SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Charlty Registration Number: 1173819
SUSSEX EAST AREA QUAKER MEETING (SEAM)
TRUSTEES, REPORT AND ACCOUNTS
FOR THE YEAR ENDED 31 DECEMBER 2023

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
CHARITY NUMBER
1173819
Principal address
Friends Meeting House, Friars Walk. Lewe5. Ea51 Sussex BN7 2LE
Trustees
John Ashcroft
Anlhony Biggin
Patricia Cockrell
Alex Francis
Aileen Grist
Sorlia Relf
Palricia Sear
Wendy Tay5or
Ireleased 31.3.20241
lappointed 11.5.20241
lappointed 01.1.20241
(appointèd 01.1.20241 (Clerk IrorTJ 01.4.2034
Officèrs during 2023
Area Meeting Clerk..
Membership Clerk_.
Clerk of Trustges.
Treasurer..
Assistant Treasurers".
Sally Aviss
Peter Bolwell
Patricia Cockrell
John Ashcroft
Philip Cooper, Aex FranGis and Tiln Reynolds
Properties, Nominee
Friènds Trusts Ltd, 173-177 Euston Road, London. NW1 2BJ. IRegistered Charily No. 2376981
AudFtor
Knill James LLP
One Bell Lane, Lewes, BN7 1JU
Bankers
CAF Bank Ltd, 25 Kings Hill Avenue. Kings Hill, Wesl Malling. Keni ME19 4JQ
Cooperative 8ank, PO Box 101, 1 Balloon Street. Manchester, M60 4EP.
Nalwest Bank, 49 High Strèet, U¢kfield, East Sussex TN22 1AN
Sanlander UK PLC. 124-126 Terminus Road. Eastbourne, East Sussex BN21 3AJ
Triodcjs 8ank NV, Brunel House, 11 T*e PrometTrade. Bristol. BS8 3NN.
CONTENTS
Page
31011
Report ol the Trustees
Independent Examiner's Report
Statement of Financial Activities ISOFA}
Balance Sheet at 31 December 2023
12
15
16
Notes to the Financial Statements
17to35

SVSSEX EAST AREA QUAKER MEETING - TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
REPORT-SUMMARY
The trustees prgsgnl their report with the financlal statements of the charity for the year 0nded 31 Decemb
2023. They have prepar8d this ￿port and financial statements on an accnjals basis in accordance with the
Charities SORP and FRS102 using the lemplale CC17 publishod by th8 Charities Commission and with thè
gtjidancg on reporting issued by Quaker L(fe in Britain Yearly Meeting. This is a change from 2022 and eadier
years for whi¢h accounts wefe prepared on a receipts and payments basis
an option nol available for 2023
because tha charity'5 gross income excgaded £250,000.
Sussex East Area Quaker Meeting {SEAMI has since 2019 beefi a Charitable Incorporated Organisalion ICIOI
which replaced the previous unincorporated charity Sussex Easl Area Quaker Meeting (Charty Number:
11591811. Neither the govemance nor the objects or activities of the charity changed. The annual reports and
accounts lor 2018 and earll8r are avallabl8 upon wque81 from the trustees.
In summary during 2023 all constituent parts of SEAM were broadly able to undertake Ihfj full range of witness
and worship aclivlties in Ilnè ￿th the charitable objects as discemed as being appropriate by Meetings for
Worship for Church Affairs of the Area and the nine Local Meetings. This was despite Ihe dFsruplion caused by
major red8vèlopment of the Friends Meeting House at Lewes, which started In October 2022 was completed in
èarly 2024, and rain-water floods at Haslings Friends Meeting House. The lormer, as expected, absorbed
the spare reserves of SEAM as well as extensive donations and grants made for this purpose, although with
some substsnlial cost and lime over-runs. It is expected that financial irnpact will be mitigated by increased
income from Tenting the flat on the premises and increased hiring lo local ¢ommunily groups. The costs incurred
rem8dialing the Hastings floods was largely financed by our insur&rs although with the consequence that, at
least until further miligalion measures are completed, the insurers will no longer provide flood insurance.
OBJECTIVES AND ACTIVITIES
South East Area Quaker Meeting ISEAMI 15 a charity established for the advancement of religlon and other
charitable purposes such as derive from or bear witness lo the principles and practices of the Religious Society
of Friends, commonly called Quakers.
The principal aclivity is the arrangement and holding of M8elings for Worship in the conslituenl mootings of
Bexhill. Easlboume, Hastings, Herstmonceux, Lewes, Polegate. Rye. Seaford and Uckfield. To enable such
woiship, SEAM arranges for the maintenance and good order of the fabric of the five Meeting Houses lor which il
is responsible. as we51 as ancillary services such healing, lighting and cleaning, including the employment of
deaners. These Meeting Houses are al Bexhill, Easlboume, Haslings, Herstmonceux and Lewes. 11 hires
premises to enable worship al Rye, Seaford and Uckfield. and has free use of a room at the 8ernhard Baron
Care Home IPolegate}. In nomal times, m05t Meetings can prowde for children and young people alongside
appointed Meetings for Worship, and indeed Lewes Meeting holds regular Sunday M8etings for its children and
young people.
SEAM provides financial support lo Friends in tha arèa lo onabl8 them to attend Maelings and to p8rticipale In
educational and other events organised by and for Quakers. It also provides financial support lo Friends lo
undertake other activities and lo other organisations in accordance with the convictions of the Society. Financial
contributions are made to Britain Yèarly Meeting of the Religious S¢xiety of Ffiends. other Quaker bodies and
other charitles with purposes consonant wlh those of SEAM.
Public Benefit
Our Meetings for Worship, physical or online, are open lo the publi¢ and we do not restrict access lo our faith or

SUSSEX EAST AR&A QUAKER MEETING-TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DEceMBER 2023
communities. We make invitations to the public to participate ill our sileF)I worship tradition. When opportunit¥es
arise. we reach out into our local communrties to inform members of the public about the nature ol Quakerism
and the opportunities that it prDvides. The Meeting Houses are usually made available lor public hire at
reasonable rates so that they may be used ID benefit lo¢al community grDUPS including those ol other faith5. The
Meeting House garden al Lewes is freely accessed by the ¢oFnmunily.
ACHIEVEMENT AND PERFORMANCE
Advancement of religion
During 2023, SEAM met lor Meeting for Worship for Business Dn six o¢¢asions, three of which were held online,
with three meetings in person al Bexhill, Eastbourne and Rye, to which a range of 1-1- 29 Quakers oame. In
March. following a Meeting for Worshtp for Church Affairs, a Study Session was held on the paragiaphs
concerning Nominations and Marriage, requested for Area Meetings lo discuss by the Book ol Discipline
Revision Committee. In May. following Meeting lor Worship lor Church Affairs, there was a lively Study Session
on Quaker Membership and in September, attendees explored the topics ol fruth. Integrity and Discefnment.
After a process of consull3lion, al the online January 2023 Meeting lor Worship lor Church Affairs, il was agreed
that SEAM should repla￿ the term 'c>verseer' with that of 'pastoral friend,. Four very well-attpnded meetings of
SEAM Elders and Pasloral Friends were held by Zoom during 2023 as well as three SEAM Team (for all AM role
holdeis and LM clerks) meetings. RegulaF reports Were p￿Sented al Area Meeting in strssion from the latter, and
report5 were given also by our Meeting lor Sufferings Represenlalive and Alternate. Three Triennial reports from
Local Meetings were provided and read out during Meeting for Worship for ChLJrch Affairs. while four edib'ons of
the quarterly SEAM newslelterlmagazine Quiet Ways were p¥odu¢ed with articles and photographs from willing
contributor5 on a wide vanely of topics.
In September. SEAM Trustees, TARA for 2022 was piesented and accepted by Area Meeting in Session al Rye.
Al November's online Meeting lor Worship for Church Affairs, proposals the 2024 SEAM progiamme were
considered and accepted.
Over the year, six deaths were recorded. There were fouT Ifansfers out and one transfer in. Six Friends were
admittèd into membership,. Ilhere were no resignalionsl.up to December 2023, all the roles setving SEAM were
filled. with represonlalion from across most Local Meetings AM Trustees were quorate and AM Nominations well
represented. All necessary roles were also filled in Local Meotings, even the smaller ones where, inevitably.
there were some doubling up by supportive Friends.
Local Meeting worship and witness
During 2023, was well and thriving al the smaller Local Meetings, with Bexhill. Rye, Uckfield, Sealord,
Polègale and Htrrslmonceux reporting that their meetings Continued regularly and Suc￿5sfUlly.
The three larger LMS, Eastbourne Iwho welcomed a new clerk and treasurer in January). Lewes and Hastings
also continued to thrive with very good allendance al Meetings for Worship, despite building works, builders, dust
and unexpeeted structural proL>lems ILewesl and flooding and coping with the move lo temporary premises
(Haslingsl. In October, Haslings Friends returned lo Ihe1r newly refurbished Meeting House only to be flooded
out again later in the mc>nlh.
Neyv attenders and enquirers have been welcomèd In most meetings. large 8nd small, and there were six
applications foi Membership. Meetings held a variety of regular 'bring and share, GoNee mo¥nings. ILJnches.
walks and study or'meeling for learning, sessi()ns. Two Local Meetings (Hastings and Herstmonceuxl operated
successful 'Warm Room, schemes during the ¢oldest months. DLJring the year, Rye Meeting sponsored live
Sustainability Forums at Tilling Gr&en Community Centre and pla¢ed adverts in Rye News as part ol their
outreach progran7me. wh11e Easlbourne Meeting ollerecl free lunches and drop-ln sessions which were open lo
all-comers. not just Quakers.

