Registered number: 09021628 Charity number: 1173766
CHINA PLATE THEATRE LTD (A company limited by guarantee)
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2022
CHINA PLATE THEATRE LTD
(A company limited by guarantee)
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 9 |
| Independent examiner's report | 10 |
| Statement of financial activities | 11 |
| Balance sheet | 12 |
| Notes to the financial statements | 13 - 20 |
CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2022
The Trustees present their annual report together with the financial statements of China Plate Theatre Ltd for the period 1 April 2021 to 31 March 2022. The Annual report serves the purposes of both a Trustees' report and a directors' report under company law. The Trustees confirm that the Annual report and financial statements of the charitable company comply with the current statutory requirements, the requirements of the charitable company's governing document and the provisions of the Statement of Recommended Practice (SORP) applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019).
Since the charity qualifies as small under section 382 of the Companies Act 2006, the Strategic report required of medium and large companies under the Companies Act 2006 (Strategic Report and Directors' Report) Regulations 2013 has been omitted.
On June 29 2022, Sarah Preece was appointed as the new Chair of China Plate Theatre Ltd. In reporting on the period 1 April 2021 to 31 March 2022, Sarah and the Trustees of China Plate would like to offer thanks to the funders, stakeholders, partners, staff, and freelancers who supported the company during the ongoing impact of the Covid-19 pandemic.
Objectives and activities
a. Policies and objectives
To advance the arts for the public benefit by the promotion in particular, but not exclusively, of the arts or drama.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
To advance the objects the Company has adopted the following mission: to challenge the way performance is made, who it’s made by and who gets to experience it.
b. Activities undertaken to further the charity's purposes for the public benefit
Established in 2006, China Plate became a charitable company in 2017. It is an independent producer of contemporary theatre. With a portfolio that crosses making, distribution, programming and development, we are a key agent for change and multiplier of investment within the national theatre ecology.
We are passionate about creating adventurous and imaginative theatre with popular appeal and a social purpose. Using performance to engage and inspire, we take shows into theatres, village halls, schools, on to the streets and to festivals in the UK and internationally.
At the heart of our model is a suite of development programmes to nurture artistic practice, facilitate collaboration, commission work, increase access and widen diversity across scales.
The following are examples of how the China Plate creative programme was designed to deliver on our mission in 2021/22:
Challenging the way performance is made
We explored and further developed co-creative models for making work:
Birmingham 2022 awarded us a £185,000 commission for new musical To The Streets! which will preview across the West Midlands in summer 2022. The musical will open in Handsworth Park in North Birmingham, and we are currently developing a series of accompanying projects co-created with people from Handsworth and the
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Objectives and activities (continued)
surrounding areas. We secured funding from Birmingham City Council to get to know areas and groups in North Birmingham better, working with them and with Associate Producers Aksana Kahn and Diandra McCalla to codesign three projects: On Our Way (a series of bus stop galleries that will transform the Soho Road); We Still Here (a protest banner-making project); and Soho Settlers (an audio walk collecting stories of migration). These projects have been funded by local stakeholders including Greater Birmingham and Solihull LEP and the Birmingham City Council and Birmingham 2022 Creative City Grant programme, and will be completed in summer 2022. Our Block Party at Soho House brought the music of To The Streets! into North Birmingham for the first time, kickstarting conversations about these community-led projects.
We continued Humans Not Heroes, our collaboration with healthcare workers and researchers at Coventry University. By the end of the year, five cohorts of healthcare workers had co-created audio artwork based on their experiences of working throughout the pandemic. In December 2021, the Humans Not Heroes team premiered the first in the latest series of artwork, Thresholds by Rochi Rampal, as part of Coventry Creates. In addition to the artworks, the team shared the processes and thoughts behind the work, including speaking at The People Place Power conference in December 2021, as well as at Resonate Festival.
