Trustees Report
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Since last year there has been a lot of changes within the preschool. This has been within staffing, numbers on role, management structure, and financial.
We have new trustees and a new chair after the previous chair became unable to continue due to health issues. The new trustees have been working with our Early Years Alliance to ensure everything is in order.
We started September strong as a confident team of 3 and with good numbers on role. Our numbers have steadily grown and around January 2023 it became clear we would need to start a waiting list or turn families away. January 2023 we had 26 children on role and no morning spaces and limited afternoon sessions available. We have had an increased number of 2 year olds who pay fees and majority of our 3&4 year olds who top up their 15 hours to 3 full days. As of April we now have 27 children on role, 2 access 2 year old funding, 4 who access 30 hour funding (1 only does 6 hours with us a week), 13 access 15 hour funding and 8 who are paying fees. At present we have no morning spaces available and due to a lot of children with additional needs we are not giving out the few random pm sessions we have available. We have some children asking for extra sessions, lots of show rounds booked in and parents already booking in for September, January, and April next year. In September we have 12 leaving to start school, 1 deferring for a year, 2 possibly leaving for another setting. We currently have 17 children in September all with start dates of either September or January, we need to increase this number to be able to achieve the 10 children a session break even to cover wages, rent and utilities.
We currently have 2 members of staff, this being the Manager and deputy Manager. Staff retention has become an issue, and we have had to spend more than we would have wanted on getting in agency staff, which cost 2-3 times the amount of a permanent staff member. We were advertising for nearly 3 months with no applications and limited interest. We managed to find a staff member to work with us for the last few weeks of 2022/2023 year and have an apprentice set up to start in September. We look forward to improving our team in the 2023/2024 year.
The preschool is in a strong position it is financially sustainable with intake being steady and consistent, we have our accountant who does payroll/wages, keeps the books, and finances in order.
To conclude the preschool has had a strong year but the bumps in the road have been recruitment and staff retention, as seen throughout the childcare sector.
Newton Abbot Pre-School, Registered as a Charitable Incorporated Organisation Fisher Road, The Green Rooms, Newton Abbot, Devon TQ12 2NB Telephone: 07971 708024 email: newtonabbotpreschool@hotmail.co.uk Ofsted No: 2637488 Charity No: 1173779
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Explanation of financial documents.
We have worked out that it costs £5,000 a month to run the pre-school. We aim in the year 2023/2024 to have £15,000 in the Savings account to maintain the preschool in times of unforeseen hardship, as seen during the pandemic, in the case of continued staffing and retention or major repairs.
Currently the Savings account contains £9,005. The funds will be moved across from the Current account to which currently holds £16,856 when it is considered financially viable to segregate these funds. The redundancy account contains £6,504 which covers the staff payouts should the preschool close and cause the staff to become redundant. This will need to be reviewed as new staff members become qualified for redundancy.
Soldo account of £1,575 is earmarked funds for resources and equipment for the coming year.
Fundraising account has increased to £550 this year and plans are to use these funds for improvement of the vegetable garden and special trips for the upcoming year, if staffing allows.
Leah-Marie James
Chair of Trustees
Newton Abbot Pre-School, Registered as a Charitable Incorporated Organisation Fisher Road, The Green Rooms, Newton Abbot, Devon TQ12 2NB Telephone: 07971 708024 email: newtonabbotpreschool@hotmail.co.uk Ofsted No: 2637488 Charity No: 1173779
Charity Number: 1023307
Newton Abbot Pre-school
Financial Statement Year Ended 31 August 2023
Newton Abbot Pre-school Charity Informa�on As at 31st August 2023
| Charity name: | Newton Abbot Pre-School | Newton Abbot Pre-School |
|---|---|---|
| Registered charity number: | 1173779 | |
| Charity's principal address: | The Green Rooms | |
| Fisher Road | ||
| Newton Abbot | ||
| Devon | ||
| TQ12 2NB | ||
| Trustees: | Leah James | appointed 07/04/2023 |
| Cara Mperi | appointed 23/01/2021 | |
| Sarah Thomas | appointed 21/01/2021 | |
| Siobhan Templeman | appointed 07/04/2023 | |
| Chris Spurway | appointed 05/07/2023 | |
| Charity governing document: | Cons�tu�on |
Page 1
Newton Abbot Pre-school Charity Informa�on As at 31st August 2023
Responsibili�es and Basis of Report:
As the charity's trustees, you are responsible for the prepara�on of the accounts in accordance with the requirements of the Chari�es Act 2011 (“the Act”).