SUSSEX EAST AREA QUAKER MEETING - TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
In January, Hastings Meeting completed their Spiritual Review and in the sam8 month. a Pa￿stInian RellectSon
group came to talk to Seaford Meeting. In April, Seaford Frionds placed an article in Seaford Scene, a local free
magazine, as part of their ongoing oulr&a¢h prtsgramme, and Bexhill Meeting held a successful ￿ndleT'S
Workshop enliled That of God within us. In June, Eastbourne Friends went on a visrt Èo Ashbijmham Place while
in October. Hastings Friends celebrated the 35(%year anniversary of the first Quaker Meeting in Haslings, on
whi¢h subject Iwo members have written a book entitled Haslings, First Quakar.. Dan￿1 Akehurst, 16T3, and
ColonialAmeric&. That same month, 12 members of Lewes Meeting attended a vigil for th8 children who have
been killed in the IsraelilGaza conflict and a letter was written lo the local MP, In November. an Uckfield Quaker
gav8 a talk to the meeting on The Quaker Renaissance in Britain- fmm Evangelical to Liberal 1890- 1930.
Financial support to Friends and good causes
Financial support tolalllng aroun($ £1173 12022.. £13161 has been provided ID SEAM Friends lo attond courses,
events for spiritual development, attend Meetsng for Worship or meet the expens&s of office holders. Where
Fdends have been appointed land supported) to attend events of wider interest, they have report￿ back at a
suilablg opportunty. Financial support to ind*vidual Friends ol £1,386 was provided (£0 20221. We weTr once
again abl& to support the attendance of 3 young person al Quaker summer events for young people12023: £800,
2022 £7761. Donations of £3,600 {£3,ODO in 20221 were mad8 to Britain Yearty Meeting, and other, mostly
small, donations of £1.33912022". £1.3141 were made lo other Quaker and non-Quaker causes of viial interest
for the advancemenl of Quaker testimonies.
Meellng Housos and other properties
The programme of quinquennial SLJrvèys of the Meeting Housey and other properbes was continued. Trustees
have wort(ed with Lo¢al Meeting Friends and premises cornmillees to undertake works necessary for tho
maintenance of the fabric of the properties identified by the surveys and other means. There is continuing wo
sorting out the roots at Easlbourne Friends Meeting House. Extensive remedial works weie required to remedy
damage from storm-drain flooding at Haslings Meeting House in February and October 2023. The remedial work
was funded by our insurers although Ihgse works enabled some other maintenance works lo be undertaken al
SEAM expense. Various items i¢Jentified by the 2022 survey of Herslmonceux Friends Meeting House and
cottages were also addressed and a quinquennial review report for Bexhill Meeting House was commissioned
and rgceived.
By far the la¥gest 8cllvity has been the project lo improve thè accessibility, sustsinability and usability of Lewes
Friends Meellng House. including the remediation of significant structural and damp issuos in Ihis listed buildlng.
Design work was ongoing for several years with planning perniission was received in 2019, further changes lo
the design resulted In ils being re-submilled in 2021 and 2022. Work on site started in Autumn 2022 and was
completed, subjecl lo minor Snagging, in February 2024. The core ol the development has provided a new
enclosed passage-way running most of the length of the rear of the building so as to provide covered level
access lo all parts of the ground floor from an attractive new entrance lobby. This has involved re-slling of toilets
and demolition of a small 1970's extension no longer fil for purpose. The rooms were re-ordered so as lo double
{to four) the number of rooms available for use by Quakers and the local community as well as modemising the
associated kitchen facilities. Some re-modelling and sound-proofing of Ihe first floor flat was also und8rtak8n as
well as providing it wth ils own external entrance. As part of Quakers, witness lo improving environmentsl
sustainability, the works involvg(f many actions lo improve the bulldin9's envlronmenlal fool.print, including
careful sourcing of materials. the instsllation of an air-sourc8d heat-pump and insulation measur85.
The project has been funded from SEAM reserves. a couple of legaci8s and grants and donations recoived from
across the country land beyond) following an extensive fund-raising campaign lal minimal ¢osl}. Unfortunalety
costs w8re higher than anticipalgd due lo additional unforese8n essential works bèing needed, notably lo
underpin a wall that tilted despite the assurance of the Pfojecl slruclural enginaer. duly replaced. that it was
$e¢ure. Other anlicipaled expenses were incurred and there was ¢osl infl8tK)n. Overall, the project Ibefofe VATI

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
exceeded ihe original sum of £577.000 contracted in October 2022 by around £100.000. The woblems
encountered alsts delayed the completion of the works from September 2023 to February 2024. This had cost
implications as a nearby building was hired lo enable the full range of Meetings for Worship to be maintained
despite the availability of the building being limited to the Meeting Room on Sundays only as well as delaying the
ability to generate income from the building.
Further appeals for donations augmented by £65,000 of inlere51.free loans l¥om some local Quakers have
covered virtually all the additional building costs and professional lees, although SEAM in session agreed thal
further financial support from reseNes be available rf needed. This is Pfimarily covering the cashllow
implications of awaiting reclaim ol the VAT paid frorn the Government's Listed Places of Worship grant scheme
which has already covered the VAT of over £100.000 added lo conlra¢t sums. and may be needed lo cover
somè ol the final retention payment of some £20.000 due in February 2025. To enable the repayment of loans
and amounts advance fTOffl general reserves to be repaid the flat at the Meeting House that has customarily
been let lo resident Friends is being commercially let and some ol the increased room-hire income arisin9 from
the enhancement of facilities available for eofflmunity use Is being earmarked for thi5 purpose - am arrangement
that rray be need8d until 2028..
Sustalnability
During 2023. the Sustainable Living Forum Isponsored by Rye Local Meelingl held 5 meetings al Tilling Green
Community Contre in Rye. explonng issues ol climate change. protesls, the vil21 nattjre ol sustainabilily as well
s other environmental concerns. One of SEAM'S Suslainabi111y Group (who also Drganises the SLFS) won the
Clirnate Champions, Power List award for 2023 for a SLJStainable building project.
Local Meetings with Meeling Houses continue to lind ways of reducing their carbon footprint by using Fair Trade
for refreshments and Ihe use ol ecological cleaning products. Some Lms are ulilising guidance Iiom the Quaker
Ecochurch and applying this lo their meeting5. Individually. Friends continue to adjust their own lrf&slyles to live
in a more sustainable manner.
Ernployees
Trustees continue lo oversee the conditions lor all SEAM employee5 to ensure legal and moral compliance. At
the end of 2023 SEAM had one employee each at Easlbourne, Haslings. Herstrnon￿Ux and Lewes, with a fifth
employee. a cleaner at Lewes. being engaged from February 2024. To ease the burden on local meetings,
trustees continue lo engage Hastings Voluntary Action lo assist with payroll operations including reporting to
HMRC. The employees. terms and conditions are kept under regular review to ensure that SEAM remains an
ethical employer.
Volunteers
The SLJccesshil operation ol SEAM depends on Friends giving freely ol their time. 11 would be an impractical
burden ID formally record the lime as this would require the volunteers giving even more time. However, the
number of hours given in the course of a year is considerable. SEAM and ils constituent Local Meetings are run
with the support of numerous unpaid officers including clerks, Ireasurers, as5islanl treasurers, colléctors. elders,
overseers. trustees, delegates, commiltee members, newsletter and website editors, hospital and prison visitors
and chaplains. ¢alerer5 elc. In addition. Quakers provide SLJPPQrt through their participation in Meetings for
Worship lor Church Affairs.
FINANCIAL REVIEW
Flnancial out-turn and going concern
The Area Meeting Treasurer has managed the accounts prudently and kept the truslees updated with the slate
of SEAM'S finances. The financial stalomenls for 2023 have. as required by law, been prepared on an accruals
basis rather than receipls and paymttnls as in previous years. and hence comparative figurès quoted below have

