DCF Trustees, Annual Report 202 ## Table of Contents ## 01. Charity Details ## 02. ## Administrative Information and Management ## 03. The Year: January - March ## 04. The Year: April - June ## 05. The Year: July - September ## 06. The Year: October - December ## 07-08. Case Study ## 09-10. Our Impact ## 11-20. Financial Summary ## 21. Thank you Anywhere there are underlined sections in this document, this is a clickable link. **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** Charity Name Duffus Cancer Foundation Registration Number 1173774 ## Postal Address CVA, 82 London Road, Croydon CCR0 2TB Trustees Geoff Gostt (Chair) Brian Duffus Mark Hamilton (Treasurer) Denise Duffus Pat Tracy (Secretary) – stepped down in June 2020 Rebecca Duffus Philip Dainton Matthew Stickley DCF are a local charity that supports children and young people's wellbeing. We hold group programmes and offer 121 support to young people to build resilience, confidence and self-esteem. Our group programmes support young people to meet others and learn tools and techniques to boost wellbeing. We empower young people to share their ideas and shape provision around their interests and requirements. Groups include: Your Space youth group - Dance Space virtual street dance session (new this year) Your Vision film project (new this year) - Right Track resilience programme Right Track Croydon School Programme (new this year) ## Watch our story here! (Anywhere there are underlined sections in this document, this is a clickable link.) **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 1** ## ADMINISTRATIVE INFORMATION AND MANAGEMENT ## Governing Document Duffus Cancer Foundation (DCF) is a charitable organisation which first met as a committee on 30th January 2017 and registered as a charity on 11th July 2017. It is governed by its constitution as a Charitable Incorporated Organisation. ## Organisational Structure The Board of Trustees meets monthly/6 weekly and monitors financial performance and strategic planning. The Youth Steering Group, which consists of young people (accessing/who have accessed our service) and young volunteers, meets monthly/quarterly. Other ad-hoc sub-committees are formed as required. ## Staffing During this period, DCF appointed four new paid part-time staff members to work on the Croydon Right Track School Programme. Of this team, one staff member leads on communication across DCF and the other three are youth workers. In our community programmes, we had three part-time youth workers and eight volunteers who supported with group sessions, marketing, events and social media. We also paid for ad-hoc support from a film-maker. ## Responsibilities The responsibilities for fulfilling objectives as a registered charity fall on the DCF Board of Trustees, as outlined above. ## Staff/Volunteer Induction and Training All new staff and volunteers undertake the Induction and Training programme. Existing staff/volunteer training requirements are reviewed via Planning Meetings and 121s/Supervision sessions. Trustees are also encouraged to have any additional training as is relevant to their roles and requirements. At the start of this period, we gained two new trustees and one stepped down in the middle of the year. ## Risk Management All major risks are identified and reviewed by Trustees on a monthly/bi-monthly basis. During this process, systems and procedures are put in place to manage any risk. **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 2** ## THE YEAR 2020 was a year like no other. With a third of the year spent in complete national lockdown, and with additional local lockdowns affecting our area, our work had to adapt significantly. ## JANUARY - MARCH Group Programmes Monthly Your Space sessions at Matthew’s Yard Trips to Bowling and Escape Rooms Children in Need monitoring visit " It was such a pleasure to meet the team, the young people and their parents. It was not only impressive to watch their fantastic team game skills, but also see how supportive, encouraging and kind the group was with each other. The parents spoke so warmly about the change they’ve seen in their children and the positive impact both " Right Track and Your Space have had, which was lovely to hear. Olivia from BBC Children in Need We teamed up with Cancer Central and 16 other charities to make a special film for World Cancer Day New trustees and volunteers appointed Coop Community Fund payment received to allow us to start delivering the Your Vision film and media programme for young people to create short films about their community or things that matter to them ~~Notification of successful grant application from~~ Croydon Community Fund for the Croydon School Right Track Programme Attendance at Croydon SENCo Cluster groups to advertise the upcoming programme **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 