Challenging who it’s made by
We focused on new routes into producing, and pushed the boundaries of what China Plate is able to produce:
The 2021 Optimists was successfully delivered digitally via Notion and Zoom. 23 emerging producers took part in ten sessions led by members of the China Plate team and special guests. All places were offered free to participants, recognising the difficult situation that freelancers have been in throughout the pandemic. This cohort of Optimists was the most diverse we have worked with to date – over half of the group identified as having faced racism, discrimination and/or cultural barriers within the industry, and the group included 3 Deaf producers. All sessions were BSL interpreted, captioned and recorded and a note taker was present throughout.
We launched the second year of our Young Producers programme, a partnership with Warwick Arts Centre. Young people from Coventry aged 16-22 will learn producing skills before taking over WAC to deliver their own arts festival in 2022/23. We continued our partnership with Derby CAN, running a bespoke Optimists programme for emerging producers in Derby in autumn 2021. We joined forces with Stage One (the national support and training organisation for commercial theatre producers) and our neighbours Beatfreeks to host a live and digital hybrid event at the Old Library in Digbeth as an access point for people wanting to find out more about producing.
As arts funding becomes increasingly stretched, the pool of venues and organisations who are practically able to make mid-scale and large-scale work becomes narrower, but China Plate works to challenge this trend. In July we presented mid-scale musical Gin Craze by April de Angelis & Lucy Rivers, our co-production with Royal and Derngate Northamptonand English Touring Theatre. This ‘bawdy feminist history lesson with anarchic spirit’ (The Guardian) received brilliant reviews (“raucous fun with a dark chaser” 5 start rating The Observer, 4 star rating The Guardian, The Times, The Telegraph). We also remodelled our Next Stages plans to focus on commissioning new work with mid-scale ambitions, supporting artists and companies Milk Presents, Steph Weller, Rachel Bagshaw and Lulu Raczka, and Rhum and Clay. We continued development of To The Streets! by Roy Williams and Tim Sutton - a co-production with Birmingham Hippdrome with the potential to become China Plate’s first Number 1 Touring show.
Challenging who gets to experience it
Under the continuing influence of the pandemic, we committed to reaching audiences in both familiar and different ways:
We completed the final year of our partnership with the Rural Touring Dance Initiative, helping to bring the
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Objectives and activities (continued)
following innovative work to village halls and rural venues across the UK: The Hotel Experience by Lila Dance; Salome by Edifice; Antigone Interrupted by Scottish Dance Theatre; Same Same but Different by Sonia Sabri Company; The Rest of our Lives by Jo Fong and George Orange; Blacklist/Figleaf by Joshua Vendetta Nash; Louder is Not Always Clearer by Mr & Mrs Clark; Gibbon by Chris Patfield and Jose Triguero.
Our tour of Caroline Horton’s award-winning All of Me began in early 2022, and is booked to continue through to 2022/23, visiting 14 studio venues across England and into Scotland. In addition, the audio and Twine versions of the production remained online, where they were experienced by audiences across the year.
Following careful consideration of possible Covid scenarios, and thinking how to involve the most diverse group of artists that we could across the programme, First Bite festival was reconfigured to take place entirely online for the first time. This allowed us to extend the support offered to artists and the Midlands arts scene by seed funding ten new pieces of work from across the region. The digital showcase was a great success, reaching 816 people and providing BSL interpretation, captioning, and audio description.
Achievements and performance
a. Key performance indicators
In 2021/22, we reached 17,627 people across our live and digital work, and a further 3703 participants through our engagement and participation programmes. We supported and toured 14 productions, visiting 44 UK venues. We created 49 online products, 20 of which were designed for children and young people.
We commissioned 20 UK-based artists across 18 commissions, and hosted residencies for 42 creative practitioners based in the UK and six based internationally. As well as the ten staff members we employed, we employed a further 202 freelancers across the year.
Income from grants and donations: £ 776,157 (2020/21: £ 692,853) Other income from charitable activities: £ 154,578 (2020/21: £ 28,540) Surplus: £ 272,238 (2020/21: £ 309,420)
Other income from charitable activities includes co-productions with artists, whereby Arts Council England Grants for the Arts / Project Grants and other income is transferred from co-producers to China Plate Theatre to produce, run and close productions. In doing so China Plate is actively engaged in the decision-making during the production, running and closing phases of productions; makes effective creative, technical and artistic contributions to the productions and directly negotiates, contracts and pays for rights, goods and services in relation to the productions. This strand of income varies annually, depending on how projects are structured with co-producers.
