reducing balance CANOLFAN LLwy￿ryHIRlON BRYNBERIAN Income and Expenditure Account for the year ended October 31. 2024 Chaiity No: 1173905 2024 2023 Lottery 100 Club Living well thls Winter grant Covid grants Planed grant Warm Welcome grant Outdoor connection grant Transitional Bro Gwaun Grant Events Eisteddfod LESS.. Expenses Donations Donations 100 Club Local Gtving Grant Local Giving Donation5 Donations for PATHS Hall Hire Collectlons Interest Reteived 10,340 1,950 1.500 2.050 200 2,090 3.370 7.261 10,792 2513.46 1990.97 1,516 522 388 25 165 95 40 1.294 549 4.237 612 4.212 480 358 830 TOTAL INCOME FOR THE YEAR 17,357 36.CfvJ4 Gifts Planed Prud Clud Living Well Art Exhibition payments Events Workshops 100 Club prizes Cleaning Marketing Annual Fees G3rdenlflowers Donations Insurance Security Friday Food Evening Light & Heat Repairs & Mèintenance Kitcheb Equipment Warm rooms expenditure Water Rates Postage Telephone & Internet Salaries Pension 541 1.348 3.135 4.918 2.063 920 609 4,748 250 225 480 1,593 117 1.890 1.050 230 132 549 L765 142 723 992 3.614 81 1.239 506 387 87 io 458 86 14 507 4990 77. 12.734 928 5.067 13.662 51 429 264 70 ststionery & inks Training Sundry Fees Pollinètor Party Depreciation of Assets 178 24 40 200 13,272 TOTAL EXPENDITURE FOR THE YEAR DEFICIT OF EXPENDITURE OVER INCOME £31.043 1£13,6861 £38,110 (£2,106) CANOLFAN LLWYNIHIRION BRYNBEIUAN Balance Sheet as at October31, 2024 Charity No: 1173905 Notes 2024 2023 Freehold Property 231,190 235,908 Plant and equipment 48,473 279,663 57,027 292,935 Current Assets Cash at bank and in hand TOTAL ASSETS 65,408 345.071 65,822 358,757 Current Ilabilities Other creditors ' NEf ASSEfs LESS CURRENT UABILITIES 345,071 358.757 Represented by: INCOME AND EXPENDITURE Balance brought forward Repayment to Welsh Government Deficit/surplus for the year TOTAL RESERVES FOR THE YEAR 358,757 £0 (£13,686) 345,071 369,039 (£8,176) (£2,106) 358,757 Approved by S Llewellyn Treasurer CANOLFAN LLWYNIHIRIOIY BRYNBERIAN Notes to the Balance Sheet as at October 31, 2024 Charity No: 1173905 2024 2023 Note I Tangible fixed assets Freehold property: At COSt brought forward Additions- 235,908 235.908 235,908 Depreciation Charge 1£4,718.16} 231,190 235.908 Plant & Equipment At Cost brought forward 57,027 53.485 Additions: 3.542 57,027 57.027 Depreciation Charge (£8.554) Net Book Value at 31 October 2024 48,473 57.027