3** ## APRIL - JUNE Virtual Sessions - Your Space sessions move online via Zoom NEW! Dance Space virtual street dance sessions launch This series is led by Brian Duffus, Duffus who interviews inspiring and Meets... interesting people about their Launches lockdown life. Hear their story and gain tips for good mental health Funded by Children in Need. Croydon School Right Track Programme Due to start in schools from April but schools were closed to visitors due to the pandemic, with most children learning from home. Adaptations to offer 121 virtual ‘befriender’ sessions rather than group programmes. Delays to recruitment due to the pandemic. Launched our Instagram page @duffus_foundation meaning we can reach more people and importantly, engage with young people General Set up Youth Steering Group with ~~Developments~~ clear terms of reference to give young people a voice to directly feed into provision and content we are creating Video diary for Children in Need Set up with Giving Lottery **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 4** ## JULY - SEPTEMBER Virtual Sessions - Your Space sessions continue online - Dance Space virtual street dance sessions continue To acknowledge the anniversary of our Founder, Leroy Duffus, we Our First invited our supporters and followers TBC for DCF to take some time out of their day to engage in one of Leroy's favourite pastimes: tea and cake! General Developments Acquired Covid Booster Grant from BBC Children in Need which will allow us to fund additional content for our social media and YouTube Channels including wellbeing videos Schools reopen to visitors meaning we are able to start our Right Track School programme again Communications Lead worker in place **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 5** ## OCTOBER - DECEMBER Croydon School Right Track Programme - 10 Right Track programmes completed in the Autumn Term 4x 6 week 121 befriender sessions completed - Wellbeing workbooks given to all young people at the end of the programme ## Community Groups A national lockdown in November, and our area moving into Tier 2 meant our groups faced further restrictions. We continued with our virtual Your Space and Dance Space but our Your Vision film project and the community Right Track sessions were postponed. We used the time to develop online content for future sessions. General Developments - Promotion in store for Coop members to find out more about DCF as their chosen charity as part of the Coop Community Fund Students from Trinity School volunteered with us to promote DCF locally - Cognus Limited chose us as their Staff Charity of the Year Funding received from Institute of Cemetery & Crematorium Management (ICCM) Charity Scheme Trustees met to assess budgets for a part time Coordinator Role National Lottery Community Fund Covid Grant received to fund part of the coordinator role **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 6** ## CASE STUDY ## " Since joining the Right Track program, Isaac has found somewhere that has given him a confidence and self worth that he didn’t possess before, his social confidence and ability to talk to everyone is unrecognisable. The Duffus Charity provides him with a safe, inclusive environment where his neurodiversity is celebrated as a wonderful strength and the opportunity for him to be accepted for who he truly is without needing to conform to perceived norms. For us, his family, we benefit from his happiness and this impacts our daily lives. Thank you” " **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 7** ## CASE STUDY ## " T was a young girl we supported on our Right Track programme. She had experienced a succession of traumatic events including losing her best friend to cancer and then another friend to suicide. T had a diagnosis of autism and ADHD, which impacted on her ability to ask for help at school. She needed time and space to develop relationships with supportive adults, and therefore oneto-one counselling was too time-limited and intensely focused. In school, although they knew she had experienced traumatic events, there was little resource available to support her, other than on a one to one, ‘checkin’, which did not appeal to T. T's mother found out about the Right Track programme through a local parent's forum and thought it would be perfect for T, but T was understandably nervous about coming to join a group of new people. A member of DCF spoke to T's mother in advance, in order to gather information on her past experiences and the impact this had had on her. They also explored how T interacted with others, including her likes and dislikes, so that the youth workers could tailor the session to her needs and preferences. T came to the first session and quickly relaxed, building good relationships with the adults in the group. She was one of the older