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2022-03-31-accounts

Registered Charity CIO Number 1173807

SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2022

SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST MARCH 2022

INDEX

SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

LEGAL AND ADMINISTRATIVE INFORMATION AND TRUSTEE REPORT

STATUS

Samaritans of Slough, Windsor & Maidenhead (the Charity) is a Charitable Incorporated Organisation (CIO) constituted by Deed of Trust dated 13 July 2017 and is a registered charity number 1173807. Its address is Katharine House, 17 Uxbridge Road, Slough, Berks SL1 1SN. It is a public benefit entity.

Under the constitution there shall be at least three members of the Organisation. The initial members of the charity are the first trustees. Additional members shall be such persons as are admitted to membership by the trustees in accordance with the constitution. Membership is terminated in accordance with clause 8.7 of the constitution.

TRUSTEES

The charity trustees during the period to 31st March 2022 were:

Director Kathy Fabry Ex officio from 1 November 2020, retired
30 November 2021
Sue Yerburgh Ex officio from 1 December 2021, retires
30 November 2024
Vice Director Susan Chapman Co-opted 1 November 2020, retired
21 July 2021
Trustee & Vice Director Carol Williams Elected 21 July 2021, retires 2022 AGM
Trustee & Secretary June Cook Elected 21 July 2021, retires 2022 AGM
Trustee & Treasurer Peter Leach Elected 21 July 2021, retires 2022 AGM
Trustee Sheena Potter Elected 21 July 2021, retired 31 December 2021
Trustee Trevor Busby Elected 21 July 2021, retires 2022 AGM
Trustee Michael Cook Elected 21 July 2021, retires 2022 AGM
Trustee Graeme Buck Elected 21 July 2021, retires 2022 AGM
Trustee Janet Allen Elected 21 July 2021, retires 2022 AGM
Trustee Susan Chapman Co-opted 21 July 2021, retires 2022 AGM

All elected and co-opted trustees retire at the next AGM (20 July 2022) and may offer themselves for re-election. The maximum continuous term of a trustee is six years.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing Document

The Constitution created the CIO on 13 July 2017

Recruitment and Appointment of Trustees

The Branch Director shall serve a term of 3 years. All other Trustees retire annually but may offer themselves for reappointment.

Trustee Induction and Training

New Trustees are provided with a booklet entitled 'A Trustees Guide for Branch Committee Members'. This identifies five key principles that should underpin all actions taken as a trustee, namely Objectivity, Accountability, Openness, Integrity and Honesty. All trustees are encouraged to attend courses run at both a regional and national level.

(continued)

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

LEGAL AND ADMINISTRATIVE INFORMATION AND TRUSTEE REPORT

Risk Management

The Charity carries out regular risk assessments and these are reviewed by the Trustees. The principle risks that have been identified and the steps taken to mitigate those risks are as follows:

• Adverse publicity Regular training
• Insufficient volunteers for other duties Trustees to 'sell' other roles
• Trustees being unaware of statutory responsibilities Training
• Personal injury to Volunteers Maintain safe work space
• Too few Volunteers Regular recruitment initiatives

In addition, insurance policies are maintained where appropriate.

Organisational Structure

The Trustees meet quarterly to discuss matters relating to the operation of the Charity, each Trustee being entitled to a vote if necessary.

Related Parties

The Charity is affiliated to Samaritan Central Charity, fulfilling the criteria laid down by Samaritan Central Office.

OBJECTIVES, ACTIVITIES AND THE DELIVERY OF PUBLIC BENEFIT

The objects of the Charity are:

(a) to enable people living in Slough, Windsor & Maidenhead and the surrounding area (but without specific limitations to the area) who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support in order to improve their emotional health and to reduce the incidence of suicide;

(b) to promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health; and

(c) to collaborate with and support the Samaritans Central Charity and its affiliated branches in fulfilling these objects.

Samaritans' vision is that fewer people die by suicide. We work to achieve this by making it our mission to alleviate emotional distress and reduce the incidence of suicidal feelings and suicidal behaviour.

