RAINBOW HOME (NORTH EAST ENGLAND)
REPORT AND FINANCIAL STATEMENTS For the year ended 31 March 2021
Charity Number 1173782
RAINBOW HOME (NORTH EAST ENGLAND)
ANNUAL REPORT AND FINANCIAL STATEMENTS
For the year ended 31 March 2021
| Contents | Page |
|---|---|
| Trustees annual report | 1 to 3 |
| Independent examiners report | 4 |
| Statement of Financial Activities (including | 5 |
| income and expenditure account) | |
| Balance sheet | 6 |
| Notes to the financial statements | 7 to 12 |
RAINBOW HOME (NORTH EAST ENGLAND)
TRUSTEES ANNUAL REPORT
For the year ended 31 March 2021
The trustees are pleased to present their annual report together with the financial statements of the charity for the period ended 31 March 2021, which are also prepared to meet the requirements for a Directors’ report and accounts for Companies Act purposes.
The financial statements comply with the Charities Act 2011, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
1. Objectives and Activities
The objectives of the charity is to provide relief, assistance and to promote social inclusion to those seeking asylum; those granted refugee status and any other migrants, and their families and dependents, and in particular such of those said persons who identify as Lesbian, Gay, Bisexual or Transgender, by preventing them from becoming socially excluded, relieving the needs of those who are socially excluded and assisting them to integrate into society.
(For this purpose "socially excluded" refers to "those who are excluded from society, or parts of society, as a result of one or more of the following factors: ill health; disability; unemployment; poverty or financial hardship; race; nationality or ethnic origin; language; gender; sexuality; poor education or skills attainment; being within or having experience of the public care system, detention or prison).
2. Achievements and Performance
Our total income increased dramatically during this year from Covid Grants, which were to enable charitable organisations to ensure they could keep running during this period. We were able to use the funds for increased Staff hours later in the year, after July 2020. We also raised grant funds from LGBT+ and other organisations for further gifts to the members such as Mobile Phone Top – ups and for purchasing Shoes, Coats and hats etc. for the winter period although this had not been spent by the end of the Financial year due to the further lockdown from December 2020 onwards.
Things changed in major ways due to the Covid pandemic. We stopped working with our members face to face March 2020. In April 2020 our paid worker was placed on furlough until 30th June 2020. We paid her at 100% during this time making up the difference between 80% and 100%. The 80% was claimed back as per the furlough scheme rules. She returned from 1st July at 2 days a week and then from 1st August to the end of March she was increased to 4 days a week, this increase in hours was covered by grants received from The National Lottery, LGBT+, RaP and the Community Fund. These two grants covered not just the increased hours but also the existing 2 days a week.
We cancelled our main group work and replaced this with zoom sessions using grant money to fund Zoom and to help top up Rainbow Home member’s telephone usage so they had extra data to join the meetings. We started to meet members on a one to one basis, but only where they needed reports completing for their asylum claim. This was completed under a Risk Assessment to ensure there was no risk of either the staff member or the asylum seeker catching Covid. We used grant money to ensure we had face masks, alcohol gel, bottled water, tissues and wipes to ensure we kept the area clean. Grant money also helped with Interpreter fees and additional rental of the Church Hall at our normal address. We met within the rules of both St James’s URC and Northern Lights MCC and our own Risk Assessment all of which meant greater cleaning than before the Pandemic. We also raised funds to help our members with gifts for Christmas as we couldn’t have a lunch event.
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RAINBOW HOME (NORTH EAST ENGLAND)
TRUSTEES ANNUAL REPORT
For the year ended 31 March 2021
As our worker was now based from her home, rather than the Newcastle Council Offices, she needed further IT equipment and we raised grant money to purchase a new laptop with the required software and printer and other hardware to make it easier to work with.
Overall we had a very successful year for raising appropriate Grant money and we ensured we always had at least a 3 months reserve.
3. Reference and administrative details of the charity, its trustees and advisors
| Charity Name | Rainbow Home (North East England) | |
|---|---|---|
| Registered Charity | 1173782 | |
| Number | ||
| Operational address | C/o St James’s URC | |
| Northumberland Road | ||
| Newcastle Upon Tyne | ||
| NE1 8JF | ||
| Trustees | Jackie Jobson | Chair |
| Charlotte West | ||
| Rose Kelly | Appointed 13/10/20 | |
| Danielle Stone | Appointed 13/10/20 | |
| Jeannette Fraser | Appointed 16/02/21 | |
| Patrick Ngabonziza | Appointed 26/11/21 | |
| Claire Hurst | Resigned 10/10/20 | |
| Margaret Bird | Resigned 10/10/20 | |
| Independent | Jim Dodds | |
| Examiner | Connected Voice Business Services Ltd | |
| Higham House | ||
| Higham Place | ||
| Newcastle upon Tyne | ||
| NE1 8AF | ||
| Bankers | Santander |
4. Structure, Governance and Management
Governing documents
The organisation is a charity, registered on the 11 July 2017.
