REGIsfERED CHARrrY NUMBEL. 1173819 REPORT OF THE TRusfEES AND FINANCIAL sfAT&IENTS FOR THE YEAR ENDED 31 DECEMBER 2024 FOR SUSSEX AREA QUAKER MEETING Lewis Brown1 (iChr} Limited Chartered AC)Untants Appledram Barr6 Birdham Road Chiche*er West Sussex P020 7EQ
SUSSEX EAsfAREA QUAKai MEETING CONTEKfs OF THE FINANCIAL ATEmE[S FOR TrIE YEAR ENDED 31 DECEMBER 2024 Page Report ofthe Tn&ees I to 8 Indeperent Examinerfs Rept Statement of Financlal Acovities io F•alan set li Notes to the Flnancial Statements 12 to 24 Detailed Ststemert of Flnandal A(*lvlties 25 to 26
SUSSEX EAST AREA QUAKER MEETING REPORT OF THE TrusfEES FOR THE YEAR ENDED 31 DEMBER 2024 The trustees prnt their reFQrt with the finatNial of the charity for the year ended 31 Derember 2024. They have prepared this report and fInaral statemerts on an accTuals basTS in accordan wftLh the Charities SORP and FRS 102 using the template CC17 pub[hed by the th3ritses Ccffimission and wtth the 9Llldan on rep)rting issued by Quaker Life in Britain Yearly Meeting. This is a thange from 2022 and eartier years fcff which accounts were prepared on a receipts and payments bass - an OFt•)n which ds not available for 2023 because the tharivs gross incomJJ exceeded £250,000. Although the threshold was mt exceeded in 2024 the tru#ees have dded to cortinue with FRS accounting in the financial Statents. Sussex East Area Quaker Meeting (SEAM) h35 Stntr 2019 been a iJartsble Incorported Organi5ation (ao) which replad the previous unincorpK)rated clEnty Sussex East ea (&aker Meeting (Charity Number.. 1159181). Neither the governan nor the objetts or attivities of the charity chang&J. In summaryf during 2024 all constituent parts of SEAM were broadly able to detske the fdl range of wttness and worship attivittes in line wrth the charitsbk Ob]ts as dixemgj as being appropriate by Meetings for Worship for Church Affairs of the Area and the nine Local tirtg In FeLYuary 2024 the major aThJ disruptive redevebpment of the Friends Meeting Hou at LeKEs, wllch stsrted in ()lober 2022 was completed, enabling the building to become fully usable by ILxal FrteThJs, tsnants and lool communty. MLKh of the addttf)nal intt)me accruing is being used to pay off interest free loans made to the proj by icrf21 Friends. Ha5tlngs Me&ing is als) DOW fully fvnctioning after the flooding in 2023, athough some significant work is needed on the Meding House. Flood rnitl9atlon measures have been put into place suffioent for the insurers to o)ntinue flcoy damage insulBn. OBJECTIVES AND ACTivrrIES Objectives and aims South Easi Area Quaker Meeting (SEAM) is a charty established for the advanment of religion and other charitsble purwses such as derive from tar witness to the FXinaeS aThJ prdCt of Religious £iety of Friends, ccmnK)nly called Quaker The prinapal actiwty is the aangert and h)Idlng of Meetlngs for Worshl) In the conslituent meetlngs of Bexhill, EastLyJLrne, HaIngS, Herstrnoreux, Lewes, Polegate. Rye, &aford aThJ Uckneld. To enable such worshipi SEAM arranges for the Maintenan and gcth order of the frdbric of the fve Meeting Houses fcr which it is resp)nsible, as well as ancillary Ivi such heating, lightirKJ and deaning, iluding the wnployment of cleaners. These Meeting Houses are at Bexhill, Eastbourne, Hastings, Herstm0euX and Lewes, It hires pmiseS to enabk worship at Rye, Seaford and Uckfield, and has free use of a mm at the Bernhard Baron Care Home (Polegate). In nornal times, most Meetings can provide for children and young [PIe abngside apFKA'nt&l Meetings for Worship, and indeed Lewes Meeting holds regular Sunday Meetings for its children and young people. SEAM provides financial sUPPOrt to Friends in the area to enable them to attend Meet5ngs and to participate in eduotional and other events organised by and for Quakers. It also prowdes financial support tn Friend5 to undertake other artivities and to other organIsatn$ in accOrdae with the conviuics of the Scciety and holds a speoal 'Pastoral and Educational, fund to fir¥]n me of the. Financial cltribUtIOnS are made to Britsin Yearly Meeting of the FieligiO Sooety of FrEnds other Quaker and other tharities wfch purposes conxsnart with tho of SEAM. Public benefit Our Meetings for Worship, physical or online, are open to the publ and we do Th)t restritt acress to our falth or ccmmunities. We make invitations to the putjic to participate in our silert worship tradits'on. When opwrtunities arise, we reach out into our local ccfflmunities to inform memters of ts public ab)ut the nature of QuakerisTh and the opwrtunities that it provides. The Meeting Hwses are usualty made available for publt ha 9J that they may be used to teneftt local community groups iKludlrYJ tho ther faiths. Meets'ng House garden at Lewes is freely accessed by the communty. Page I
SUSSEX EAsfAREA QUAKER MEEtING REPORT OF THE TRUSTEES FOR IHE YEAR ENDED 31 DENBER 2024 ACHXEVEMEKfs AND PERFORMANCE Advancement of religion During 2024, SEAM met for Meeting for Worslip for B"rs5 on stx occasons, of which were held online, with four meeting6 in Peryn at Eastboume MH, Lewes MH, Herstmonce MH and S83ford Little Theatre to which a range of between 25 - 38(average 32) Friends car. In March, foSk)wing MMfB, a Study Session held on trE Pros and Cons of mergiro SEAM Trustees wth those of another Area Meeting. This was led by Leslty RhardS who has been working with Wales, Scotland and Yorkshire on their journey into tru&ee amaigamation to fom a single charty. In May, folkjwing a short MIWfB. a Study Day was held on the subjett of Being a Quaker Communty: Finding Resilience. This Wds led by Lac1 Swancott from Woodbrooke. In June, after MIWIB, a Worship Sharing sion was held on the subj&t of Forgiveness and Connectedness while in September, after MfWfB, attendees eph)red the topic of Quak Connettedness and Disconn&bon in Diversty in workshop led by Ruth ALMlus ow Local Cevebpmert W0er. Four very well-attended Elders Paoral FrieThJs meetings were heky on Zoom during 2024 as well as four SEAM Team (for all AM role holders and LM crks} mtings. RjUlar reForts were present81 by our MtIng for Sufferings Representative or Aiternate and a dil&l report about the Future of E¥itish Quakerisn Conference, held in October at Yarnfield Park in Staffordshire, 5 also eSentl. Three Trienrual reprts from Local Meelings were written and read out during MMfB, while three editions of the SEAM nÈwsl&terlrAagazine (&iet Ways We prc4Juced wfch articles and photcgraphs from willing cortTibutots on a wide vanety of topics. In Septembw, our TARA for 2023 eS weserted and pted by ea Meeting in Session at Seaford. At NoVber'S online MfWfB, suggeyions frcrn EPFs, and venues offered by LM clwks at the SE4M Team mtrty'ng, for the 2025 SEAQM prcoramme, were discussed and aptsd, The Journey in MemtErship leaflet was vISed and printed during the year. In DeceM1r, representstive5 kn SEAM attended a meeting at Brighton FMH e%ploring the PCs¥ibility of creating a single reg)nal charty. During 2024, four deaths were recorded. There W fve trznsfers in and one Friend nTrJved away frn the area. Stx Friends wetE brought into Memtership and there was I resignation. Up to Decembw 2024, all the roles serving SE4M were filled, with wide representation frorn acTos5 5. The were seven Truees aTrJ Lms were well-represented on AM Nominations. All necess3ry roles were also filled in LM4 wen the ynaller where, inevitably, there was some doubling up by suppJrtive Friends. Local