Public Benefit

The trustees confirm that they have referred to the Charity Commission's guidance on public benefit when reviewing the Branch's aims and objectives in planning future activities. The Branch furthers its charitable purposes for the public benefit by providing confidential emotional support to persons who are suicidal, despairing or in distress.

(continued)

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

LEGAL AND ADMINISTRATIVE INFORMATION AND TRUSTEE REPORT

ACHIEVEMENTS AND PERFORMANCE

It has been pleasing to see the branch gradually returning to something like pre-COVID normality over the past year. We are proud to reflect that during this incredibly stressful period we have managed to keep the branch running by continuing to provide a high quality service to our many callers. This has been achieved by maintaining a stable number of volunteers by adapting to new ways of delivering training and recruitment.

Contacts

The following table shows the number and type of contacts dealt with by the branch's volunteers over the last 3 years. The continuing reduction in telephone calls handled is as a result of volunteers having to isolate due to the pandemic. The decrease in emails is due to a change in policy from central office regarding the handling of these contacts. We were pleased that so many of our volunteers took on the additional training required to enable them to become involved in the new online chat service.

Telephone Calls
Hours on the phone
Emails
SMS (this service has now been withdrawn)
Face-to-Face
Online Chat (Service introduced in 2021)		 2021/22
14,016
3,463
1,799
0
1
446		 2020/21
2019/20
15,842
20,559
3,799
4,039
4,277
3,364
0
2,727
0
48
25
0

Prisons

Through our dedicated prison team we were able to continue to support the listener scheme at HMP Bronzefield.

Outreach and Awareness Raising

As for the previous year our outreach and awareness raising activities have had to be necessarily curtailed. We are pleased to report that during the current year many activities are planned, some made possible by generous donations from our supporters.

FINANCIAL REVIEW

At the year end, the charity had unrestricted funds of £327,580; this comprised of designated funds related to our premises totalling £290,257 (which includes the asset value of the property Katharine House) and a general fund of £37,323. There were no restricted funds.

This year the majority of our income has been derived from grants received from trust funds and donations received from industry, commerce, clubs, charities and private individuals. In addition, we receive a contribution from the management of HMP Bronzefield in recognition of the work we do there. Expenditure is focused entirely on service provision, fundraising costs and premises running and upkeep.

Income and expenditure for the year were £49,582 and £49,563 respectively, resulting in a surplus of £19. Although this surplus is far below that achieved last year it is in line with the trustees' forecast and previous reserves have been preserved for future premises improvement works..

(continued)

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

LEGAL AND ADMINISTRATIVE INFORMATION AND TRUSTEE REPORT

Principal risks

The principal risks facing the branch are insufficient volunteers to keep the branch open, insufficient funds to run the branch and the possibility of breach of confidentiality.

Reserves policy

As branch income is heavily dependent on donations, either directly, or through our fundraising activities, it can not be guaranteed. The trustees consider that about 9 months of annual expenditure which equates to £37,000 is an appropriate level at which to maintain the general reserve, in order to meet working capital needs.

Two years ago the trustees established a designated fabric fund to meet the costs of future, necessary maintenance and improvements to our branch premises. At the beginning of the financial year this fund stood at £75,500. In order to retain the general fund at the level required to meet working capital needs the trustees do not feel it would be prudent to transfer further funds into the fabric fund at this time. Both the general fund and the designated fabric fund are retained in cash or near cash assets.

PLANS FOR FUTURE PERIODS

It is the aim of the Trustees to promote diversity among our listening volunteers. In particular we are focussing on making our building accessible to wheelchair users. This will benefit both our service provision and offer support for people who may suffer isolation and loneliness because of their disabilities. Currently the premises at Katharine House are not suitable for all wheelchair access. The Trustees are continuing to explore the best way to adapt our premises accordingly.

We will continue to follow initiatives instigated by Samaritans Central Office and continue to dedicate ourselves to maintaining the high standard of Samaritan response to all callers at any time of day or night, however they choose to contact us.