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Achievements and performance (continued)
b. Review of activities
In 2021/22 China Plate and the wider cultural sector continued to feel the seismic impact of COVID-19, as the outlook shifted and then shifted again. We were fortunate to receive Cultural Recovery Funding, helping us to resource the company and to continue making adventurous, imaginative work. We committed to finding ways for work to reach audiences despite the uncertainty of the landscape, and to developing and investing in new projects for the future.
This year saw us opening a mid-scale musical, touring studio-scale work, supporting new producers, commissioning brand new ideas, creating audio anthologies, and bringing whole festivals online to reach audiences. We continued to develop our co-creation work, forging new relationships in North Birmingham in particular as we made plans for To The Streets! and the community-led projects that sit alongside it. These projects have fundamentally shifted the way we see China Plate going forwards, and in 2021/22 we have begun to put together a new Business Plan which centres co-creation and the development of ideas that emerge from different communities of place, interest, and identity. This Business Plan will be in place from 2023 chiming with Arts Council England's Let’s Create strategy.
Alongside this, we began to think about the company infrastructure we would need to take our work forwards. This was a transformative year for China Plate. When our General Manager left the company, we decided that rather than re-recruiting for the post we would consider whether a different company structure was needed. After an interim period (where we worked in new ways with a collection of freelancers) we designed a new Executive Director role, recruiting Chloe Courtney to the post and onboarding them in March. We also focused on board development, and are delighted to be welcoming Sarah Preece as our new Chair in 2022/23.
Challenging who gets to make the work we see on UK stages remains a core part of our Mission. In 2021/22 work in production and development continued to prioritise artists who have faced discrimination and cultural barriers due to ethnicity, socio-economic background, health, disability or D/deafness, including:
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To The Streets! saw a Black British writing team developing a civil rights story, inspiring a co-created
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programme facilitated by our Associate Producers and emerging artists and residents in North Birmingham
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We began to develop Trash with Urielle Klein Mekongo through the ACE supported Horizon Showcase
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programme
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We continued to platform Where I Go by disabled director and writer Rachel Bagshaw on BBC iPlayer,
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and our website hosted the All Of Me audio and Twine versions by Caroline Horton, focusing on her experience of mental health crisis (“theatrically alive at every moment... raw, honest & elemental” 5 star rating The Independent)
• We prioritised the work of artists with protected characteristics through First Bite, Bite Size & Optimists programmes, with all sessions BSL interpreted
We continued to work with regional and national networks such as More Than a Moment and the Producing and Touring network. As a company and with our wider sector we collaborated to build on learning from the lockdown – which taught us so much about digital accessibility, caring working practices, and new opportunities for sustainability – to ensure we didn't lose the ground we have gained.
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(A company limited by guarantee)
CHINA PLATE THEATRE LTD
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Financial review
a. Reserves policy
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to not less than three months core unrestricted expenditure. This provides sufficient funds to cover management, administration and support costs.
On 1 April 2021, our designated reserves stood at £42,000. In line with our board-approved strategy to build reserves to three months’ running costs, as part of our Cultural Recovery Fund applications we sought funding to increase our reserves, which at 31 March 2022 stand at £117,320, representing three months running costs. This is included in designated reserves.
A further £204,110 has been included as designated reserves being funds committed for productions in 2022/23.
The balance of unrestricted reserves is £36,419.
b. Principal risks and uncertainties
At the time of writing this report in 2022/23, China Plate had recently learned that we have secured ongoing Arts Council England National Portfolio Funding for 2023-26, giving us a level of core security. However, we still face risks and uncertainties:
External risk: Ongoing impact of COVID-19.
COVID-19 remains a risk to the running of all live productions and projects in 2022/23. We manage alternative scenarios by reviewing and updating our Risk Register, modelling the ways in which Covid could impact on our activity - including show postponement/cancellation due to virus within company, impact of sickness on our company/creative team/participants/audiences - and how we will respond.