Meeting wotship and witness During 2024, all WBS well and thriving at the snaller Lms with Bexhill, Rye, Uclthield, Seaford, Pol8Jate and Herthonceux porting that their Mting5 continudl regukirly and successfully even rf, in 9)me cases, the numbers were small on occasion beca of illness cf lIdaY New atter<ters and enquirers have been v1CC in m¢& n&ingS, laffje and gnal. and there were slx applications for Membership. The three larger Lms Eastbourne, Lewes aTrJ HastiTrJ5, akn ccrtinued to thrive with very good attendanTr at Mtw. After 10 years of planning and 14 months of renovatM)n worK Lewes Friends were finally able to worship properly in their newty re-furbished Mting House while Hastings FrieTrJ5 Kere Wk to Th)mial after suffering two floods dur(rwJ 2023. Most of the xaffolding firnally came down at Eastt)oume FMPI, which was a relief to the Meetir¥J. Uckfield LM changed their hired premise5 and settted well into their (warm) venue. During the year, Rye spOnred Sustsinabilty Forwr6 at TlIng Green c(MUnty Centre and both Rye and Seaford placed ads in Itxal publications. A Quaker w&iJding was joywsly hdd in Rye in Crtober but 5adty, Martin Wimbuth the gr¢xm, passed away unexmedty in DecemLEr. His Wish for a aker fiJrErJl was UPId. Most meetiTrJs hdd 'bring and share, ccffte nM)rnings or 1cheS and onjanised walks and study (or 'meeting for learning,) sessiorfj, There have been art exlibttions, kJ)y and music sessions, lunch-time drop-in ssions (for everyone, not just Quakers) aTrJ tslks given, induding The Stmcture of Quakerisn and how finan work in Area M&ting. MH gardens have been terKSed and new sigr6 put up by LMS to nake the Quaker connection clearer. Fin311y, most Lms have been invold with their local thurches Toger. leading worship when it was their tn and attending meetings. Page 2
SUSSEX EAsf AREA QUAKER MEEtING REPORT OF THE TRusfEES FOR ThE YEAR EK)ED 31 DECEMBER 2024 ACHIEVEMEKfs AND PERFORMANCE Financial support to Friends and good causes Finanaal support totalling around £2,015 [2023: £1,173] has been provided to SEAM Friends to attend courses, events for spiritual devdopmert. attend Meeting for Worship or the expens of office hddeTS. Where Friend5 have been appointed (and supported) to attend events of wider intere they have rewrted back at a suitsble opportunity. Finanoal support to individual Friends of £800 was prowded (2023: £1,386). SEAM cont'nued to SUPPOrt the attendance of young people at Quaker summer events for your¥J peorAe (2024: £880, 2023 £800). Donations of £3,500 (£3,600 in 2023) were made to Britsin Yearty MeetirKJi and other, mo&ly snall, donations of £561 (2023: £1,339} were mède to other Quaker and nonQuaker ¢2uses for the advarrrt of QuakEr te5tirrKie5. Meeting Houses a1 rther woperties The programme of quinquennial suNeys of the Me&ing HoUS and other properties contillLES. Trustees h3ve worked with Local Meeting Friends and premises ojmmtttees to undertake knDrks necessary for the maintenance of the frdbric of the properties identffied by the suNeys and other mear6. Rfftdial work on the roofs at Eastboume Friends Meeting House has bn completed. although fijrtkr signrficant work may be needed on the ftdbric of that buikJin9 and insulation of the flat. Folk)wing storm-drain ftoding at HarMJs Meeting Hou in February and tober 2023, further works CC6ting around £20.OCQ have been Identsrd as being needed and thould be undertaken during 2025. remedlal Wo have LEen required on the rentsl properties in the HpJstmorThJx Estate. S)me substantial works will need to be carried out at Friends Cctkge when the te(onLry chang By far the largest activlty in the W few years has been the project to improve the cessibl1ty, suainabilJty and usability of Lewes Friends Mting House, including the remediation of signifKant struttural and damp issues in this listed building. Work on site started in Autumn 2022 and was coryileted, Subj to minor gging, in February 2024. The core of the development has provided a new eOSed passage-way running most of the length of the rear of the building 50 as to provide covered level Kcess to all parts of the ground fl(J)r from an attrdctive new entsznce lobby. This has involved rtrsting of toilets and dn01r(lon of a sm?111970's extension no longer ft for purpose. The rooms were -ordered as to double (to four) the numkr of rcoms Wdilable use by Quakers and the local community as well as mcXYerning the assoaated kitchen facilitie& Scme -delling and Und-prOOfing of the first floJr flat was also undertaken as well as providing it with its own external ertJan. As of Quakers, wttness to improving environmentsl sustainabilty, the works Invclved mary tn$ to improve the buildiro's enwronmentsl foot-prin¢ including reful rCIng of materials, tke installatit)n of an air-S(yxced heat-pump a[ insUlatn measures. Overall c(%ts were around £TrO,000 net of VAT reLlaimed through the tisted F1aces of Worthip grart These were inflated by additional unforeseen essential w5 b&'ng needed, notrbw to ur¥Jerpn a wall that tilted desplte the assurdnce of the projett rurturBI engin&r, F4us cost infiatK)n. The prci)lerrs ermunterej al delayed the completw)n of the works from September 2023 to FeÈ(uary 2024. Taking accourt of all urCeS of ino)me, the projett was fijlly funded. Sources of finance induded SEAN reserves, a couple of legaaes and grants and donations receNed from across the country (and beyond) following an exten9ve fund-raisin9 campaigft (at minimal cost), F4us £65,000 of interest-free loan5 from some local Quakers. of these remain to be paid off, which will be done mainly from the cc4nmeraal letting of the flat at Lewes (custon13rity occupied by Resident Friends) arnl a toEFslice of rconFhire incorre, whlch is antscipated should be ad)ieved by Easter 2028. The ProkEfty Fund wi15 need to provide rne brldging fIr¥an of up to £20,000 from time to ttrne during this period. Sustsinability During 2024, the Su&ainable Uving F(um {sP)nred by LM) continLEd to meet at Tilling Green c{nmUnIty Centre in Rye, exploring issues of dwnate change, protests, the vtal nature of suainaL¥lty as well as other environmentsl conrn5. Local MeetirrfJ5 Mth MeetiTvJ PkJu5e5 continue to find way5 of [ng thew carbon fcwrirrt by ugng Fair Trade for refreshments and the use of emlogTc21 deaning produLts g)me Lms a utilisng guidance from the Quaker Ecochurch and appwing this to thar meetings. IndNidually, FriebTrts continue to adjust their own libestyies to live in a more sustainable manner a5 well as keeping in touch via 9)oal medo groups with all that is happening nationalty and the need to INe sustsinably. Employees Trustees continue to oversee the condtttons for all SEAM employees to ensure legal and ethiol complian. Ai "the en of 2024 SEAM had tsvo employees at Lewes plus one wnployee each at Easttx)ume, Hastings, Herstmontsux ano Lewes. The wstlon of chlldreng worker at LeKES was terminat1 earty in 2025 whilst a (remis admini#rator at Le was engaged from April 2025. To ease the burden on kM21 rneetin9s, truees continue to engage Haings Voluntsry Action to assst wth payroll oFoations induding rep)rting to HMRQ The employ temis and coThJitions are kept under regular review to ensure that SEAM remain5 an ethirdl empl¢ryer. Page 3
