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2022-03-31-accounts

RAINBOW HOME (NORTH EAST ENGLAND)

REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2022

Charity Number 1173782

RAINBOW HOME (NORTH EAST ENGLAND)

ANNUAL REPORT AND FINANCIAL STATEMENTS

For the year ended 31 March 2022

Contents Page
Trustees annual report 1 to 4
Independent examiners report 5
Statement of Financial Activities (including 6
income and expenditure account)
Balance sheet 7
Notes to the financial statements 8 to 14

RAINBOW HOME (NORTH EAST ENGLAND)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2022, which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes.

The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland FRS 102 (effective 1 January 2019).

1. Objectives and Activities

The objectives of the charity is to provide relief, assistance and to promote social inclusion to those seeking asylum; those granted refugee status and any other migrants, and their families and dependents, and in particular such of those said persons who identify as Lesbian, Gay, Bisexual or Transgender, by preventing them from becoming socially excluded, relieving the needs of those who are socially excluded and assisting them to integrate into society.

(For this purpose "socially excluded" refers to "those who are excluded from society, or parts of society, as a result of one or more of the following factors: ill health; disability; unemployment; poverty or financial hardship; race; nationality or ethnic origin; language; gender; sexuality; poor education or skills attainment; being within or having experience of the public care system, detention or prison).

2. Achievements and Performance

Following on from our last report the Covid pandemic continued in this year, however the role out of the vaccinations was passed on to both our members, our worker, the MESMAC worker who also helps us, as well as most of our trustees so finally we began to feel that things might be getting easier later in the financial year. We stopped working with our members in a face to face manor in March 2020 and continued in this way during this financial year although we did hold a number of outside activities, such as a walk in June as part of Refugee Week and a run in July as part of Newcastle Pride organised by Newcastle Front runners.

As we cancelled our main group work we replaced this with zoom sessions using grant money to fund the Zoom and to help top up Rainbow Home member’s telephone data and calls so they had extra data to join the meetings. We started to meet members on a one to one basis where they needed reports completing for their asylum claim. This was completed under a Risk Assessment to ensure there was no risk of either the staff member or the asylum seeker catching Covid.

We continued to use grant money to ensure we had face masks, alcohol gel, bottled water, tissues and wipes to ensure we kept the area clean. Grant money also helped with Interpreter fees and additional rental of the Church Hall at our normal address.

We met within the rules of both St James’s URC and Northern Lights MCC and our own Risk Assessment all of which meant greater cleaning than before the Pandemic. We also raised funds to help our members with gifts for Christmas as we couldn’t have a lunch event.

At the beginning of the year we spent the grant funds from Barrow Cadbury and LGBT + Consortium as these funds were used for purchasing items for the members and we needed to spend the money before we had to return it. We spent £9,479 by the end of June 21.

In March 2021 we received £7,373 from Sports England. During the year this enabled us to run Yoga and Meditation classes for our female members.

In May 2021 we received £2,500 towards setting up a new web site. Our web site was designed by Sail Creative Ltd based in Gateshead. The project was managed by one of our trustee’s who had knowledge from

1

RAINBOW HOME (NORTH EAST ENGLAND)

TRUSTEES ANNUAL REPORT For the year ended 31 March 2022

their work to enable this to happen and along with the gift of £2,500 we added another £1,100 from our funds to complete the job. With input from our worker and some aid from a previous member this was completed in January 2022. The donation button on the website has already raised at least £900 in this financial year and continue to provide another easier way for individuals to give to Rainbow Home.

At the end of December 2021 our LGBT Asylum Community Worker left their post and moved to a new role outside the organisation. We recruited a new worker and have changed the post slightly and renamed it as LGBT+ Asylum Project worker. They started in post at the beginning of March 2022 and have been training in the post to start with.

From April 2021 to the year end March 2022, 12 of our members achieved Leave to Remain in the UK. During the year we changed the manner in which we welcomed in new members and removed the previous “waiting list”. We had around 50 to 55 on our list at most times and continued to have new members referred to us. As at the end of March 2022 we had 50 members.