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
been re-stated for the new accounting basis.
In 2023 over £206,000 was raised lo help finance the Lewes development projed, nearty half being VAT
claimed from the Listed Places of Worship grant scheme bul including around £63.000 of other grants and
some £42,000 of donations from Quakers induding gift-aid claimed Ihereon. Tumlng lo ¥ouUne incom8 lines, the
main sources of income for activlties other than the Lewes development project were donations from Frierids,
{including gift-aid claimed}, income trom Ihe hiring of fooms lo Communlty groups and r&ntal income from
residential properties, supplemented by some income from investments and bank interest. SEAM also recelved
£17.160 from ils InSu￿r$ lo cover 50rne of the damage incurred from the flooding al Haslings Friends Meeting
Hous&. 11 is tjnderslood that the insurers expended a much higher amount in direct settlement with the
contractors they engaged for repair work.
Excludlng the laroun(51 £210.000 {£133,500 in 20221 income funding for the Lewes Development project
(induding VAT reclaim grants). SEAQM'S income was, al around £105,000 a little below the £109,500 received
in 2022. Income (of £13,081) from hiring of rooms in Meeting Holtses was nearfy halved due lo the complete
¥Jnavailability of Lewes Friends Meeting House, and for much of the year the one at Haslings lots. General
donations including gift-aid were fractionally higher18bout £501 but unlike 2022 Iheie were no legacies1£5,500 in
20221. The rental properties at Herstmonceux and E8Stboume ￿ntinUed lo dellver gwd ielums, wlth income
increasing from ngarly £30,000 to £39,187, despite issues with the flat at Easlbourne Iwish Collage) reducing
the amount charged for several months. Higher interest rates meant that income from cash and financial
instrumenl investment increased from around £3,300 to stsme £7,000. Half of the investments were sold early in
2023 bul the remaining holding appreciated in value such that investments made realised and unrealised gains
of £12,753 during 2023, a bounce-back from the decline In value of £57,269 in 2022.
The expenditure side ol the equation was dominated by some £620,000 spenl on the development project at
Lgwes {compared w¢th some £130,000 in 20221. Non-project ielaled expenditure was also increased from
around £87,000 lo around £176,000, primarily due lo a large increase in repairs and maintenance al Easlboume,
Hasb'ngs and Lewes in particular, although £17,160 of the Hastings spend was defrayed by an insurance pay-
out. Nelting this off would give a figures of such spend from own resources of some £66,000. Other notabl¢
increases in expenditure related lo insurance premiums, the costs of electricty and gas, the engagement of a
childrens, worker at Lewes and the need to cover for sickness elsewhere, the hire of premises for incraasad
Quaker Meetlngs for Worship, course attendance and communications. In particular, the Insuran￿ premiums
incre8sed by a further 120/ts beyond the Major increase in 2022 consequent upon a 68.10 increase in the insurer's
valuation of SEAM'S Properties.
Taking all these changes together there was a ￿9nfflcant excass of 8XP8nditure ovar incom8, of soma £484,000.
Of this, the expenditure relating lo the Lewes Meeting House project exceeded income by nearfy £421,000,
leaving a deficit of some £63,000 relabng lo other items of income and expenditure. As already indicated some
constituent of this deficit ware on-offs. so that the 2024 deficit should be substantially less.
Increases in the
valuation of financial markets dtjring 2023 delivered a revaluabon surplus of nearfy £13,000.
Tho h¢adling results for the year 2023 land 2022} can be presented as follows
2022
£20,499
1£10.2311
2023
1£484,OS61
£12,753
Surpluslldeficil) of incomo over expenditure
Gainslllossesl on Investment revaluations and sales
Total increase I Idecreasel in funds
Total funds al 31 December (excl property values)
Insured value of properties
Eslimaled market value of properties
1£30,6801
£917,233
£7,489,291
£3.225,000
1£471,3031
£445,930
£8,412.027
£3,225,000

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNT5 FOR THE YEAR
ENDED 31 DECEMBER 2023
Looking forward, expenditure will likely exceed income in 2024 and 2025 because of the ￿mainIng costs of the
Lewès pioject (less reclaimable VAT and some earmarked donations) of some £80.000 wh*¢h has been largely
funded by inlerest-tree loans from individual Quakers at Lewes. These, and the remainder ol the shorttall, are to
be repaid from income received frDm renting out the flat in the building and the increose in hiring Income arising
from the much enhanceLY facilrties, and are being designated for this purposa. Expenditure on ￿aIntainIng other
Meet1ng Houses is expected lo be substantial during 2024 so that Ihere W￿11 be further erosion of the reserves,
but still leaving enough to cover Ihe minimum reserve in the reserves FX)li¢y Isee below). Income and
expenditure is expected lo be become closer to balancing in 2025, but the likely deficit may still result in fund
values dropping below the target msnimuffl in the policy unless there Is an increase in financial resources coming
In. Nonetheless the financial assets ol SEAM should be not lar short of £300,000. Taking Ihis into a¢¢ount
along wilh other prospects, the trustees consider that SEAM remains a going concern.
SEAM assels
Al 31.12.23 the a55els of SEAM consliluled..
Four Friends Meeting Houses held lo enable Quaker worship and other aclivilies of Friends and the loGal
community. two of which, at Hastings and Lewes, are permanent endowtnenls (Note 181
A Friends Meeting House and three residential properties In Herstmonceux (the Herslmon¢eux Estalel,
which constitute a permanent endowment (Note 181 Income generated by the Herslmonceux Eslale, less
expenses, which is held as a reserve lo cover future costs ol mainlaining this Endowment. At 31
December 2023 the cash balance of this fund was £74.38612022.. £64,862) there being no dèbtors or
creditors.
Two Restricled Funds as follows..
A fund represenling a bequest from Maurice Burge for thÈ bènefit of child¥en and young people al
Lewes Meeting. Al 31￿ December 2023 the cash balanto ol this fund was £2,72712022." £5,629>.
A restricted fund representing donations and grants for the Lewes Meeting House Project. Al 31.
December 2023 the balance of this fund. taking account of debtors and creditors had reduced lo zero
12022 - £69,031)
Current assets {financial investments and cashl held as unrestricted reserve5 to support the lulure delivery
tsl the purposes ol SEAQM. At 31 sl December 2022 these assets were."
Investments.. £100.73712022'. £184,248)
Cash at bank.. £386,74212022". £783. 1281
Debtors.. £35.95912022.' £31,531)
Less creditors '. £20.50812022. £81,674)
ReseNes Policy
SEAM Trustees agreed a revised policy at their meeting on 19 June 2024. This moved from the previous
practice ol single target figures in Ihe previous policy. Sel out in the Trustees Annual Report and Accounts for
2022, to ranges covering the Herstmonceux Estate and the unrestricted funds. The policy can now be
sumfnarised as follows..
For the Herslmonceux Eslale. aiming for a bank balance lying between E51.000 and £74.000, representing
2-4Yo of the insured value ol the properties concerned to cover potential lulure maintenance needs, plus a
relatively srnall allowance to cover uneven non-property maintenance related cashflow.
For the other, predominantly unre51ricled, funds, aiming for aggregate currenl assets and investments lying
between £238,000 and £416.000. iepresenting 24Yo of the insured value of the properties concerned lo
Cover potential lutijre maintenance needs. plus other allowances lo cover identified risks such as loss in the
value ol iTrveslmenls, loss ol income and uneven non-piopeTly Imainlenance relaled ¢ashflow. Within these