External risk: Audiences behaviour post-lockdown is difficult to predict
Venues across the UK are still reporting lower audience numbers and changed booking patterns following the pandemic. The direct risk to us of this consumer behaviour is relatively low, however, we will conduct fortnightly liaison meetings with venue partners and adapt activity plans where necessary.
Financial risk: Reduction in commission, co-production, and box office income
The impact of the pandemic has left venues with less flexibility on fees, and audiences with less disposable income. In 2020/21 and 2021/22 China Plate made significant achievements in emergency and strategic funding applications (Birmingham City Council, the Coronavirus Job Retention Scheme, Weston Cultural Grant, Cultural Recovery Fund) which enabled the company to continue to operate effectively. We also brokered new partnerships, for example our Birmingham 2022 commission and Creative City Grants funding. We will continue to build on this in 2022/23, developing a new fundraising strategy and securing new ongoing Trust funding as our longterm partnership with Esmée Fairbairn draws to a close.
Financial risk: UK economy
The wider financial situation - increases in inflation and cost of living – poses a significant risk to the arts sector as a whole. We will remodel our budgets and plans to respond to increased capitalisation costs, and the increased costs our staff will be faced with (in order to help ensure staff retention).
Regulatory and compliance risk: key performance indicators
Arts Council England NPO and other funding agreements require the company to deliver against key performance indicators (KPIs). The short and medium-term impacts of the pandemic could adversely affect China Plate’s ability to meet any targets. We will mitigate this by keeping in regular communication with ACE
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Relationship Manager and other significant stakeholders (e.g. Warwick Arts Centre, Commonwealth Games).
Governance risk: Board recruitment
We were able to recruit a highly experienced new Chair towards the end of 2021/22. However, we still need to continue actioning our Board Development Plan to build a larger board and address gaps in our current governance. Plans continue to establish a Finance and Audit Sub-Committee to strengthen governance in this area at a time of financial insecurity in the sector.
Structure, governance and management
a. Constitution
The charity is registered as a charitable company limited by guarantee and was originally set up by a Memorandum of Association on 1 May 2014 as a trading company. It converted to a charity on 11 July 2017. The charity is registered with number 1173766.
The principal object of the charity is to advance the arts for the public benefit by the promotion in particular, but not exclusively, of the art of drama.
b. Methods of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Articles of Association.
At every Annual General Meeting one-third of the Directors who are subject to retirement by rotation shall retire from office. The Directors to retire by rotation shall be those who have been the longest in office.
The Directors may appoint a person who is willing to act to be a Director, either to fill a vacancy or as an additional Director. A Director so appointed shall hold office only until the next following annual general meeting and shall not be taken into account in determining the Directors who are to retire by rotation at the meeting. If not reappointed at such annual general meeting, s/he shall vacate office at the conclusion of that meeting.
A Director who retires at an annual general meeting may, if willing to act, be reappointed. If s/he is not reappointed, s/he shall retain office until the meeting appoints someone in her/his place, or if it does not do so, until the end of the meeting.
c. Organisational structure and decision-making policies
China Plate is governed by a Board of Trustees. The board meets at least quarterly. Two Artistic Directors and (as of March 2021/22) an Executive Director have been appointed by the trustees to manage the day to day operations and activities of the charity. To facilitate effective operations, these staff have been delegated authority, within terms of delegation approved by the trustees, for operational matters including finance, employment, artistic and educational activities.
d. Policies adopted for the induction and training of Trustees
New trustees receive orientation information to brief them on their legal obligations under charity and company law, the content of the Constitution, the decision making processes, the business plan and recent financial performance of the charity. The company holds events where board members have the opportunity to meet employees, other trustees and see examples of the company's work. Trustees are encouraged to attend appropriate external training events where these will facilitate the undertaking of their role.
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CHINA PLATE THEATRE LTD (A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Plans for future periods
2022/23 will see China Plate working with our new Chair and Executive Director to complete the development of our new Business Plan. This will underpin our activity as part of the 2023-26 ACE National Portfolio.
