2022-03-31-accounts

IN*IMfj)N fiiE CHI ia 11 Annual Report 2021/22 AMARITANS www.UUARIT .or Chiltern IV

Introduction

The Directors report last year started with saying what an unusual year it had been since the last AGM, and I’m feeling a sense of deja vu as I write this report. Whilst the pandemic seems to be largely behind us, other unpleasant things have now reared their heads, in particular a war in Europe and very challenging economic times.

As a branch we’ve weathered the pandemic and have come out of it with less active volunteers than we had at the start of 2020. Last year I made it clear that the branch strategy in the period following the pandemic was one of consolidation and returning the number of volunteers to pre-pandemic levels. The pandemic has gone on for longer than expected, and so this is still the key element of our current strategy so that we have less closed shifts and can be there more for our callers. We certainly want to see less of these in future and be able to move on from the pandemic!

At the time of writing the number of active listening volunteers stands at 98, and with 4 volunteers going through mentored duties and the next core training group of 9 due to start in September we should be finishing the year with over 100 active listening volunteers. The branch target is to get back to over 110 active listening volunteers by the end of next year, which in turn will enable us to get back to over 95% of shifts being open.

Training

There have been many changes to the Training Team during the last year, and the leadership of the team is shared between 2 Deputy Directors (DDs). This shared leadership approach is something that Central Charity are now encouraging as it more sustainable and places less of a load on individual volunteers. The Training Team have had to accommodate further changes to the training material, and are hoping it will now remain stable for a while.

The Training has also returned to face-to-face training, which as well as being so much better at allowing the new volunteers to get to know each other, also allows larger training groups than could be achieved using Zoom.

The next training course will be at Missenden Abbey due to space constraints at the branch as there are still some pandemic restrictions in place. Longer term the financial position resulting from the legacies will give us the option to ‘future proof’ the branch and create more space for training.

Recruitment

The Recruitment Team has been using the new recruitment process for around a year now, and it is working well. Around half of Potential Volunteers (PVs) are being accepted following interview. The volume of new applications is running at a healthy level (there were 16 applicants during June, and there are around 24 PVs on the waiting list for interviews). As well as the upcoming training course this Autumn being filled, 7 places on the provisional January 2023 training have been filled.

The Team is planning to give successful PV’s who are waiting for 2023 training an opportunity come into the branch to meet some of the team and give us an opportunity to tell them more about being a Listener as well as ‘keeping them warm.’ It would also avoid them feeling forgotten as they move from Recruitment into Training.

2

Outreach

The easing of lockdown restrictions has allowed Outreach to restart. The constraint imposed by lower volunteer numbers means this is a slow process, but it is gathering momentum. The main focus has been on visits to schools and talks. There have also been some local events where we have had a stand including an event at High Wycombe in conjunction with Network Rail, and most notably at the recent Aylesbury Parklife festival where around a dozen volunteers were present to raise our profile in the Aylesbury area, which is an are a where previously we’ve struggled to establish a very high profile.

The Branch has resumed the training of listeners in the Aylesbury Young Offenders Institution. The first group of listeners completed their training in August and had a presentation and celebration event for the listeners on 26[th] August.

Service Delivery

The removal of Caller Support from the branch requires more communication with the Caller Support and Safeguarding Hub, and this is proving to be an ongoing challenge due to lack of resou rces in the hub. It’s something that has been flagged with Central Charity and they’re increasing the numbers in the hub.

OGD has been on-line as a result of the pandemic, and in the last year volunteers in the branch have completed online safeguarding and applying Samaritans key policies modules. There is further on-line training on replying to caller emails which will be completed by the end of year by all volunteers who do emails.

Webchat has been continuing in the evenings alongside regular listening shifts. In the 12 months to July 2022 the branch spent over 400 hours completing over 680 webchats. Central Charity are trying to increase the number of webchat slots as we move into 2023.

Volunteer Support

There has been a change in leadership in Volunteer Support, with the leadership being shared between 2 DDs. The last year has been a very busy time with the number of resignations and Leave of Absences (LOAs) running higher than previous years. This is most likely an impact of the pandemic, and the Volunteer Support Team have responded magnificently and provided support to all volunteers who have needed to go on LOA.

Dayleaders

The use of the screensaver to provide information to on-shift volunteers and the ability to update it remotely has helped in communication and information sharing.

As at July 2022 the branch had around 20 active Dayleaders (DLs), with a few taking a one to two cycle break per SCO’s recommendation. But we still have 25 duties to fill each week, so more DLs are needed and the DD for Dayleading is always looking to ask listening volunteers to take on DL duties.

The folders in the booths have been updated to make them clearer for on-shift volunteers, and in particular to bring follow-up calls and third party forms up to date. The Written Word hints and tips in the booths has been updated, and a similar hints and tips is being prepared for webchat.

External Relations

The annual cycling event was at last able to go ahead this year and generated about £13-14k nett of expenses with three sources still to be agreed. Despite reduced numbers after a 3-year gap, we benefitted from some very generous sponsorship and donations. We’ll run it again next year with hopes of revived numbers.