SUSSEX EAST AREA QUAKER MEEfING REPORT OF ThE TrusfEES FOR ThE YEAR ENDED 31 DE(EMBER 2024 ACHIEVEMEMfs AND PERFORMANCE Volunteers The succe55fiJl 0ratIOn of SEAM dependg on Friends gMr¥J frlY of their time. It would be an impttl1 burden to formally record the time as this wjuld 1[e the volunteers ging even ne time. Howev, tb.e number of hours given in the cour of a year is considerable. SEAM a1 its ¢(st[ert Lrx31 Meetings are run with the support of numerous unpaid Offir5 induding derks, tlSUrerS, as9siant treasurers, collp£tors, elders, overseers, trustees, delegates, comFTittee members. newsletter and websts 8Yrtors hosptsi and prison visitors and chaplains, catsrer5 etc. In addition, Quakers provide SUPP¢Xt through their partKipats)n #i Meetings for Worship for Business. FINANCIAL REVIEW Financial out-tlrn and going conwn The A Meeting Treagjrer has managed the CoUnts pertty and kept the trusts updated with the state of SEAM'S finances. The finanoal statements for 2024 have. as fLY 2023, been prepared on an accruals basts rather than retripts and payments as in previous years, even though in 2024 (as op[d to 2023) this is not a legal requirement. Th15 is caUse the trustees conduded that wertSng to recapts and panents KDuld be too burdensome. Wrth fundraising for the LeeS proiett largdy firished by the erkj of 2023, SEAM'S income fell significantly in 2024 to some £167,300, of which £32,400 was ts the project fund, moty VAT raIrn from the Listed Places of Worship grant scheme, and income from lettrng the )lat, supplemerted by naIler grants and donatior6. SW alw rereived £20,360 from ts insurers to cover me of the darr13ge incurred during 2023 from the fl£))ding at Haings Friends Meeting House. Turiing to roijtine ir£ome, the main srIw of irKome f¢y actNtties ottrEr than the Lewes devdopment project totalled some £134,900, maIrY compristng donatDns frcrfn Friends, including gift-aid daimed, (£49,300), income from the hlring of rooms to communty groups (£30,7Cx)) and rentsl inccthe from resklential properfues (Èxcept Lewes flat), and InCe frcffl investments and bank interest (£43,400 le5S CC6ts of lme £8,400). The £134,900 was a ggnificant increase on the equivalert figure for rKJnroject income in 2023 of around £105,0(, explained by rooms at Hastings and Lewes Meeting Hou b&oming more available for communty hire and increased donations by Friends. In addition to ir£reased Iorne SEAM also benefited by the fdlLE of ts finanoal investments incr63siryJ by me £5,250. The expenditure gde of the 4uation was still dominated lry £2,C1)0 spent on the Lewes proiètt (less than the £620,000 spEnt in 2023 and £130,C(JO in 2022) irrtuding a loan repayment Non-project rdated expenditu fefi from around £176,CQO in 2023 to around £125,000. The fall s rr[n[Y due to expenditu on the repairs and malntenance of Meeting Houses (cther than HerstrnoncÉxu) more than halving (to around £30,000) mostly lated to roofing work at E3stt¥)Lrne, plus flat remediation works at Hasbngs (mostfy paid in 2023) and extemal paintirvJ at Lewes. Other expenditure lines tend1 to inuease. IThJeased MaIrtenan exFenses were irKurred rdating to properties in the He15tmorKeux Estste whKh, along wth rentsl wopeity management and cleaning exkEnses totalled some £24 000 (£16,400 in 2023) The ccsts of Friends, expenses uTrJertaking a wide range of Quakedy artiwties induding Conferen$, course5, events (for adults and young tople). outreath, comunications, library, cleaning and catsring came to around £50,200. Addit,¢fjal, expenditure Irrred on InnCe (£10,600) and utilities (£15,300) increased whilst the £4,700 spent hiring venues for Meetings with)ut their own premSses was lower than that for 2023 (Around £8,C(lJ) as Lewes MeetiThJ had to hire premises durirrfj 2023 whil building works w¥e tsknng platr. Taking all these chaThJes together, in 2024 was an excess of p•ItU over income. of over £41,000, compared with £484,OQ) in 2023. As the Lewes pro] spend exceedej Irorne ty around £50,OC(S, the other funds of the charity recorded a gnall Surplus of rne £IO,(KIO, bef(Ke tskn.ng into account an in¢Jease of £5.250 in the value of financial invethents and £30,000 reduction in the value of investment propwtie& However, if the £2060 received from the insurers relab'ng to expenditure mosty irthrred in 2023 b tsken into account, the uTrJertying postiion was one of a small loss. The headline results for the year 2024 (aThJ 2023) can be prent&d a5 fd10s Surplu5/(deficfc) of iome over &Ypenditure Gains/(losses) on invethent revaluations and sales Total increase / (decrease) in funds Total futKls at 31 CecemtRr (ejcl prorty values) Insured value of properties Estimated market value of proLEfoes 2024 (£41,235) (£24,750) (£65,985) £409,945 £9,007,686 £3.195,000 2023 (£484,056) £12,753 (£471,303) £445,930 £8,412,027 £3.225,OCK) dge4
SUSSEX EAST AREA IWAKER MEEfING REPORT QF IHE TRusfEES FOR THE YEAR ENDED 31 DECEMBER 2024 LcM)kFThJ forward, around £70,0 will be Ied during 2025 on dec0raticlrendIal works & Hastings FrieThJs Meeting House and rented fiats at Easlboume Friends Meeting House arKJ Friends Cottrage next to HetstmonceLX Friends Meeting Pbuse. Running co&s, induJir¥J repair5 and rna1ntenan a expected to creep upwards in 2025 and 2026. Coupled wrth continuing increase5 in other runnirg costs, this CCMJld see reserves frJllin9 to around £360,000, which is sb"Il sufficient to cover any antictpated risks a1 exceed the Trustees, minimum ree figure, see secbon on reserves below. There is Th) reason cUendY to exp a significant overall defiiit in 2026 50 long as IreaseS in income keep pace with increaJ running co&& In partrular, the outstarKling1&3ns relating to the Lewes development project fund will have been muth reduced by the heahY stream of propety-re1aj InCe that Is expect&J to be rece(ved by that fund. The TteeS are therefore confidert that SEAM wdl Contin to be a 9)ing contrrn to the end of 2026. At 31.12.24 the assets of SEAM constituted: Four Frierkjs Me&ing HOU held to enable Quaker WolP and other attNities of FrieThJs and the l¢xal cc(nmunty, tKs of which, at Hastings and LS, are pemianent endowments (Note 18) A Friends Meeting House and thr residential properties in HerstrnuX (the Her$trnonuX Estate), whh consbtute a permanent endowment (Note 18). Inccffie generated by the HerthorKeux Estste, less expenses, is held as a designated reserve to cover future cos of maintsining this Endowment. with any surplus beyond what is needed for this purpose being transferred to generdl reserve5. The prnCti has in the past been to treat the Estate's inccffte and exnditU as being a restrK& part of the end(Mmert. To rerrTredy this, the categorisation in the accounts of the bank balarKe(s) accurNlated on behalf of tk Eg(ate were transferred from permanent endowment to designat8d as on 31.12.2024. From that date income and eypenditure relating to the E¥(ate is being (2tegorised as despjnated. A restrit&d fund represertiThJ a beqt from malce Burge for the benefft of childn and young ppIe at Lewe5 Meeting. In addfcion during 2023 there was a restricbj fund reprnting donations and grants for the Lewes Meeting House devel¢Jpmen¢ which was exhaud by the end of that financkil year. Current assets (financial investments and cash) held as unrestricted reseJves to support the fijture delNery of the purFCJses of SEAM across 13 designated fijnd Investments sin 2019 the financial invethent Fortfolio has ken orderaj so as to comply with the ViSed atement of investment poliq approved by SEAM which seeks to avoid inve#ment in compaNes involv&J in fossil fuel extrathon or distribution, aloroside other longer eblithed ethical CritW aThJ tIE need