Ylew51ey and West Drayton Arts Councll Annual Report and Accounts for the period l Aprll 2024 to 31 Mw¢h 2025 Charity number: 1173801 Addre55- West Drayton Arts Centre 75 The Green West Drayton UB7 7PW Trustees Chris Wright Olivia Smith Jason Merry Lisa TomDkins Alan Boyd Dr Ben Parker Chair l. Our Vision and aims for the Charity Vislon To build an accessible creative community Misslon To make Southlands Arts Centre one of London's most bespoke Gallerie5 To ensure the provision of excellent artistic artivities and events for our community To involve our local community in provision and arti5tTc development in its many forms To ensure our chtldren's development through art education To maximise the historic Southlands Arts centre for creative well-being Values Openness: We are willing to ty new ventures and invite creative challenge Respect: We work as a team and respect all view5 Inclusiveness: We promote actsss for all. we build stmn8 relatlonship5 across partners and communities Courage: We engage in smart risk-tskin& and we then leam and adapt through experien Joy: We celebrate humanity Stewardship- We honour our legacy of cultural provision. and we build upon the past to bring cultural activities to future generations These are the objectives by which the Charity serves the local community and we are pleased to say that in this our latest year we have successfully adVan￿d further along the road laid out above_ Trustees have had regard to the guidance issued by the Charity Commission on publlc benefit. 2. Achievements and performance durlng the year The year gone by has seen many new developments at the Charity. particularly at our base at 5outhlands Arts Centre and including the establishment of a new and full board of Trustees. This has led to much increased activity during the year, including art and photography exhibitions, live muslc performan￿, outdoor craft fairs, book readings and many other meetings and idea5. We have retained our existing long-term room ￿ntaI clients and will seek mre both temporary ond longer- term arrangements. The gardening team has increased in both numbers and effiaew under new leadership, with the massive improvements clear to see. with new planting and revival of existing layouts. The team will seek to enter gardening competitions in the year to follow and with every chance of being chosen. The Café continues to grow in importance, particularly with the local community, and the year to come should see good progress here, whilst the Trustees will investigate the various options to manage this valuable asset. We continue to work with the Council (London Borough of Hillingdon) wtth regard tothe new lease and although we have some progress on likely new rent and other possible payments, the new Heads of such a lease have yet to be finalised. We will continue to seek to secure best possible terms and the year to come should see this matter concluded. Finally. our increased focus at Southlands wlll. we believe, reflect in the flnancial position of the Charity ShO￿n8 significant improvement as the new year unfold& 3. Financial review ot the year Receipts during the year were £27.267. a significant increase on the previous yearfs figure of £20.836, reflÈctlng the increased activlty referred to above. Despite the increase in activity, careful management of costs resulted in a reduction from £37,651 in the previous year to £29,080 in 2025. The net result was a loss of £1,814. This Tepresents a major improvement over the previous three financtal years. which generated losses of £16.815 (2024), £9.270 (20231 and £12.720 (2022). It is expected that the ongoing efforts of the Trustees. Members and volunteers in fund-raising and in organising an increasing range of events and artivities, while continuing to carefully manage expenditure, will result in the CharFty producing a surplu5 of income over expenditure in financial year 2025-26 and in future years. KeseNes pollcy Yiewsleyand West Drayton Arts Council is a small. local charityand funds available for reserves are limited. Nevertheless. it aims to keep reserve. to cover contingencies and unexpected costs, not less than 25% of its annual turnover. These funds are invested in an instant-access savings account. in order to generate interest while maintaining immediate availabilityshould they be needed. Signed Date 2+-1-026 Chri5 Wright Chair of the Trustees Independent examinerfs report to the trustees of Yiewsley & West DrdyÉon Arts Council I report to the trustees on my examination of the accounts of Yjewsley & West Drayton Art Council (Yhe Trust.) for the year ended 31" March 2025. Re5pon5ibilities and basis of report As the trustee5 of the TnJst* you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111.the Act-}. I report in respect of my examination of the Trusys accounts carried out under section 145 of the 2011 Act and in carrvTrng out my examination I have followed all the applicable Directions given by the Chartty Commission under section 145(5)(b) of the Act. Independent examiner's statemenz" I have completed my examination. I confirm that no material matters have come to my attention in connection wlth the examination giving me cause to bdieve that in any material re5pect- accounting records were not kept in respect of the charity as required by section 130 of the A or 2. the accounts do not accord with those records. 3. the accounts do not compty with the applicable requirements concerning the form and content of attounts set out in the Charities (Accounts and Report5) Regulations 2008 other than any requirement that the accounts give a true and fair view whith is not a matter considered as part of an IndeDendent examinaiion_ I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this reDOrt in order to enable a proper understanding of the accounts to be reached. Lee Mathers MIAB. MCIOF Icert) Positiye Community Finance Ltd 7 Scholars Rise Stokenchurch Buckinghamshire HP14 3FL th 20 January 2026 YIEWSLEY & WEST DRAYfoN ARTS COUNCIL RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDING 31 MARCH 2025 Llnrestrirted Funds Restrirted Funds Total Funds Ptlor Year FunO>- Income Receipts Charitable Activities & Events Fundraising Events Donations, Legacies & Grants Room & Equipment Hire 19,068 6.241 1.858 100 19,068 6.241 1,858 100 14,689 5.494 453 200 Totsl Receipts 27.267 27,267 20,836 Expenditure Payments Wages. Salaries & National Insurance Premises Repair & Maintenance Costs Group & Activity Costs Cost of fundraising events Office. Printing & Computer Suppliers Legal & Professional Fees Insurance 8.641 8.641 10.938 7,999 5.432 2.483 2.131 1.642 752 7.999 5,432 9.188 10,090 784 2.131 1.642 752 1,456 755 Total Payments 29,080 37,651 Net Recelpts/(Payments) {4814) (1.814) (16.815) Reconciliation of Funds Total funds brought forward Total fund5 carried forward 9N12 7,596 9.412 7,596 26,227 9.412 YIEWSLEY & WES[ DRAYfoN ARTS COUNCIL STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2025 Totsl Funds funds of the charlty Unrestricted Funds General Fund Operating Reserve Funa SouthlandsLive Contingency Fund 7.596 Total Charity Funds (year to datel 7.596 No trustees or related parties were paid remuneration or received any other benefits from an emplovment with the charity or a related entity- Trustee expenses have also not been incurred. Approved by the Trustees and signed on their behalf by: signature Name Iffopd IG Dote 24_1-026 YIEWSLEY & WEST DRAYfoN ARTS COUNCIL NOTES TO THE FINANCIAL STATEMENTS FOR THE PERIOD OF I APRIL 2024 TO THE 31 MARCH 2025 Note l= Accounting Policies Basis of Preparation These financial statements have been prepared under the historical cost convention and in accordance with the Charitable Incorporated Organisations (General) Regulation 2012 and Charities Act 2011. Income Receipts All material incoming resour￿ have been included on a receivable basis i.e. they are induded if the date received falls within the period covered by these accounts. Expenditure Payments These have been analysed using a natural classification. Golng Concern The Trustees assess whether the use of going concern is appropriate {for example, whether there are any aterfal uncertaintie5 related to events or condition5 that may cast significant doubt on the ability of the charity o continue as a going concem}. The Trustee5 make this assessment in Te5pect of a period of one year from the date of approval of the financial statements. The charity is operating on a going concem basis. Fund Accounting Unrestricted funds are donation5 and other income received or generated by the charity's charitable purposes. Restricted general funds are to be used for Specific putposes as set out by the funder/donor.