In addition to the large legacy from the late Doreen Bateman that will shortly be received, and the legacy from the late Phyllis Skinner, the branch has benefited from some generous donations including £4,200 from RH Amar, over £5,000 in memory of a volunt eer’s brother, and £2,000 from a volunteer running 12 marathons.

3

Regional Roles

A volunteer in the branch has taken on the role as Regional Prison Support Officer which had been unfilled for a number of months. In addition to Aylesbury Young Offenders Institute, there are several prisons covered by branches in our region and the need for a coordinated approach to running listening schemes will be invaluable.

The Future

I’d like to thank everyone who has supported the branch during the last 12 months. We are all volunteers and without the huge support we receive we wouldn’t be able to carry on being there for our callers.

The branches financial position is already very strong, and will be significantly boosted by a very substantial legacy that will be received shortly. This gives the opportunity for us to look at longer term and bigger plans for our branch than is normally the case for a Samaritans branch.

In the recent tidy up of the branch unearthed annual reports going back to the founding of the branch on 15th January 1968. Reading some of these early reports it struck me how different things were nearly 55 years ago, to how they are today. For example, in 1968 the branch took 158 calls and had nearly 100 volunteers by the end of the year. The first annual report showed a surplus of £98 10 6 (i.e. in pounds, shillings and pence)!

Whilst we don’t know what lies ahead for the Samaritans service in the future, looking at the changes we’ve seen over the last 50 years means it’s safe to say tha t there will be many changes over the next 50 years, both in terms of the nature of our service, the needs of our callers, and the operation of the branch. Even without knowing the details of specific changes, we can take steps to invest in our branch and to future proof the premises as much as possible.

Making sure our branch is well set for the future will mean we can ensure we will be there to support our callers whatever future forms of service delivery emerge and look at how we can expand across our presence across the area we cover in the Chilterns. These are exciting times that lie ahead for our branch.

Best wishes,

Stephen Director

Chiltern Samaritans Trustees from April 2021

Stephen Weir Director Ex-Officio from Jan 2021

We’d like to express our thanks to all those who have contributed to Chiltern Samaritans during the past 12 months.

Peter Cooper Treasurer Ex-Officio from June 2018 Simon Rubin Elected from July 2018

Linda Rawlinson Elected from July 2019

Buff Davis Elected from June 2020

Keith Bradford Elected from June 2020

Amanda Weaver Elected from June 2021

Businesses/Organisations :

R H Amar, The Entertainer, O’Shea Developments, SHJ, Malt the Brewery, Amersham Free Church, B&P Glasser

Individuals

Estate of Rahul Patel (deceased), Estate of Nick Thurlow (deceased), Melanie Lilley-Edwards wedding guests, Tony Hubbard, Rashila Wanninayake,

In addition we give our special thanks to the numerous individual donors, and those who have given a donation.

4

ANNUAL FINANCIAL STATEMENT 2021/2022

Income & Expenditure Account

Sales Gift Aid & Personal Donations In Memoriam/Legacies Local Organisations & Business Grants & Prisons Local Council & Churches Fund Raising - Branch & Local Activity Interest from Assets Other Incomes Direct Expenses Marketing Telephones Outreach Prisons Volunteer Recruitment Caller Support Fundraising - Branch and Local Activities Volunteer Retention Project Volunteer Duties Expenses Gross Profit/(Loss): Overheads Administration Expenses Housekeeping Property Maintenance Branch Furniture & Equipment Professional fees Fuel And Power Property & Water Rates Property & Public Liability Insurance Annual Contribution to Samaritans Net Profit/(Loss):	Year to 31st March 2022 12,911 64,811 8,820 50 788 23,877 2,260 14 113,531 280 2,383 (79) 71 1,651 66 3,406 0 2,674 10,451 103,079 1,972 2,907 7,291 1,130 236 (257) 1,411 1,067 51,533 67,290 35,789	Year to 31st March 2022 12,911 64,811 8,820 50 788 23,877 2,260 14 113,531 280 2,383 (79) 71 1,651 66 3,406 0 2,674 10,451 103,079 1,972 2,907 7,291 1,130 236 (257) 1,411 1,067 51,533 67,290 35,789	Year to 31st March 2021 3,400 25,750 9,210 1,445 35 27,128 2,202 0 69,170 802 1,604 102 137 1,372 32 3,549 (5,000) 2,170 4,767 64,403 224 3,827 7,348 981 35 4,843 1,358 958 15,329 34,903 29,500
	12,911 64,811 8,820 50 788 23,877 2,260 14 280 2,383 (79) 71 1,651 66 3,406 0 2,674 1,972 2,907 7,291 1,130 236 (257) 1,411 1,067 51,533		3,400 25,750 9,210 1,445 35 27,128 2,202 0 802 1,604 102 137 1,372 32 3,549 (5,000) 2,170 224 3,827 7,348 981 35 4,843 1,358 958 15,329

