The Parish of Salisbury Plain ANNUAL REPORT AND ACCOUNTS OF THE PAROCHIAL CHURCH COUNCIL FOR THE YEAR ENDED 31st December 2020 Adminlstrative information The Parish of Salisbury Plain was created on 181 January 2014 and is a one-parish benefice comprising the historic parishes of All Saints, & St Mary, Chitterne; St Mary's Orcheston- St Mary's Shrewton; and St Thomas a Becket, Tilshead. It is part of the Diocese of Salisbury within the Church of England. The correspondence address is The Rectory, Chapel Lane, Shrewton, SP3 4BX The Parochial Church Council (PCC} is a charity registered with the Charity Commission (No. 1173846) Registration was effective 18 July 2017. PCC members who have served from 71h October 2020 until the date this report was approved are: Incumbent.. The Revd Canon Eleanor Rance Chairman Assistant Curate.. The Revd Stéphane Javelle Wardens.. Mike Badham-Thornhill Richard Essberger Ewart Grant Gay Jennings-Bramly John Smedley Vice Chairman Representatives on th8 Deanery Synod." Sarah Gooch Mary Lace Elected members.. John Badgery Andrew Macdonald Debby Potter Robert Pryor Virginia Pryor Hilda Renshaw Sally Shepherd Secretary Co-opted Members.. Sam Shepherd Treasurer
Structure, governance and management The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and sland for election to the PCC. Objectives and Activities The Salisbury Plain Benefice PCC has the responsibility of Cowoperating with the incumbent the Revd Canon Eleanor Rance, in promoting in the ecclesiastical parish the whole mission of the Church. pastoral, evangelistic, social and ecumenical. It also has oversight of the Maddington Church Room in the historic parish of Maddingtonlshrewton. Achievements and Performance CHURCH ATTENDANCE & WORSHIP As at 3181 December 2020 there were 159 parishioners on the Church Electoral Roll. It is difficult to provide 'average' figures for worship during 2020 due to the fact that for long periods the churches were not in use, and when they re-opened not all felt able to return. What follows gives an indication of the type of worship that was possible and roughly what numbers attendedlviewed: Zoom worship on Sundays- an average of around 20-25 people attending in the morning and 6-10 In the evenings. Worship in churches on Sundays- an average across the p8rish of around 20 for the main morning service (though capacity was an issue for Orcheston) Daily prayers- the ministry team began to record an audio clip of prayers in March 2020. These were then distributed to the mailing list of 100 households on a daily basis. YouTube- films for reflection were provided for Holy Week & Easter and Rogation Sunday. Remembrance Sunday (155 views), Advent Sunday (139 views) and the Christmas Carol Service {83 views) each had services created for YouTube. Worship at home- the creation of resources for Holy Week and Easter was the first focused activity for those who were stuck at home and unable to access the internet. All the booklets thal were subsequently created were also made available by email to the parish mailing list. Around 20 households from among our regular worshipping community have no access to the internet at all. For this group of people, regular written contact was maintained from March onwards. In total a series of 3 booklets were created for the period leading up to the re- opening for public worship. During the second lockdown a further set of booklets were provided for All Souls and Remembrance, and during Advent a second audio clip to include readings was sent our daily with the prayers. In Chitterne a Stable and Crib scene were
created with figures contributed from across the village. This provided a focal point for reflection within the village. Remembrance Sunday was also marked quietly in each of the 4 villages in the parish, outside, with the opportunity to mark the 2 minutes silence while socially distanced. Worship on Christmas Day in 2020 was permitted inside the churches, along with provision of two Zoom seNices on Christmas Eve for any who felt unable to attend church in person. Attendance on Christmas morning is not indicative of the numbers we normally expect, but it is here for reference. Chitteme Orcheston Shrewton Tilshead 20 18 35 29 Ministry, includlng worshlp, wlth Schools & Families in 2020 Until early March 2020, the children of both church schools in the parish received weekly visits from the clergy ministry team for collective worship, both schools were also supported by the clergy in their capacity as governors. From Easter onwards, as the schools established new systems for contacting and supporting families at home, the clergy began to contribute pre-recorded Collective Worship. From September this became a regular weekly pattern, with a service for both schools and a specially prepared act of worship for the youngest children being prepared each week. In addition, the clergy worked with the schools to direct support to more vulnerable families, on occasion providing resources during lockdown. Over the summer, a uniform swap shop was run for Shrewton school, and provision of financial and food support was co-ordinated beeen the clergy, Candlemas and the local schools. The following additional resources were provided.. Easter Worship Tilshead & Shrewton Getting ready for school resources for all children beginning in the 2 schools sent to families during summer term, with video introduction Year 6 Leaving reflections regular videos provided for Shrewton school during summer term DSAT Leavers service hosted by Eleanor Rance for the whole DSAT year 6 community Leaverfs Day Prayer Space resources provided for an event run within Tilshead school End of Year Worship Recorded and sent to both schools for use across the community