Method of Recruitment of Trustees
Trustees are appointed by existing trustees.
AGM
At least once a year, in September or October. No later than January.
Risk management
The Trustees have assessed the risks to which the charity is exposed, in particular those related to the operations and finances of the charity, and are satisfied that systems and procedures are in place to mitigate any risk.
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RAINBOW HOME (NORTH EAST ENGLAND)
TRUSTEES ANNUAL REPORT For the year ended 31 March 2021
5. Financial Review
Rainbow Home (North East England) is primarily funded by grants and donations. The total income for the year was £63,096 (2020: £17,972). This income is allocated across respective funds on the Statement of Receipts and Payments in accordance with the Statement of Recommended Practice.
The Statement of Receipts and Payments for the year ended 31 March 2021, shows a net receipts across all funds of £30,647 (2020: deficit £2,747).
The Statement of Assets and Liabilities at 31 March 2021 shows total cash fund carried forward of £40,660 (2020: £10,013) of which there are £22,810 restricted funds (2020: £1,775).
Reserves policy
Rainbow Home (North East England) has maintained a level of free reserves over the years currently £17,850 to meet the working capital requirements of the charity in the event of a significant drop in funding (including activity costs). These costs are for example, Gross salary including pension payments, accounts payments, CVS fee’s, mobile phone fees and any travel fees, food fees, any money that we would have to repay in that period if the charity was to wind up. It has established a policy whereby the unrestricted cash funds held by the charity should be between 3 and 6 months of annual expenditure, this presently equates to £16,225. All Restricted funds are spent in accordance with grant terms and conditions.
6. Statement of Trustee Responsibilities
The charity trustees are responsible for preparing a trustees’ annual report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The charity trustees are required to prepare financial statements for each year which give a true and fair view of the state of affairs of the charitable company and of incoming resources and application of resources. In preparing financial statements, the trustees are required to:
-
Select suitable accounting policies and apply them consistently;
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Observe the methods and principles in the Charities SORP;
-
Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
-
Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on ……………….…………. and signed on their behalf by: 21-Jan-2022
C West Trustee
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RAINBOW HOME (NORTH EAST ENGLAND)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
For the year ended 31 March 2021
I report on the financial statements of Rainbow Home (North East England) for the year ended 31 March 2021, which are set out on pages 5 to 12.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 ("the Charities Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act), and
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to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a "true and fair" view which is not a matter considered as part of an independent examination.
I have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jim Dodds Connected Voice Business Services Ltd Higham House Higham Place Newcastle upon Tyne NE1 8AF Date: 21-Jan-2022
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RAINBOW HOME (NORTH EAST ENGLAND)
RECEIPTS AND PAYMENTS ACCOUNTS
For the year ended 31 March 2021
| 3 4 5 Payments 5 6 Closing cash at bank and in hand Opening cash at bank and in hand Notes Total Receipts Donations and grants Receipts Charitable expenditure Total Payments Governance costs Bank interest Other trading activities Net income/(expenditure) and net movement of funds |
Unrestricted Funds £ 18,740 1 1,556 20,297 10,686 - 10,686 9,612 7,964 17,576 |
Restricted Funds £ 42,799 - - 42,799 21,764 - 21,764 21,035 1,775 22,810 |
Total 2021 £ 61,539 1 1,556 63,096 32,450 - 32,450 30,647 9,739 40,386 |
Total 2020 £ |
|---|---|---|---|---|
| 17,796 - 176 |
||||
| 17,972 | ||||
| 20,719 - |
||||
| 20,719 | ||||
| ( 2,747 ) 12,486 |
||||
| 9,739 |
The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities
The notes on pages 7 to 12 form an integral part of these accounts.
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Charity Number 1173782
RAINBOW HOME (NORTH EAST ENGLAND)
STATEMENT OF ASSETS AND LIABILITIES
As at 31 March 2021
| Cash funds Cash at bank and in hand 11 Liabilities 12 Notes |
Unrestricted Restricted Total Funds Funds 2021 £ £ £ 17,576 22,810 40,386 993 |
Total 2020 £ |
|---|---|---|
| 9,739 | ||
| - |
The notes on pages 7 to 12 form an integral part of these accounts.