participants which meant the youth workers could build on this, giving her roles of responsibility within the group and therefore purpose and a feeling of 'status'. T explained that she found that the group dynamics of the Right Track programme meant that she felt safer and was more able to share her experiences and take on additional strategies. As the group was much smaller than her usual class sizes, she was able to develop a confident role within this, therefore boosting her self-esteem. Her mother reported that she was amazed at how confident T seemed in the group, and that each week she would happily get herself ready and want to come, which was quite rare for her mother to see. T reported that she enjoyed having this time with understanding adults, who made the sessions fun, but also gave useful tools to help in daily life. Both T and her mother rated her wellbeing to have significantly increased as a result of the programme. T now comes to our monthly Your Space group, meaning she has a regular opportunity to check-in with adults she knows well and can build on existing relationships with peers she has met through the programme. As she knows the environment well, it feels safe, and so she is confident to meet new people that have also joined the group. " **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 8** ## OUR IMPACT ## **Community Programmes: Average confidence scores out of 5** **----- Start of picture text -----**
Before After
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## **Community Programmes: Average enjoyment scores** "Don't change anything." "I want to come back every time!" "I'm going to bring my friends next time!" I liked the sessions as we spoke about how to deal with our thoughts: it taught me what I should do to be happy spiritually, physically and mentally.” “I think the sessions really helped me know how I should cope in certain situations. It made me realise I should start to talk more to my family about anything that is bothering me.” ## **Community Programmes: Wellbeing coping strategies** ## 93% ## 45% using strategies discussed at least 3 times a week using strategies every day **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **0 9** ## OUR IMPACT ## **School Programme:** 113 78% 100% young people accessed our school programme showed improvement in their wellbeing reported that they enjoyed the sessions and found them useful ## **121 Befriender Sessions** ## 4 young people accessed an additional programme of 6 x 121 befriender sessions **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **1 0** ## FINANCIAL SUMMARY |**INCOME**|**2020**|**2019**| |---|---|---| |Donations|13,767|7,468| |Grants|29,301|-| |Charitable activities|28,434|-| |**TOTAL**|**71,502**|**7,468**| |**EXPENDITURE**|**2020**|**2019**| |Charitable activities|18,842|10,645| |Support costs|2,224|7,978| |**TOTAL**|**21,066**|**18,623**| |**NET INCOME/**
**(EXPENDITURE)**|**50,436**|**(11,155)**| The year ending 31st December 2018 showed a net income of £50,436. Our total income was £71,502 compared with expenditure of £21,066. Net funds for the charity now stand at £55,250. **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **1 1** ## FINANCIAL SUMMARY ## Income Income was via funding sources including fundraising events and donations from supporters and organisations. General donations were down, however a significant donation was received from the IOC to help support the strategy of the charity. In terms of grants the charity received its next tranche of funding from BBC Children in Need, as well as a number of other new and top up grants. Significantly the charity was awarded a 3 year contract by Croydon Council to operate its well being programme in schools within the borough. Further details are shown in then annual accounts. ## Expenditure Expenditure in the accounts is grouped under fundraising activities, charitable activities, however most of the fundraising work has been completed by Trustees without incurring expenses. Salary costs have significantly increased due to the Croydon contract, however these are now all incurred completing charitable activities and none incurred as support costs unlike in 2019 when salaries included £1,974 of support costs. Additionally, and due to the pandemic, the charity has made significant savings on rent costs which made up a large part of the support costs in the 2019 (£4,622) and it has also been delivering its services through virtual methods meaning there was no rental costs for the space required to carry out its services. ## Net movement in funds The charity net funds have increased from £4,814 in 2019 to £55,250 in 2020. Of these funds £45,166 are restricted, but the restrictions are focused around continuing to deliver the services the charity has become known for and broadening the reach of its services by