ts a prudent ir£ome to supwrt the objetts of the charty. The perforniae of the investrnents is cover&J in the financial review above. Invesbnent income is also obtained from letting five residenttal propertEs whtth continue to generdte a reasonably heakhy income (subjett to continuing Maintenan needs gaps btheen tenanaes) as well a5 contribub'ro to the availabilty of relatively affordable housing in the kncal communty. Reserves pollcy SEAM Trustees agreed a revised policy at 1r meeting on 19 June 2024. Ths moved from previous prattice of single targ& figures in the previous policy, t out in t Trustees Annual Rewrt and Accounts for 2022, to ranges covering the Herstmorreux Estate aThJ unritted fund& The can now be MMariA as follows: For Herstm0rl< Estate, aiming for a bank balan lyirKJ between £55,IXIJ and £94,QOO, representing 240h of the insured value of the properties Conrned (£39,000 to £78,OCK)) to cover Fotential fure maintenance needs, plus an alknwan to cover six rnont loss of rertal 1cthe (£16,000). For the oth, predominanuy unrestrirted, fiJnds, aiming for a99ate current assets and investments lyng betn £142,0 and £283,000, rewesenting 24010 of the ingjred value of the properties coerned to cov potential future maintenance needs, plus other al1ovffjn totslling £131,Crf)O, to cover identified rtsks such as loss in the value of inve5tsnents, loss of IOme and uneven mn-propety maintenatKe related cashflow giving a range of £271414,000. Within the ftgures a deSig]ted reserve is also maintained to help support pastoral and eduLztional needs of iocal FrieThJ At the end of 2024 t43lance of tl HerMonX Estate (£77,fKJO} and the generdl funds of £331,000 fell ¢)fortablY within the prexTibeJ ranges. The p)stson in future years ha5 alreaty LEen considered under 'going Conrn,. Page 5
SUSSEX EAsf AREA QUAKER MEEtING REPORT OF THE TRusfEES FOR THE YEAR ENDED 31 DECEMBER 2024 FUTURE PLANS It is intended that SEAM and its astituent Lc(al mTrIjS will o)ntinue to provide OprtunItIeS to participats in w0h[p in accordan wf(h the Quaker tradiknon and undertake artwitses to devdop and promota the witness of rts members and attender> Hence considerdble emphasis 6 placed on enabliro th1 and their chilfjren to partjcipaie in approprlate educattonal and trainirMJ events and Conferen across the (xjunty and beyond, even if this results in increased expenditure. •• This rewrt has already referred to the exciting new developrrEnt for enhaIng the sustsinabilty, community value and accessibility of Lewes Friends MeetiThJ House, in a way that 15 consistent grade 2 listay ststus, ircorporating also drious remedial w(xk5. Thi5 project came to frutbon In rIY 2024 and the improved prwnis are already contributing to the life of lo1 Friends and the wider communty, as wdl a5 substsntially increasing income. The final 2.5010 retention payment in 2025 constitutes a contingent liabilty on SEAN. The r&rcofing of E3Stboume eting Pknuse was ¢Cpleted during 2024 although there rdnains concern about dampness ar the integrty of the brickwoth. Further r is planned during 2025 to remety issue5 identified wrfth Hastings Friends Me&ng House followng the two major inodents of rain-dter fun-off flc)ding during 2023. Ssgnrficant remedial work will be requiraJ at ofE the rental propertie5 in the HeOeUK te (Friends Cottage). A quinquennial survey of Bexhill Friends Meetir¥J HO in eaty 2024 identified httle in the Y of neCeSry remèJiatFons. srRucfuR4 GOVERNAN AND MANAGEMEKr GoVern1j documert From the start of 2019 SEAM beCae a tharitsb Irrated Organisation [nUMr 1173819), with a goveming dLxument dated 15 January 2017. Previousty, SEAN was wnstrtuted by a governing d(Ument adopted on 12 January 2008 and amended on 10 July 2010 registerèj as an unincojprted charity by the Charty Commission (number 1159181) on 12 November 2014. The consb'tution had further amended and darified by a Charty Ccmmisgon scheme dat&i 13 October 2016. The main eff&t of the 9Nitch to CLO ststus to limit the Itability of the trustees and enable the charty to hold assets in its ¢)wn name. SEAM is administered and mana1 in acCOrdar wtth the governing Oxumert The members of SEAM are all those perg)ns whose names are, for the time being, rrded in the offioal register maintained in accordance wtth Quaker Faith and Practi. In additson to the memters, attenders )dpate in Meetings for WOlp ardj other attimbes. Decislon makJn9 ulknmately lies wtth SEAN in WOFerty constititsd Meeti$ WLYship fcr Business which are cUertJY held at least six times a year in aCcordae w]th the Quaker business rnd. All members of SEAM may attend and partidpats in these meeb'ngs - attenders may be penywtted to ob5eNe. SEAM appoints truees who, under charty law, have the primary duty of ensuring that firnS and ass&s are Fffoperty usej and safeguarded and that rpsks are managed. Other committes of SEAM. to which rne autknrity is delegatsy, oJnpri cCfflmee$ ftjr eldership and pastoral Ca (lo)kirKJ after the spiritual and pastffil ne15 of member5 and atteThje at our Meetings) and Nominations Committee (representstives of consbtuert ets'ngS who diKem and suggest Friends for appointment within kea Meeting). Trustees are appolrteJ ty SEAM folbwing nThnination ty the knlnati(S Corwnitt. NY appointed tnJStS are indutted by refen to the trusteeg terms of referer, proviston of past mlnutes, and sUPPOrt by experienced trustees. Training opptjtunities, reference matetkils and on-line eIUr are made available nationally by the Religio Sooety of Friends. Truees met six times durirvJ 2024. The constituent Lotsl Meetings of Bexhli I, Eayboume, Ha&tngs, Hers1rnoe<, Lewes. Polegate, Rye, Seaford and Uckfield have a certain amourt of autorwiy including day to tsy care of meebng houses and manageMlt of their financial affairs. Their activitres are Support and SUFeNised by the trust, other officers of the area meeting, and by the area meeting ifsdf. MemorBnda of understanding, Last mEed in 2019, sP]fy how Local Meetings and their role-holders &xerase their dekgated hUtrIty. SEAM sends a retxesentstNe to Meetings for Sufferings, the Stalij governing iJ)dy of 8ritsin Yearly Meeting betwn (the annual) Britsin Yearty Meeting (BYN). BYM in sesston is open to all Friends in the country and has ulb'mate authorty for church affairs for Quakers in Brttain, tthfore ils dSlOn5 ve significance for SEAM. fi provides supFort and res)urces to SEAM to assist wth its adrrnlSttstiOn arn1 rrkinageml The affairs of SEAM are govem&d by ts publication Quaker Faith and Practi. Fri)dS Tru#s ojntinues to att as r4xninee f(x the properties belonging to SFAM. The SEAM treasuring team helps Lcral Meetings to comply with thr obligation5, not leasi by running a central accounting system (Paxton) whid) centralises the trok-keeping a1 in tum redu burdens on Local Meebngs and fati1ateS preparatDn of SEAM statutory accourt5 Within gattrtory INne-ales. The Team al *eks to ensure that there a seoJre and effecti finanoal w¢xedures thrOw1K) SE4N. Page 6