These financial statements were approved by the Board on: 21-Jan-2022
and are signed on its behalf by: C West Trustee
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
1 Accounting Policies
The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows:
2 Basis of accounting
2.1 Basis of preparation
The accounts have been prepared using the receipts and payments basis. An audit is not required by the Charity's constitution and has not been requested by the Trustees.
Analysis of income
| 3 Donations and grants Hadrian Trust 4 5 ESC Lottery Fund Connected Voice HARAF Employee allowance Canonbury & Bruisyard Trust HMRC Job Retention Scheme Esme Fairbairn Karbon Homes Community Foundation LGBT RaP NACCOM Community Trust LGBT+ Consortium Connected Voice Spirit of Xmas The Barrow Cadbury Local Connect Fund Other trading activities Other income Investment on deposit account Deposit account interest Sir James Knott Donations Gift aid Northern Lights MCC Newcastle Front Runners Barbour Foundation |
Unrestricted Funds £ 6,152 377 1,320 4,941 4,000 - - - - - - - - - - 1,950 - - - - 18,740 1 1 15 1,541 1,556 |
Restricted Funds £ - - - - - 450 9,706 10,000 1,000 5,000 2,000 1,000 4,900 1,370 7,373 - - - - - 42,799 - - - - - |
Total 2021 £ 6,152 377 1,320 4,941 4,000 450 9,706 10,000 1,000 5,000 2,000 1,000 4,900 1,370 7,373 1,950 - - - - 61,539 1 1 15 1,541 1,556 |
Total 2020 £ |
|---|---|---|---|---|
| 3,764 - 1,320 900 - - - - - 4,812 - - - - - - 5,000 1,000 500 500 |
||||
| 17,796 | ||||
| - | ||||
| - | ||||
| 176 - |
||||
| 176 |
Income was £63,096 (2020: £17,972) of which £20,297 was unrestricted (2020: £11,160) and £42,799 was restricted (2020: £6,812).
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
Analysis of resources expended
| 5 | Charitable expenditure Direct costs Support costs Staff other costs Project travel Project food and vouchers Staff salary Professional fees Insurance Printing postage and stationary Office equipment Telephone IT Costs Clothes Pension Rent PPE Interporeters Sundry National insurance LGBT Consortium Staff training Other costs |
Unrestricted Funds £ 7,389 171 561 20 - - 182 23 678 - 139 300 536 - 47 - 184 - 127 329 10,686 |
Restricted Funds £ 13,168 304 1,000 - 192 332 1,656 219 487 429 - - - 1,347 - 851 1,409 144 - 227 21,764 |
Total 2021 £ 20,557 475 1,561 20 192 332 1,838 241 1,165 429 139 300 536 1,347 47 851 1,594 144 127 556 32,450 |
Total 2020 £ |
|---|---|---|---|---|---|
| 14,906 457 1,013 640 105 1,474 528 - 834 - - - 496 - 42 - - - 224 - |
|||||
| 20,719 |
Expenditure was £32,450 (2020: £20,719) of which £10,685.56 was unrestricted (2020: £15,682) and £21,764 was restricted (2020: £5,037).
7 Fees for examination of the accounts
| Other accountancy services paid to the examiner Independent examiner's fees for reporting on the accounts |
2021 £ 660 556 1,216 |
2020 £ |
|---|---|---|
| - - |
||
| - |
There were no other fees paid to the examiner (2020: £nil)
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
8 Analysis of staff costs and the cost of key management personnel
| National insurance Pension Salary |
2021 £ 20,557 617 1,625 22,798 |
2020 £ |
|---|---|---|
| 15,233 457 1,204 |
||
| 16,894 |
No employee received remuneration above £60,000 (2020: £nil)
The key management personnel of the charity, comprise the trustees. The total employee benefits of the key management personnel of the charity were £nil.
9 Staff numbers
The average monthly head count was 1 staff (2020: 1 staff) and the average monthly number of full-time equivalent employees during the year were as follows:
| The parts of the charity in which the employee's work Charitable activities |
2021 Number 0.5 0.5 |
2020 Number |
|---|---|---|
| 0.5 | ||
| 0.5 |
- 9 Transactions with trustees
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
Trustees' expenses
No trustee expenses have been incurred in the year.
