Rotherham Samaritans 22 Percy Street Rotherham South Yorkshire S651ED Charity Registration Number 1173826 Annual Report & Financial Statements for the 12 Months Ended 31 March 2024
Rotherham Samaritans Annual Report & Financial Statements for the 12 month period ended 31 March 2024 Contents Page Trustees, Report 1to3 Statement of Officers, Responsibilities Independent Examiner's Report Receipts and Payments Accounts Statement of Assets and Liabilities Notes to Accounts 8t011
Rotherham Samaritans Trustees, Report for the period ended 31 March 2023 The officers present their report and the financial statements for the period ended 31 March 2023 Governance From 1 $1 October 2017 Rotherham Samaritans has been a Charitable Incorporated Institution (CIO) with charity registration number 1173826. Prior to that, it was an unincorporated charity, called The Samaritans of Rotherham charity, number 1057161. It is also an independent affiliated branch of The Samaritans which is a legally constituted company limited by guarantee, not having a share capital and whose registered office is situated at The Upper Mill, Kingston Road, Ewell, Surrey, KT17 2AF The administration, control and management of the Rotherham Samaritans are vested in a local Director together with a number of Trustees, no less than three and not rnore than thirteen. The Trustees, together with the Secretary and Treasurer, are elected by the members at the AGM. Principal Objective To enable persons in Rotherham and the surrounding area as well as elsewhere who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night in order to improve their emotional health and to reduce the incidence of suicide. Investment Powers Under its constitution the charity has the power to make any investment which the trustees see fit. Reserves The reserves policy is to maintain sufficient unrestricted cash reserves to continue operating for at least eighteen months in the unlikely event of our receiving no income from any source, as well as designated reserves where there are potential commitments that cannot be met by anticipated future income alone. The funds are held as short term investments as shown in the statement of Assets and Liabilities on page 7. The Reserves policy is shown in full on page 11 along with an up- to-date appraisal against actual funds held. Accounting Policies The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice (SORP>, Accounting and Reporting for Charities published in 2005 and applicable accounting standards. These accounts have been prepared on a Receipts and Payments basis. All grants and voluntary income are accounted for gross when received. All expenditure is accounted for and when paid. Direct charitable expenditure includes the direct cost of activities. Where cash costs relate to more than one functional category. they have been split as appropriate.
Rotherham Samaritans Trustees, Report (Continued) for the period ended 31 March 2024 Trustees Trustees during the year were.. David Pinder Andy Scott John Glynn Mark Smith Fiona Wilson Steve Wilson Director Treasurer The trustees are recruited from the charity's membership. They must be volunteers who have undertaken a course of preparation and had sufficient experience of the charity to afford proper direction in accordance with its defined purposes. Trustees are given a copy of the Charity Commission guidelines for trustees and are required to complete Samaritans on-line training. Director's Report Rotherham Samaritans is a small. independent charity affiliated to the National Samaritan Charity. As such, the branch is self-sustaining, and continues to function entirely through the work of unpaid volunteers, most of whom are active, trained listeners who answer telephone calls on the Samaritan crisis line. but who also fulfil all the legal and financial duties necessary to maintaining and running the charity. The branch has had a successful year in terms of volunteer retention and recruitment. There were 41 listening volunteers on the list on December 31 st 2023, which compares to 42 on the list in December 2022. This is due largely to good retention levels among volunteers. It