Overall we had a very successful year for raising appropriate Grant money and we ensured we always had at least a 3 months reserve and we were able to offer a 12 month contract to our new worker, which is already funded.

3. Reference and administrative details of the charity, its trustees and advisors

Charity Name Rainbow Home (North East England)
Registered Charity 1173782
Number
Operational address C/o St James’s URC
Northumberland Road
Newcastle Upon Tyne
NE1 8JF
Trustees Jackie Jobson Chair
Charlotte West Treasurer
Rose Kelly
Danielle Stone
Jeannette Fraser
Patrick Ngabonziza Appointed 26/11/21
Independent Philippa Gardiner
Examiner Connected Voice Business Services Ltd
Higham House
Higham Place
Newcastle upon Tyne
NE1 8AF
Bankers Lloyds

2

RAINBOW HOME (NORTH EAST ENGLAND)

TRUSTEES ANNUAL REPORT

For the year ended 31 March 2022

4. Structure, Governance and Management

Governing documents

The organisation is a charity, registered on the 11 July 2017.

Method of Recruitment of Trustees

Trustees are appointed by existing trustees.

AGM

At least once a year, no specific date depends when accounts ready – should ideally be in about September or October. No specific date is set, but it is held no later than January as have to be with the Charity Commission by the end of January, 10 months after year end.

Risk management

The Trustees have assessed the risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate any risk.

5. Financial Review

Rainbow Home (North East England) is primarily funded by grants and donations. The total income for the year was £55,311 (2021: £63,097). This income is allocated across respective funds on the Statement of Receipts and Payments in accordance with the Statement of Recommended Practice.

The Statement of Receipts and Payments for the year ended 31 March 2022, shows a net receipts across all funds of £12,171 (2021: £30,647).

The Statement of Assets and Liabilities at 31 March 2022 shows total cash fund carried forward of £52,557 (2021: £40,386) of which there are £24,758 restricted funds (2021: £22,810).

Reserves policy

Rainbow Home (North East England) has maintained a level of free reserves over the years currently £27,799 to meet the working capital requirements of the charity in the event of a significant drop in funding (including activity costs). These costs are for example, Gross salary including pension payments, accounts payments, CVS fee’s, mobile phone fees and any travel fees, food fees, any money that we would have to repay in that period if the charity was to wind up. It has established a policy whereby the unrestricted cash funds held by the charity should be between 3 and 6 months of annual expenditure, this presently equates to £10,785 to £21,570. All Restricted funds are spent in accordance with grant terms and conditions.

6. Public Benefit Statement

The Trustees have referred to the Charity Commission's guidance on public benefit when reviewing the charity's objectives and planning its future activities. The trustees have also reviewed the charitable purposes of Rainbow Homes (North East England), and the external environment, to make sure the Charity is still relevant and needed. This annual report will aim to demonstrate the link between our charitable activity and how this benefits our service users.

3

RAINBOW HOME (NORTH EAST ENGLAND)

TRUSTEES ANNUAL REPORT For the year ended 31 March 2022

7. Related Party

The chair, C West, was a trustee of Northern Lights Metropolitan Community Church who has donated an unrestricted amount of £1,320 (2021: £1,320). The donations were issued under normal market conditions and do not form a significant portion of the recipients income. Also two trustees donated for the purpose of unrestricted used, a total of £680 to the charity in the year (2021: £180).

During the year C West (trustee) incurred mobile phone charges of £290 (2021: £547), the phone contract is in C Wests name but relates to staff usage and is charged back to C West incurring the monthly charge. These costs are under normal market conditions and no outstanding balance is due at the year end.

8. Insurance

The charity’s insurance policy covers and provides trustee indemnity cover.