I report in respect of my examina�on of the Trust’s accounts carried out under sec�on 145 of the 2011 Act and in carrying out my examina�on, I have followed all the applicable Direc�ons given by the Charity Commission under sec�on 145(5)(b) of the Act.
Independent Examiners Statement:
I am qualified to undertake the examina�on by being a member of ACPA.
I have completed my examina�on. I confirm that no material ma�ers have come to my a�en�on in connec�on with the examina�on which gives me cause to believe that in, any material respect:
-
The accoun�ng records were not kept in accordance with sec�on 130 of the Chari�es Act; or
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The accounts did not accord with the accoun�ng records; or
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The accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Chari�es (Accounts and Reports) Regula�ons 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a ma�er considered as part of an independent examina�on.
-
I have no concerns and have come across no other ma�ers in connec�on with the examina�on to which a�en�on should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name:
Date:
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Barney Donnellan ACPA Rossmore Accountants Limited, 4 Windward Lane, Dawlish, EX7 0JQ 28th June 2024
Newton Abbot Pre-school Statement of Financial Ac�vi�es For the Year Ended 31st August 2023
| Incoming resources Outgoing resources Management and Administra�on Total outgoing resources Net incoming (outgoing) resources Early Years Grants Fees EYPP Bank interest Milk refund Social events and fundraising Other income Dona�on Staf costs Agency staf Rent U�li�es Equipment Supplies and consumables Ofsted Milk Prin�ng, Postage & sta�onery PLA membership Insurance Consul�ng IT so�ware and Consumables Accountancy Computer, prin�ng, postage & sta�onery Travel Excursions/trips Telephone Cleaning Adver�sing Repairs Legal Expenses Training Pension Costs Bank fees |
31/8/2023 |
|---|---|
| 61,727 61,727 - |
|
| 46,320 1,614 3,600 2,330 237 2,843 35 14 46,320 1,614 3,600 2,330 237 2,843 35 14 164 164 |
|
| 57,157 648 24 121 1,956 494 53 1,260 615 556 98 810 - 804 5 57,157 - 648 24 121 1,956 494 53 1,260 615 556 98 810 96 96 - 804 5 |
|
| 7,540 64,697 64,697 7,540 - - |
|
| - 2,970 - - 2,970 |
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Newton Abbot Pre-school
Balance Sheet As at 31st August 2023
31/8/2023 31/8/2022 £
| Fixed Assets Current Assets Reserves Cash at Bank and in hand Current Account Savings Account Redundancy Account Fundraising Account Soldo Pe�y Cash Unrestricted Funds Designated Funds Restricted Funds |
- 21,769 9,025 6,016 512 1,575 333 3 3 16,859 9,005 6,504 550 |
|---|---|
| 34,497 37,658 |
|
| 18,987 22,617 9,005 6,016 6,504 512 |
|
| 34,497 29,145 |
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Notes to the Financial Statements Year Ended 31st August 2023
Newton Abbot Pre-school
Note 1 - Accoun�ng Policies
a) The group is a registered charity and as such is governed by the Chari�es Act 1993. Under this act the Chari�es (Accounts and Reports) Regula�ons 2011 it is classed as a small charity since the gross income or expenditure do not exceed £250,000 per annum. As a result of this, the group has taken advantage of preparing the financial statements on the more simplified basis of receipts and payments. This is consistent with previous years.
b) All income, including grants is recorded when paid.
c) All expenditure is recorded when paid.
d) Grants or dona�ons made with a designated purpose are accounted for as restricted funds.
e) A sum equivalent to an approximate amount that would be payable as redundancy to staff in the event of closure of the Pre-school is held in a separate bank account and is also accounted for as restricted funds.
Note 2 - Analysis of funds
| Unrestricted Funds Designated Funds £ 18,987 9,005 The balance of Restricted Funds is made up as follows: The balance of Designated Funds is made up as follows: Opening balance as at 01/09/2022 22,617 9,025 Net incoming / (outgoing) resources - 3,630 - 20 Closing balance as at 31/08/2023 Redundancy (retained in a separate bank account) Con�ngency fund (retained in a separate bank account) |
Unrestricted Funds Designated Funds £ 22,617 9,025 - 3,630 - 20 |
Restricted Funds Total £ £ 6,016 37,658 - 488 - 3,161 |
|---|---|---|
| 18,987 9,005 |
6,504 34,497 |
|
| £ 6,504 £ 9,005 6,504 9,005 |
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