SUSSEX EAST AREA QUAKER MEETING - TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
figures a specific reseNe is also maintained to help support pastool and educational needs of local Friends.
The balances al the end of 2023 fall well within those ranges- the posilion in future years has already been
considered L¢nder golng concem,.
Invostments
sin￿ 2019 the financlal inveslrnenl portfolio has been ordered so as lo ¢omply with tho revised statement of
investment policy approved by SEAM which seeks to avoid investment in companies involved in fossil fuel
extraction or distribution, alongside other longer estsblished ethical criteria and the need for a prudent income
flow 10 5UPPOrt the objects of the charity. The performance of the investments Is covered in the financial review
above. Investment income is also obtsined from letting four residential properties which continue to generate a
reasonably heatthy income Isubjecl to continuing maintenance needs and gaps bghvgen tgnanciesl as well as
contributing lo the avaikbility of relatively affordable housing in the local community.
Plans for future perlods
It is int8nded that SEAM and its constituent Local Meetings will continue to provido OPPOrtunilies lo pa￿cipate in
worship in ac¢ordance wth the Quaker tradition and undertake activities lo develop and promote the witness of
its members and attendefs. Hence considerable emphasis is placed on enabling them and their children to
participate in appropriate educational and training events and conferences across the country and beyond, even
if this results in increased exp¢nditure.
This rekY)rt has already referred to th$ exciting new development for enhancing the sustainability, communty
value and accessibility of Lewes Friends Meeting House, in a way that is consislenl with its grade 2 listed slalus,
and which will incorporate some of the work rècéntly identified as belng necessary to address structural issues.
This project has in earty 2024 como lo fruitions and the improved prernises are already conlribuling lo the life of
local Friends and the wider community, as well as subslanlially increasing income. The building costs remaining
al the stsrt of 2024 and the final 2.5°A Tetenlion payment due in eady 2025 conslilutes a conlingenl liability on
SEAM.
Work continues on the T￿rOOfing of Easlboume Mgeling House. This was mosljy completed during 2022 and
2023 and is being finalised during 2024. It is hoped in particular that this will address dampness problems with
the flat. Further work is plann8d lo remedy issuos identified with Hastings Friends Meeting House following tho
o major incidents of rain-water iun-off flooding during 2023, only some of which is being funded by SEAM'S
insurers. Significant rem$dial work is ￿qUIred at the rental properties in the Herstmonceux Estate, with tenants
having lo be temporarily re-housed when il takes place. A quinquennial survey of Bexhill Friends Mfygting House
in eady 2024 will necossilale consideralitin ol remedial works.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
From the stsrt of 2019 SEAM became a Charitable IncoTporaled Organisalion {number 11738191, with a
goveming document dated 15 January 2017. Previously. SEAM was consliluled by a governing documènt
adopted on 12 January 2008 and amended on 10 July 2010 registered as an unincorporalgd charity by the
Charity Commission (number 11591811 on 12 November 2014. The constitution had been ftjrther amanded and
Clarified by a Charity Commission scheme dated 13 October 2016. The main effect of the switch lo CIO slalus
was to limit the liabilty of the Iruslees and enable the charity to hold assets in its own namo.
SEAM is administered and managed in accordance with the govefnlng documont. Tho members of SEAM ara
all those persons whose names are. for the lime being, recorded in the official register maintained in accordance
with Quaker Faith and Practice. In addition to the members. 3tt8nders participate in Maelings for Worship and
other activities.

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Decision making ullirnately liès with SEAM in properly constituted Meetings lor Worship for Business which are
currently held al least six timés a year in accordance with the Quaker business method. All members of SEAIA
may attend and parti¢ipate in these meetings - attenders may be permitted to obseNe. SEAM appoints Iruslees
who, under charity law, have the primary duty ol ensuring that finances and assets are properly used and
safeguarded and that risks arè managed. Other conimillees c>1 SEAM, to which some authority Is delegated,
comprise commillees lor elder5hip and pastoral care Ilooking after the spiritual and pastoral needs of mernbers
and attenders at OUT Meeting51 and Nominations Committee Irepresèntalives of constituenl Meetings who
discèrn and suggest Friends loi appointment witliin Area Meèlingl.
Truslees are appointeol by SEAM following nofftinalion by the Nominations Committee. Newly appointed
Iruslees are inducted by reference lo the triislees. terms of reference. provision ol pa51 minutes, and support by
experienced Iruslees. Training opporlunilies, reference rnalerials and on-line resour¢es ale made available
nationally by the Religious Society of Friends. Truslees mel eight limes dunng 2023.
The constituent Local Meetings of Bexhill, Easlbourne, Haslings, Herslmonceux, Lewes. Polegate. Rye, Sealord
Uckfield have a certain amount of autonomy including the day lo day care of meeting houses and
management ol their financial affairs. Their activities are supported and Supervised by the trustees, other
officers of the area meeting. and by the area meeting itself. Memofanda of understanding, last revised in 2019,
specify how Local Meelings and their role-holders exercise Iheir delegated aulhority.
SEAM sends a representalive lo Meetings for Sufferings. the standing governing body of Britain Yeady Meeting
betrween (the annuall Britain Yearly Meeling18YMI. B YM in session is open to all Friends In the country and has
ultimate authority for church affairs for Quakers in Britain. therefore Ils decisions have signilican¢e lor SEAM. It
provides support and resources to SEAM lo assist with its adminislralion and management. The affairs of SEAM
are governed by ils publication Quaker Faith and Practi￿. Friends Trusls Lirniled contsnues lo act as nominee
lor the properties belonging lo SEAM.
The SEAM treasuring team helps Local Meetings lo comply with their obligations. not le8$1 by rtjnning a central
aceounling system IPaxtonl which cenlralises the book-keeping and in lum reduces burdens on Local Meetings
and laGiSilales preparation of SEAM slatulory accounts within stalulory lirlle-sfjales. The Team also seeks to
ensure that there are secure and effective financHI procedures throughout SEAM.
Risk Management
The tnjstees have reviewed the risks relevant to SEAM on a regular basis. They have established a strategic risk
registei to facilitate the managetnenl ol the risks. which is regularly reviewed by Ihe Trustees.
Insurance has
been maintained to mitigate the possible consequen¢es ol risks and the cover provided has been kept under
review to ensure its adequacy. The nine most serious risks detFtified and overseen by tnJ9tees are currently
seen as being..
Health and safety and covid-19.. Safely. including fire safety. checks are routinely undertaken at all our
Meeting Houses. Special measures were taken lo miligale Govid.
Safeguarding: All meetings are expected lo observe the SEAM Safeguarding Policy (which is kept under
continual review) and to provide an annual report lo trustees providing inforrvalion about the preson¢¢ or
absence ol children and vulnerable adults at meetings, and reporting on conformity lo the policy and
procedures.
Employment.. This is centrally managed to avoid legal or reputational risk5 materialising.
Preventing property damage or deleriorallon.. In addition to insuring the buildings, these risks are
managed through quinquennial surveys and other vigilance including annua1 reports from each Meeting with
its own premises Sut>stantial reserves are provided against the potentially high costs ol renovating our
bijildings some of which are historic
Meeting premises unsuitable for enabling or promoting Quaker worship.. Accessibility issues have been