9. Statement of Trustee Responsibilities

The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

18 January 2023 Approved by the Trustees on ……………………….…………. and signed on their behalf by:

Trustee C West Charlotte L West Charlotte L West (Jan 18, 2023 21:28 GMT)

4

RAINBOW HOME (NORTH EAST ENGLAND)

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES

For the year ended 31 March 2022

I report on the financial statements of Rainbow Home (North East England) for the year ended 31 March 2022, which are set out on pages 6 to 14.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

Basis of independent examiner's statement

My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:

I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Philippa Gardiner Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 19 January 2023

Philippa Gardiner

Philippa Gardiner (Jan 19, 2023 10:54 GMT)

5

RAINBOW HOME (NORTH EAST ENGLAND)

RECEIPTS AND PAYMENTS ACCOUNTS

For the year ended 31 March 2022

3
4
5
Payments
5
6
Net income/(expenditure) and net
movement of funds
Total Receipts
Donations and grants
Receipts
Charitable expenditure
Total Payments
Governance costs
Bank interest
Other trading activities
Notes
Closing cash at bank and in hand
Opening cash at bank and in hand
Unrestricted
Funds
£
24,342
-
1,331
25,673
10,790
660
11,450
14,223
17,576
31,799
Restricted
Funds
£
29,638
-
-
29,638
31,690
-
31,690
( 2,052 )
22,810
20,758
Total
2022
£
53,980
-
1,331
55,311
42,480
660
43,140
12,171
40,386
52,557
Total
2021
£
61,539
1
1,557
63,097
32,450
-
32,450
30,647
9,739
40,386

The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities

The notes on pages 8 to 14 form an integral part of these accounts.

6

Charity Number 1173782

RAINBOW HOME (NORTH EAST ENGLAND)

STATEMENT OF ASSETS AND LIABILITIES

As at 31 March 2022

Cash funds
Cash at bank and in hand
11
Liabilities
12
Notes
Unrestricted
Restricted
Total
Funds
Funds
2022
£
£
£
32,187
20,370
52,557
5,173
Total
2021
£
40,386
993

The notes on pages 8 to 14 form an integral part of these accounts.

These financial statements were approved by the Board on: 18 January 2023 and are signed on its behalf by: C West Charlotte L West Trustee Charlotte L West (Jan 18, 2023 21:28 GMT)

7

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

1 Accounting Policies

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:

2 Basis of accounting

2.1 Basis of preparation

The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.

Analysis of income

3
Donations and grants
NE Law
Newcastle City Council
Barbour Foundation
Mind
Hilden Charitable Trust
4
Donations
Gift aid
Northern Lights MCC
Newcastle Front Runners
Fat Beehive
National Lottery
Connected Voice Spirit of Xmas
The Barrow Cadbury
Local Connect Fund
ESC Lottery Fund
Connected Voice HARAF
Allen Lane
HMRC Job Retention Scheme
Investment on deposit account
Deposit account interest
Esme Fairbairn
Karbon Homes
Community Foundation
RaP NACCOM
Community Trust
LGBT+ Consortium
Unrestricted
Funds
£
7,639
283
1,320
-
-
-
-
-
-
-
-
-
100
-
-
-
-
-
-
4,000
1,000
2,000
3,000
5,000
24,342
-
-
Restricted
Funds
£
-
-
-
-
-
-
11,679
-
-
-
-
-
-
-
-
-
6,500
2,500
8,959
-
-
-
-
-
29,638
-
-
Total
2022
£
7,639
283
1,320
-
-
-
11,679
-
-
-
-
-
100
-
-
-
6,500
2,500
8,959
4,000
1,000
2,000
3,000
5,000
53,980
-
-
Total
2021
£
6,152
377
1,320
4,941
4,000
450
9,706
10,000
1,000
5,000
2,000
1,000
4,900
1,370
7,373
1,950
-
-
-
-
-
-
-
-
61,539
1
1

8

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

5
Employee allowance
Other trading activities
Other income
Unrestricted
Funds
£
19
1,312
1,331
Restricted
Funds
£
-
-
-
Total
2022
£
19
1,312
1,331
Total
2021
£
16
1,541
1,557

Income was £55,311 (2021: £63,096) of which £21,673 was unrestricted (2021: £20,297) and £33,638 was restricted (2021: £42,799).