This business plan will see us revise our Vision, Mission, and Values, centring co-creation and community-led working in a new way. This Annual Report reflects on our progress against our current Vision and Mission. 2022/23 will be a year of transition, as we move towards a new Vision and Mission which we are refining:
Vision: China Plate’s vision is that creative communities work together to deliver extraordinary theatre experiences that fire the imagination, affect positive change and are open to all.
Mission: Our Vision will be delivered through our Mission, which is to develop a new model of creating and producing theatre that opens up the way performance is made, who makes it and who it’s experienced by.
In 2022/23 we will put in place the company infrastructure we need to deliver the new plan from 1 April 2023 onwards. This will include recruitment of new roles – such as a Training and Development Producer to nurture emerging producers, community relationships, and artistic ideas – but also revising policies and processes such as our pioneering Artist Wellbeing Policy to better reflect our new methodology and understanding.
2022/23 will include the following creative achievements:
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We will preview our musical To The Streets! by Roy Williams and Tim Sutton, sharing the civil rights story
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of the Bristol Bus Boycott with audiences in parks across the West Midlands.
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Our co-created projects On Our Way, We Still Here, and Soho Settlers will bring bus stop galleries,
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protest banner workshops, and poetry walks to North Birmingham.
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We’ll complete our final tour performances of Caroline Horton’s All of Me.
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Our international co-production A Family Business by Chris Thorpe will open with our partners
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Staatstheater Mainz in winter 2022, exploring nuclear disarmament – UK performances will follow.
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We’ll once again produce and direct the Warwick Christmas Lectures, engaging hundreds of children from
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across the West Midlands in theatrical science explorations.
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Rehearsals will begin for our major mid-scale co-production of Wuthering Heights, postponed from before
-
the pandemic.
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We’ll continue to support Urielle Klein-Mekongo to develop her new show Trash.
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We will nurture three new musicals created by Global Majority artists through our Musical Theatre
-
Darkroom.
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Our Young Producers will stage their takeover festival at Warwick Arts Centre
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Our 2022 Optimists cohort will complete their training with us
Alongside this programme, our Engagement and Participation Producer will work with the Training and Development Producer to design a new Engagement strategy that strengthens our talent development programmes, creates more connections between them, and helps us to embed principles of co-creation across the company.
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Reference and administrative details of the charity, its trustees and advisers
| Trustees | S. Preece, Chair (appointed 29 June 2022) |
|---|---|
| K.C. Stanley Money | |
| S.K. Sharma | |
| N. Lewycky | |
| H. Begum | |
| S. Startin (resigned 5 November 2021) | |
| I. Datta | |
| P. Hancock (resigned 29 June 2022) | |
| Company registered number 09021628 Charity registered number 1173766 Registered office Zellig Gibb Street Birmingham B9 4AT Company secretary C.R. Courtney Accountant Drennan & Co Chartered Accountants 11 Hammersmith Terrace London W6 9TS Artistic Directors Ed Collier Paul Warwick Members' liability |
The Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up.
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2022
Statement of Trustees' responsibilities
The Trustees (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company law requires the Trustees to prepare financial statements for each financial year. Under company law, the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 7 December 2022 and signed on their behalf by:
S. Preece
Page 9
(A company limited by guarantee)
CHINA PLATE THEATRE LTD
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2022
Independent examiner's report to the Trustees of China Plate Theatre Ltd ('the charity')
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 31 March 2022.
Responsibilities and basis of report
As the Trustees of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
Signed: Dated: 7 December 2022 R G Drennan FCA - ICAEW
11 Hammersmith Terrace, London W6 9TS
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2022
| Note Income from: Donations and grants 3 Charitable activities 4 Total income Expenditure on: Charitable activities Total expenditure Net income Transfers between funds Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2022 £ 308,714 154,578 463,292 437,383 437,383 25,909 270,775 296,684 61,165 296,684 357,849 |
Restricted funds 2022 £ 467,443 - 467,443 221,114 221,114 246,329 (270,775) (24,446) 319,223 (24,446) 294,777 |
Total funds 2022 £ 776,157 154,578 930,735 658,497 658,497 272,238 - 272,238 380,388 272,238 652,626 |
Total funds 2021 £ 692,853 28,540 721,393 411,973 411,973 309,420 217,760 527,180 (146,792) 527,180 380,388 |
|---|---|---|---|---|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 13 to 20 form part of these financial statements.