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
addressed, in the case ol Lewes Ihftiugh improvement project. Suitability and visibility of Meeting venues
are kept under review.
Control of thè expenditures, notabty the Lowes dgv8lopm•nt prolè¢t-. Pro¢edur&s ar& in pla¢e lo ensure
that payments are made only when justified and authorised, al fair value, and these have been adapted lo
provide addrtional control over the propriety and cashflow of the development project.
Investments: There is always a risk that market movements cause substantial loss of value that Cannot be
recovered before investments need to be sold to support the Work of the charrty, which we mitigate, by wide
diversification of asset allocation, cashflow planning and reserving against Signifi￿nI loss.
Lo$$ of major incomè source: SEAM finances depend largely on donations, room-hire and property rental
income. the last two of which are particularty vulnerable lo extemal intsrrupllon as thts pandèmic has shown.
requiring the retention of a 5pecrfic reserve.
Fllling koy posltlons: This is a perennial challenge, given a membership that has been slowly declining.
SEAM nominations committee mitigate this risk throug17 planning well in advance of need. Trustees are
involved in longer term thinknng as lo how the demands of running a charity can be met more efficiently.
Inadequatè re$pon$* to the ¢limats emergency.. See section above on sustsinability-
STATEMENT OF TRUSTEES, RESPONSIBILITIES
The Charities Act requires the trustees to prgparo, for each financial year, accounts which give a tDJe and fail
view of the slate of affairs of the charity at the end of the year and of the surplus or deficiency for thè ypar then
ended. In preparing those a¢¢ounts the trustees are required lo select suitable accounting policies and then
apply them consistently, make judgements and estimates that are reasonable and prudent, and prepare the
accounts on the going concern basi5 unless it is inappropriate lo presume that the charity will continue in
business.
The Iruslees are rèsponsible for keeping proper accounting records which dtsclose, with ieasonable accuracy at
any time, the financial position of the charity. They are also responslble for safeguarding the assets of the charity
and hence for taking roasonablo slaps for the prevention and detection of fraud and other irregularities.
Approved by order ol the board of trustees on 0310912024 and sigrsed on its behalf by..
Patrlcla Sear (Clerk of Trnstees)
John Ashcroft (Area Meetlng freasurer)

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 OECEMBER 2023
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SUSSEX EAST AREA QUAKER
MEETING
Oplnion
We have audited the financial statements ()1 Sijssex East A￿a Quaker Meeting Ithe 'charity I lor the year ended 31
December 2023 which cotnprise the statetllent of financial actlV11ies, the balance stteel and notes to the financial
sialetnents. including significant accounting policies. The financial reporting framework that has been applied in their
pieparalion is applicable law and Uniled Kingdorn Accounting Standards. including Financial Reportin9 Standard
102 The Financial Reporting Standèrd applicable in the UK and Republic of Ireland (United Kingdom Generally
Accepted Accounting PractlC81.
In our opinion, the financial sialemenlg..
give a true and lair view ol the slate of Ihe charily s affairs as at 31 December 2023 and of ils incoming
resources and application of resources. for the year then ended.
have been properfy prepared in accordance with United Kingdom Generally Acoepted Accounting Practi￿,.
and
have been prepared in accordance with the requirernents ol the Charities Act 2011.
Basis for oplnion
We conducled our audit in accordance with Inlemational Standards on Auditing IUKI IISAS IUKII and applicable
law. Our respon5ibilib.ès under those standards are ftjrther described in the Auditors responsibililies for the audil ol
the financial statements section of our report. We are independenl of the ¢harity in accordance with the ethical
requirements that are relevant lo our audit of the ffinanC￿aI statements in the UK. including the FRC'S Ethical
Standard. and we have lullilled our other ethical responsibilities in accordance with these requirements. We believe
that the audit evidence we have obtained Is sufficient and appropriate to provide a basis for our opinion.
Conclusion5 relating to going Concern
In auditing Ihe financial statements. we have concluded Ihal the tru51ee5' use ol the going concem basis ol
accounting ill the preparation of the financial stateTnents Is appropriate.
8a5ed on the work we have performed, we have not identified any material uncertainties relating to events or
ondits-ons that. individually or ctsllectively. may cast significant doubl on the charity's ability lo ￿ntInue as a going
concern for a period ol at least Iwelve months from when the financial statements are authorised for issue.
Our responsibi5ilie5 and the responsi￿.11t1es ol the trustees with respect lo going concern are described in the
relevant seclions ol this report.
Other ir)formatio
The other information comprises the infomation induded in the annual report other than the financial statements
and our audilorfs report ihereon. The trustees are responsible foi thg other infortnalson conlained within the annual
report. Our opinion on the financial slalemenls does not Cover the other information and we do not express any form
of assurance conclusion Ihereon. Our responsibility is lo ￿a￿ the other Information and, in doing so. Gonsidei
whether th& other inlormalion is maleri3lly inconsislenl with the financial statements or our knowledge obtained in
the COLJrse ol the audil, 01 Otherwise appear5 to be materially tnissialed. 11 we identify such materi?1 inconsistencies
or apparent m&terial misstatements, w8 are required lo det9rmine whether Ihis give5 rise to a mater&al misstatement
in th8 financial statements themselves. 11. based on the work we have perlorrned. we conclude that there is a
material misslatpmenl ol this other information. we are reqUI￿d to reptrrt that lacl.
We have nothing to report in this regard.

Matters on which we aro roqulr•d to r•port by 8xcoptlon
In the light ol the kn{)￿edge and undersianding of the ¢harity and ils environment obtained in the course of
the asjdit, we have nol idènts'fied mglerial mi$5talements in the diroctors. rèport incjuded within th? trustees,
raport.
We hav• nothiftg to report in respect of ihe fdlowng mattgrs in ralation lo whith the Charities IAccounts
and
Report51 Regulations 2008 r6quiro us to rtrport lo you if, in our
opinion..
the information given in tha fifian¢i315talementS is inconsistent In any matarSal respa¢t with the
trustees, report,. or
suffiuent 8ccounting records have not been kepl-,
or
the financial ststemenls are not in agreement with the accounting records.,
or
we have not recelved all the inf(xmation and explanations we require for our
audit.
Responsibllitles ot trustees
As explained more fully in the statemtsnt of trustee5' respOnsi￿.11t1e$, the trustees are responsible for th&
preparation of the financial statements and for being satisfied that they give a true and fair view, and for such
inlemal ctsntrol as the trustees determine is necessary lo enable th6 preparation of finan¢ial statements that are
frtre from material misstatement, whether due to fraud or èrror. In preparing the financial statements, the
trustees a￿ responsible for assessing the charity's ability lo continue as a going concern, disclosing, as
applicable, matters related to gtsing concem and using the going concern basis of accountino un16SS the trustaas
either intend to eeaso operatlons, or have no realistic alternative but to do so.
Auditorfs responsibilities for the audtt of the financial statements
We have been appointed as auditor under section 144 01 the Charities Act 2011 and report in accordanco ¥wth
the Act and relevant regulations m8d8 tsr having effect thereunder.
Our objectives are to obtain roasonablo assurancè about whèthèr thè financial statements as a whole are free
from material misstatement, whether due to fraud or 8rror, and to issue an audilorfs report that indudes our
opinion. Reasonable assuran¢e is a high 19vel ol 8ssur8nce but is not a guarantee that an audil conducted In
accordanca with ISAS IUKI will always detect a material misstatement whon it exists. Mtsstaternents can
arfse from fraud or error and are considered material il, individuaSly or in the aggrègate, they Could rea8¢￿ablY
be 9xpecled lo influence the 8cDnomlc decisions ol users taken on tho basis of these finan¢i81 slatemenls.
The extent to whlch our Pfoc8dures 8Te capable ol detecting irregularities, induding fraud, is detailtd
below.
Wè conside￿￿ those18ws and regulations that have a direct impacl on the flnancial statements. We ev8lu8led
the opportunitie5 for Iraudulent manipulation of the financial statemgnts lin¢luding tho rfsk of overrid6 of the
controls in place), and carried out the following procedures.
Enquiry of management those charged with governance around actual and potentlal lsltgation and
claims.,
Enquiry of staff in complianea functions to idèntify any instsn¢8s of non- compliance with
laws and regulations
Rèviewing ￿inuteS of meetings
Performing audit procedures on the risk of management overrld8 ol contrds, including 18$ting of
journal entries and other adjustments lor appropriateness
Bec8ysè of the inherent limitations of an audit, there is a risk that ￿ will not detect all irrggijlarities, induding
those leading to a material misstatement in the financial statements or non-eomplianee with regul8tion. This risk
increases the more ihat compliance a law or règulation 5$ rgmoved from the events and Iransactions
flected in the financial stalèmgnts, 85 W8 will be less likely to become aware ol instances of non-
complianc&. The risk is also greater regarding irregularits'es occurring due to fraud rather than error, as fraud
involves intentional concealment. forgery, collusion, omission or misrepreseniation.
A further dèscriptlon of our responsibilities 1$ available on the Financial Reportsng Council's wobsite al..
https..Ilwww.frc.o
.uklauditorsres
onsibilitiès. This description fomis part of our auditovs report.
Oth*r mattgrs
Your attontion Is drawn to the fact th81 the Charity has prepared financial sta(emenis in accordance wth