5

BALANCE SHEET 31[st] March 2022

Fixed Assets

Investments 63,500.00 Current Assets Sundry Debtors/Prepayments 105.50 Reserve Account 30,007.05 Bank Account 125,056.26 Current Liabilities Sundry Creditors 0.00 Samaritans' Contribution 59,070.00 Deferred Income 3,535.37 Current Assets less Current Liabilities: Total Assets less Current Liabilities: Capital & Reserves Funds 120,274.39 P & L Account 35,789.05	63,500.00 155,168.81 62,605.37 92,563.44
	£156,063.44
	£156,063.44

Monetary Fixed Assets

The Samaritans’ centre is a freehold tenure and was purchased at a historical cost of £21,899

Reserve Policy

We have no guaranteed source of income. Our reserves policy states that unrestricted reserves will be kept in the region of 125-150% of the average annual running costs of the previous three years. This policy is being reviewed annually in the first quarter of the new financial year.

On behalf of the Trustees.

Stephen Weir Branch Director

Peter Cooper Treasurer

Independent Examiners Report

To the Trustees of Chiltern Samaritans on accounts for the period ending 31st March 2022 set out above.

In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirement:

a) to keep accounting records in accordance with section 130 of the 2011 Act, and

b) to prepare accounts which accord with the accounting requirements of the 2011 Act have not been met.

Vince Parry, Independent Examiner, Amersham

6

CHILTERN SAMARITANS

Balance Sheet		31-Mar-22
Fixed Assets
Investments	63,500.00
		63,500.00
Current Assets
Sundry Debtors/Prepayments	105.50
Reserve Account	30,007.05
Bank Account	125,056.26
		155,168.81
Current Liabilities
Sundry Creditors	0.00
Samaritans' Contruibution	59,070.00
Deferred Income	3,535.37
		62,605.37
Current Assets less Current Liabilities:		92,563.44
Total Assets less Current Liabilities:		£156,063.44
Capital & Reserves
Funds	120,274.39
P & L Account	35,789.05
		£156,063.44

CHILTERN SAMARITANS

Income & Expenditure Account Sales Gift Aid & Personal Donations In Memoriam/Legacies Local Organisations & Business Grants & Prisons Local Council & Churches Fund Raising - Branch & Local Activity Interest from Assets Other Incomes Direct Expenses Marketing Telephones Outreach Prisons Volunteer Recruitment Caller Support Fundraising - Branch and Local Activities Volunteer Retention Project Volunteer Duties Expenses Gross Profit/(Loss): Overheads Administration Expenses Housekeeping Property Maintenance Branch Furniture & Equipment Professional fees Fuel And Power Property & Water Rates Property & Public Liability Insurance Annual Contribution to Samaritans Net Profit/(Loss):

31-Mar-22 12,911.49 3,399.80 64,811.44 25,750.00 8,819.55 9,210.48 50.40 1,444.68 787.55 35.00 23,876.57 27,127.88 2,259.71 2,202.19 13.86 0.00 113,530.57 69,170.03 279.94 801.97 2,382.76 1,603.58 (79.04) 101.52 70.84 136.80 1,650.50 1,372.18 66.29 31.94 3,405.89 3,548.98 0.00 (5,000.00) 2,674.25 2,170.15 10,451.43 4,767.12 103,079.14 64,402.91 1,971.88 224.40 2,907.44 3,826.51 7,291.38 7,348.16 1,129.55 981.20 235.68 35.00 (257.23) 4,842.60 1,411.27 1,358.35 1,067.12 957.82 51,533.00 15,329.00 67,290.09 34,903.04 35,789.05 29,499.87 Prior Year to date Year to 31st March 2022

CHILTERN SAMARITANS

Income & Expenditure Account

Income & Expenditure Account Sales Gift Aid & Personal Donations In Memoriam/Legacies Local Organisations & Business Grants & Prisons Local Council & Churches Fund Raising - Branch & Local Activity Interest from Assets Other Incomes Direct Expenses Marketing Telephones Outreach Prisons Volunteer Recruitment Caller Support Fundraising - Branch and Local Activities Volunteer Retention Project Volunteer Duties Expenses Gross Profit/(Loss): Overheads Administration Expenses Housekeeping Property Maintenance Branch Furniture & Equipment Professional fees Fuel And Power Property & Water Rates Property & Public Liability Insurance Annual Contribution to Samaritans Net Profit/(Loss):	12,911 64,811 8,820 50 788 23,877 2,260 14 113,531 280 2,383 (79) 71 1,651 66 3,406 0 2,674 10,451 103,079 1,972 2,907 7,291 1,130 236 (257) 1,411 1,067 51,533 67,290 35,789 Year to 31st March 2022	31-Mar-22 3,400 25,750 9,210 1,445 35 27,128 2,202 0 69,170 802 1,604 102 137 1,372 32 3,549 (5,000) 2,170 4,767 64,403 224 3,827 7,348 981 35 4,843 1,358 958 15,329 34,903 29,500 Prior Year to date

From:Vince Parry <[e-mail]>
Sent:02 September 2022 15:51
To:Stephen Weir
Cc:[e-mail]
Subject: RE: Re: Fw: Independent Review of Accounts year to 31 March
2022

Hi Stephen

For some reason my tablet is not showing  the attachments from you
although they have come through
on my phone and laptop.