Welcome of new children clergy team welcomed year R children and families into school on first day of term Weekly Collective worship provided in MP4 format from September for both schools Harvest loaves resources and instructions provided for loaf-making in school Christmas Crib visit Year R children hosted to put together the Crib in Shrewton Family Service & Tea was the hardest service to replicate onllne, not least because younger children find it hard to 'connect' on a screen. Pastoral contact was maintained in different ways, principally by setting up a new form of delivery of our usual activity groups. The Activity 'takeaway' bag was first created for 5 weeks during the summer holidays and supported by the Shrewton Methodist Church. For each week children received a bag containing activities, recipes, and opportunities for reflection and exercise. The bags were accompanied over the summer months by a geocache trail in Maddington woods, and the opportunity to participale in pebble painting, and a small competition. The activity packs were such a success that they have become a regular part of our ministry, with bags also being created for half-term and Christmas. A WhatsApp group allowed for families to swap ideas and photos, and to share their exploits. Up to the end of 2020 a total of 212 bags had been distributed with more planned for the holidays in 2021. Occasional Offlces In the Beneflee (or at the cr•malorium): Baptisms Marriages (Chltterne O, Orcheston O, Shrewton 2, Tilshead O) Funerals {Chitterne O, Orcheston 1, Shrewton O, Tilshead 1) (Chitterne 5, Orcheston I, Shrewton 7, Tllshead O) In addition to this there were 4 services to bury ashes (Chitterne O, Orcheston 1, ShrewtonlRollestonelMaddington 3, Tilshead O). Assistance and support to bereaved families was also offered to 11 families, and one memorial service took place. During the first lockdown those who had died were named on the external noticeboard in Shrewlon, in a public acknowledgment of our shared loss. This display was warmly received both by families of those who had died, but also by the wider community. It was striking that for many this was the only opportunity for Ihem lo learn of a person's passing, and to pay their respects. For All Souls Day 2020, as we were not permitted to have a service in church, grave lights (long lasting candles) were lit at every grave where a burial had taken place in the previous 12 months, and a service was printed and distributed for personal use, while mirrored by a service on zoom. The provision of lighted candles at graves allowed family members to visit separately (and therefore safely), and many noted how important it had been to find the light burning a day or two later. 13
Review of the year- Ministry From the commencement of the first lockdown in March 2020, pastoral ministry was transformed within the parish. Many of those who work as volunteers across the villages were unable to participate in their usual roles, but most took on a new approach, notably with phone contact, writing letters, and running errands for those who were in need of practical support. The clergy worked closely with parish councils, GP partnerships, schools, carers and a large number of volunteers throughout the first lockdown. extending many aspects of pastoral care on through the summer and into the second and third lockdown periods. New partnerships and neorkS were established, especially with local charities. and professionals experienced in support of the vulnerable or those at risk. From this closer partnership new opportunities for ministry are now developing, and it is hoped that in due course these can be brought into the 'routine' work of the parish. Review of the year 0vernanCe The PCC met on 4th March, for the APCM in October, and online (Zoom} in November. Changes to Church Representation Rules meant that much of the decision making during the course of 2020 could be undertaken by correspondence, with decisions and resolutions being recorded, and added to minutes at subsequent meetings. The PCC was closely involved in the process of returning to worship in churches in the summer of 2020, passing a resolution to suspend Holy Communion initially, as new routines were established. In November the PCC received an update about the challenges presented to our finances during the predIng months. It was agreed to address this further in the early part of 2021. Meanwhile the PCC agreed for a letter to be sent to the members of the Electoral Roll in three of the villages in order to explain the challenges faced and to encourage further financial support. The Churchwarden would contact members in our other village personally. During 2020 th8 PCC also approved various maintenance tasks, and supported applications for works to be undertaken under Faculty Jurisdiction rules. The PCC complied with its duty under section 5 of the Safeguarding and Clergy Discipline Measure 2016 by having due regard to the House of Bishops, guidance on safeguarding children and vulnerable adults within the parish. Those due for safeguarding refresher training attended a course online as provided by the diocese. For 2021... The PCC'S priority will be to support the wider church community in getting back into more familiar routines and patterns of ministry and worship. However, it will also wish to take into account many lessons learned about new forms of contact, support and ministry during the pandemic. A first survey has been undertaken in early 2021, and work will continue in this field throughout the year. The PCC will also continue to explore how it can be more effective with the limited resources it holds, and how best to explore and implement the numerous reports and initiatives launched by the Church of England in recent months.