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
'Accounting and Reportirig by Chanties.. Slalemenl of Recommended Practice applicable lo charities prepanng
their accounts in accordance with the Financial Reporting Standard applicable ill the UK and Republic of Ireland
IFRS 1021" las amendedl in preference lo th8 Accounting and Reporting by Charities.. Statement of
Recommended Practice issued on 1 April 2005 which is referred lo in the exlanl regulations but has now been
withdrawn.
This has been done in order for the financial statements to provide a true arbd fair view in awrdance with
current GenerallyAccepled Accounling PracliGè.
Use of our report
This report is made solely to Ihe charity's trustees, as a body, irn accordance with part 4 01 the Charities
IAcEounls and Reporisl Regulations 2008. Our audit work has be8n undertak8n so thal we might stale lo the
charity's Iruslees Ih05e matters we are required to stale lo them in an auditor's report and for no other purpose.
To Ihe lullesl exlenl permitled by law. we do not accepi or assume respollsibility lo anyone other than the
charity afjd the charity's truslees as a body, fo¥ our audit work, lor this repoit. of fof the opinions w8 have
formed.
David Martln FCA Isenior Statutory Auditor)
For and on behalf of Knill James LLP
Chartered
Accountants
Stalutory Auditor
One Bell LaFTe
Lewes
Easi Sussex
BN7 1JU
Knill James LLP is eligible for appointment as auditor of the charity by virtue of it5 eligibility for appoinlTheNt
as auditor of a ¢owpany under section 1212 01 the Compan1es Act 2006
Page 14

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
CHARln (OMMISSM)
FOR ENGiAND AND WAiES
117J819
ANwal accounts for
To
Section A
Statement of financial activities
r•souM 3)
31,624
15,715
237,399
14,195
17.lJ29
17.1&)
79,518
413
46,197
17,ie
314,951
14792
179
2C6,678
28,755
R•SwO￿ •xrAnd•d 11￿ l)
3286
1•758
17,543
9,7&9
159,325
7.69S
140,303
641,2&
9.753
IS
6&713
8.537
3,
ffLI)2S3
15
623,276
16,4(
799.LK17
i￿￿5•$)
416,
11349 - 484.055
12.753
2Q49
11753
416,
11349 - 471.303
343,208
1.458
410.262
71,932
10,891
471,303
4.142.233
3,85Q
1670 4 142233
1,422.449
2,728
1245.753
Page 15

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section B
Balance sheet
fvnds
l•Jnds
funds Total 21123 Tt)ts13)22
Fixed assots
FOI
F02
F03
F04
F05
10)
950.tKJO
1.6r)J.O(Ki
2,550,000
2,550,0
Tol•l
950.wo
2,275.oiJO
3,225.000
3,225,000
Current Assets
stocks
(Nots 121
{Noie 11
Cash at b•nk arnl in h•nd
2,353
100,737
33,61
35,959
31.531
184.248
783.128
998,907
38.446
72.052
75.753
75.753
386.742
523.438
375,633
Credllors: hling due With
INth 13)
8.1eA
12.324
20,508
81,674
t cunwt ••sd4(liabililiMJ
7.449
59.
53
917,233
Tol•l assels lus liabiliti•8
1.317.449
59,728
2,350.7
,727,930
4.142.233
Creditws: aTrx￿nts falling due alter
INote 131
Prnvisions for li4)ilibes
57.(1(M)
57,000
Tot•1 •88d8 orh1￿lI11p
Funds of tho Charity
Endo￿nt fvnd5 (Note 18)
Restiicled uK4Jme lunds INoie 18}
1.317.449
2.728
2,350,753
3.670.930
4,142,233
2.350,753
2,350 753
2,728
1.317,449
3,670,930
2,339,￿2
74.￿0
1,r27.711
4,142,233
2.128
1,317.449
1.317,449
Total funds
2,728
2,350,753
S*Ji*J by I*TJ twustees(￿ teha¥of all the
Oate otapwDval 113A)9r2024
n Adwift
PA ge&Rr
Sear
Page 16

SUSSEX EAST AREA QUAKER MEEfiNG - TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Notes to the accounts
Note 1
Basls of preparatlon
A¢¢ounting policies
Charity inlorniation." SEAM is a Charitable Incorporated Organisation.
1. l Ac¢ountlng Conventlon
These accounts have been ptyp8red under the historical cost convention with items re￿gnIsed al cost or
transaction value unless othe￿iSe staled in the relevant note{sl to these accounts. They have been
prepared in accordan￿ wlh the charity's Constitution. the Charities Act 2011, FRS 102 Yhe Financial
Reporting Standard applicable in the UK and Rgpublic of Iroland'l'FRS 102,1 and the Charities SORP
'Accounting and Reporting by Charities.. Statement of Recommended Pract4ce applicable to charitses
preparing their accounts in a¢cordance with the Financial Reporting Standard appli¢able in the UK and
Republic of Ireland IFRS 102). (effective 1 January 20191.
They have been modified lo include the revaluation of freehold properties and to include inveslmenl
properties and certain finanual inslrumanls al fair value. The principal accounb'ng pdicies adopted are set
OLkt below.
The charfty is a Publlc Benefit Entity as defined by FRS 102.
The charity has tsken advantage of the Pfovisions in the SORP foi charities not lo pr8paie a Ststemenl of
Cash Flows.
The financial ststemenls have departed frorn the Charities (Accounts and Report51 Regulations 21KJ8 only lo
the exlenl required to provide a true and fair v¢ew. This departure has involved following the Slalement of
Recomrnended Practice lor charities applying FRS 102 rather than the version of the Statement of
Recomrnended Practice which is rgf$rr&d lo in the Regulations bul which has since been withdrawn.
Additionally, the valuation of freehold properties is based on Truste@s' judgmant as well as indepefjdenlly
providèd figures.
The financial statemenfs are prepared in sterling. which Ss the funcllonal currency of the charity.
Monetary amounts in Ih8Sg financial statements are rounded lo the nearest pound.
1.2 Golng concern
There are no material uncertainties related lo events or conditions that cast signrficanl doubt on the charity's
ability lo continue as a going con￿rn (further detsils given in the Report).
1.3 Change of a¢¢ountlng policy
Whereas the accounts for 2022 were prepared on a receipts and payments basis, these accounts have bo&n
prepared in accordance with FRS102 (see above) because the income of the charity durin9 2023 trxceeded
the1£250,0001 regulatory threshold above which FRS102 musl be applied. Note 2 shows the effect of the
adjustment for each affected line in the SOFA and balance sheet for Ihe 2023 and prior year {20221 accounts
13.44 FRS 102 SORPI.
1.4 Changes to accountlng estimates
Some a￿O￿nting esllmalas have be8n used lo obtain a faif value valuation of some of the freehold pro￿rtY
assels, for the first lime. No other accounting eslimales are used.
1.2 Charltable funds
Unreslri¢led funds are available for use at the disugtion of Ihe trustees in furtheranc& of thèir charitable
objectives. Restricted funds arg subject to specifi¢ conditions by donors as lo how they may be used. The
purposes and uses of the reslri¢ted funds are sel out in the notes lo the financial slalements. Endowment
fijnds constrain the ¢harity'$ 8bility lo dispose of the freehdd pioperties concem8d Ibaing at Haslings,
Herslmonceux and L8wesl. They do not restrict the use of income derived from these propartlgs, except that
the use of income aTising as regards Herstmonceux is feslricted lo the upkeep and running ol the Eslale
Page 17

