Registered Charity Number: 1173856
MORE THAN BOOKS
(A Charitable Incorpor.ated Organisation)
FINANCIAL STATEMEf+trs
Year ended
31 MARCH 2025
Ph.oenix Accountancy Business & Consultsncy Ltd

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Charity No: 1173856
Contents to the Flnancial Statements
For the year ended 31 March 2025
Page
TrUSt￿S Annual Report
Independent Examine￿, Report
14
Receipts and Payments Account
15
Statement of As*ts and Liabilities
17
Notes to the Financial Ststements
18

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Charity No. 1173856
Trustees Annual Report
For the year ending 31 March 2025
The trustees present their report with the independently exarriined financial statements
of More Than Books, a Chdrltable Incorporated Organisation, for the year ending 31
March 2025.
Reference and Administratlve Details of the Chaiity, its Trustees and
Advisers.
More Than Books
Re
ti
1173856
Princi
tin
ddre
Eastfield Library and Communty Hub
High Street
Eastfield
Scarborough YOII 3LL
Trustees
Names of truste&s who seryed during the year and since the year end were as follows:
Linda Kemp
Nick Kemp
Pauline Caulfleld
John Symonds
Janet Beevers
Sandra Low
Appolnted 14.01.25
Inde
endent Examln
Rebecca Triffitt, MAAT
practi￿ Accountant
Phoenix Accountancy and Business Consultancy
Limited
4-6 Roberts Street
Scunthorpe
North Lincolnshi
DN15 6NG

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
Bankers
Natwest
3 Westborough
Scarborough
YOII IUH
Jepson Longstaff Midgley
Wesley House
l Lora Courtyard
Wykeham
Y013 9QP
Structure, Governance and Management
Governing Document
More Than Books is a registered Charitable Incorporated Organisation (CIO) govemed
by its constitution (foundation model). It was registered with the Charity Commission
on 19th July 2017.
The Charity is governed in accordan￿ with its.Constitutlon. The only persons eligible to
be members of the CIO are its charity trustees, and. any member ceasing to be a
charity trustee automatically ceases to be a member of the CIO.
Recruitment and Appointment of Trustees
The Constitution outlines the procedure for the appointment of Trustees. There must
be a minimum of 3 and a maximum of 9 Trustees. the quorum is set at 3, or the
number nearest to one third of the total number of trustees, whichever is the greater.
The Trustees may at any time decide to appoint new charity trustees, within the limits
set out above.
Trustse Induction and Training
All Trustees are provided with a copy of the Constitution, and a briefing on the roles
and responsibilities of Charlty TrUSt￿s. The induttion process is ongoing, and
continues as a standard element of Trustee Meetings.

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 Marc,h 2025
Organisational Structure:
The charity is managed by the Board of Trustees and is responsible for all strateglc
decisions. Trustees a￿ made aware that any conflicts of interest must be declared and
mlnuted. The Board meets every other month.
Organisational Management
The Trustees may involve other individuals who may be co-opted to assist in the
running of the charty but who will not be Trustees. Delegation of powers or functlons
to a sub-committee is allowed, subject to the terms of this delegation being ￿t out
clearly in Terms of Referen￿.
More than books benefits from staff employed by North Yorkshlre Council to ensure
effective running of the library ac.tivities.
This year, we appointed a new "Community Coordinator" with Grant funding, to work
wlth the Trustees In the areas of marketing aiid partnership working.
Premises
North Yorkshire County Council (NYCC) ran the Branch Libr7ry in the building until 31
March 2017 when ma￿ Than Books took over to run It as a Community Library. The
premises remained the property of NYCC and transferred to the new Unitary Authority
North Yorkshire Councll (NYC) in April 2023. We have recently signed a new lease for
the building, extending the term until March 2032.
The adjoining garden was under the management of Eastfield Town Council and had
been neglected. we have taken over the Lease for this area and have started to
develop the space for the benefit of all.
We have also leased an additional small ple￿ of ground between the garden and the
road which we will utillse for new access direct from the library building, again with
Grant funding