Analysis of resources expended

5 Charitable expenditure
Direct costs
Support costs
National insurance
LGBT Consortium
Rent
PPE
Interporeters
Sundry
Staff training
Other costs
Instructor
Yoga
Sessional staff
Staff other costs
Project travel
Project food and vouchers
Telephone
IT Costs
Clothes
Pension
Professional fees
Insurance
Printing postage and stationary
Office equipment
Staff salary
Unrestricted
Funds
£
4,553
150
349
856
51
50
159
72
-
756
-
120
-
300
555
622
1,052
37
-
174
110
292
532
10,790
Restricted
Funds
£
12,320
407
944
-
-
384
962
5,976
773
636
4,109
720
343
-
-
-
2,550
-
538
1,028
-
-
-
31,690
Total
2022
£
16,873
557
1,293
856
51
434
1,121
6,048
773
1,392
4,109
840
343
300
555
622
3,602
37
538
1,202
110
292
532
42,480
Total
2021
£
20,557
475
1,561
-
20
192
332
1,838
241
1,165
429
-
-
138
-
-
300
536
1,347
47
851
1,594
144
127
556
32,450

9

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

6
Governance costs
Independent examiner's fees for reporting on
the accounts
Unrestricted
Funds
£
660
660
Restricted
Funds
£
-
-
Total
2022
£
660
660
Total
2021
£
-
-

Expenditure was £43,140 (2021: £32,450) of which £11,450 was unrestricted (2021: £10,685) and £31,690 was restricted (2021: £21,764).

7 Fees for examination of the accounts

Other accountancy services paid to the examiner
Independent examiner's fees for reporting on the accounts
2022
£
660
532
1,192
2021
£
660
556
1,216

There were no other fees paid to the examiner (2021: £nil)

8 Analysis of staff costs and the cost of key management personnel

Salary
Pension
National insurance
2022
£
16,873
1,312
506
18,691
2021
£
20,557
617
1,625
22,799

No employee received remuneration above £60,000 (2021: £nil)

The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil.

9 Staff numbers

The average monthly head count was 1 staff (2021: 1 staff) and the average monthly number of full-time equivalent employees during the year were as follows:

The parts of the charity in which the employee's work
Charitable activities
2022
Number
1.0
1.0
2021
Number
1.0
1.0

10

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

9 Transactions with trustees

The chair, C West, was a trustee of Northern Lights Metropolitan Community Church who has donated an unrestricted amount of £1,320 (2021: £1,320). The donations were issued under normal market conditions and do not form a significant portion of the recipients income. Also two trustees donated for the purpose of unrestricted used, a total of £680 to the charity in the year (2021: £180).

The trustees have been paid remunerations and received other benefits from an employment with their charity or a related entity.

During the year C West (trustee) incurred mobile phone charges of £290 (2021: £547), the phone contract is in C Wests name but relates to staff usage and is charged back to C West incurring the monthly charge. These costs are under normal market conditions and no outstanding balance is due at the year end.

Trustees' expenses

No trustee expenses have been incurred in the year.

Transaction(s) with related parties

There has been no related parties transactions in the year.

10 Corporation Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.

11 Cash at bank and in hand

Cash at bank
Deposit account
Cash in hand
Thi Girl Grant Refund
Liabilities at the period end
Independent examination of accounts
Payroll charges
Pension
Unrestricted
Funds
£
32,040
16
131
32,187
Restricted
Funds
£
20,370
-
-
20,370
2022
£
660
91
116
4,306
5,173
2022
£
52,410
16
131
52,557
2021
£
660
142
191
-
993
2021
£
40,352
34
-
40,386

12 Liabilities at the period end

The above liability transactions are not included in the receipts and payments figures but are due to be paid for work done relating to the financial year.

11

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

13 Events after the end of the reporting period

Due to the COVID-19 pandemic, it has put pressure on all charities in 2021. It should be noted that the creditors are being paid when the payments are falling due and are still operating on a going concern basis.

No other significant events affecting the Company since the year end.