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
including the Quaker Meeling although any surplus accumulaled beyond Ih81 needed for this purpose can be
used lor SEAM, objectives more generally. 11 is not clear whether this restriction is legally binding, and il is
cofflplied with to be on the sale side.
1.3 Income
Income is recognised when the charity is legally enlilled lo it. after any performance conditions have been
met, the amounts can be measured reliably, and il is probable Ihat incorlle will be received. Cash donations
are recognised upon receipt. Other donations a￿ recognised once the charity has been notilied of the
donalion, unless perform8nce conditions require deferral ol the amount. Income tax recoverable in relation to
donations received under Gift Aid or deeds ol Govenant is recognised at Ihe time ol the donation. Legacies
are recognised on receipt or otherJvise if the charity has bèen notified of an impending distribution. the
amount is known, and receipt is expected. If the amount Is not known, the legacy is treated as a contsngenl
asset.
1.4 Expenditure
Expenditure is recognised once Iherg is a legal or constructive obligation to Iransler economic benefit lo a
third party. Il is probable that a transfer ol ecc>nomic benefits will be requ1red in settlement, and the amount of
the obligation can be measured reliably. Expenditure is classified by type.
1.5 Tangible fixed assets
There are no heritage or Intangible assets.
Non-pioperty tangible fixed assets would be Initially measured at cost and subsequently measured al cost or
valuation. net ol depreciation any impairment losses. N o fixed assets other than Ire8hold properties
have been identified as being material in the context of these accounts. bearing in mind that the ¢harity has
until 2023 been accounting on a receipts and payments basis and there were no signif1cant purchases ol
assets during 2023. Deprociation would be re¢ognised so as lo write off the cost or valuation of assets less
their regidual values over their usèful lives on an appropriate straight-line basis. The gain or loss arising on
the disposal of an asset would be determined os lhe difference between the sale proGeeds and Ihe cairying
value ol the asset. and is recognised in the statement ol financial activities.
1.6 Impairment of fixed assets
Al each reporting end date, the charity would reviews the carrying amoun15 of its tangible assets to
determine whether there is any indicab.on that those assets have suffered an impairmenl1oss. If any such
indi¢ation exists, the recoverable amount of the assel would be estimatèd in order to determine the exlenl of
the impairment loss lif any). Thefe are no applicable fixed assets.
1.7 Stocks
SEAM holds no stocks
1.8 Ca$h and eash equivalents
Cash and cash equivalents Include cash In hand and deposlts held at call with banks at no rnore than 30
days notice. There are and have been no bank overdrafts.
1.9 Financial instruments
The charity has elected to apply the provisions of S&¢tion 11 'Basic Financial Instfurnents, and Section 12
'Olher Financial Instruments Issues, of FRS 102 to all ol its financial Instruments.
Financial instruments are recognised in the charily's balance sheet when the charity becomes party to the
contractual provisions ol the instrument. Financial assets and liabilities are offset. with the nel amounts
presented in Ihe financial stalements, when there is a legally enforceable right to sel off Ihe recognised
amounts and there is an intention to settle on a net basis or to realise the asset and sellle the liability
simultaneously.
Basic financial assets
Basi¢ financial assets, which include deblors and tash and bank balances, are initially measured at
transaction price Including transaction costs and are subsequently ¢arried at amortisèd cost using the
effective interest method unless the arrangerllenl constitutes a financing transact10n, where the transaction is
measured at the present value of the fijtijre receipts dis¢ounted at a market rate ol interest. Except that
financial assets classified as receivable wilhin one year are not amortised, wh4ch applies lo all such held by
SEAM.
Basic financial liabilities
Page 18

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Basic financial liabilities. including creditors and bank loans are initially recognised al transath'on pri¢8
unless the arrangement conslilules a financing Iransaclion, whore the debt Instrument is measured al the
prgsenl value of the future payments discounted al a market iale of interest. Financial liabilities classified as
payable within one year ar9 not amortised. DeL)l instruments are subsequpnlly carried al amoth'sed cost,
using the effectsve inleresl rale method. Trade and other CTeditOTS are obligations lo pay for goods or
services that have been acquir8d in the ordinary course of operations from suppliers. Amounts payable are
classified as ¢urrent liabilities if payment is due within one year or less which has a￿ayS been the case.
De-Tecognitson of financial liabilities
Financsal liabilitses are de-recognised when the charity's contractual obligalions expire or are discharged or
cancelled.
1.10 Employee benefits
The cost of any holiday enlillement is not recognised until claimgd, on grounds of malerlality.
Temiination benefits would be recognised immediately as an expense when the charity is demonstrably
commilled to lerminale the employment of an employee or lo provide lerminalion benefits.
Page19

SUSSEX EAST AREA QUAKER MEETING-TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Sects'on C
Notes to the accounts
Icontl
Accounting policies
11 RECONCIUATION MTH PREVIOUS GENERALLY ACCEPIED ACCOUNTr4G PRACTICE
Fnjm ReceiFIs and P*ym*tsto FRS 11
591,753
783.127
3. 187
31.532
-2.405
-81.674
1,578
184,248
2.W2.SJ) 3.225.QY)
balaftce a5 reslated
RetoNilaliofft of net incomellnet e4JEnditurel perPwl￿ll5 GAAP iD FRS102 net incofflel(netexpuMliiurtl
PIÈ¥1￿ (Rceyts & prymen151 basis
20,￿? 429,442
Ineoffle IrDm:
4.413
8.015
8.015
Loans
615
74242
74242
12.753
47,(154 41(598
12.753
11349 471J03
RWte(Iln SOFA W23
FRS102
14245
45.139
191.374
-919
e615
22,470
-12c￿l
Z2,47D
-la).￿1
Sak of m¥esln*rts
-2.073
67,XK)
180.CC(1 255,IJx)
237.412
In.582 .123.3
Page 20

111
111
111
111
111
111
111
IKEII
1111
1111
1111
1111
1111
Illl
Illl
11111
111
Illl
Ill
11111

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEM8ER 2023
Stetlon C
Notes io the accotsnts
l¢ontl
Govwom•ntw•rt 1
Oth•r
l&ed Fl•ces Gr4Dt Stherne IVAT red•iffll
100.6
To
100.626
095crlpO0
Lisled pfaees Grnnt S¢herne (VAT rethiml
G*wwnm•ntwant 1
Oth•r
22.470
Tot
22.470
2021
Ahy conth"*ons and other
N¢Yde
202J
1021
Othèr fonTrs Dfgovernmtsryi
•Sl•nce Inpm the thaiity
L•Bt year
U•• of propgrty
hor
3123
Plgasɥ provtdo doiails o( Iho
a¢¢ounting policy lor the recognition
and valuation of donatgd good9,
facilttie9 s9rvic￿.
ifderJHrEd ￿¢j
in excvss rf£l(*)
WA
ThechWltyi%lw¥ety¢￿ byuroail ¥duntews
Page 22

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Notes to the accounts
P(rf(OJ rnan
Cthtcl l*la￿1￿ll
120
Reolc¢kn. rY5￿d
Ma￿1￿4[1¢e ¢Wes
Is,￿&
3286
4.409
7.695
&919
15.308
Qua*u7thAiES
Outrexh fmmsl
1,1n
1516
1.1rJ
16
1.316
1J16
7,425
1314
Ch*Jm &Y￿n9 p*
8.1$5
1.4n
647
7515
1577
uwbds
MdeAs&equwwl
Rwa"r& &Mtena
15M5
1q315
1,109
40to
11.110
17,•3
1424
117
Hal hte
1.142
1,112
128.758
8,537
140 303
,551
973
4.179
6S.713
17,513
17.543
011
641.2
135)YJ
135.309
67),￿3
135.
9.n8
15
9,7$3
9.738
1&9.325
15
9753
7VJ.IX)7
4.￿0
IDTPL EXPENLIIUI
SI3276
114¢
14,1a
r•)
Page 23