All information is fine now and I will attend the Zoom AGM tomorrow
at 10am.

Best wishes

Vince

Sent from Mail for Windows

From: Stephen Weir
Sent: 01 September 2022 20:46
To: Vince Parry
Cc: [e-mail]
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2022

Hi Vince,
The attachment of the report shows in my sent items as a Word
document, but I've reattached
it again and as a PDF in case the Word document is being stripped
out by virus protection.

With regards to the other points, please see my comments in red
against each point:
1 I would like assurance that expenses are not paid unless fully
supported with receipts. I need
to be provided with this when I am asked to check the accounts.  I
can confirm this is the case,
and we will make sure this confirmation is explicitly stated in
future.
2 I would like to have sight of the missing Support for PO10 and
PO12.  For PO10 the claim was
for some refurbished office chairs that a volunteer paid for
themself and submitted an expense
claim.  They had supplied the quote to me (see attached email) and
the claim was paid on the

basis of the quote (and the 4 new chairs that were in the centre).
For PO12 I have attached the
original invoice and also a chase up statement we subsequently
received as there had been a
delay in payment due to uncertainty as to whether it should have
been taken from a grant we
received during the pandemic.

3 Pete has explained that some gift aid has been received after the
year end from HMRC, which
goes some way to explaining the disconnect between the income and
tax receipts. In future, I
think this should be reconciled in more detail to show Samaritans
receive their full
entitlement.  I will ask Pete to ensure this reconciliation is done
in future.

I hope this clarified the outstanding points, please let me know if
you need any more
information.

Best wishes

Stephen

Stephen Weir
Amersham Branch Director
Mobile: [phone]
Email: [e-mail]

From: Vince Parry <[e-mail]>
Sent: 01 September 2022 20:11
To: Stephen Weir <[e-mail]>
Cc: [e-mail] <[e-mail]>
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2022

Hi Stephen

There have been no changes to requirements of independent examiners
report so last years format is
fine.

Copy of your report not attached and I also need to see accounts
that are being presented and response
to items 1-3 below.

Best wishes

Vince

On 31 Aug 2022 20:42, Stephen Weir <[e-mail]>
wrote:
Hi Vince

Thank you for the confirmation, and the comments for future
improvements which I have
noted.  As an example of this I have just circulated the agenda for
the next Branch Leadership
Team Meeting next week and I have included an explicit agenda item
for us to review the
financial position, and this will be carried over for all future
agendas.

I have also noted the point on proper notice of the accounts, and
recognise that I can't
change that now, but that planning for the next AGM will be more
orderly.

Many thanks for all your hard work on the review of the accounts.  I
have included the same

statement regarding the independent review of accounts in my annual
report (copy
attached).  Please let me know if you would like any modifications
to this statement.

Best wishes

Stephen

Stephen Weir
Amersham Branch Director
Mobile: [phone]
Email: [e-mail]

From: Vince Parry <[e-mail]>
Sent: 31 August 2022 17:33
To: Stephen Weir <[e-mail]>
Cc: [e-mail] <[e-mail]>
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2022

Hi Stephen

Pete and I have exchanged emails and the current situation from my

perspective is as follows.

I have not been given a copy of the accounts which are to be
presented at the AGM, although, I
understand these are very close to the figures I have reviewed. The
'audited' accounts should have
been sent out with the notice of the AGM, so strictly speaking,
proper notice has not been given.

We are 3 months behind last year reviewing the accounts compared to
2022. We need to agree
expectations regarding information and timings prior to the next
year end.

1 I would like assurance that expenses are not paid unless fully
supported with receipts. I need to be
provided with this when I am asked to check the accounts.

2 I would like to have sight of the missing Support for PO10 and
PO12.

3 Pete has explained that some gift aid has been received after the
year end from HMRC, which goes
some way to explaining the disconnect between the income and tax
receipts. In future, I think this
should be reconciled in more detail to show Samaritans receive their
full entitlement.

4 &5 Done

The £96,602 figure was simply misadvised and can be ignored.

Administration expense is mainly Hospitality/Entertainment and would
be better if description could
reflect this, but I'm not over-fussed.

You have given me assurance that financial matters discussed at
future committee meetings will be
properly minuted to help demonstrate the involvement and shared
responsibility of Trustees.

Apart from above, I'm OK with accounts.

Best regards

Vince

On 30 Aug 2022 21:14, Stephen Weir <[e-mail]>
wrote:
Hi Vince,

Has Pete got back to you on this?  I want to make sure the branch
accounts are all in order
before the AGM?

Best wishes
Stephen
Stephen Weir
Amersham Branch Director
Mobile: [phone]
Email: [e-mail]

From: Vince Parry <[e-mail]>
Sent: 22 August 2022 18:50
To: peter cooper <[e-mail]>
Cc: Stephen Weir <[e-mail]>
Subject: RE: Re: Fw: Independent Review of Accounts year to 31 March
2022

Hi Peter

Thank you for your response to my questions.