Financial Review Receipts for the financial year were £112,300 (2019 £109,800). Although this amount appears to have risen this masks considerable falls in our routine income. Planned giving over the year was similar to the previous year, however money received in the collection plate has been cut right back due to the loss of our services for most of the year. We continue to receive a number of generous grants from local organisations. For these we are most grateful to Shrewton Parish Council and Tilshead Parish Council for grants towards grass cutting costs. Wiltshire Council for the repair of the steps at the top of the St Mary's Shrewton churchyard. The Friends of St Mary's Shrewton have provided support for the repair of steps, a replacement flag, new floodlighting and a new oil-fired boiler. The Friends of St Thomas a Becket have provided support towards the cost of a complete rewiring of the church and towards the cost of repairs to the roof of the south aisle. Wiltshire Historic Churches Trust provided grants towards the cost of repairs to the tower of All Saints & St Mary's Chitterne. Our reimbursement of Gift Aid on qualifying donations has also fallen through the fall in collection receipts. Parochial fees have also fallen, partially as a consequence in the reduction in weddings. There have been fewer of our normal fund-raising events leading to a further reduction in income. Income from Bank Deposits and Trusts has been lower. Maddington Church Hall fee income for most of the year has also been lost. The main SoUrS of income that appear to lift our total income have been repayment of VAT for the building work in 2019 in Orcheslon and for Chitterne in 2019 & 2020 and Tilshead in 2020 together with the various grants referred to above. Total expenditure was £194,300 (2019 £173,900) to enable the Benefice in Ministry throughout our four villages. Our contribution to the Parish Share fell slightly to £57,700. Clergy expenses £2,900. Of this total of £60,600 we have only raised 550/0 from our Planned giving and church collections including the related gift aid. The Salisbury DBF share of parochial fees reduced in line with a reduction in fees received. General running costs of insurance, heating, electricity are similar to the previous year at about £12,000.
During the year there has been considerable expenditure paid for out of church reserves for quinquennial repairs to Chitterne Tower roof, Chitterne organ refurbishment, total rewiring of the church in Tilshead and assorted works in Shrewlon. The overall financial result is a net expenditure of £82,100. Reserves Policy At the PCC meeting on 61h June 2018 a Financial Management Policy paper was presented to and approved by the PCC. including the following "Salisbury Plain Benefice Reserves Policy.. The Reserves of Salisbury Plain Benefi are those unrestricted funds required to ensure prudent financial management. The ReseNes do not Include funds that were raised for designated purposes, or are restricted in terms of their donation. or are endowments nor property assets. They will ensure that the PCC will meet all the nomial costs of running the Benefice. including the ability to pay our Parish Share, our fees to the Diocesan Board of Finance. building insurance, utility bills, costs of servlce, adminlstration and day to day repairs. The reserves should also meet minor unexpected repair costs including minor works identified in Quinquennial reports. The Reserves Policy recognises that through the Benefice, th8 four constituent villages will be able