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CHINA PLATE THEATRE LTD (A company limited by guarantee) REGISTERED NUMBER: 09021628
BALANCE SHEET AS AT 31 MARCH 2022
| Note Fixed assets Current assets Debtors 9 Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total assets less current liabilities Net assets Total net assets Charity funds Restricted funds Unrestricted funds Total funds |
16,819 666,907 683,726 (31,100) |
2022 £ - 652,626 652,626 652,626 652,626 294,777 357,849 652,626 |
3,600 380,355 383,955 (3,567) |
2021 £ |
|---|---|---|---|---|
| - 380,388 |
||||
| 380,388 | ||||
| 380,388 | ||||
| 380,388 | ||||
| 319,223 61,165 |
||||
| 380,388 |
The charity was entitled to exemption from audit under section 477 of the Companies Act 2006.
The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006.
The Trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements.
The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime.
The financial statements were approved and authorised for issue by the Trustees on 07 December 2022 and signed on their behalf by:
S. Preece
Page 12
(A company limited by guarantee)
CHINA PLATE THEATRE LTD
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
1. General information
The charity is a UK limited company registered at Companies House in England & Wales and with the Charity Commission.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
China Plate Theatre Ltd meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Other income from charitable activities includes co-productions with artists, whereby Arts Council England Grants for the Arts / Project Grants and other income is transferred from co-producers to China Plate Theatre to produce, run and close productions. In doing so China Plate is actively engaged in: the decision-making during the production, running and closing phases of productions; makes effective creative, technical and artistic contributions to the productions, and directly negotiates, contracts and pays for rights, goods and services in relation to the productions. This strand of income varies annually, depending on how projects are structured with co-producers.
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CHINA PLATE THEATRE LTD
(A company limited by guarantee)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
2. Accounting policies (continued)
2.3 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
2.4 Government grants
Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred.
2.5 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.6 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.7 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
2. Accounting policies (continued)
2.8 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds comprise unrestricted funds that have been set aside by the Trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
3. Income from donations and legacies
| Grants Arts Council England Esmee Fairbairn Foundation The Rayne Foundation Commission Income The Hobson Charity Subtotal detailed disclosure Other grants - Groundwork Government/Local Authority grants Subtotal Total 2022 |
Unrestricted funds 2022 £ 253,582 55,000 - - - 308,582 - 132 132 308,714 |
Restricted funds 2022 £ 389,727 - 20,000 18,121 11,000 438,848 3,095 25,500 28,595 467,443 |
Total funds 2022 £ 643,309 55,000 20,000 18,121 11,000 |
|---|---|---|---|
| 747,430 | |||
| 3,095 25,632 |
|||
| 28,727 | |||
| 776,157 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
3. Income from donations and legacies (continued)
Government/Local Authority grants comprise Furlough Income of £132 and restricted grants from Birmingham City Council of £8,000 and £17,500 from Birmingham & Solihull LEP.
Funding from Arts Council England NPO and Esmee Fairburn Foundation has in previous years been shown as restricted income. Following a review of the documentation it is now accounted for as unrestricted funding.