SUSSEX EAsf AREA QUAKER MEETING REPORT OF TrIE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 srRucfuR¢ GOVERNAN AND MANAGEMENT Risk management The truees have revie the risks relevart to SEAM on a regular basis. Tlw have established a sategiC risk regier to ftolrtate the management of the ri, whith is regulaFty reviewed by the Trustees. . Irlsuran ttas been maintsined to mitigate the w55ible cor6equenS of risks and the cover provided S Iken kept under review to ensure its adequacy. The nine most serious ris idenbfied and 0Very by trustees are currently seen as being: Health and safety and covid-19: Safety, Inc1[j fire safety, checks are routinely undertaken at all our Meeting Houses. Special measures were tsken to mty3te covid. SafeguardirrfJ: Ail meetings are eXpd to obme the SEAM Safèjuarrfing Policy (which is kept under continual review) and to prowde an annual reFort to trustees prowding inforMatn about the presentr or absence of children and vulnerable adults at ting5, and Orting on confttmity to the policy and produre$. Employment: This is trntrdlly managed to avoid legal or pUtattonal risks materialisirNJ. Preventing property damage or deteriordtion: In addit)n to insurin9 the buildings. these risks are managed through quinquennial surveys and olther VigiLar including annual reFQrts from each Meeting Mrith its own premiw. Substsntial reserves are provided against potenty'ally htgh costs of renovating our buildings some of which are historK. Meeting premises urtsuitsWe for enabling or promotiThJ Quaker worship. AeSsIbIlty issues have been addreed, in the case of Le through improvem&t proj&L The suitsbitity and visibilty of MeetiThJ venues are kept under review. Control of the expenditures, rtablY t Lewes development project: Pr(dureS are in pla to ensure that payments are made only when Justtfied and autfK)nsed, at fair value, atsj the were adapted to provide addl'onal control t)ver propriety and othflow of the development proiLYL Investments: There is alwtys a risk that market nyjvements cause substantial loss of value that cannot te recover8J Lefore investments need to be sold to sUrt the work of the charty, which we mitrgate, by wde diversification of asset allocation, cashflow FAanning and rerving against Stgnificant loss. Loss of major income souro: SEAM finarw deFend largely on don'ons, rwrn-hi and propety rental income, the last of which are partrularty vulnerable to extsrrol InteUpb' as the pandaxic has shown, requiring SEAM'S cashfknw reNe to be hdd at 12 monthg eKpendittJre. Fllling key positions: This is a perennial challen9e, given a membertip that has been slowly dedining. SUM nominations commttee Mgate this risk through ptsnning well in advan of neej. TrLStees are involved in longer term thinking as to trM)w the demands of running a charity can be met mcre efficiently. Inadequate resporne to the dimate emergency: See section above on sustsinabilty. REFERENCE AND ADMINISTRATIVE DEfAILS Registered Charity number 1173819 Prinapal addres5 Frlends Meetrng Hou Frhars Walk Lewes East Sus BN7 2LE Trustees John Aslxrofc (released 31.12.2024 Anthony Biggin Patricia Cockrell (rdeased 31.3.2024) Alex Francis Katherine Gibb5 (appjinted CP3.3.2025) Aileen Gri (appointed 11.5.2024) Sonia Relf (appointed Oi.1.2024) Patricia Sear (apwirted 01.1.2024) Wendy Taylor (releas1 31.12.2024) Alan We (apiK)inted 16.11.2024) Page 7
SUSSEX EAsf AREA QUAlR MEEfING REPORT OF ThE TRUSTEES FOR THE YEAR ENDED 31 DECEMBER 2024 offirS during 2024 Area MeetiTrJ Clerk: Sally Avi55 Membership aerk: Peter Bolwdl Clerk of Truees: Patriaa C(Kknell (until 31.03.2024) PatrKia Sear (from 01.04.2024) Treasurer.. John Ashcroft Assistant Treasurers: Alex Francis and Tim Reynclds IrKlependent Examiner Sarah Alexander FCCA FC4 Lewis Brownlee (iChester) iimited Chartered Accountants Appledram Barns Birdham Road Chichester West Sussex P020 7EQ Properts NomIe Frtends Trusts Ltd, 173-177 Eon Road, London, NWI 28J. (Registered tharty No. 237698) Bankers CAF Bank Ltd, 25 Kings Hlll Avenue, Kings Hill, West Mallingi Kent ME19 4JQ Ccoperative Banl PO Box 101, l Ballcon Stre¢ Manchester, M60 4 NatWe5t BanK 49 High Stre< Uckfield, East Sussex TN22 IAN Santsnder UK PLC, 124-126 Terminus Road, EathurrÉ, East Sussex BN213AJ Trlodos Bank NV, Brunel House, I l The PrcKnenade, Brtstol, BS8 3NN Approved by order of the brd of tru*ees on ............... 2>QS . and &gned on ts tehalf by.. Ms P Sear - Trustee Page 8
INDEPENDEKf EXAMINER'S REPORT TO THE TRUSTEES OF SUSSEX EAsf AREA QUAKER MEEfiNG Independert examinees report to the trustees of Sussex East Area Quaker Meeting I report to the charty tThLStees on my examination of the accounts of SusseK Ea Area (Jkiker Meeting (the Trust) ftjr the year ended 31 D&ember 2024. Responsibilities and basis of report As the charity trustees of the Tnst you are re¥)orsiUe for the preparation of the accounts in accordance wtth the requirements of tho Charities Act 2011 (Ihe ACV). I reFDrt in resrett of my examination of the Tnjsts accounts onied out under &ttion 145 of the Att and in carrying out my PMInation I have follow8J all applicable t)irections given by the Commisgon under Secknon 145(5)(b) of the Att, IrKlependent examins statement I have completed my examinatton. I confirm that no material matters have ccffje to my attention in connection with the examination giving me cause to believe that in any matenal 5pt. accounting records were not kept in re5pett of thÈ Trust as requred by tion 130 of the Att,. or the accounts do rn)t accord with those reccKds' or the accounts do not ccfnply th the applicable requirenents 0)nrrrJ the form and content of accounts t out in the CharTtE5 (Accounts and Rewrts) RegulatiCS 2008 other than any requir&nent that the accounts give a true and fair Mew which 15 not a matter con5ider& as part of an independent examination. I have no concerns and have come across w cther mkn in ¢ni)n wh the examinatton to which attention should drawn in this report in order to enable a proper under*nding of the accounts to be reach&S. Sarah Alexander FCCA FCA Lewis Brownlee (thlchester) M[ted Chartered Accountants Appledram Barn5 Birdham Road Chichester West Sussex P020 7EQ Iq.q. Page 9
SUSSEX EAsf AREA QUAlR MEEfiNG srATEMENT FINANCIAL AcnvmES FOR THE YEAR ENDED 31 DE(EMBER 2024 Unrestricted Restrict End<Jwnnt fiind5 funds 2024 Total fLmds 2023 Total funds INCOME AND ENDOWMEMrs FROM Donatsons and legacies Charitsble artivities Quaker Attivtties 67,782 67,782 237,399 3002 30,862 14,195 Invesknert income Other income 30,954 20 28,282 59,236 46,197 Total 149 958 178 240 314 951 EXPENDrruRE ON Raising funds 5,978 12,382 7,695 Charitable activities Quaker Activities 103,641 1,082 19,947 124,670 150,056 her li Total 192 219 475 799 007 Net gains on invements 5.250 5,250 NEr INCOMEI(EXPENDrruRE) Transfers between funds Other recognised gainsl(105ses) Gainsl(losses) on revaluatton of fixed assets (37,200) 78,050 21 (¥082) 2,297 (78,050) (35,985) (471,303) 30 000) Net movement in funds 40050 (¥082) (105,753) (65,985) (471,303) RECONCIUATION OF FUNDS Total funds brought forward 1,317,449 1728 2,350,753 3,670,930 4,142,233 TOTAL FUNDS CARRIED FORWARD 1 358 299 3 604 945 3 670 930 The nrtes ftjm part of these finarKial statements Page 10
SUSSEX EAsf AREA QUAI(ER mEING BALAN SHE 31 DEMBER 2024 Unrestricted RestricteAI Endowment funds fvnd5 funds 2024 Total funds 2022 Total funds FIXED ASSETS Tangible assets Investhent proFety 14 15 950,000 1,600,000 645 000 2,550,000 2,550,000 675 000 950,000 2,245,000 3,195,000 3,225,000 CURREKf ASSErs Debtors Investrnents Cash at bank 16 17 9,922 105.987 359 756 9,922 105,987 361 02 35,959 100,737 386 742 475,665 1,646 477,311 523,438 CREDrroRS Amounts falling due wlthin one year 18 (18,366) (18,366) {20,508) NEf CURRENf ASSErs 458 945 502 930 TOTAL ASSEfs LESS CURREKf UABILrrIES 1,407,299 1,646 1245,000 3,653,945 3,727,930 CREDrn)RS Amounts falling due after rrore than one year 19 (49,000) (49,000) (57,OC(I} NET ASSETS 1 358 299 2 245 000 3 604 945 3 670 930 FUNDS Unrestrictsj funds Restricted fund5 Endowment funds 21 1,358,299 1,646 2 245 000 1,317,449 2,728 2 350 753 TOTAL FUNDS 3,604 945 3,670,930 The finandal statements were apprmj by the Board of Trust and authorised for issue on ..1.3.A sk..ZtslS...... and were ggned on Its tehalf ty: P Sear - TrLSt A West. Trustee The notes frn part of these finarKial statfftnts Page 11