has become more difficult to attract new volunteers post COVID19. In 2023, 15 new volunteers started training. Seven completed basic training and became branch members. The branch is stable financially. Our financial security has been helped by continued grant support from the South Yorkshire Integrated Care Board who have expressed appreciation for the support which we give to Mental Health practitioners and GPS in supplementing their care for patients, particularly those with Mental Health problems or who have expressed suicidal thoughts. In recognition of this, the board have worked with us to develop an innovative partnership (The Rotherham Samaritans Wellness Check Pathway) whereby counsellors, Mental Heallh crisis team members and other specialist carers are able to refer particular patients to the Rotherham branch for supplementary Samaritan support at times when specialist support is not available to them. A portion of the grant money is used to fund the dedicated answerphone service but also for publicity material which is made available in NHS sites. In 2023, 218 people were referred for Samaritan support via this Pathway. Samaritans and ICB both recognize that this has been a very successful project. Our volunteers, working in pairs, cover 48 hours of telephone listening shifts in 14 sessions every week. Telephone contacts form the backbone of Samaritan work. As with all Samaritan branches, calls can be directed to us from any part of the United Kingdom and Ireland at any time of the day or night and on every day of the year. We no longer answer emails. and the face-to-face contacts in the branch have not been reinstated post COVID19. We have however built up a team of volunteers who are trained to offer emotional support at venues away from the branch. We have
visited the local football stadium twice for pre-match promotions., we have visited the local railway station and have had a presence at two local shows. We have also developed a link with the Social supermarket group which meets in Rotherham Minster. Samaritan volunteers attend sessions of this group. Our links with other local charities, particularly those working to reduce the incidence of suicide, remain very strong, as do our links with Rotherham Borough Council and the South Yorkshire Police and Crime Commissioners office. This concerted work in suicide prevention seems to be effective as the number of people taking their lives in Rotherham has been falling since 2019. We continue to comply with Samaritan protocols and standards, including in respect to premises and equipment. Health and Safety, Data protection and safeguarding. We are also working to comply with Samaritans new EDI standards. The members of the branch have retained a good ethos of mutual support and a strong team spirit which is one of the key strengths of the branch. By order of the Trustees i7,Lr Zirf David Pinder Director
Rotherham Samaritans Statement of Officers, Responsibilities for the period ended 31 March 2024 Law applicable to charities in England and Wales requires the officers to prepare financial statements for each financial period which give a true and fair view of the charity's financial activities during the period and of its financial posilion at the end of the period. In preparing financial statements giving a true and fair view, the treasurer must follow best practice and" (a) select suitable accounting policies and apply them consistently. (b) make reasonable and prudent judgements and estimates,. (c) state whether applicable Accounting Standards of Recommended Practice have been followed, subject to any departures disclosed and explained in the financial statements" and (d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business. The officers are responsible for keeping proper accounting records which disclose, with reasonable accuracy, the financial position of the charity, and which enable them to both ascertain the financial position of the charity and ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees have had regard to the guidance issued by the Charity Commission on public benefit and consider that the charity comfortably meets the published criteria. The following financial report covers the accounts for the charity which operated under the name of Rotherham Samaritans (1173826). The charity changed its name half way through the financial year 2017-18 from the Samaritans of Rotherham (1057161). Bankers Natwest Bank, 27 Effingham Street. Rotherham S65 1AU Independent Examiner Tom May 8 Stonely Brook. Ravenfield, Rotherham S65 4QY