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
Compliance
elatioh and
The Trustees are aware of thelr duties under the various areas of legiJ
regulation which apply to ￿B, and have a rolling prcgramme of policy review and
development in order to ensure compllance.
To date, the following polices have been adopted:
Health and Safety Policy
Child and Vulnerable Adults Policy
Equality and Diversity Policy
Data Protection Pollcy
Copips of these policies are made avallable to all Volunteers and to library users on
requesL
Insurers
The TNstees recognise that they are urKler a legal obligation to protect the building, its
users and volunteers through adequate and appropriate insuran￿.
We have a policy issued through Came & Company Local Government Insurance,
including the following cover:
Public Liability £IOM,
Employees, Liability £IOm,
Legal assistan￿ and Personal Accident.
Building Issues
Gas appliances and portable electrical appliances are tested by qualified personnel
annually
The mains electrical installatlon is checked by a qualified englneer every 5 years
A Fire Safety Risk Assessment is updated annually and firefighting appliances are
inspected annually under contratt.
'A volunteer carries out other regular maintenance checks as required.

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Charlty No: 1173856
Trustees Annual Report,
For the year ending 31 March 2025
Risk Management
The major risks to which the charlty Is exposed, as identified by the Trustees, are
regularly reviewed and systems have been established to mitigate those risks.
Objectives and Activities
The purpose of the charlty as set out in the constitution is:
To promote for the beneflt of the residents of Eastfield to the south of
Scarborough in North Yorkshire, and the surrounding area the provision of a
public library for recreation and other leisure time occupation of individuals who
have the need of such facilities by reason of their youth, age, infirmty or
disablement, financial hardship or social and economic circumstances or for the
public at large in the interests of social welfare and with the object of improving
the condition of Ilfe of the said residents.
In planning for the future, tlie Twstees have given regard to the Charity Commission
guidance on public benefit.
Our main objectlves for the next year, which are to:
Develop the garden to allow public access and enjoyment of the space, and to
promote the environmentsl benefits;
Provide a new access from the library to the garden, disabled-friendly tr) improve
accessibility'for all.
Forge new partnerships, explore marketing opportunities and expand our
publicity efforts to encourage new volLJnteers, customers and sponsors.
Enhance the Interior, so that the public spaces and meeting rooms are
comfortable and attractive, with a view to generatlng more income both from
renting out the spaces and from increased numbers of customers.
The Trustees will work to malntsin and enhance the financial position of the charity and
to explore all possible Income streams.

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Charity No: 1173856
Trustees Annual Report
For lthe year ending 31 March 2025
Achlevement and Performance
Review of Activrties 2024125
The principal activity of the Charfty Is to operate a community libraryi providing a
wami, safe Spa￿ for everyone to make use, of and enjoy.
The Ilbrary standard opening hours are:
Monday
10.00-17.00
Tuesday 10.00-13.00
Wpdnesday 10.00-17.00
Thursday 10.00-13.00
Friday
10.00-17.00
Saturday 10.00-.12.00
Core Library
There were over 26,000 visits (slightly up on last year) with about 1400 acttve users,
and l)ooks were regularly delivered to 12 housebound readers.
Loans of books and other items totalled over 14,000, by nearly 1,000 active borrowers,
with a peak in August when the Summer Reading Challenge encourages chlldren to
come into the libraryr take part in activities and read more books. We enrolled 19
babies and toddlers into the Buzzy Bee scheme for under-5s. These figures are down
from last year. we hope NYC staff can help to rever* thls trend.
Public Pcs were used for over 1,700 hours and over 1200 customers were helped with
rr issues, a blg rise, mainly due to an enthusiastic volunteer taking on the rr Buddy
role. We asslsted customers with 42 Blue Badge appllcatlons.
Community
The Easffield PAcf is now becoming the South Scarborough Partnership. we are active
participants in this, networking with other local organisations, sharing knowledge and
experien￿.
We have played a key role in the Easffield Easter, Summer and Christmas events,
providlng a large venue for stslls, Santa's Grotto and refreshments.

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
Review of Activities 2024125 (continued)
We had another busy and SucCe￿ful year, welcomlng some new groups using library
Spa￿ and meeting rooms, offering a repeat of the Warm Welcome scheme and
assisting more customers with online applications for benefits.
The weekly 'Friendship Café" has continued and grown: almed at refugees needing to
practice English coiiversation, this regularly has around a dozen participants. We have
arranged rr training sessions, and a party for the group, and next year plan to run a
craft course wlth a day trip OLrt to follow.
Following last year's "Crafts for Wellbeing, se55ions one of the volunteers is now
leading weekly sessions, exploring a variety of craft skills with adults in term time, and
children in school holidays.
Some of our regular events are:
A weekly story time for the under 5s
Knitting circle
NYC Summer Reading Challenge
Lego Club
Arts & Crnfts for Relaxation
Buddy appointsnents
Holiday craft and activty sessions for children
International Friendship Cafe, offering English conversation prattice for refugees
Dungeons and Dragons club
Board Games and Cuppa for adults
Age UK drop-ins
Beyond Houslng advice sessions
Oryanisations using our premises to meet clients Include:
SEND
Carers Plus
NY Horizons - P￿r Support
Disability Attion Group
Cambian School
We have also organised or facilitated special events such as:
Remembrance Day service
Book Sales & Craft Fairs