I need to be give the excel files at the outset of the examination
of your accounts.

What version of Sage are you using as I struggle to understand how
any accounting system cannot
provide a nominal ledger breakdown without you or I going to great
effort. I had to create a nominal
summary last year and this year from the detailed transaction
listing (audit trail) using Excel formulas.
This is complicated by the inclusion of void and deleted
transactions plus some pre-financial year
entries.

Regarding your answers to my questions:

1                    I think with the backing of your Leadership
Team people can be asked to sign their
expenses claim.
2                    The records Iím given to check need to be
supported with proper receipts and back-up.
3                    The amount received from HMRC £98.75 is out of
sync with the amount shown as Gift
Aid Income £2,018.68 and I cannot ascertain that it has been fully
accounted for. Also,

does online giving include gift aid and how is this validated, if
applicable?
4                    To be reallocated.
5                    Noted
I am reporting on the accounts that get presented to the members, so
yes, I need to see exactly what
is given to them. These should have been included in the notice of
the meeting, which also should be
sent to me.
The excess of income over expenditure on the files I have is £35,789
not £96,602 you mention below?

Administration Expenses of £1,972 includes £1,500 Hospitality, so
maybe the description needs to be
amended?

I will be happy for my report to be included once the above items
are addressed.

Best wishes
Vince

Sent from Mail for Windows

From: peter cooper
Sent: 17 August 2022 09:46
To: Vince Parry
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2021

Hi Vince,

Thanks for your email. I thought the files I sent through were the
same as last year namely,
Trial Balance, Audit Report, Profit & Loss Account and Balance
Sheet.

Glad you manged to follow my breakdowns of the various expense
headings but sorry Sage
Accounts does not supply full details and I have to go through
expense payments looking for
relevant account code which is a real inconvenience.
Your comments to Stephen are noted and agreed.

With regard to the comments & questions:
1.I continue to try to get expense claims signed by the
recipient but it's a long process.
I could withhold payment but this is a bit excessive given the
recipients are all

volunteers.
2.If receipts P010 and P012 are not in the payments folder
then these were probably
paid in response to an email from the payees.
3.Gift Aid recoveries from HMRC are checked by me but quite
often the first I know of
general donations are when they appear on the bank statements or in
a collection
box.
4.R015 was treated as a general branch activity but if
cycling event was mentioned it
should have gone to 4610.
5.Large swings in relation to Gift Aid and Personal Donations
relates to two legacies
received during the year from the Estates of deceased volunteers. An
even bigger
bequest is expected in the current year. Fund raising activities
were impacted by the
COVID epidemic and property maintenance is incurred when required.
Yes, the electricity saga was a real pain and the suppliers lost
their contract. I switched to
Scottish Power.
I will ensure you get a copy of the accounts sent out with the AGM
notice but there have
been no changes to the accounts I sent you.
Final excess of Income over Expenditure was £96,602.
Can I ask Stephen to include your Independent Review note as per
last year?

Happy to collect the files since I have to call into the office
fairly regularly.

Kind regards

Peter

From: Vince Parry <[e-mail]>
Sent: 16 August 2022 21:50
To: peter cooper <[e-mail]>
Subject: RE: Re: Fw: Independent Review of Accounts year to 31 March
2021

Hi Peter

I donít know whatís going wrong with files and messages? Do you
still have the message and
attachments that you sent me in 2021, which is all that I was after?

Iíve managed to analyse the detailed transactions and link via TB
through to accounts so thatís fine

but long-winded as I am no longer a spreadsheet jockey! PDF files
are no good and it would be better
if this could come directly from the system. Is there a built-in
auditing utility as I canít be the only

person with this issue.

I spoke with Stephen about the AGM and said I would be completed in
time for the AGM. I pointed

out that ëaudited íaccountsí and agenda should be sent out with
notice of AGM and we need to get
our planning straightened out.

Anyway, only a few comments & questions this year.

1                    I think expenses should be signed by person
claiming

2                    Some missing receipts PO10 office chairs, PO11
Paula expenses

3                    How do you know all Gift Aid has been received
4                    RO15 Is Provident Fin Grp Match Funds for 2021
cycle challenge in 4023 Branch Activities
correctly allocated?

5                    Can you explain large swings between 2021 and
2022 of following:
Gift Aid & Personal Donations
Fund Raising - Branch & Local Activity Income & Expense
Property Maintenance

I saw the saga with the electricity bills which must have been a
pain to sort out.

Can I have copies of the accounts that get sent out for the AGM when
they are final together with
details of any changes if there are any.

The files are ready to collect when you are ready or I can drop off
at the Amersham office.

Best wishes

Vince

Sent from Mail for Windows

From: peter cooper
Sent: 31 July 2022 09:52
To: [e-mail]
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2021

Hi Vince,

Didn't get your last message below.