SUSSEX EAS[ ARFA QUAKER MEEm4G NOTES TO THE FINANCtAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024 ACcOUNNG POUCIES Basts of preparing the finanaal statements The finanaal statents of t chanty, which is a publ tenefrt entity under FRS 102, have been ppared in accordan wtth the Charrtie5 SORP (FRS 102) Accounting and Rewrting by Charities". Statement of Recommend&1 Prattl applicable to cF¥3rtbes preparing their accounts in accordan w(th the Financial Rerx)rting strjard aF¥)licable in the UK and Reputlic of Ireland (FRS 102) (effettive l January 2019),, financial Reporting Stsndard 102 The Financial ReportirNJ Stsndard applicable in the UK and Republic of Iland, and the Charities Att 2011. The financial statements hève been prepar&d der the hi&orical cost cOnventn, as modrfied ty the revBluakn of rtain assets. The finanaal ststements are prepared in sterling. which is the fijnctional currency of the charity. Monetsry amounts in these financial statements are rounded to the nearest pound. Financlal reporting staard 102- reduced disdosure exemption5 The charty has tsken advantage of folbwing disdogjre exempts'on in prerIng tse finanaal atements, as permitt&J by FRS 102 The Hnarual Reporting &andard applicable in tIE UK and Republic of Ireland,: the requirements of Sethon 7 Statement of Cash Flow5. Income All income is rwnid in the Statement of Finanaal Actsvities charity has entityement to the funds, it is probable that the income will be r&efved and the amount can be Mear&I reliably. Expenditwe Liabilitie5 are rQgniSed as expendtture as as there is a leg¥ or construttive obligab'on committing the charty to that expendf(ure, it is probable thit a trdnsfer of economic benefits will be required in settlement and the amount of the obligation 13n be measured rdiably. Expenditure is account&d for on an accruals basis and has been classifiej under headings that aggregate all cost related to the category. Where costs cannot be directly attritNJted to particar headings they have teen allcrated to a(Miies on a tosis consistent the use of reUs. Grants offered subject to conditions wlmth have Tr)t been met at the year eThJ date are noted as a cornmitrnent but not accrued as expenditure. Tangible fixed assets Non-propety fixed assets would initially be rn[Sl at cost and subsequently measured at cost or valLkation, net of depreciatkjn and any impairnent losses. ProFerties are held at valuatton. Investment property Invethent prupety is sn at rrost rent valuation. Any aggregate surplus or deficit arising fn)m charoes in fair value is rtfC9nised in the &atement of FI3n0a1 ActiMtie Taxation The charity is exempt frcrn tax on its charitatrfe actNities. Fund accounti Unrestricw funds can be used in dan with the charTtable obJ"eciives at the dixretion of the tnJstee5. Restritted fvnds can 0Y te used for partKular rthitted purwse5 thin the objects of the charity. Restrittions ar& when speofied by the donor funds are rased for partiCLAar rethtted purFoses. Further e)planation of the nature and purpose of each fijnd is iluded in the Th)tes to the firkinoal statemt Page 12 continued...
SUSSEX EAsf AREA QUAKER MEETING NOTES TO THE FINANCIAL STATEMErs . c4Jntinued FOR THE YEAR ENDED 31 DEBER 2024 DONATIONS AND LEGACIES 2024 2023 Dornations Gift aid Grants 50,109 7,367 60,850 J2,908 237 399 Grants recejved, induded in the at¥)ve, are as follows: 2024 2023 Listed Places of Worship Grant &hane Other grants 8,306 100,626 INVEsfMENf INCOME 2024 2023 Rents rereived Deposft account interest Dividend income 54,924 3,004 39,187 5,409 59.236 INCOME FROM CHARITABLE AcrivrrIES hire Appeals and sales Other Activity Quaker Artive$ Quaker Attwities Quaker Activrties 2024 2023 30,632 180 50 13,081 1,114 30 OTHER INCOME 2024 2023 Insurance monies Page 13 continued...
SUSSEX EAsfAREA QUAKER MEEfING NOTES TO THE FINANCTAL sfATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024 RAISING FUNDS Imiestment rnargernent costs 2024 2023 Investment advre Investment propety costs 870 11,512 120 7,575 CHARITABLE AcfIvTfIES cosrs Grant funding of Dirert activities Support Costs (see (see note costs (see note 8) 9) note 10) Totsls Quaker AttNitTes 105 399 124 670 DIREcf COSTS OF CHARITABLE ACtIvmES 2024 2023 Staff costs Insurance Light aTrJ heat Repairs arkl maintenance Chikjren yourKJ people Materials and equipment Hall hire Quaker support Outreach Cleaning Other premiw costs 11,527 10,759 15,415 42,684 460 10,474 4,876 3,049 4,456 1,699 7,515 9,626 15,685 83,366 666 1,189 8,023 1,173 2,516 1,577 105,399 GRAKfs PAYABLE 2024 2023 Quaker AttNtties 6.368 7,825 The totsl grants paid to institu)"ons during the year was as fo11cv$. 2024 2023 Brrfrdln Yearty Me&ing Quaker bodies Non-Quaker L¥JJies 3,500 143 737 3,600 Page 14 continued...
SUSSEX EAsf AREA QUAKER MEETING N4JfES TO THE FINANCIAL sfATEMENTS - COntind FOR THE YEAR ENDED 31 DECEMBER 2024 GRAK15 PAYABLE - contÉnued The totsl grdnts paid to iTrYivhluals duting year was as follows: 2024 2023 Attendan at young pawles events Individual Quakers 880 1,108 800 2.086 10. SUPPORT cosrs Governance costs Quaker Act(vftles Support costs, Inded in the atove, are as fcllows: 2024 Quaker Artpvities 2023 Total activities Trustses, expenses induding propety ath Accountsncy aThJ legal fees Audrtors remunerdtion IndeFeThlent Examiner fee Bank charges Support 3,988 3,027 900 1,800 4,680 152 162 951 11. OTHER 2024 2023 Building improvaments 82 23 641256 12. TRUSTE, REMUNERATION AND BENEFrrs There were no tnjsteeg remuneration or Oth benefits for the year endeo 31 December 2024 nor for the year ended 31 Decernr 2023. 2024 2023 Tru5tees' expenses Ind1rj propty a¢e 3,988 900 Page 15 continued...
SUSSEX EAsfAREA QUAKlli MEETING NOTES TO THE FINANCIAL StATEMENTS - continued FOR THE YEAR ENDED 31 DEMBER 2024 13. sfAFF COSTS 2024 2023 Wage5 and salaries 11,527 The average monthly number of emptyee5 during the year was as foliows: Charitsble activiti8s 2024 No employees received emoluments in exces5 of £60,0W. 14. TANGIBLE FIXED ASSErs Freehold property At l January 2024 and 31 December 2024 2 550 000 NEf BOOK VALUE At 31 December 2024 2 550 000 At 31 December 2023 2 550 000 The valuation of the five Meding Fk)use lIng5 fletrs tre ju63nent of the Trustees dramring on a varEty of independent 9)urces. Trustees, estimation of property values Bexhill Eastbowne Hastings HerStMoeX Lewes 2024 2023 Meeting House Meeting House Meeting House PIE Meets'ng House PIE Methng House PIE 450,000 500,000 225,000 515,000 860,000 450,000 500,OIXI 225,000 515,000 860,000 2,550,00) 2,550,000 15. INVEsfMEpif PROPERTY FAIR VALUE At l January 2024 Revaluatlon 675,000 At 31 Dember 2024 645,000 NET BOOK VALUE At 31 Dnber 2024 645 000 At 31 Decwnber 2023 The valLkition of the tsvo investment p[DtieS {gerEratlrKJ rerrtol Income) i5 bad on figures supplied by managing agents Taylor Engley reflecting the advertsed sale Pri of similar residential Froperties in the wcinty as well as the rents being charged. Page 16 continued...