| Grants Arts Council England Esmee Fairburn Foundation Garfield Weston Culture Fund Commission income The Winston Churchill Memorial Trust Subtotal detailed disclosure Grants Government grants Subtotal Total 2021 |
Unrestricted funds 2021 £ - - - - - - 82,500 46,831 129,331 129,331 |
Restricted funds 2021 £ 301,144 82,500 102,100 126,870 9,900 622,514 (58,992) - (58,992) 563,522 |
Total funds 2021 £ 301,144 82,500 102,100 126,870 9,900 |
|---|---|---|---|
| 622,514 | |||
| 23,508 46,831 |
|||
| 70,339 | |||
| 692,853 |
Government/Local Authority grants comprise Furlough income of £20,110 and grants from Birmingham City Council of £26,720. Other grants were received from Bus Boycott £7,875, Without Walls £8,073, GBSLEP £3,000, ESF/Groundwork UK, £2,060 and The Garrick Charitable Trust £2,500.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
4. Income from charitable activities
| Ticket sales and other income Ticket sales and other income |
Unrestricted funds 2022 £ 154,578 Unrestricted funds 2021 £ 28,540 |
Total funds 2022 £ 154,578 |
|---|---|---|
| Total funds 2021 £ 28,540 |
5. Analysis of expenditure by activities
| Production costs Core staff & project staff costs Production costs Core staff & project staff costs |
Activities undertaken directly 2022 £ 221,113 302,765 523,878 Activities undertaken directly 2021 £ 67,039 302,322 369,361 |
Support costs 2022 £ 134,618 - 134,618 Support costs 2021 £ 42,612 - 42,612 |
Total funds 2022 £ 355,731 302,765 |
|---|---|---|---|
| 658,497 | |||
| Total funds 2021 £ 109,651 302,322 |
|||
| 411,973 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
6. Independent examiner's remuneration
| 2022 | 2021 | |
|---|---|---|
| £ | £ | |
| Fees payable to the charity's independent examiner for the independent | ||
| examination of the charity's annual accounts | 1,750 | 1,650 |
| Fees payable to the charity's independent examiner in respect of: | ||
| All other services not included above | 350 | 1,263 |
7. Staff costs
The average number of persons employed by the charity during the year was as follows:
| 2022 | 2021 | |||
|---|---|---|---|---|
| No. | No. | |||
| Directors and staff | 10 | 18 |
No employee received remuneration amounting to more than £60,000 in either year.
8. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .
During the year ended 31 March 2022, no Trustee expenses have been incurred (2021 - £NIL) .
9. Debtors
| Due within one year Trade debtors |
2022 £ 16,819 16,819 |
2021 £ 3,600 |
|---|---|---|
| 3,600 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
10. Creditors: Amounts falling due within one year
| Trade creditors Other taxation and social security Accruals and deferred income |
2022 £ 25,514 4,086 1,500 31,100 |
2021 £ 119 1,948 1,500 |
|---|---|---|
| 3,567 |
11. Summary of funds
Summary of funds - current year
| Designated funds General funds Restricted funds |
Balance at 1 April 2021 £ 42,000 19,165 319,223 380,388 |
Income £ - 463,292 467,443 930,735 |
Expenditure £ - (437,383) (221,114) (658,497) |
Transfers in/out £ Balance at 31 March 2022 £ 279,430 321,430 (8,655) 36,419 (270,775) 294,777 - 652,626 |
|---|---|---|---|---|
Designated funds represents £204,110 of funds committed to 2022/23 productions and £117,320 of reserves to cover 3 months of management, administration and support costs.
Summary of funds - prior year
| Designated funds General funds Restricted funds |
Balance at 1 April 2020 £ - 70,968 - 70,968 |
Income £ - 75,371 646,022 721,393 |
Expenditure £ - (344,934) (67,039) (411,973) |
Transfers in/out £ 42,000 217,760 (259,760) - |
Balance at 31 March 2021 £ 42,000 19,165 319,223 |
|---|---|---|---|---|---|
| 380,388 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022
12. Analysis of net assets between funds
Analysis of net assets between funds - current year
| Current assets Creditors due within one year Total |
Unrestricted funds 2022 £ 388,949 (31,100) 357,849 |
Restricted funds 2022 £ 294,777 - 294,777 |
Total funds 2022 £ 683,726 (31,100) 652,626 |
|---|---|---|---|
Analysis of net assets between funds - prior year
| Current assets Creditors due within one year Total |
Unrestricted funds 2021 £ 64,732 (3,567) 61,165 |
Restricted funds 2021 £ 319,223 - 319,223 |
Total funds 2021 £ 383,955 (3,567) 380,388 |
|---|---|---|---|
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