Could not get report you wanted from Sage but I have attached the
trial balance @ 31 March
2022
with details of all the figures in the accounts which you can see by
going to the figure
concerned and
reading the composition of cell addresses. Hope it makes sense
Regards
Peter
From: [e-mail] <[e-mail]>
Sent: 31 July 2022 08:10
To: peter cooper <[e-mail]>
Subject: Re: Re: Fw: Independent Review of Accounts year to 31 March
2021

Hi Peter
Did you get my last message?
Vince

Sent from my Huawei Mobile

-------- Original Message --------
Subject: Fwd: Re: Fw: Independent Review of Accounts year to 31
March 2021
From: - -
To: peter cooper
CC:
Hi Peter
These are the files from last year I am after from you.
You've sent me the audit trail twice, what I need are xl files for
the trial balance and P&L so I can link
through the transactions from the detailed audit report.

Best wishes
Vince

---------- Original Message ----------
From: peter cooper <[e-mail]>
To: "[e-mail]" <[e-mail]>
Date: 21/04/2021 15:23
Subject: Re: Fw: Independent Review of Accounts year to 31 March
2021

Hi Vince,

Please find attached spreadsheets for Income & Expenditure account,
Balance Sheet, Trial Balance and Audit Report.

Stephen Weir has agreed to forward the Governance Folder and
various Minutes.

I am attending Amersham Hospital on Friday midday so will drop off
the files after the appointment if convenient.

Best wishes

Pete

From: [e-mail] <[e-mail]>
Sent: 19 April 2021 15:11
To: peter cooper <[e-mail]>
Subject: Re: Fw: Independent Review of Accounts

Hi Peter

I hope you're well and was wondering when I'd hear from you!

Can you send what you can electronically to me
or put on a USB stick and maybe you can drop off the files when you
can.

Could you also send me the organisation's governing documents, any
statutory records, directors and committee meetings minutes etc.

My address is
Tigeen
Hervines Road
Amersham
HP6 5HS

We are the second house on the right, opposite flats, Garden Court.

Best times this week would be Tuesday, Wednesday or Friday early
afternoons or evenings.

Best wishes

Vince

07773 454418

On 19 Apr 2021 14:13, peter cooper <[e-mail]> wrote:

Hi Vince,

Annual report ready for your review. Have

excel spreadsheets for Balance Sheet, Income
& Expenditure Account, Trial Balance and
Audit Report.
When is convenient to send these reports and
hand over files containing Receipts, Payments
and Bank Statements.

Best wishes
Pete
Treasurer
Chiltern Samaritans

From: peter cooper <[e-mail]>
Sent: 19 February 2021 14:17
To: [e-mail] <[e-mail]>
Cc: Erik Jan Scholten <[e-mail]>;
Stephen Weir <[e-mail]>
Subject: Re: Independent Review of Accounts

Hi Vince,

Apologies for the delay in responding to your
email.

I attach a copy of the accounts for the year
ended 31 March 2020.

Target date for the accounts is the AGM
scheduled for 30 June 2021. Accounts will need
to be signed and printed for circulation prior to
this meeting.
Accounts, books and records will be available
just after mid-April 2021.
As you will see from the attachment, the
Annual Report also includes photographs
chosen by the Branch Director.
Erik Jan can advise timescale for printing and
rationale behind choice of photographs.

The previous independent financial examiner
was Yingying Scopes whose contact details are
on 3 Rings and her address is on the accounts.

Look forward to meeting you in due course
Regards
Pete

From: [e-mail] <[e-mail]>

Sent: 12 January 2021 20:29
To: Amersham Director
<[e-mail]>
Cc: [e-mail]
<[e-mail]>; Stephen Weir
<[e-mail]>
Subject: Re: Independent Review of Accounts
Hi Erik Jan

Happy New Year

Thank you for getting in touch and providing an
update on the Branch Director handover and
Chiltern Samaritans activities. All is well here thank
you, and I'm looking forward to conducting the
Independent Review of Accounts when the time
comes.

It would be helpful if I could be advised of basic
timeframes, i. e. target date for when accounts,
books and records will be available for review and
the deadline for my report.

Could I also be sent a copy of the formal annual
report and accounts for last year and the contact
details for the previous Independent Financial
Examiner who I would like to speak to.

Best wishes
Vince
01494 722898

Sent from my Huawei Mobile

-------- Original Message --------
Subject: Re: Independent Review of Accounts
From: Amersham Director
To: [e-mail]
CC: Stephen Weir ,"[e-mail] "
Dear Vince,
First of all I hope you had
a good start of 2021 and
we wish you a happy
2021.