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Charity No.. 1173856
Trustees Annual Report
For the year ending 31 March 2025
Volunteers
As at 31 March 2025 we had 12 volunteers on the regular rota. During the year they
recorded 4,000 hours spent In the library; Trustees spent additional tirrie in meetings,
dealing with financlal matters and working on the Business Plan & funding applications.
In addttion we have volunteers In many vital roles, such as Storytime reader, window
cleaner, handyman, Finance Manager and a Health & Safety officer. We now also have
volunteers assisling in the garden.
We had funding for a part-time librarian (11 hours per week) from Eastfield Town
Counal he is a very valuable member of our team, but unfortunately the funding has
now stopped and we cannot replace hlm for next year.
Our volunteer numbers are very low and early next year we will be running a
recruitment campaign to add to the numbers.
A new Trustpe was appointed from the volunteers in January. she wlll manage room
bookings and the Summer Reading Challenge.
As part of the PAcf funding, we employed a "Community Coordinator" to assist with
our goals of improving our connettions, building partnerships and exploring fundraising
opportunities wlth local businesses.
She has been very suc￿Ssful in pursuing donatlons of money and goods; she leads on
Social Media and publishing and is also developing a new brand identity for the charity
Financial Review
Reserves policy
The policy is to have in reserve the equivalent of thr￿ months, operating costs.
Currently our reserves are high due to the Support Grants received to compensate for
Covid closures, but we are keeping them under careful review due to volatillty in gas
and electricity costs.
10

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
Principal Funding Sources
Our principal income is from LI￿n￿ Fees and Room Hire, library charges, and
members using paid for facilities. We also sell books, both ex-library and donated, in
the library, online and at special events.
Where possible we supplement thls with grant funding for speclal projects; we are also
forging Ilnks with local busines￿ who donate cash or goods to support our attivities.
Beyond Housing continue to rent an Offi￿ from us. We receive an annual precept from
NYC for maintaining the libRry servico.
Plans for Future Years
Our priortties continue to be expanslon of our capabilities by:
Increasing the number of volunteers to improve our flexibility
Appointing additional trustees to strengthen the management team
Forging partnerships in the communty to raise our profile and extend our reach.
Working to maintsin and enhance the financial position of the charity and to
explore all possible Income streams.
In the coming year we will:
Provide new access doors from the library to the garden, disabled-friendly to
Improve accessibility for all. This is under wayi but delayEd by technical issues.
Plan and implement a publiclty & volunteer recruitment campaign, focussing on
people moving into the new local housing;
Remove the. public computer "pod" which restricts the use of the main spa￿,
and relocate the Pcs to other areas in the library;
Investigate opportunities to contribute to the Government's Digital Inclusion
initiative; we are well placed to offer resources to support this.
Draw up a new business plan, to cover 2025-2030;
Continue to network with local groups, to maximise opportunities for working
tojether for the benefit of the community;
Target local businesses to ask for ongolng sponsorship, particularly for our
regular bills.
Refurbish the meeting rooms, wlth a grant from NYC Inspire Fund, and volunteer
labour from Mccain's.
Make use of the garden, with new benches & fencing, garden games and a
"Froggo" litter bin, from an NYC grant
li

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
Redesign the children's area so that it is safe and inviting, with new furniture
and fittings
The Trustees will do everything possible to ensure that MTB is a solvent, sustalnable
organlsation, valued by the community and ready for the future
statement of Disclosure of Information to the Independent Examiner
We, the trustees of the Charity who held office at the date of approval of these
financlal statements, each confirm that so far as we are aware:
> There is no relevant infomiation of whlch the Charity's Independent Examiner is
unaware.
All steps have been tsken to make ourselves aware of any relèvant information
and to estsblish that the Charitys Independent Examiner is aware of that
information.
12