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT ANO ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Notes to the accounts
Delai15 of certaln of exp•ndilur•
7.1 Feos fvrexaminalion ol Ihe accou￿5
fees {4udii 20231
Tax adwsory fees
to IndephdentexarniTre
Noie a
P•id w￿l￿YeeS
a.1 Staff Costs
2023
7.515
Social security costs
PensK>n costs (derw￿d contrthition schtmel
Olher employte bE￿rts
Tolal skff £￿ts
7 $15
5.929
No expendi*Jre slaff workkffj kn the ch¥1tyv*K￿* cofttraels arè *lth and ait pald by a ￿rty
Ilh45 year of last)
per#￿ of more Ihan £60,oori
TRUE
2023
Tolal aThxtnt pakl to manage¢nent personnel lincludp5
Inotees and senior managementl l*x thelr seThkes to SEAhi
8.2 A￿Tage I￿ad couAI in thÈ year
The parts of th* dmiity kn TAthkh th•
2023
Number
Charilabie klwftivs
Total
8.3 No ex*rati4 payments to empknyees and others (exckmling Intsleesk this or lastyear
J.4 No redundancy or terminalion payments made in Ihe period.
Page 24

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Seciion C
Notes to tho aecoLtnt%
cont
T￿11
r•
4.939
2.888
7,825
hYpsJPK¥•.quaker.org.ulJ
Tnbst. hWlP*ww.qU￿fiIM
Rthlng ptrmty kn Wanda
4.380
Y•*tyllqqtkng (R>)
ton￿ Quakerbth1*A
1.071
To(
4.314
2.712
Y.078
Tat41
Y•*lyU8thg IR*k¥J5&¢1* rfFiier*ts).
htWsJ*rn•.quaker.rA9.ukJ
3,881
3.195
Page 25

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEf418ER 2023
Section C
Note% to the accounts
conll
I1¢￿ 10
1•.1 C••tor
3.225.(
Tr￿th.
eTra rrfthÈyear
3 225 000
3,225 000
SL u RBlStraW
I￿Re￿I£
RB
CIRB
&cKR
SLLYPB
10J Iltt bDokwh*
i#)* al Ile 3)23
i*x* al theeJ¥J crf2(r23
3.225 000
3.225 000
3,22$.(￿)0
3.225.(QO
19.4
MIA
1•.$
Eoion
Page 26

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 310ECEM8ER 2023
Hix4¢P
H¢¥mP
PE
PE
515
51
714
674
152
H¥meP
816.
444.•
H￿Pp
Page 27

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Secllon C
Not¢s to Ihe accovnts
cont
Notr11
t1.1 In¥eslmEnt n¥ets (Flxed aftd¢wTtnt)
Td41
7&3.128
184.24
675.IJJD
t.6Q.376
•1￿4). *gginllks511
12.753
12.753
c￿"r¥ Ilo+f) ¥&lJt of>E
386.742
100 737
675 CX)O
1.1￿.479
fiirYah* *AI Ux•o 41i¥J•i IM• imywm•nt.
.742
1L¥J.73T
S75.￿
T(4
1,162.479
Gr•¥1 IF•Or¥ath*•tywr•r*l•Cortl•#*
F4Er¥41Mt
7&J.128
18424B
675.(iKI
T(rt
1.642 376
1,642.315
Page 28

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Sect*ors C
Note$ to the accounts
Iconti
2022
2023 fy¥e8us•J
d•t•rHthilr4 1tt• tythk
prKeJof
2023
2023
GU•￿1￿￿¥￿￿toff on b•hdfol• Il*d pwty
MIA
MIA
WA
WA
14A
Page 29

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Noles to the accounts
Icont)
Note 12
Please Corn￿￿ this ffole hftht eh*ity IMS any
111 ADaty5i5 of delJlorn
2023
35.959
35,959
31.531
31,531
To•al
Noie 13
13.1 Anatysis ol cre(lilors
knouftts falllny due withift
one year
Amounts fallin4 due alter
more than one year
13
A¢cnJals for grants payable
Bank loans and overdRfts
Payments reCeI￿d ofi account for cMtra¢ts or
performance-rplated graAts
Accruals and deltrFEd in¢•me
Taxation and social securfty
81,5B6
57.11)0
Total
14.1 SI￿11*¢anCe ol f￿￿nt￿l iTrstrumoDts
{ry debtOf5. CEEditOE5. In￿ertts eic) to
IJ* chanty's financial B)wlJon ow
ted to the wLyect
kl have had a h*1 thry
nknlised dfftrenty froxn exFwled
. r¥A hwn.
ted to Ihe *KI
ukl have hal a h￿1 It
lh5 hapw.
up invo￿￿￿1 thts has Èeen
upinvak* a*wJ this ha5
slKKk}. A5 haKofV￿n
¥￿ve OJrTrJ ￿23, the prtenb4
ggr*funt sMKkl. As h￿Oftsy*
Page 30

SUSSEX EAST AREA QUAKER MEETING - TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Notes to the accounls
Iconll
SEAIA had no e•thg•ot •131.1223 or 31.1222
fin•ncknl •ff•¢t
l on 10 May2024
NIA
110ts 18
2023
'b*¢￿ ￿. L¥wd* risk is
ft￿). ma
inv*.
162 Detslsofthe ktr
WA
Not• 17
Page 31

Illlllllll
'thliikn:;'::
11111111

llii

SUSSEX EAST AREA QUAKER MEETING- TRUSTEES, REPORT AND ACCOUNTS FOR THE YEAR
ENDED 31 DECEMBER 2023
Section C
Notès to thé actounts
Iconti
Nots 18.3
Chaiity fvnds {cont)
18.3 Tr•nsfers bet*wi lunds
2023
gal fr>r ts eonkniDn
Bet*een unreslitttsxt and
rtslricled tun
391
chikknn and young Feopk mado ty L8wes kleolin¥s (k*unat￿ fund
ead*r years.
Translef frIHn Ihe ￿n￿$t￿ted LeAE5 oevek)w￿t FVIKI to Ihe
restr￿ted fvnd lo fmance deveh)pwil ex￿nd*￿Te a￿1 prevenl
gatNe balance cfi Ihe fund.
Bets*en unresliicled and
sl11c￿ fund5
345,056
ètmknl￿nt and
Iricled tund5
Bets*en ètxl(Y￿nl and
unresbicied fU￿ts
S￿￿￿j5 in the fund transfeFTed from the Herslnmjnceux Eslate io Ihè
fu￿1 (ksI￿ated fund of Fkrslmonceux Meeli)g lo fiJThJ grants for rekr
m?de in 2022 2023
1.458
2022
le9al lor ils eonvÈrsiDn
Beh*Èn uore51ficled and
slricled fvnd5
eknhpen unresliicled
re4nded fvnds
Money th)nateiJ for us• by Ihe Le*Es [￿vek￿l￿nt PfDPC( recei￿d
lo thè SEAM g￿er￿1 fund (UN￿str￿(edI and Iran51enpd acros5.
405
TeslFi¢itd fU￿ts
Sury*Js in fvnd tr￿SferrEd lo the LvthEs t￿￿k￿nt Project
{unFestrKled} ty M￿Ule ofArea Meeb"ThJ
unFests*ied fu
18A Designated
2023
See M)te 18.1
2022
See 18.1
Page 34

SUSSEX EAST AREA QUAKER MEETING-TRUSTEES. REPORT AND ACCOUNTS FOR THEYEAR
ENDED 31 DECEMBER 2023
Section C
Notes to Ihe accounts
Icontl
1101• 19
192 Tn•tHS' •XPWm5
19.3 TAnwawsl *lth pul
Note 20
1 }The CIO Tr)1 gI￿n ary f￿a￿la1 ￿rantee5 to a￿ther cYgar¥salion
Page 35