It has been some time
since we last spoke, I
hope you have kept well

and safe during this
strange period. In the
last year Chiltern
Samaritans had its
challenges but we have
come through and I
believe we are the
stronger for it.  From a
service point of view we
managed to be there for
our callers practically all
the time, despite a lower
number of active
volunteers because of
self-isolation and whilst
we had to cancel our
major fundraising event
last summer, we
managed to partially
compensate that lost
opportunity with other
more virtual fundraising
activities and remained
cash flow positive
throughout.
I am also writing to you
to introduce Peter
Cooper, our Treasury,
who will be in contact in
due course after our year
end in March to go
through the financials
with you.  I am also
introducing my
successor, Stephen Weir,
to you.  The Branch
Director term is fixed for
three years and as I
started December 2017 I
have come to the end of
my tenure and Stephen
will take over the
steward and leadership
of the branch from 11
January.
I want to thank you for
accepting the role of
Independent Financial
Examiner of our charity
and hope you will enjoy
the interaction with
Stephen and Pete and

the branch in the coming
period.  I will stay on as
volunteer so if you
need/want to contact me
at any time, my email
address is
[e-mail]
and mobile is 07702
888747.
Kindest regards,
Erik Jan.
Erik Jan Scholten
[e-mail]
07702 888 747
01494 757 139

From: Amersham Director
<Amersham.Director@sam
aritans.org>
Sent: 28 May 2020 09:42
To: [e-mail]
<[e-mail]>
Subject: Re: Independent
Review of Accounts
Hi Vince,
Very good to speak with
you earlier and thank you
for taking on the role of
independent examiner
as  of 20 June (to be
confirmed at the AGM on
that day).
I attach the constitution
and the end of year
financials 2019-2020.
Let me know if you have
any further questions or
comments.  I'll be in
touch again after the
AGM.
Very best regards,  Erik
Jan.
Erik Jan Scholten

[e-mail]
07702 888 747
01494 757 139

From: Amersham Director
<Amersham.Director@sam
aritans.org>
Sent: 27 May 2020 10:59
To: [e-mail]
<[e-mail]>
Subject: Re: Independent
Review of Accounts
Hi Vince,

Thanks for getting back
to me.  What about
tomorrow, Thursday 28
May at 10:00 am.  We
can call but below is an
invitation to Zoom. In
normal circumstances I
would have bought you a
coffee so this is the
closest we can get to
that at the moment.
Erik Jan Scholten is
inviting you to a
scheduled Zoom
meeting.

Topic: Vince Parry and
Erik Jan Scholten
Time: May 28, 2020
10:00 AM London
Join Zoom Meeting
https://us02web.zoom.u
s/j/89993939714?pwd=e
UY3emx0ZlVmN0hKNG5
PUS81NFlZdz09

However, if you are
'zoomed out' let me
know and we talk by
phone.

Hope tomorrow still
works for you.

Have a good day and
speak tomorrow at 10:00

unless I hear from you
otherwise.
Best regards,  Erik Jan
Erik Jan Scholten
[e-mail]
07702 888 747
01494 757 139
From: [e-mail]
<[e-mail]>
Sent: 26 May 2020 16:00
To: Amersham Director
<Amersham.Director@sam
aritans.org>
Subject: Re: Independent
Review of Accounts
Dear Erik Jan
Sorry for not getting back
to you earlier, my reply has
been sitting in my drafts
folder.
Thank you for making
contact.
I can't say that I have much
knowledge of Samaritans
except through Simon,
however, I do have relevant
audit experience and have
acted as a charity trustee.
I'm happy to have an
introductory call when you
are available. The best
times this week are
Wednesday after 11am,
Thursday morning or most
of Friday.
Best wishes
Vince

Sent from my Huawei
Mobile

-------- Original Message ----
----
Subject: Re: Independent
Review of Accounts
From: Amersham Director
To: Simon Rubin ,Vince
Parry
CC:
Th
an
k
yo
u
Si
mo
n
for
tha
t -
col
ou
rfu
l -
int
ro
du
cti
on.
Hi
Vin
ce,
Lo
oki
ng
for
wa
rd
to
wo
rki
ng
tog
eth
er.
 It
so
un
ds
lik
e
yo

u'r
e
alr
ea
dy
qui
te
fa
mil
iar
wit
h
ou
r
org
ani
sat
ion
an
d it
wil
l
be
gre
at
if
we
ca
n
ma
ke
the
au
dit
rol
e
wo
rk
for
yo
u
an
d
us
ind
ee
d.
W
he
n
wo
uld
be

a
go
od
tim
e
to
call
yo
u
for
an
int
ro
du
cto
ry
co
nv
ers
ati
on
an
d
agr
ee
ne
xt
ste
ps.
Sp
ea
k
so
on
an
d
ver
y
be
st
reg
ard
s,
Eri
k
Jan
.

Erik Jan Scholten
[e-mail]
07702 888 747
01494 757 139

Fro
m:
Sim
on
Rubi
n
<sru
bin1
148
@g
mail
.co
m>
Sent
: 13
May
202
0
12:3
9
To:
Ame
rsha
m
Dire
ctor
<Am
ersh
am.
Dire
ctor
@sa
mari
tans
.org
>;
Vinc
e
Parr
y
<vpa
rry
@tig
een.
com
>
Subj
ect:
Inde
pen
dent
Revi

ew
of
Acco
unts

Hi
guys
Let
me
intr
odu
ce
you
to
one
anot
her.
Erik
Jan
is
the
Dire
ctor
of
Chilt
ern
Sam
arita
ns
and
resp
onsi
ble
for
the
effe
ctive
oper
atin
g of
our
bran
ch.
Vinc
e
Parr
y is
a
for
mer
colle
agu