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Charity No: 1173856
Trustees Annual Report
For the year ending 31 March 2025
statement of Trustees. Responsibilities
Charity Law requires the Trustees to prepare financial statements for each financial
year which gives a true and fair view of the state of affairs of the Charity and of the
excess of Income over expendlture for that period. In preparing these financial
sl3tements, the Trustees are required to:
> Select suitsble accountlng policies and then apply them consistently.
> Make judgements and estimates that are reasonable and prudent.
> Prepare the financial statements on the going concern basis unless It is
inappropriate to presume that the Charity will contlnue to operate.
The Trustees confirm that the accounts comply wlth the above requirements. The
Trustees are responsible ft)r keeping proper accountlng records which disclose with
reasonable accuracy at any time the financial position of the charity and which enable
them to ensure that the financial ststements comply with the Charities Act 2011. They
are also responsible for safeguarding the assets of the Charity and hence for taking
asonable steps for the prevention and deteth'on of fraud and other Irregularities.
During the year the income of the Charty was below £250,000, therefore in line with
Charity Leglslation the trustees have. elected to prepare their accounts on the Receipts
and Payments basis.
Independent Examiner
The Independent Examination was undertaken by Rebecca Triffitt, MAAT, Practice
Accountsnt, employee of Phoenix Accountancy and Business Consultsncy Limited.
By order of the Board,
Linda Kemp
Trustee
Date:
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Charity No: 1173856
Independent Examiner's Report to the Members of More Than Books
I repoit on the accounts of More 'Than Books for the year ending 31 March 2025, v¥hich are
set out on pages 15 to 21.
Respective responsibilities of Trustees and examiner
The charity's Trust'ees are responsible for the preparation of the accounts. The charity's
Trustees consider that an audit Is not required for this year under section 144 of the
Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 145 of the Chartties Act;
to follow the procedures laid down in the General Directions given by the Charity
Commissioners under sectson 145 (5)(b) of the Charities Act; and
to stste whether particular Matte￿ have come to my attention.
Basis of independent examinerfs report
My examination was carried out in accordance with the General Directions given by the
Charity Comrnissioners. An examination includes a reviéw of the accounting records kept by
the charity and a comparison of the accounts presented with those records. It also includes
consideTrtion of any unusual iteins or disclosures in the accounts, and seeking explanations
from you as Trustees concerning any such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently I do not
express an audit opinion on the view giveii by the accounts.
Independent exarninerfs statement
In connection with my examination, no matter has come to my attention, apart from
outlined below:
l) which gives me reasonable cause to believe that in any material respett the
requirements
a. to keep accounting records in accordance with section 130 and 131 of the
Charities Act; and
b. to prepare accounts which accord with the accounting records and comply
with the accounting requirements of the Charities Act have not been met; or
2) to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
The charity rnust ensure that when paying cleanerfs consideration is given to the
employment status. All employees should be paid at least the relevant minimum wage
appropriate for their age. A payroll scheme should be maintained by the charity unless it is
legally not required, From October 2021, all cleaning has been done on a voluntary basis.
Rebecca Triffitt, MAAT
Prartice Accountsnt, employee of:
Phoenix Accountancy and Business Consultancy Lim ited
4-6 Roberts Street, Scunthorpe, DN15 6NG
Date. glki
14

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Charty No: 1173856
ststement of Assets and Liabilities
As at 31 March 2025
Notes
2025
2024
Monetary Assets
Current Account
Savings Account
17,670
33,665
2,595
42,569
Total Monetary Assets
Comprising
Unrestricted Funds
Restrfcted Funds
43,260
40,540
51,335
45,164
Non~Monetary Assets and Llabilities
Fixed Assets for the Charity's use
Coinputer Equlpment
other Equipment
Solar Panels
4,68?.
2,560
4,682
2,560
Debtors
Sundry Debtors
Creditors
Accounts Fee - Current Year
360
360
360
360
These financial statements were approved by the committee (date) and signed on its behalf by:
Llnda Kemp, Trustee
The notes on pages 17 to 21 form part of these financial statements.
17