(continued)

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

LEGAL AND ADMINISTRATIVE INFORMATION AND TRUSTEE REPORT

TRUSTEES' RESPONSIBILITIES IN RELATION TO THE FINANCIAL STATEMENTS

Law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each period which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing those financial statements, the Trustees are required to:

The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention of fraud and other irregularities.

Sue Yerbergh Director 20 July 2022

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

FINANCIAL STATEMENTS FOR THE PERIOD ENDED 31ST MARCH 2022

Independent examiner's report to the Trustees of Samaritans of Slough, Windsor & Maidenhead CIO

I report on the accounts of the Charity for the period ended 31st March 2022, which are set out on the following pages.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this period under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioner. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

have not been met; or

Roger Keys 41 Walker Road Maidenhead Berkshire SL6 2QU Date

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

STATEMENT OF FINANCIAL ACTIVITIES

(including income and expenditure account) FOR THE YEAR ENDED 31ST MARCH 2022

INCOME FROM
Commercial
Industry & Commerce
Community
Branch Fundraising
Churches, Clubs etc.
Private & Related Gift Aid
Foundation
National Lottery
Trust Funds
Investment Income
Interest Earned
Other Income
Bronzefield Prison Service
Public Sector
Local Authorities
TOTAL
EXPENDITURE ON
Raising Funds
Advertising & Publicity
Charitable Activities
Telephone
HMP Bronzefield
Other - governance costs
Water, light and heat
Repairs and cleaning
Insurance and rates
IT & Equipment purchases
Centre expenses
Print, postage and stationery
Conferences and training
Travelling
Recruitment advertising
Volunteer care
Depreciation
New branch contribution
Legal & professional
TOTAL
Transfer between funds
Reconciliation of funds:
NET MOVEMENT IN FUNDS
Funds balance brought forward 1 April 2021
Fund balance carried forward at 31st March 2022		 £
£
Designated
funds
General
fund
TOTAL
-
5,862
5,862
-
1,319
1,319
-
4,514
4,514
-
19,568
19,568
-
25,401
25,401
-
-
-
-
10,871
10,871
-
10,871
10,871
-
448
448
-
5,500
5,500
-
1,500
1,500
-
49,582
49,582
-
498
498
-
1,422
1,422
-
1,451
1,451
-
2,873
2,873
-
1,999
1,999
-
10,452
10,452
-
2,593
2,593
-
5,869
5,869
-
419
419
-
317
317
-
154
154
-
18,007
18,007
-
-
-
-
626
626
-
188
188
-
5,466
5,466
-
102
102
-
46,192
46,192
-
49,563
49,563
-
19
19
-
-
-
290,257
37,304
327,561
290,257
37,323
327,580
Year ended 31 March 2022		 £
£
Designated
funds
General fund
TOTAL
-
3,459
3,459
-
4,536
4,536
-
3,605
3,605
-
19,439
19,439
-
27,580
27,580
-
12,850
12,850
-
36,471
36,471
-
49,321
49,321
-
80
80
-
4,583
4,583
-
-
-
-
85,023
85,023
-
885
885
-
1,400
1,400
-
1,395
1,395
-
2,795
2,795
-
2,013
2,013
-
8,434
8,434
-
2,527
2,527
-
4,722
4,722
-
399
399
-
317
317
-
124
124
-
22,059
22,059
-
68
68
-
263
263
-
188
188
-
4,971
4,971
-
-
-
-
46,085
46,085
-
49,765
49,765
-
35,258
35,258
26,000
(26,000)
-
264,257
28,046
292,303
290,257
37,304
327,561
Year ended 31 March 2021

Movements in funds are disclosed in note 4 to the accounts. All funds are unrestricted and continuing.

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO BALANCE SHEET AS AT 31ST MARCH 2022

Notes
FIXED ASSETS
Tangible assets
2
CURRENT ASSETS
Prepayments
Cash at bank & building society
CREDITORS
:Amounts falling due
within one year
3
TOTAL ASSETS LESS CURRENT LIABILITIES
FINANCED BY
:
UNRESTRICTED FUNDS
General Fund
4
Designated Funds
4		 £
£
217,202
1,885
129,124
131,009
20,631
110,378
327,580
37,323
290,257
327,580
2022		 £
£
217,390
1,204
118,239
119,443
9,272
110,171
327,561
37,304
290,257
327,561
2021

Approved by the Trustees on 20 July 2022 and signed on their behalf by:

Trustee & Director (Sue Yerburgh) Trustee & Treasurer (Peter Leach)

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

1 ACCOUNTING POLICIES

The principal accounting policies which are adopted in the financial statements are set out below.