Rotherham Samaritans Independent Examiner's Report I report to the trustees of Rotherham Samaritans on my examination of the accounts for the year ended 31 March 2024 which are set out on pages 6 to 11 Responsibilities and basis of report As the charity s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent Examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Tom May 8 Stonely Brook, Ravenfield, Rotherham S65 4QY LO i(512024
Rotherham Samaritans Receipts and Payments Account.. Year ended 31st March 2024 2023-24 Restricted 2022-23 Total Unrestricted Total Notes R¢¢eipts Donations. Legacies and Similar Resources Grants & Funding Received Fund Raising ActilAties Refunds Bank Interest 3.864 25,000 1.708 -20 501 3,864 25.000 1,708 -20 501 4,644 21,000 2.237 440 163 Total Receipts 31,053 31,053 28,484 Payments CstS of Charitable Acliwilies Centre Refurbishment Cost of Fund Raising Governance Costs 16,575 5,981 22,556 17,783 2.028 1,708 8,348 329 10,120 329 10.120 Total Payments 27.024 5,981 33,005 29,866 Nat Incorne I (Expenditu) for Year 4.029 -5,981 -1,952 -1,382 Represented By.. Cash & Bank Balances as at 1 sl April 2023 72,301 5.981 78,282 79,664 Cash & Bank Balances as al 31st March 2024 76,330 76.330 78,282 Net Movem8nt in Funds Thi$ Year 4.029 -5,981 -1,952 -1,382
Rotherham Samaritans Statement of Assets and Liabilities for the year ending 31 March 2024 2023.24 Restricted Toial 2022-23 Unrestricteil Total Monetary Assets Natwest Current Account Natwest Legacy A¢counl Virgin Money Charity Account Petty Cash 11.091 100 65,139 11,091 100 65,139 8,182 100 70,000 76,330 76,330 78,282 Non Monetary Nssots Land & 8ulldlngs Based on recent sales of adjoining property. the Iruslee5 estimate that thè value 0122 Percy Street Is £125,000 Fixtures & Fittings The Charity ttas use of various fixtures and fittings. including computer5 and office equipment, p[ChaSed over the years and written off In the year of purchase. The cost and market value of these sundry assets are not Significant lo the Charity. Liabilitie$ Genèral Officè Contribution The Central Office contribution based on income during 2023-24 is estimated to be £8,251 This becomes due before Ihe end of 2024. Entry Fobs A deposit Is collected from Volunteers in lieu of their branch entry fobs. Thi5 Is reclairnable when 8 volunteer leave5. Approved by the Trustees on17ia I l¥and signed on their behalf by Director I2.<.tI$ )AJ.) PI.w )£R
Rotherham Samantans Notes on the Accounts for the year ending 31 March 2024 2023-24 Restricted 2022-23 Total Lsnrestricted Total 1. Donations Anonymous and under £50 Deposits Dn Fobs Donations Gift ded Individuals Organisalions 107 50 2.195 412 1,100 3,864 107 50 2,195 412 1,100 3,884 90 90 2.069 149 2.246 2. Grants & Funding Received Arnold Clark Community Fund SY CCG Pears Funding ICOI 1.000 20.000 25,000 25.000 25,000 25,000 21,000 3. Income from Fund Raising Actlvlties Christmas Cards Copper Jar Giving Siles Public Even15 Public Events Gift Aided Samaralho Sams Collection Houses Sarah Millican Concert Tax Reclaimed IGIft Aided Donations) 64 64 82 23 629 99 571 115 27 27 290 290 717 1,328 1.708 1,328 1,708 2,237 4. Refunds RMBC Council Tax General - Refund of Fob deposits 440 -20 -20 -20 -20 440