14 Analysis of charitable funds

Analysis of movements in unrestricted funds

For the year ended 31 March 2022

Unrestricted funds
General unrestricted fund
Totals
Fund
balances
brought
forward
£
17,576
17,576
Incoming
resources
£
25,673
25,673
Resources
expended
£
( 11,450 )
(11,450)
Transfers
£
-
-
Fund
balances
carried
forward
£
31,799
31,799

For the year ended 31 March 2021

Unrestricted funds
General unrestricted fund
Totals
Fund
balances
brought
forward
£
7,964
7,964
Incoming
resources
£
20,298
20,298
Resources
expended
£
( 10,686 )
(10,686)
Transfers
£
-
-
Fund
balances
carried
forward
£
17,576
17,576

Purpose of unrestricted funds

General unrestricted fund

The 'free reserves' of the charity

12

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

14 Analysis of charitable funds (continued)

Analysis of movement in restricted funds

For the year ended 31 March 2022

Restricted funds
Barbour Foundation
Sir James Knott
Hadrian Trust
Allen Lane
Fat Beehive
RaP NACCOM
LGBT+ Consortium
Community Foundation
National Lottery
The Barrow Cadbury
Local Connect Fund
ESC Lottery Fund
Totals
Fund
balances
brought
forward
£
790
388
500
-
-
4,488
4,566
-
-
4,812
23
7,243
22,810
Incoming
resources
£
-
-
-
6,500
2,500
-
-
11,679
8,959
-
-
-
29,638
Resources
expended
£
( 651 )
( 376 )
-
-
( 2,500 )
( 4,435 )
( 4,566 )
( 10,643 )
( 636 )
( 4,812 )
( 23 )
( 2,936 )
(31,578)
Transfers
£
-
-
( 500 )
-
-
-
-
-
-
-
-
-
(500)
Fund
balances
carried
forward
£
139
12
-
6,500
-
53
-
1,036
8,323
-
-
4,307
20,370

For the year ended 31 March 2021

Restricted funds
Barbour Foundation
Sir James Knott
Hadrian Trust
Karbon Homes
Community Foundation LGBT
RaP NACCOM
Community Trust
LGBT+ Consortium
Connected Voice Spirit of Xmas
Connected Voice HARAF
The Barrow Cadbury
Local Connect Fund
ESC Lottery Fund
Totals
Fund
balances
brought
forward
£
838
437
500
-
-
-
-
-
-
-
-
-
-
1,775
Incoming
resources
£
-
-
-
450
9,706
10,000
1,000
5,000
2,000
1,000
4,900
1,370
7,373
42,799
Resources
expended
£
( 48 )
( 49 )
-
( 450 )
( 9,706 )
( 5,512 )
( 1,000 )
( 434 )
( 2,000 )
( 1,000 )
( 88 )
( 1,347 )
( 130 )
(21,764)
Transfers
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Fund
balances
carried
forward
£
790
388
500
-
-
4,488
-
4,566
-
-
4,812
23
7,243
22,810

13

RAINBOW HOME (NORTH EAST ENGLAND)

NOTES TO THE FINANCIAL STATEMENTS

For the year ended 31 March 2022

14 Analysis of charitable funds (continued)

Analysis of movement in restricted funds

Purpose of major restricted funds

Restricted funds represent income resources used for a specific purpose within the charity as identified by the donor.

Barbour Foundation Travel and food costs Sir James Knott Travel costs Hadrian Trust IT costs Allen Lane Staff salary Fat Beehive Website costs RaP NACCOM Salary and project costs LGBT+ Consortium Cover 48 peoples costs Community Foundation Travel costs and Christmas gifts National Lottery Staff salary The Barrow Cadbury Coats, hats and scarfs Local Connect Fund IT costs ESC Lottery Fund Yoga Project costs

Transfers between funds
Between unrestricted and
restricted funds
Reason for transfer
Moved to unrestricted for general purposes
Amount
£
500

15 Capital commitments

As at 31 March 2022, the charity had no capital commitments (2021 -£nil)

14