Transaction(s) with related parties
There has been no related party transactions in the year.
10 Corporation Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.
11 Cash at bank and in hand
| Cash at bank Deposit account |
Unrestricted Funds £ 17,542 34 17,576 |
Restricted Funds £ 22,810 - 22,810 |
2021 £ 40,352 34 40,386 |
2020 £ |
|---|---|---|---|---|
| 9,695 44 |
||||
| 9,739 |
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
12 Liabilities at the period end
| Pension Independent examination of accounts Payroll charges |
2021 £ 660 142 191 993 |
2020 £ |
|---|---|---|
| - - - |
||
| - |
13 Events after the end of the reporting period
Due to the COVID-19 pandemic, it has put pressure on all charities in 2021. It should be noted that the creditors are being paid when the payments are falling due and are still operating on a going concern basis.
No other significant events affecting the Company since the year end.
14 Analysis of charitable funds
Analysis of movements in unrestricted funds
For the year ended 31 March 2021
| For the year ended 31 March 2021 | ||||
|---|---|---|---|---|
| Fund balances brought forward Unrestricted funds £ General unrestricted fund 7,964 Totals 7,964 Fund balances brought forward Unrestricted funds £ General unrestricted fund 12,486 Totals 12,486 For the year ended 31 March 2020 |
Incoming resources £ 20,297 20,297 Incoming resources £ 11,160 11,160 |
Resources expended £ ( 10,686 ) (10,686) Resources expended £ ( 15,682 ) (15,682) |
Transfers £ - - Transfers £ - - |
Fund balances carried forward £ |
| 17,576 | ||||
| 17,576 | ||||
| Fund balances carried forward £ |
||||
| 7,964 | ||||
| 7,964 |
Purpose of unrestricted funds
General unrestricted fund
The 'free reserves' of the charity
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
14 Analysis of charitable funds
Analysis of movement in restricted funds
For the year ended 31 March 2021
| Restricted funds Barbour Foundation Sir James Knott Hadrian Trust Karbon Homes Community Foundation LGBT RaP NACCOM Community Trust LGBT+ Consortium Connected Voice Spirit of Xmas Connected Voice HARAF The Barrow Cadbury Local Connect Fund ESC Lottery Fund Totals |
Fund balances brought forward £ 838 437 500 - - - - - - - - - - 1,775 |
Incoming resources £ - - - 450 9,706 10,000 1,000 5,000 2,000 1,000 4,900 1,370 7,373 42,799 |
Resources expended £ ( 47 ) ( 49 ) - ( 450 ) ( 9,706 ) ( 5,512 ) ( 1,000 ) ( 434 ) ( 2,000 ) ( 1,000 ) ( 88 ) ( 1,347 ) ( 130 ) (21,764) |
Transfers £ - - - - - - - - - - - - - - |
Fund balances carried forward £ |
|---|---|---|---|---|---|
| 791 388 500 - - 4,488 - 4,566 - - 4,812 23 7,243 |
|||||
| 22,810 |
For the year ended 31 March 2020
| Restricted funds Barbour Foundation Sir James Knott Hadrian Trust LGBT+ Consortium Totals |
Fund balances brought forward £ - - - - - |
Incoming resources £ 1,000 500 500 4,812 6,812 |
Resources expended £ ( 162 ) ( 63 ) - ( 4,812 ) (5,037) |
Transfers £ - - - - - |
Fund balances carried forward £ |
|---|---|---|---|---|---|
| 838 437 500 - |
|||||
| 1,775 |
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RAINBOW HOME (NORTH EAST ENGLAND)
NOTES TO THE FINANCIAL STATEMENTS
For the year ended 31 March 2021
14 Analysis of charitable funds
Analysis of movement in restricted funds
Purpose of major restricted funds
income resources used for a specific purpose within the charity
Barbour Foundation Sir James Knott Hadrian Trust Karbon Homes Community Foundation LGBT RaP NACCOM Community Trust LGBT+ Consortium Connected Voice Spirit of Xmas Connected Voice HARAF The Barrow Cadbury Local Connect Fund ESC Lottery Fund
Travel and food costs Travel costs IT costs Project costs Staff salary Salary and project costs Interpreter costs, IT and General project Cover 48 peoples costs Travel costs and Christmas gifts Staff salary Coats, hats and scarfs IT costs Yoga Project costs
15 Capital commitments
As at 31 March 2021, the charity had no capital commitments (2020 -£nil)
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