Federation of Westminster
Special Schools Charity Fund
S CHARif4 frN)
Charity No: 1173810
ANNUAL REPORT
2023 - 24

ANOTHER YEAR- WE NEED MORE TRUSTEES!
Several of our TTUStees prior to the Charity being established have enjoyed a long
association with the Federation of Westminster Special Schools and know the schools
well. We have seen the tremendous work and dedication of Federation staff heIping
childTen and young people to learn and develop in order to fulfil their educational and
developmental potential. Both staff and students have provided the inspiration for the
Charity Fund to be established and registered with the Charity Commission.
The Charity's aim is to raise funds for a range of projects to improve the facaities at
the two special schools. We support both schools to meet the needs of this
vulnerable group of children and young people by ensuring that the best possible
educational opportunities are provided.
This is our sixth knnual Report and although Covid restrictions have been lifted it is
clear that many of the fund giving groups are still experiencing considerable delays in
replenishing their own reserves to give out in response to funding bids. Several quote
-supply chain- delays preventing them from fully functioning. This has meant that the
bids we have made for the provision of a new minibus for College Park has been
extren]ely protracted and a decision is still awaited. Sadly we do not expect to be
successful as that charity seems to become inactive.
The approach we used in our first year contacting many businesses with local
connections or specialist donating bodies has not proved to be an effective way of
raising the amount of funds needed. Having said that we have developed some good
community links who continue to raise funds for us and the Trustees value these.
We have been looking to Tecruit two independent trnstees but, unfortunately
this has not been successful and potentially puts the ￿tUre of the Charity in
jeopardy. With external advice and support we advertised in a range of places but
there was very little response which was very disappointing. A fresh carefully targeted
campaign is going live very shortly. We need one with a knowledge of fundraising
strategies and the other with financial expertise. This to help move the charity forward
in future years. If we do not recruit successfidly the future of the charity is in
jeopardy. I would like to thank Trustees and volunteers for their continued efforts
and to add a partiCLdar word of thanks to Yvonne our derk.
We agreed last year to rotate the chairing of the Trustee meetings. This has worked
well but we are still looking to appoint a pernianent chair once more trustees are in
place.
David Dyer - Trustee
***
Date

Trustees, Report
Objectives and Activities
The Charity exists to raise funds that can be used to enhance the
earning of children
and young people by improving the facilities at the Federation of Westtninster Special
Schools ("FWSS").
The FWSS is made up of two schools: College Park and the Quee
School ("QEII"). College Park caters for 150 children and young p
while QEII caters for 80 children and young people with severe o
multiple needs.
Elizabeth II Jubilee
ople with autism,
profound and
The money raised by the Fund is intended to:
Help towards increasing or improving the range of activiti
FWSS.
Help provide or improve facilities, such as IT or play equip
play facilities and replacing minibuses.
Help pupils take part in the extended opportunities by gi
they need.
Support parents to engage with the work of the schools an
child's education.
on offer at the
ent, improving
g them the support
support their
The Charity does not (and does not intend to) finance any statutory or core activities
undertaken by the schools. Trustees have regard to the guidance
sued by the Charity
Commission on public benefit.
Achievements and Perforniance
This has been the Charity's sixth fully active year and we have built on the work
undertaken initially where the Trustees dedicated time to establ"
administrative and
financial structures. In addition to producing operating documen
, policies,
procedures, the Charity had focused on: identifying and budgeting for a suitable
project, establishing a fundraising programme and creating publicity material.
Funding Projects - some successesl
The two minibuses for QEII have been ordered from GM Coachworks and are due for
delivery in the Autumn terni and the £5000 funding we gave College park for a therapy
swing has now been sent and the swing installed.

Fundraising Programme
In our early days, Trustees had established a fimdraising plan to identify, log and
approach potential donors. Organisations approached for funding include charity
trusts, charity foundations, grant-making bodies, local shops, businesses and parents.
During the first year some 200 fl￿ding appeal letters were sent and donations were
received from local shops and parents. In our second year we targeted a smaller
number of more specific and specialist funding organisations and followed up others
which expressed an interest in our first year. In our third year we are monitoring a far
sn￿ller group of organisations and looking for relevant opportunities.
Trustees are conscious that it may take several months to receive a reply from
potential donors and competition from other charities has also made it difficult in a
climate of reduced available ￿nding. Many organisations prefer to ￿nd national
charities making it even more difficult for local charities.
Publicity & Marketing
The Trustees have created a dedicated webpage on the FWSS website, as well as a
Facebook page. The Charity has also established a newsletter to raise its profile via the
web. social media and through the FWSS newsletter in order to reach out to staff,
parents and the wider public.
Financial Review & Reserves
This first full year of the Charity had been used to establish income streams. We have
successfully fundraised to enable our first project to be completed - the play spaces at
QEII.
The Charity has established policies to evaluate projects, ensuring value for money
and has sufficient funds to continue its current activities for the forthcoming year. The
Board of Trustees regLdarly reviews the Charity's reserve levels in the light of its planned
activities. The reserves provision for revenue costs has been set at a level to cover the
Charity's ordinary operating costs for a period of six months. In addition to this
requirement, there should be further reserves available to cover actual capital
commitments and to cover funds that have been donated for specific projects.
The Charitys principal source of funding coTnes from donations and grants. The
Charity applies for grants from various bodies and companies who wish to support the
aims of the Charity. It also receives donations from parents with children attending
the FWSS, from friends of the Federation, and from the general public. The principal
risk affecttng the Charity would be the inability to raise sufficient funds to fulfil its
charitable duties and to fund the projects that it wishes to complete. To mitigate this,