to support each other when necessary. The expected running costs for 2021 will be around £90,000. Church of England guidance suggesting three months reserves would give an appropriate reserve of £23,000. In the event that our reserves are consistently below the target sum or are consistently above the target, the PCC will take responsibility to remedy the situation. When reserves drop too low funds should be allocated from a designated fund where that fund is not immediately required for the designated purpose. Where reserves are too high funds could, with the approval of the PCC, be used either supporting a project in the community or designating to an underfunded fabric fund or similar. This Policy should be reviewed annually. Approved by the PCC on 17th March and signed on their behalf by Revd Canon Eleanor Rance (PCC Chairnian)
INDEPEIWEwf EXAMINER'S REPORT TO THE PAROCHIAL CHURCH COUNCIL OF THE SALISBURY PLAIN BENEFICE This report on the financial ststements ofthe PCC for the year ended 31 Decemb¢r 2020. which are set out on pages I to 3, is in respect of an examination carried out in rdance with the Church Accounting Regulations 2006 ('the Regulations,) and section 43 of the Charities Act 1993 I'the Act,). Respective responsibllities of the PCC and the examiner As members of the PCC you are responsible for th¢ preparation of the fuClaI statements. You consider ihat ihe audit requirement of the Regulations and section 43 (2) of the A¢t do not apply. It is my responsibility to issue this report on those financial statements in accordance with the temis of th¢ regulations. Ba818 of thkn report My examination w8s carried out in accordance with the General Directions given by tlje Charity Commission under section 43(7)(b) of the Act and lo bc found in the Church Guidance, 2006 edition. ISSU by the Finance Division of the Archbishops, Council. That examtnation includes a review of the accounting CordS kept by the PCC and a comparison of the auntS with those records. It also includes considering any unusual items or disclosures in the financial statements and s¢eking explanations from you as trustees concerning any such matters. The procedures undertak¢n do not provide the evidence that would be required in an audiL and consequently I do not express an audit opini{ on the view given by the accounts. Independent examkner's $tstement In connection with my examination. no matter h88 come to my attention: (i) which gives me reasonable cause to believe that in any material respect the requirements to keep accounting fftcords in accordance with section 41 of the Act; and to prepar¢ financial stat¢ments, which accord wilh the accountin8 records and comply with the requirements of the ACÉ and the Regulations have not been met; or to which, in my Opinio attention should be drawn In onler to enable a proper understanding of the accounts to b¢ reacha. {2) Name: Position:
SAUSBURY PLWN BENECE PCC RECEPTSAND PAYMEPITS 2Q19 T•t•l Total RECEIFf5 Flanth Gknry-GiftA&a PIBnnÈd Giwng ¢hurth Coll108 sUry Drmtio 11.947.IA) 220. S.958.} 7,W.(Al 28,33S.OD 220. 3,545.18 6.911.Z4 27.457.7 8.384.D2 25,437 970 11,TT8 7.077 10.403 12.225 629.15 1.407.Th) 1,023.28 3,1(K)00 2,1157.72 3,612.04 1t.617.79 3,464.58 89S 70 12.825.lY) 739.46 437.00 15. 1.798 NWund