Rotherham Samaritans Notes on the Accounts for the year ending 31 March 2024 2023-24 Restricted Total 2022-23 Unrestricted Total 5. Direct Charitablo Activity Centre- Building 7,335 952 8,287 E ill 6,821 8,797 2,165 17.783 Centre- Operation Centre- Telecommunications 7,871 1,369 16,575 4,558 471 S.981 12,429 1,839 22.556 5.1 Centre . Building Self Employed Cleaner Cleaning- Materials Cleaning- Windows Council Tax Furniture & Fith'ngs Insurance Kitchen Equipment Maintenance Security Utilities- Electricity Ulililie5 - Gas Utilitie5 Water Waste Disposal 1,255 53 120 494 1,236 856 239 1.494 53 120 494 1.236 856 1.296 63 463 819 1.742 339 2.081 901 114 639 2,168 166 192 6,821 573 827 178 176 155 43 750 982 221 7,335 952 8,287 5.2 Centre- Operation Advert151ng & Recruitment Computer Consumables Computer Systems Software Computing Equipment Courses Conferences &Training Outreach & Awareness Printing Stationery & Postage Refre5hmenls- Other5 Refreshments- Volunteers Support Material Trains l Taxs Mileage- Volunteers Mileagè- Interim Director Volunteer Team 8uildinglRecognilion Events 85 593 678 1.694 116 1,634 2,000 1,526 672 2,524 4,158 2.000 2,389 926 66 250 10 272 808 125 382 143 933 4,009 40 265 8,797 863 254 66 16 234 266 1.098 103 139 369 1,238 356 7,871 356 12.429 4.558 5.3 C•ntr•- T•l•communications Inlemet & Telephone- Percy Street Phone - Director Select Service5 1.249 120 471 1.719 120 1.992 120 53 2,165 1,369 471 1,839
Rotherham Samaritans Notes on the Accounts for the year ending 31 March 2024 2023.24 Restricted Totsl 2022-23 Unrestricte Total e. Centre- Refurbishment Building Work Fixtures & Fittings 2.028 2.028 T. C05t of Fund Raising Christmas Cards Rolherham Show Equipment Gambling Licence General Expenses 64 266 64 266 87 1501 120 329 329 1,708 Gov•rnanc• Costs Administration Geneial OfFice Contribution Gifts 35 8,313 10,120 10.120 10,120 10,120 8,348 9. SYCCG Grant- FY2023 The SYCCG grant was originally split £14K Restricted and £6K Unreslricled. This recognise5 that the grant agreement document specifically emphasises the Pathway and the wider prornotion tsl Rotherham Sarnaritan5 activitie5. At 1 st April 2023 there wa5 £5,981 of th15 grant remaining as restricted. Costs associated with the building loverheadsl should have had 40% allocalecl as Restricted. Centre Operation costs overall should be allocated 40% Reslri¢ted concentrated Printing, Postage & Slalionary. Support Material and Travel. In the case of Travel it Is argued that volun18ers need to be at the branch to rnake Pathway calls therefore 400/0 is classified Restricted Including tax cos15 lolfrom the branch Allocation of Telecommunication costs shoulcl be tnade on the basis that, line rental for the dedicated line and m05t outgoing ca115 result from the Pathway, are Resliicled. 10. SYCCG Grant- FY2024 Renewal of the Grant has enabled full identification as an ordinary activity of the Trust 10
Rotherham Samaritans Notes on the Accounts for the year ending 31 March 2024 11. RESERVES POLICY The truste85 have set a level equivalent lo 18 months of operating costs as a desired level of reserve. This fund is a contingency designed lo protect the fvlure operation of Rolherham Samantans In the event of. a sudden reduction In Inctsm8 andlor from the effects of any unforeseen variations In its Income and expenditure The Iru5t8e5 have also designated reserves where there are potential commitmen15 that cannot be mel by anticipated future Income alone. These reserves are broken down Into a number of funds thai relate lo.. a major building repair fund eg. Roof an asset place1T}ent fund lo replace IT and furniture a5 r8quired a decorating fund In spect of the April painting of the building front exterior potential lo Quire Increased expenditure not evidenced by the 18 months of historic costs the possible requIrnent to refund volunteers fob deposits The amount5 of reserves are specified in a table as follows.. Unrestricted Fund5 representod by= Desirèd Reserves Balance as at 31° March 2024 Description ol Funds General purpose reserve fund Fund5 to provide tashflow and meet unforeseen expenses Based on approx. 18 rnonlhs of expenditure. £50,000 £61,330 Burlding Major Repair fund £10.000 £10.000 Prowsion to fund a major pair to building eg Roof Asset Replacement Provision to replace IT and fumilure a5 required £2,500 £2,500 Building Decoration Fund £7, 000 £1,000 Provision for decoration of the building front 8xierior NHS Pathway expzn5ion to GP'S Funds lo cover additional expen¢5ilure associalecl with roll-out of NHS pathway lo GP Surgenes £i.ooo £1,000 Volunteers Fob Deposits £500 £500 Provision to cover refund of Fob Deposits lo Volunt8ers Total £65.000 £76,330