the Croydon Schools project. Details in the movements of restricted funds are detailed in the annual accounts. **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **1 2** FINANCIAL SUMMARY INDEPENDENT EXAMINER'S REPORT I report to the trustees on my examlnatlon of the financSal statements of Duffus Cancer Foundatlon (the charity) forthe year ended 30 Aprll 2020. R•Spon￿bIlItieS •nd b•sls of r•port As the trustees of the charlty, you are responslble for the preparatlon of the flnanclal statement5 In accordance wlth the requlrements of the Charlties Act 2011 (the 2011 Actl. I report In respert of my examination of the charity'5 flnancial statements carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the appllcable Dlrectlons 8lven by the Charlty Comm155lon under sectlon 14515llbl of the 2011 Act, Ind•p•nd•nt •Mmln•r's rt•l•m•nt I h3ve completed my examlnatlon, I confirm that no matters hgve come to my attentlon In connectlon wSth the éx•mlnation 8lvlng me cause to belleve that In any materlal respert: accountlng records were not kept In respert of the chorlty as requlred by sectlon 130 of the 2011 Act: or the flnanclal statements do not accord wlth those retords,. OF the flnancl81 statements do not comply wlth the appllcable reqvlrements concemlng the fom and content of accounts Set out In the CharStle5 (Accounts and Reports) Regulatlons 21XJ8 other than any requirement that the accounts glve a true and falr vlew whlch Is not 8 rnatter consldered as part of an Independent examSnatlon. I havÈ no concerns and have come acro55 no other matters In connectlon wlth the examlnBtlon to whlch attentlon should be drawn In th15 report to enable a proper understandln8 of the flnancial statements to be reached. Slgned: +u-l JS Name: Fuad Hussain Relevant qualrfic4ticn5: 8A Management of 8usines5 inforrnation, PG Dip In computer science, Dlplom8 In Accountlng and Busine55 Addres5: 2 Moore Close, Mltcham. Surrey, CR4 18W DCF I TRUSTEES, ANNUAL REPORT 2020 STATEMENTOF FI NANCIAL ACTIVITI ES For the year ended 31 December 2020 (incorporating an income and expenditure account) Note General Funds Restricted Funds Total funds 2020 Total Funds 2019 Income from: t)onations and subscriptions Charitable activities 13.767 29,301 28,434 43,068 28,434 7,468 Total 13,767 57,735 71,502 7,468 Expendlture on: Raising funds Charitable activities 2,224 18,842 21,066 18,623 Total 2.224 18,842 21,066 18,623 Net income l (Expenditure) Transfer between funds 11,543 38,893 50,436 111,1551 Net movement In funds 11.543 38,893 50,436 111,1551 Reconclliation of funds Total fund brought forward 11,4591 6,273 4,814 15,969 Total fund carried forward 10.084 45,166 55,250 4,814 No corporation tax was payable by the Group or Charityfor the year ended 31 December 202012019.. £nill. All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in note 8 to the financial statements. The notes later in this report form part of these financial statements. DCF I TRUSTEES, ANNUAL REPORT 2020 BALANCE SHEET As at 31 December 2020 Note Total funds 2020 Total Fund5 2019 Flxed assets Tangible fixed assets 1,152 Current assets Cash at bank and in hand 54.384 4,814 Current1Sabllltles Creditors.. amounts fallin8 due within I year 286 Net current assets 54,098 4.814 Net assets 55,250 4,814 Funds of the charlty Restricted income funds 45,166 6.273 Unrestrlcted funds 10,084 11.4591 Total fund carrled forward 55,250 4,814 Approved by the board of Trustees on 29 October 2021 Geoff Gostt- Chairman Mark Hamilton- Treasurer DCF I TRUSTEES, ANNUAL REPORT 2020 NOTES TO THE ACCOUNTS l. Ae¢ountlng polldes Basis of ac¢ountinz These accounts have been prepared under Ihe hislorical cost convenb'on with rtems reC￿niSed at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The accounts have been prepared in accordance wlh the Slalement of Recommended Practi￿. Accounting and Reporting by Chanties prepanng their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) issued on 16 July 2014 ar)d with the Charities Act 2011. The charity constitutes a public benefit ents'ty as defined by FRS 102. Going conc•m Al the time of approving the financial statements, Ihe trustees have a reasonable expectation that the chanty has adequate reSoUr￿S lo conlinue in operational existen￿ for the foreseeable future. On this basis the InJstees continue to adopt the going concern basis of accounbng in preparing the financial slatements. R•cognition of Incom• These are induded in the Statemenl of Financial Activities (SOFA) when the charity becomes entitled lo Ihe resources., it is more likely than nol that the trustees will receive Ihe resources. the monetary value can be measured with suffiaent reliability. Offs•ttlng There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102. Grants and donations Grants and donations are only induded in the So• when the general incorrE recognition