(a) Basis of Accounting

, p g , p p the historical cost convention, in accordance with the Charities Act 2011 and follow the recommendations in the Charities SORP (FRS 102): the Statement of Recommended Practice - Accounting & Reporting by Charities and with The Charities (Accounts and Reports) Regulations 2008.

(b) Depreciation

Fixed assets other than freehold property are depreciated over their expected useful life.

(c) Gross fund-raising

Income from events organised by the charity itself is accounted for when received.

(d) Voluntary Income

Income received by way of donations and gifts is accounted for when received.

(e) Expenditure

Expenditure is accounted for on the accrual basis.

(f) Revenue Grants

Grants for immediate financial support and assistance are accounted for on receipt or on satisfaction of any precondition.

(g) Donated services

The value of donated time provided by unpaid volunteers is recognised qualitatively in the Trustee Report but is not quantified in these accounts.

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

2 FIXED ASSETS

COST
At 1 April 2021
Additions
At 31 March 22
DEPRECIATION
At 1 April 2021
Charge for the period
At 31 March 2022
Net book value 31 March 2021
Net book value 31 March 2022		 3,760
-
3,760
1,127
188
1,315
2,633
2,445
Solar Panels		 Property
£
214,757
-
214,757
-
-
-
214,757
214,757		 TOTAL
£
218,517
-
218,517
1,127
188
1,315
217,390
217,202

The Charity's freehold premises are at 17 Uxbridge Road, Slough, SL1 1SN. On 17 November 2017 the previously unregistered property was registered at the Land Registry in the name of Samaritans of Slough, Windsor & Maidenhead Charitable Incorporated Organisation. The market value is likely to exceed the carrying value however it is not considered prudent use of charitable funds to obtain a professional valuation.

CREDITORS
Accruals
Grants received awaiting satisfaction of precondition		 2022
9,407
11,224
20,631		 2021
9,272
-
9,272		 2021

3 CREDITORS

Accruals includes £2,000 in respect of the estimated balance owing for the refurbishment of the Charity's premises.

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SAMARITANS OF SLOUGH, WINDSOR & MAIDENHEAD CIO

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31ST MARCH 2022

4 MOVEMENTS IN FUNDS

At 1st April 2021
Incoming resources
Transfer between funds
Outgoing resources
At 31st March 2022
Represented by:
Tangible Fixed Assets
Current Assets
Current Liabilities		 Designated
Fabric Fund
75,500
-
-
-
75,500
-
75,500
-
75,500		 Designated
Premises
Fund
214,757
-
-
-
214,757
214,757
-
-
214,757		 General
Funds
£
37,304
49,582
-
(49,563)
37,323
2,445
55,509
(20,631)
37,323		 Total
£
327,561
49,582
-
(49,563)
327,580
217,202
131,009
(20,631)
327,580

General Funds Funds are available for the ordinary purpose of the charity. Premises Fund Funds are committed in support of the Charity's freehold, operational and administrative premises.

Fabric Fund Funds are committed for the refurbishment & improvement of the building

5 TRUSTEE REMUNERATION AND EXPENSES

The trustees did not receive any remuneration during the period. It is the policy of the Charity to reimburse in full all expenses properly incurred by its volunteers in connection with its charitable activities. During the period the total amount reimbursed to eleven trustee members in respect of mileage travel costs amounted to £3,416 (2021: nine trustees £2,777).

6 STAFF COSTS & VOLUNTEERS

No employee received remuneration in excess of £60,000. The charity relies solely on the work of unpaid volunteers in the course of undertaking its charitable activities and these costs are not included in the SOFA.

7 LEGAL FORM

The entity is a Charitable Incorporated Organisation, created on 13 July 2017.

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