SuEx EAsf AREA QUAKUi MEEfING NOTES TO THE FINANCIAL sfATEMENTS - continwl FOR THE YEAR ENDED 31 DECEMBER 2024 15. INVEsfMENf PROPERTY - continued 2024 2023 HerstrnOnux Herstm0e[rA Penn CLthges PIE Frends Cottage PIE 385,000 405,000 645,000 675,1)00 Fair value at 31 December 2024 is wes&)ted by: Valuation in 2024 645 000 16. DEBTORS." AMOLIKfs FALUNG DUE wmiiN ONE YEAR 2024 2023 (er debtor5 17. CURREKf ASSEf INVEsfMEKrs 2024 2023 Li*ed invesknents 105 987 18. CREDrroRS.. AMouMfs FALLING DUE wmiIN ONE YEAR 2024 2023 Other bans ( Th)te 20) Other creditors Grants payable 8,000 10,366 8,000 12,458 50 19. CREDITORS: AMouNfs FALLING DUE AR MORE ITrIAN ONE YEAR 2024 2023 Other loans (see rijte 20) 20. LOANS An analysis of the matwty of loans is gven telow: 2024 2023 Amounts falling due wrthin ¢)ne year on demBrnl: Other bans Amounts falling trtheen one and y&irs: Other loans - 1-2 years Amounts fdling due between two and fve years: Other loans - 2-5 years The joans atove all reFate to ottrr loans Lewes Quakw Meeb"ng. Page 17 continued...
NOTES TO THE FINANCIAL STATEMENTS - continued FQR THE YEAR ENDED 31 DECEMBER 2024 20. LOANS - conttnued A kjan of £10.0 was exteTrJed to ttE LM in 2023. this ts repayable on 31 D&ember 2025. A further loan of £10,( was e(ended in 2023 a1 is repayable C 30 Septembw 2026. A further loan of £5,CW was extended in 2023 and 15 repayable on l NOVnber 2026. A final loan of £40,0(JJ was extended in 2023. This is to be repaid in equal instalments with a final repayment date of 31 May 2028. If any of the loans a not paid by their due date then an interest rate of 2% ab)ve ba rdte will be charged, 21. MOVEMENT IN FUNDS Net movement in funds Transfers between funds At 111124 31112124 Unrestricted funds Generdl fund SEAM Pdstordl & Educational Fund Ella Roff Legacy FUTh Rye Meeting Bexhill Meeting Lewes Development Eastbourne Meeting Hastings M&tiro Herstrnonceux Meding Lewes Meeting Polegate Mting Seaford Meeting Ucld Meeting SEAM Property Fund HerstmQuX Estate 13,146 28,141 9,978 1,154 11,182 1,000 13.543 13.881 865 14,966 816 13,974 2,208 1,191595 (19,891) (926) (1,221) 232 595 (50,364) 7,651 7,324 1,362 11,263 14,209 7,464 27,215 8,757 586 11,177 (45,977) 16,894 22,704 2,135 23,529 750 13,492 2,122 1,189,809 (800) C600) 3,387 (4,300) 1,499 (92) (1700) (iio) (1,500} (600) (7,985) 1,018 514 5,199 Restricted fur mauri Burge Fund 1,317,449 (37,200) 78,050 1,358,299 (L082) 1,646 Endowment funds Herstrn0rUX Estate Ha&ings MeetiThJ House Lewes Meeting Hou* and Burial Ground 1,265,753 225,000 {27,703) (78,050) 1,160,000 225,000 860 000 350 753 2 245 000 TOTAL FUNDS 3,670.930 3 604,945 Pdge 18 continued...
SUSSEX EAS[ AREA QUAKER MEEfING NOTES TO THE FINANCIAL sfATEMENT5 . continued FOR THE YEAR ENDED 31 DECEMBER 2024 21. MOVEMENf IN FUNDS - continwl Net movement in ftJnd4 iTrYudal in the above are as fc41oKs: Gains and Movement in funts Unrestrictsd funds General fund SEAM Pastordl & Educational Fund Ella Roff Lejary Fund Rye Meeting Bexhill Meettng Lewes Development Project EastL()wne Veeting Hastings Meets"ro Herstmonceux Meeting Lewes Meeting Polegats Meetii)J Seaford Meeting Uckfield l¥Èeting SEAM Propety Fund 3,524 {23rt15) (980) (1,221) (1,601) (4,728) (82,112) (8,f)03) (IOA65) (1463) (24,758) (201) (1503) (989) {19,891) (926) (1,221) 232 595 (50,364) 7,651 7,324 1,362 11,263 44 1,018 514 5,199 1,833 5,323 31,748 16,254 17,789 3,825 36,021 245 3,521 1,503 28,318 5,250 Restricted furKIs Maurice Burge Fund 149,958 (192A08) 5,250 (37,200) (L082) (1,082) Endowment funds Plerstmonceux E#ate 28,282 (25,985) (30,000) {27,703) TOTAL FUNDS 219 65,985) Page 19 continued...
SUSSEX EAST AREA QUAKER MEEIING NOTES TO THE FINANCIAL sfATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024 21. MOVEMENf IN FUNDS - cortinued Comparatives for movement in funds Transfers between fvnds movement in funds At 111123 ?1112123 Unrestrictsd funds General fund SEAM Pastoral & EdLKaUonal Fund Ella Roff Le3ary FuTrJ Rye Meeting Bexhill Meetino Lewes Development FY0].t Eastbourne ting Hasting5 Mting Herstmonceux Meeting Lewes Meeting Polegate Meeting Seaford Meeting Uckfield Meeting SEAM Propety Fund 18,272 30,127 10,625 1,3T3 13,055 342,466 14,879 16,332 1,754 25,605 416 14,565 3,4YJ (18,376) (1,986) (647) 481 (373) 3,590 664 (451) {2,097) (6,029) 4CXJ 91YJ (945) 13,250 13, 146 28,141 9,978 1,154 11,182 1,000 13,543 13,881 865 14,966 816 13,97a 2,208 1192 595 (700} (1,500) (345,056) (2,000) (2,000) 1,208 (4,610) (1,500) (300) Restricted funds Lewes DeVelOent Proi&t mauri Burge Pund 1,727,711 (67,054) {343,208) 1,317,449 69,031 (414,087) 345,056 390 Endowment funts HemOnuX Estate Haings Mting House Lewes Meeting Hou 3nd Burfal Ground 74,660 (416,598) 344,666 2,728 1,254,862 225,IX)O 12,349 (1,458) 1,265,753 225,CMXI 860 000 2 350 753 TOTAL FUNDS 4 142 233 471303) 3 670 930 Page 20 o)rrtinued...
SUSSEX EAsf AREA QUAI(ER MEEfING NOTES TO THE FINANCIAL STATEME[$ - continued FOR THE YEAR ENDED 31 DECEMBER 2024 21. MOVEMEMf IN FUNDS - continued Comparattve net movement in ftJTrJs, included in the aLx)ve are as follows: Incoming Res0w5 yes0w$ expended Gains and losses Movement in funds Unrestrictsd funds General fund SEAM Pastoral & Educational FurHJ Ella Roff Legacy Fund Rye Meeting Bexhill Meeting Lewes Develoynert Project Eastlx)urne Wketing Ha5tings MeetirKJ HerstmonceLB< Meeting Lewes Meeting Polegate Meeb'ng Seaford Meeting Uclrfield eting SEAM Propety Fund 499 (18,875) (1,986) (647) (1,595) (5,233) (18,376) (1,986) (647) 481 (3TJ) 3,590 664 (451) (2,097) (6,029) 400 909 (945) 2,076 4,8f1 3,5 10,519 9,623 2,360 13,669 600 3,812 1,5TJ (9,855) (10,074) (4,457) (19,698) (2CIJ) (2,903) (2,518) 79,518 Restnrted funds Lewes DevelOert PrO]t Naurice Burge Fund (159,325) 12,753 (67,054) 206,678 (620,765) (414,087) 206,678 (623,276) Endowment fund5 HerstrnOnuX E*ate (416,598) 28,755 (16,406) 12,349 TOTAL APNDS 314 951 471303) Page 21 continued...