cnteria are met (5.10 to 5.12 FRS102 SORP). Contraclual Incom• and p•rforniane• r•lat•d grants This is only included in the SOFA once the charity has provided the related goods or services or met the performance related conditions. Volunt••r h•lp The value of any voluntary help received is not included in the accounts but is described in the trustees, annual report_ Llabllity recognitlon Liabilities are recognised where it is more likely than not that there is a legal or constructtve obligation committing the charity to pay out resources and the amount of the obligation can be measured wth reasonable ￿rtainty. DCF I TRUSTEES, ANNUAL REPORT 2020 Deforred income No material item of deferred income has been included in the accounts. Credltors The charity has creditors which are measured at settlement amounts less any trade discounts. Tangible fixed assets for use by the charity These are capilalised ifthey can be used for more than one year and cost at least £250. They are valued at Gost less of any depreciation and any impairment losses. DepreGiakn'on is provided at rates calculated lo write off the cost less estimated residual value of each asset over its expected useful lif8, as follows: Office equipment 33.30k per annum on a straight line basis 2. Income Analysls of Income General Fund5 Restricted Funds Total funds 2020 Total Funds 2019 Income from donatlons Donations and gifts Grants provided by other charities Total 13,767 13,767 29,301 7,468 29.301 13,767 29.301 43,068 7,468 Income from charitable artivities Croydon Council Schools Project Total 28,434 28,434 28,434 28,434 Total Income 13,767 57,735 71,502 7,468 All income in the prior year was unrestricted. DCF I TRUSTEES, ANNUAL REPORT 2020 3. Expenses General Funds Restricted Funds Total funds 2020 Total Funds 2019 Expenditure on rai51ng funds: Advertising and marketing Expendlture on charltable a¢tlvltie5: Direct costs Advertisin8 and marketing costs Depreciation Insurance costs 320 320 2,938 134 134 229 229 ITC costs 866 866 607 iii Printing, postage, and stationary costs Professional and consultancy costs Project costs Regulatory and Compliance costs Rent 1,071 149 1,071 149 2,727 204 2,727 204 3,662 34 34 282 Staff costs 13,108 13,108 3,595 Su ort costs Advertising and marketing costs Insurance cost5 576 70 632 27 576 70 632 27 382 258 549 ITC costs Printing, postage and stationary costs Professional and consultancy costs Project costs Rent Staff Costs 495 94 330 495 94 330 iio 79 4,622 1,974 Total 2,224 18,842 21,066 18,623 Total expendlture 2,224 18,842 21,066 18,623 £7,978 of expenditure in the prior year was attributable to unrestricted funds and £10,645 was attributable to restricted funds. DCF I TRUSTEES, ANNUAL REPORT 2020 4. Pald employees The average number of employees and full lime equivalent during the year was as follows.. 2020 2019 Employed staff Casual workers Full time equivalent staff Total remuneration was.. Wages and salaries 1£) 13.108 5,569 No employees rec8ived 8mployee b8nèfils (excluding employer pension costs} for the rèporting period of more than £60,000. 5. Tanglble flxod as8et8 Office equipment Cost Additions At 31 December 2020 1,286 1,286 DepreclatSon and Impalrment Depreciation charged in the year At 31 December 2020 134 134 Carrylng amount At 31 December 2020 1.152 DCF I TRUSTEES, ANNUAL REPORT 2020 6. Credilors and ac¢ruals 2020 2019 Taxation and social security 286 7. Cash at bank and In hand 2020 2019 Cash at bank and in hand 54,384 4,814 B. Movement In funds The income funds of the charity include ￿$tricted funds comprising the following unexpended balanos of donations and grants held on trust for specific purposes.. Balance lJan20 Income Expenditure Balance 31 Dec 20 Restrirted fund5 Croydon Council- Community BBC Children in Need 1,094 1,268 3,911 1,094 7.893 3911 9,9(Xl 3,275 Big Lottery- Youth Conference Co-op Croydon Council- Schools Children in Need - B005ter 6,765 28,434 3,OC(I 9,636 6,765 13,383 2,484 9636 15,051 516 Big Lottery- Managers Fund Total 6,273 57,735 18,842 45,166 9. Transactlons wlth Tru8tèes and rèlatad partlès Trustee remuneration and benefits None of the trustees have been paid any remuneration or received any other benefits from an employment with thè charity or a related entity. Tru8tee8' expenses No trustee expenses have been paid in the year (2019 - nill. DCF I TRUSTEES, ANNUAL REPORT 2020 We are so grateful to our staff, volunteers and trustees who work tirelessly to continue our Founder Leroy's legacy and improve young people's wellbeing. We would also like to thank the organisations who support us, enabling us to make a positive difference to more young people's lives: HOW TO REACH US DCF 82 London Road, Croydon, CR0 2TB www.duffuscancerfoundation.org info@duffuscancerfoundation.org 07856482888 **D C F | T R U S T E E S ' A N N U A L R E P O R T 2 0 2 0** **2 1**