Trustees serving at the date this report was approved were:
Michal Chudy
David Dyer
Aslam Merchant
Yvonne Jarnian served as Clerk to the Board of Trustees.
Carole Melson has acted as "associate" members offering a weal
of advice.
Declaration
The trustees declare that they have approved the Trustees, Repo
above.
Signed on behalf of the Charity TTh￿teeS:
Trustee
Date:
mber 2024

fi￿araIsing continues on a professional basis, and applications for grants are made
whenever practicable.
StTUQture, Governance 2nd M2n2gement
The FWSS Charity Fund is a Charitable Incorporated Organisation registered on 13
July 2017. The Fund is governed by the terms of its Constitution, which established its
objects and powers. Although linked to the Federation of Westminster Special
Schools, the Charity is an independent organisation with its own Board of Trustees
who are the only voting members.
Trustees are recruited with reference to the skills, knowledge and experience needed
for the effective administration and management of the Charity. Trustees who are
members of the FWSS Governing Board must at all times keep FWSS and Charity
business separate. There are three independent trustees who provide scrutiny and
oversight. No FWSS parent or member of staff may becotne a Trustee.
The full Board of Trustees met three times from April 2022 to March 2023 inclusive. All
Trustees give their time voluntarily and receive no benefits from the Fund. Any
expenses reclaimed from the Fund are set out in appropriate notes to the accounts.
The Board of Trustees has adopted policies and procedures relating to=
Finance and Reserves
Charity Governance (code for small charities)
Operating Procedures
Confiict of Interest
Policy statements covering the following linked to FWSS Policies
> Equal Opportunities Policy. (Known as the 'Single Equalities Plan and Policy,)
> Child Protection and Safeguarding
> Health and Safety
> Whistleblowxng
The Trustees review the aims, objectives and activities of the Fund each year. This
report looks at what the Charity has achieved and the outcomes of its work for the
months in the year ending 31st March 2021.
Administrative Details
The FWSS Charity Fund is a registered charity (No ll73810). The correspondence
address is: College Park School, Garway Road. London Wz 4PH. The Charity webpage
can be found at: h
e2
.westminster.sch.uk

CHARITY COMMISSION For
ENGLAND AND WALES
Rece
Paymen
pts and
Accounts
Chairty Names .
Chairty Number:
For the period (Start Date)
End Of Year
Federation of Westminster Special Schools Charity Fund
1173810
01 April 2023
To ( End Date
31 March 2024
Opening Balance
£25,813.25
Re￿iptS and Pay
ents
Adrnin Fund5
2023-24
Sertion A
Al Receipts
BACS Donation
Amazon Core Europe
Donated
Funds £
Restricted
Funds £
Unrestricted
Funds £
114.00
31.08
Total
income £
120.CK)
120.IX)
32.72
Interest in Account
32.72
47.49
Sub Total
A2 Assets and Investments
Sales. ett
Total Receipts (Including
opening balance)
47.49
47.49
192.57
200.21
o.
0.00
192.57
200.21
A3 Payments
Charity Insurance
Account Fee
Payment to Clerk
College Park School
Totsi Payments
Income for Year
Allocated
Funds £
0.00
Admln Funds
Restricted
Funds £
Unrestricted
Funds £
Total
Payments
318.62
318.62
1350.00
4865.46
60.00
1350.00
4865.46
6594.08
0.00
0.00
6594.08
192.57
200.21
Brought Forward from 2022/23
Cash Funds this year end
Total Funds in Account
1324.83
9851.66
17533.93
25813.25
-5261.61
9851.66
(Total Donations - Total Payments)
17726.50
19419.38
£ 19.419.38

Sertion B
Statement of Assets and Liabilities at t
e end of Period / Month
Unrestritted
Funds £
Restritte
Funds £
Bl Cash Fund
Details
Endowment
Funds £
Total cash Funds.
( agree balances with receipts and payments
0.00
B2 Other Monetry
assets
Unrestricted
Funds £
Restrirted
Funds £
Endowment
Funds £
Details
Total
0.00
Fund to which
asset belon8S
B3 Investment assets Details
Cost
(optional)
Current value
(optional)
Total
B4 Assets retalned
for the charity's own Details
Fund to which
asset belongs
Cost
(optional)
Current value
(optional)
Total
0.00
0.00
Fund to which Amount due
Ilability relates
(optional)
Details
iwhen due
(optional)
B4 Llabilitles
Total
o.
0.00
Signed by one or two trustees
on behalf of all trustees
Signature
Print Name
Date of
approval