e of
min
e, a
fello
w
Ram
bler
and
frien
d.
He
has
also
bee
n
mas
sage
ther
apist
in
chie
f to
the
achi
ng
limb
s of
our
Char
ity
Ride
rider
s - a
uniq
ue
com
bo
of
mas
sage
and
figur
es(o
r
may
be
not!
).
It
now
see
ms
that

our
curr
ent
'aud
itor'
wou
ld
pref
er
not
to
cont
inue
for a
furt
her
year
and
Vinc
e
has
expr
esse
d a
willi
ngn
ess
to
take
on
this
role,
for
whic
h
we
are
reall
y
grat
eful.
So,
Iíll
han
d
over
to
the
two
of
you
to
take

this
conv
ersa
tion
forw
ard
to a
satis
fact
ory
conc
lusio
n.
Best
wish
es
Sim
on
Samaritans, Incorporated in England and
Wales, a Company limited by guarantee
Registered Number 757372, and a Registered
Charity Number 219432, having its Registered
Office at The Upper Mill, Kingston Road,
Ewell, Surrey, KT17 2AF, and a Charity in
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Samaritans, Incorporated in England and Wales, a Company
limited by guarantee Registered Number 757372, and a
Registered Charity Number 219432, having its Registered Office at
The Upper Mill, Kingston Road, Ewell, Surrey, KT17 2AF, and a
Charity in Scotland Registered Number SC040604.
This email is from Samaritans. This email and any files transmitted

with it are confidential, may be subject to copyright and are
intended solely for the use of the person to whom they are
addressed. If you have received this email in error, please advise
[e-mail] or telephone [phone] and
delete this message immediately from your system.
Any opinions expressed by an individual within this email are those
of that individual unless otherwise stated and do not necessarily
reflect the opinions of Samaritans.
Internet communications including emails cannot be guaranteed to
be secure or error free. While Samaritans has taken steps to
control the spread of viruses on its systems it cannot guarantee
that this email (including any attachments) is free of any virus or
other harmful matter and accepts no responsibility for any loss or
damage resulting from the recipient receiving, opening or using it.

Virus-free. www.avg.com

Samaritans, Incorporated in England and Wales, a Company limited by
guarantee Registered Number 757372, and a Registered
Charity Number 219432, having its Registered Office at The Upper
Mill, Kingston Road, Ewell, Surrey, KT17 2AF, and a Charity
in Scotland Registered Number SC040604.
This email is from Samaritans. This email and any files transmitted
with it are confidential, may be subject to copyright and are
intended solely for the use of the person to whom they are
addressed. If you have received this email in error, please advise
[e-mail] or telephone [phone] and delete this
message immediately from your system.
Any opinions expressed by an individual within this email are those
of that individual unless otherwise stated and do not
necessarily reflect the opinions of Samaritans.
Internet communications including emails cannot be guaranteed to be
secure or error free. While Samaritans has taken steps to
control the spread of viruses on its systems it cannot guarantee
that this email (including any attachments) is free of any virus or
other harmful matter and accepts no responsibility for any loss or
damage resulting from the recipient receiving, opening or using
it.

Samaritans, Incorporated in England and Wales, a Company limited by
guarantee Registered Number 757372, and a Registered
Charity Number 219432, having its Registered Office at The Upper
Mill, Kingston Road, Ewell, Surrey, KT17 2AF, and a Charity in
Scotland Registered Number SC040604.
This email is from Samaritans. This email and any files transmitted
with it are confidential, may be subject to copyright and are
intended solely for the use of the person to whom they are
addressed. If you have received this email in error, please advise
[e-mail] or telephone [phone] and delete this
message immediately from your system.

Any opinions expressed by an individual within this email are those
of that individual unless otherwise stated and do not
necessarily reflect the opinions of Samaritans.
Internet communications including emails cannot be guaranteed to be
secure or error free. While Samaritans has taken steps to
control the spread of viruses on its systems it cannot guarantee
that this email (including any attachments) is free of any virus or
other harmful matter and accepts no responsibility for any loss or
damage resulting from the recipient receiving, opening or using
it.

Samaritans, Incorporated in England and Wales, a Company limited by
guarantee Registered Number 757372, and a Registered
Charity Number 219432, having its Registered Office at The Upper
Mill, Kingston Road, Ewell, Surrey, KT17 2AF, and a Charity in
Scotland Registered Number SC040604.
This email is from Samaritans. This email and any files transmitted
with it are confidential, may be subject to copyright and are
intended solely for the use of the person to whom they are
addressed. If you have received this email in error, please advise
[e-mail] or telephone [phone] and delete this
message immediately from your system.

Any opinions expressed by an individual within this email are those
of that individual unless otherwise stated and do not necessarily
reflect the opinions of Samaritans.

Internet communications including emails cannot be guaranteed to be
secure or error free. While Samaritans has taken steps to
control the spread of viruses on its systems it cannot guarantee
that this email (including any attachments) is free of any virus or
other harmful matter and accepts no responsibility for any loss or
damage resulting from the recipient receiving, opening or using it.