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Charity No: 1173856
Notes to the Financial Ststements
For the year ended 31 March 2025
Notes
Basis of Preparation
These accounts have been prepared on a receipts and payments (R&P) basis in line
with Chan'ty Commission guldance for a charity of this size.
More Than Books was reglstered as a Charitable Incorporpted Organisation on 19th
July 2017.
The flgures for the comparative year are for the year ending 31 March 2024.
Grdnts Received
2025
Total
2024
Total
Unrestrlcted Grants
North Yorkshlre County Council - Stronger Communities
stronger Communities
Total Unrestricted Grants
Restricted Grants
North Yorkshire Council - Enhancement of community Hub
North Yorkshire Council - Stronger Communities
North Yorkshlre Council - Secure our space
North Yorkshire Council - Stronger Communities
Easffield Cash for Causes Community Grants - Crafting
Eastfield Cash for Causes Community Grants - Garden
Total Restricted Grants
21,729
41,268
980
508
960
300
659
1,000
Total Grants
24,156
18

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Charity No: 1173856
Notes to the Financial Statements
For the year ended 31 Marc,h 2025
Restricted Funds
Balance
At
.01104124 Incomlng Outgolng Transfers
Movement in Resources
Balance at
31103125
NYC- Community Hub
(Gardens, Café & play area)
3,644
21,729
(19,310)
6,063
NYC- Stronger Comniunity
(Security Alarm repla￿Ment)
508
(486)
22
NYC -. Refugee Council
EaS￿le1d Cash for Causes
Community Grants (l)
Easffield Cash for Causes
Community Grants (2)
NYC- Stronger Communities
- Refurt)
980
(500)
(409)
71
659
659
30B9
960
960
4,624
24,156
(20,296)
(40.9)
8,075
A brief description of the restritted funds are given below:
Restricted Funds
Scarborough Borough Council (NYC)
Restricted funding was awarded by Scarborough Borough Council to the enhancement
of the charity community Hub. In April 2023 thls responslbilty passed to the new
Unitsry Authority, North Yorkshlre Council
A £90,000 restrlcted grant was given to provide solar panels, improvements to the
community garden, Child￿n'S area and caféi plus costs relating to marketing and
payroll.
The solar panels were paid directly from Scarborough Borough Council to the supplier
Heat Source Direct Ltd £27,743. Only £62,257 will be received from council over the
next two years to fund the rest of the project.
NYC- Stronger Communities (Refugees Councll)
Restrirted funding was received from North Yorkshire Council, so the charity could support
local refugees and Ukrainian nationals improve their English.
NYC- Stronger Communities Programme
Restricted funding was received from North Yorkshire Council to contribute towards a meeting
room refurbishment.
19

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Charity No: 1173856
Notes to the Financial Statements
For the year ended 31 March 2025
Restricted Funds
NYC - Stronger Communltles Programme
Restricted fundlng was re￿"Ved from North Yorkshire Council to contribute towards a securlty
alarm replacement.
Eastfield Cash for Causes Communlty Grant (l)
Restritted funding was received from Eastfield Cash for Causes Communlty Grant to pay
towards a garden improvement.
Eastfield Cash for Causes Community Grant (2)
Restricted funding was re￿iVed from Eastfield Cash for Causes Community Grant to pay
towards a Crd￿ng event.
Equipment/Fixed Assets
Equipment purchased has been capitslised in the Statement of Assets and Llabillties when the
item has been required for long term use.
.The Charity maintslns a register of all ￿uipMent capitalised.
Computer
other
Equipment Equlpment
Totsl
Fixed Assets at 01 April 2024
Fixed Assets purchased during the
year
Equipment capitalised at 31 March
2025
4,682
30,303
34,985
4,682
30,303
34,985
More Than Books are provldlng library services, which is a Statutory Function of the North
Yorkshire Council {NYCC), previously provided by NYCC. NYCC provided the furniture and
fixtures,.as vvell as some computer equipment. Values of equipment provlded by NYCC has
not b￿￿ provided.
All equipment, purchased during the year has been included at cost. More Than Books
maintain a fixed a￿et register of all equipment opitalised.
Ivew solarpanels were erected on the charity building roofin August 2023, this was pald by
North Yorkshire Counal wa a grant from them.
Payments to Trustees
No remuneration direttly or indirectly out of the funds of the Charity was paid or payable for
the year to any Trustee.
There was no rei mbursement of travel expenses in respect of the year.
2D

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Charity No: 1173856
Notss to the Fqnancial Statements
For the year ended 31 March 2025
Related Party Transactions
During the year there were no related paty transactions.
Taxation
More Than Books is a registered charity. All the Charities, income is applied to its tharitsble
objectivps and the association Is therefore exempt under current leglslatlon from most forms
of taxation.
The charity is not VAT registered and all expendtture includes irrecoverable VAT.
21