23A3 Panthal F£ei 3.049.th) 7. 1,514. 52nO 5.811. 10,762 940AO 1,444. 620.1YJ 3,844.95 11, 8art & DI1 lrtar6 9A0 11.80 384.71 20.70 0.316.e8 245 6.W3 4m1.38 Fe• 829.W> 22,019.45 VATGranl 2.479 4.703.67 13.966.37 3.34D.41 126 1.707 In$ur3 dm 340.50 420. 828 84 112 2U.30 dr1 420nO 67.00 420 2.677 2$. 1718 1W.00 15 31 0.9S 52&•4 PAYMENT8 DILre8an Pthsh Shwg 29.T24.30 717.56 t.S79. 10,350.76 711 10,8W.58 717.55 528.00 8,80B. 738.57 57.681.$4 2.6913 2.477.00 $9.673 2,956 2.426 DBF ShareolfrA Insurance ?.ew64 067.59 2,809,41 2,362.9S 411.50 272.00 n8.87 9.117A2 272.00 2.10gA5 448.81 205A6 112.tyJ1.39 1.392.26 IM9.95 9,212 EWrIth&Td) H•g0ry 0 Wbt4r Bulldln9 Wlnt¢n# Coyl ol 240.17 448.81 81.00 1S,041.2S $34.13 714.gs 0S.01 e69.16 378.84 1,019 214 8S.39ts 61.00 20,294.88 417.64 6fAI.(L) 43A6 4,282.73 3,345,56 124.45 71.030.97 131.24 265.OD 126,44 26T.th) 437. 1.164.94 Fun•InOc0È1l &92 13ffj5 433 838.42 188.42 188A2 188.42 2S.1YJ 33 122.e• 616 JM78 exc0 01R¢IAr Pymnts IP•ym•ntsmr 871.08 5115.05 ,871.71 W.5&
sBURy PLMN 8ENEFICE PCC St4m•nt A¥¥•• at31 O•ceTrr20X 31112119 31112AQ f22.540fj4 2.857J7 Chhtwn• Dw*tt4 Cwr•ntAIM & CA•h £77.673.r £19.JJ7.90
1112120 31112119 31MW20 £6.865.16 £9,4J9.18 7,062 93 E10JOI.67 £1,1(Al.77 £4320.45 £26.816.58 £19,24417 ES.857.97 £2,763.40 £1414.42 £2WA4 onOn9 OfftAld t• tyrov•r 31112119 31112120 £2,474.86 3111WIg 31112120 £119.LbJ £119.1 0ht CCLAF4 Fw 31112119 31112rao É2.212.89 tZ,22221 huton Church C(thg• Inc•M•8hv•i 650 Shwej kn CBF COE Invealrnert Fuhd 31112119 31112120 31112119 311121211 È12.431. £13.290.31 £918.05 911.44 48 Shw h CBFCOE ITrvesimoni Fund Chltt•rM CBF Funrt JIMV £1,QBI.16 £1.105.7• CBPln¥q•knwtFw 31112120 £8,e05.93 £9,2W.20 CBFAc¢umuldoR In¥••thiwrt FuThLl8h•r•• •t J1112QQ t5722.18 £lJJ87.OJ Tlknh••d Ernplr• BvTrq•lty FuNtt8072 7,727 76 SharoB In C8F In¥oUtffl Fwd Tll•h•Ad K•mp•oTh Fvnd 188 ShaF•B in CBF IhY05knwni FL 31112119 J111212ri 21112118 31112120 £147.801.14 E1M.107.19 £3,213.17 É3,43J.OJ Lthd. Emplv• BurHJ•lowPlot 3111W19 31MV20 £30,OQ).OD ofy.00 8hr•w¢on Lnd-Fkld l N•ttlio•d 3111¥19 E81.OW 00 3111W21 UI,000.00 ei,wo.00 £1.VJO.00 31112r20 Il•ddlnoon Chwvrh Roorf* 31112rn0 £i.000.rK) £1.¢OD.00 Not• 1 AsMLg LyJrr•nt be•n 8ts•&ffyrunFYeAwtsd tyw¥4t 31112119 I311120 ceah
IIS#VRY PtsJN BENEHCE 2020BANKRECONaUAllON 3111211019 OPÈNING YV12fftXO aNG FALANCE QlaNfjETO 6.%5.16 1£7,062.931 lUJJ2&) £ 34,192.S9 £33.321.53 ¢IERNE É 78,773.86 £22,658.81 Itli5jJ¥ LSHEAO £ 16.816.58 £lg,244.87 1£7A71.711 MADDIIIGTON 5,957.97 £ IA14.42 IE8,44*551 OENEH¢E 2,768.40 2.642.H IEIIO.9$1 Tor 1£82,050.UI 2020DEFicir
Notes to the 2020 Accounts Salisbury Plain Benefice PCC l. The Benefice of Salisbury Plaln was legally constituted at the end of 2013. 2. The accounts have been prepared on a Receipts & Payments method. 3. The Statement of Account lists separately the accounts for each of the four former parishes, for Maddlngton Church Rooms, and a general account, whlch are then consolidated. 4. The Statement of Assets shows all cash holdin85 and other investment funds held. 5. The investment funds are at market value as at 31# Dember 2020. These funds are Invested In the CBF Investment Fund by CCLA on behalf of the Parlsh. 6. Emplre Bungalow Plot, Tllshead is at valuation prepared by Woolley & Wallis dated 20th September 2017. 7. Shrewton Land in Nett Road, Shrewton is at valuation prepared by Woolley & Wallis dated 3rd November 2017. 8. The Shrewton allotment land contlnues to be Included at a nomlnal value of £l,LlJO. 9. The Maddlngton Church Rooms in Shrewton continue to be included at a nomlnal value of £l,OQKI. 10. Outstanding Gift Ald Is the sum due to be reclaimed from qualifying donations In 2020. 11. Liablllties are those known fees owed to Salisbury Dlocesan 8oard of Finance for fees incurred In the fourth quarter of 2020 but due for payment in January 2021.