SUSSEX EAST AREA QUAKER MEEfiNG N¢yfES TO THE FINANCIAL sfATEMENTS - continued FOR THE YEAR ENDED 31 DECEMBER 2024 21. MOVEMEMf IN FUNDS - continued A current yr 12 months and year 12 comL¥ned tM)sition is as follows: Net movement in funts Transfe[5 bet¥veen funds At 31112124 At 111123 Unrestricted funds General fu SEAM Pastordl & Educational Fund Ella Roff Legacy Fund Rye Meeting Bexhill Meeting Lewes Development Proj&t Eastt¥Jurne Meeting Hain9s Meeting Her5tmoeuX Meeling Lewes Meets'ng Polegate Meetiro Seaford Meeting Ucle1d fvketing SEAM Propety Fund 18,272 30,127 10,625 1,373 13,055 342,466 14.879 16,332 1,754 (38,267) (2,912) (1.868) 713 222 (46,774) 8,315 6.873 {TJ5) 27,459 7,464 27,215 8,757 586 11,177 (45,977) 16,894 22,704 2,135 23,529 750 13,492 2,122 1,189,809 (1,500) (2,100) (341,669) (6,300) (501) 1,116 (7,310) (iio) (3,000) (900) {7,985) 416 14,565 3,453 1,234,789 1,927 (431) (36,995) Restricted funts Lewes DeveloFment Fbiect Maurice Burge Fund 1,727,711 (104,254) (265, 158) 1,358,299 69,031 5.629 (414,087) 345,056 Endowment funds Herstm0euX Esta Hastings Mting House Lewes Meth'ng Hou and Burial Ground 74,660 (417,680) 344,666 1,646 1,254,862 (15,354) (79,508) 1,160,000 225,000 2339862 2245000 TOTAL FUNDS Page 22 continued...
SUSSEX EAsfAREA QUAKER MEEtING NOTES TO THE FINANC sfATEMENTS - continued FOR THE YEAR ENDED 31 DEMBER 2024 21. MOVEMEiwf IN FUNDS - ¢ontinue41 A current year 12 months and prior year 12 mnths ccffibined net movement in fvnds, indudJ in the above are as follows: IrKoming Res0wS resouros experKled Gains and Movement in funds Unrestrirted funds General futKI SEAM Pastoral & Educational FuThJ Ella Roff Legacy FuTrJ Rye MeetirKJ Bexhill meeng Lewes Development knj. Eastb)urne Meeting Haings MeetirKJ Herstm0nuX Meetlng Lewes Meeting Polegate Meeting Seaford Meeting Uckfield etIng SEAM Propety Fund 4.023 (42,290) (2.966) (1,868) (3,196) (9,961) (82,112) (18,458) (20,539) (6,920) (+1,456) (401) (5,406) (3,507) 109 653) (38,267) (2,912) (1,868) 713 222 (46,774) 8,315 6,873 (735) 5,234 3,909 10,183 35,338 26,7T3 27,412 6,185 49,690 7,333 3,076 1,927 (431) 36 995) Restrirted funds Lewes Development Proiert Maurice Bur9e Fund 229,476 (351,733) 18,003 (104,254) 206,678 (620,765) (414,087) Endowment funds Herstm0euX Estate 206,678 (624,358) (417,680) 57,037 (42,391) (30,000) (15,3S4) TOTAL FUNDS 493 191 Unrestricted funds Pastoral and Educati - reserve deslgnated to wpport pastoral and educational needs of Quakers In SEAM. Property Fund - rerve designated to fund repar and maintenano of Meebng Ph)U in SW. Lewe5 Develowent Proiol . rewve tjesignated to finan the development pro] at Lewes Meeting House. Bexhill Meettng - nK)ney designated for the u of Bexhill akers. Eastboume ting - mow designataj fcff the u of Ea#iK)ume Haings MeettTrJ - money desigrtated for the u of Haaings Quakers. HerstmOnL Meeting . money design&d for Its u of HsnCeuX Quak£r& Lewes Meeting - money designated ts the use of Lewe5 Qhjakers. Polegate Meetiro - mory designated for the tjse of Polegate Quaker& Rye Meeting - rneY desrgnated for the use of Rye Quak& la Roff Legacy Fund - money from a legacy designated for the use of Rye Quaker Page 23 continued...
SUSSEX eAsf AREA QUAKER MEEfiNG N(yfES TO THE FINANCtAL ATEmENTs . continued FOR ThE YEAR ENDED 31 DEMBER 2024 21. MOVEMEKf IN FUNDS - continued Seaford Meeting - rneY destgnated ts the of Seaford Qlkers. Udoldd Meets'ng - morEy desbjnataj fc the u of Ucknleld Quakers. Restrirted funds Maurice Burge Fund - legary left for the use of children and Ung people committee of Lewes Meeting. Endowment funds Hertm0eUx Estate - providirKJ a Meeting House for fvkers at Hersthonceux. The income and expenditu relatirKJ to the estste is otegorised as part of the above designated Her&Mor£eI Meeting fund with the balance on the endowment fund relating to the valuation the estste. Hastiros Meeting Hou - providing a M&ing House Quake in Haging5, With no restriction on the use of income. Lewes Meetiro Hlwse and BurTral Ground - provJiThJ a NÈeting Hou and burial ground for Quake in Lewes with no restricbon on the use of incorne. Transfe between fur Transfers from unrestrKtsd Lcol Meetings to gerErdl fijnd represent contiibutions paid to Area Meeting. £408 was transfsred frn the HStm)ruX Eate to HlorTh Meeting, this being a fund donation to the Quicken TrusL £4,599 was transfeffed from Fund to Hasttngs Ming, trds being the Insurantr pay out to reimburse Hasng5. £77,642 was transferred frcKn the dOWed Herth Ete to the designated Eate fund, this being accumulated incorrE on the Ette. The practice has in the past b*n to treat the Estste's income a1 expenditure as b8ng a restritted part of the endOnerrt. To remety this, the CatsJ0ri5a0n in the accounts of the bank balarKe(s) accumulated on behalf of the E&ate We trdnsferred from permanent enthwment to designated as on 31.12.2024. From that date income and expenditure rdatir#J to the &ate is being categorised s designatsa. The resdual bala[e in the endowment fijnd is the bakntrs on the prOpee$. 22. RELATED PARTY DIS(LOSURES There We no lated party tran'OrS ft)r the year eTrJed 31 D&ember 2024. Page 24
SUSSEX EAsf AREA QUAI(ER MEETING DEfAILED ATEMEr OF FINANCtAL AcfivmES FOR ThE YEAR EK)ED 31 DEMBER 2024 2024 2023 INCOME AND ENIX)WMENrs Donatiors and legaaes Donations Gift aid Grants 50,109 7,367 60,850 12,908 67,782 237,399 Investment income Rents received Deposit account interest Dividend Inco 54,924 3,004 39,187 5,409 59,236 46,197 Charitable activities Room hi Appeals and sales other 30,632 180 50 13,081 1,114 30,862 14,195 Other income Insuran monies Totsl InCing resources 178,240 314,951 EXPENDrruRE Investment management costs Investrnent advlce Investment property costs 870 120 12,382 7,695 Charltsble actlvltles Wages Insuran ght and heat Repairs and maintenan Children a1 young pLpIe Materials and equipMpt Hall hire Quaker support Outreach Cleaning Other prerni costs Grants to in&itutions Grants to indtv¥Juals 11,527 10,759 15,415 42,684 460 10,474 4,876 3,049 4,456 1,699 7,515 9,626 15,685 83,366 666 1,189 8,023 i.Ir3 2,516 1,577 1,142 4,939 4,380 111,767 140,303 This page d5 rrt form part ofthe ststtrt(ffy finarKial strtents Page 25
SUSSEX EAsf AREA QUAI(ER MEETING DEfAILED sfATEMEKf OF FINANCIAL ACTIVMES FOR THE YEAR ENDED 31 DEMBER 2024 2024 2023 Charitable activities Other Building improvements 81423 641,256 Support costs Governano costs Trustees, expenses irKluding property advtce Accountsncy arKI lejal fees Auditor5 remunerdtion Independent Examiner fee Bank charges sUprt 3,988 3,027 900 1,800 5,940 4,680 152 1.056 162 951 Total rUr expended 219 47S 799 007 Net expenditure 41 235) 484 056) This e dces Th)t forn part of slatutory financial statements Page 26