OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator. This document is also available as Markdown.

2024-08-31-accounts

Hope Vineyard Church Oxford Report and Accounts Year ended 31 August 2024

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

Hope Vineyard Church Oxford LEGAL & ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 AUGUST 2024

ADDRESS FOR CORRESPONDENCE 58 Fern Hill Road Cowley Oxford OX4 2JP GOVERNING DOCUMENT CIO Constitution dated 11th July 2017 CHARITY REGISTRATION NUMBER 1173765 TRUSTEES RESPONSIBLE FOR Joshua Justin Kay MANAGING THE CHARITY Donna Andrea Bernard-Carlin David Mark Jackson Katherine Harriet Elam SENIOR PASTORS Joshua Justin Kay Katie Alexandra Kay INDEPENDENT EXAMINER Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB INDEX Page 1 Legal & Administrative Details Pages 2-9 Trustees' Report Page 10 Independent Examiner's Report Page 11 Receipts and Payments Account Page 12 Statement of Assets & Liabilities Pages 13-14 Notes to the Accounts

Page 1

Trustees' Annual Report for the period From Period start date T Period end date 01 Sept 2023 o 31 Aug 2024 Section A Reference and administration details Charity name Hope Vineyard Church Oxford (CIO) Other names charity is known by Hope Vineyard, Hope Vineyard Oxford, Hope Oxford Registered charity number (if any) 1173765 Charity's principal address 58 Fern Hill Road Cowley Oxford Oxfordshire Postcode OX4 2JP Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not Trustee name Office (if any) entitled to appoint trustee for whole year (if any) ~~a~~ 1 Joshua Justin Kay Chair of Trustees ~~ee~~ 2[Donna Andrea Bernard-] Carlin 3 David Mark Jackson 4 Katherine Harriet Elam ~~—<—_——~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year n/a ~~=SS~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Finance Specialist Andy Nash andy@enaidaccountancy.co.uk ~~—~~ Name of chief executive or names of senior staff members (Optional information) Joshua Justin Kay and Katie Alexandra Kay (Leaders of Hope Vineyard) ~~re~~ TAR

Page 2

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (11/07/2017)

How the charity is constituted

Charitable Incorporated Organisation (CIO)

Trustee selection methods

Appointed by the Board of Trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

● policies and procedures adopted for the induction and training of trustees;

The Board of Trustees are responsible for all policies and procedures. Key policies such as the ‘Safeguarding Everyone’ Policy and the CIO’s finance procedure, are reviewed regularly by the Board. To enable meaningful discussions about these key documents, the review of the majority of the policies and procedures has been delegated to the Leaders of Hope Vineyard, who are accountable to the Board.

Hope Vineyard is affiliated to Vineyard Churches UK and Ireland (VCUK&I) and a member of the Evangelical Alliance. With the introduction of GDPR, Hope Vineyard Oxford has been registered with the Information Commissioner’s Office (ICO) since 18/05/2018.

Safeguarding and finance are recurring items on the agenda. In addition, the board has developed a yearly pattern for the quarterly meetings with a different focus to enable greater depth of conversation and consideration of risk.

As a matter of note, within Oxford there are currently two Vineyard Churches from VCUKI (https://www.vineyardchurches.org.uk); Hope Vineyard Oxford, which was established in 2017, and Oxford Vineyard Church, which began in the 1990s.

Section C
Objectives and activities
Section C
Objectives and activities
Summary of the objects of the
charity set out in its
governing document
The objects of the CIO for Hope Vineyard Church Oxford are:
(a)
To advance the Christian faith in accordance with the Statement of
Faith (VCUK&I) in Oxfordshire and such parts of the United Kingdom or
the world and in such ways as the Trustees may from time to time think
fit;
(b)
To relieve persons who are in conditions of need or hardship by
reason of their youth, age, ill-health, disability, financial or other
disadvantage and to relieve the distress caused thereby in Oxfordshire
and such other parts of the United Kingdom or the world as the Trustees
may from time to time think fit;
(c)
To promote and fulfil such other charitable purposes beneficial to
the community in Oxfordshire and such other parts of the United Kingdom
or the world as the trustees may from time to time think fit.

TAR

Page 3

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Appointment of the Board of Trustees:

Summary of Activities:

The financial year, September 2023 to the end of August 2024, has been a year when Hope Vineyard has continued to grow in both our community impact and the numbers of people involved with different activities.

In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission.

This year we have continued to operate from the premises we lease in Templars Square Shopping Centre, Cowley, Oxford. We are thankful to the management team and landlord who continue to support our work.

Core community:

TAR

Page 4

year being on living in a way that makes space for opportunities to connect with God and others around us.

Other activities/ Areas:

Engaging in VCUK&I Conferences: A small number of people from Hope attended national VCUKI conferences and events this year.

Engaging in Local Church Network: Josh Kay continues to meet regularly with local church leaders in Cowley and Oxford.

TAR

Page 5

Regional Roles: Katie Kay (Lead Senior Pastor) continues her role supporting the VCUKI Multiply Team within the South Central Region. Josh Kay (Lead Senior Pastor) continues to be involved in the conversation about racial diversity as a trans-local leader within the Vineyard Movement.

Governance: Hope Vineyard Trustees Nights continued quarterly. Josh and Katie continued attending gatherings with the South Central Region of Vineyard Senior Pastors, for oversight and connection. Additionally, they attend the Vineyard Senior Pastors Zoom Evening, receive monthly updates from VCUKI and spiritual direction.

Additional details of objectives and activities (Optional information)

You may choose to include Employment & Volunteers: At year end August 2024, Employed staff further statements, where were as follows: relevant, about: Josh Kay (Lead Senior Pastor overseeing Hope Projects - 7 hours pw) ● policy on grantmaking; Katie Kay (Lead Senior Pastor overseeing Bible Teaching - 7 hours pw) Julie Stephenson (Children and Families Lead- 3.5 hours pw) ● policy programme Julie Stephenson (Hope Projects Lead - 14 hours pw), related investment; Charlotte Pearson-Miles (Referrals Coordinator - 7 hours pw) ● contribution made by Kimberley O`callaghan (Small Steps Assistant - 16 hours pw, Term time) Finance/Bookkeeping had been outsourced volunteers.

Josh Kay (Lead Senior Pastor overseeing Hope Projects - 7 hours pw) Katie Kay (Lead Senior Pastor overseeing Bible Teaching - 7 hours pw) Julie Stephenson (Children and Families Lead- 3.5 hours pw) Julie Stephenson (Hope Projects Lead - 14 hours pw), Charlotte Pearson-Miles (Referrals Coordinator - 7 hours pw) Kimberley O`callaghan (Small Steps Assistant - 16 hours pw, Term time) Finance/Bookkeeping had been outsourced (www.enaidaccountancy.co.uk) Administration outsourced to JWB Virtual Administration

The number of regular volunteers increased to around 35, who are volunteering on a monthly basis. Many more volunteers engage in the various activities and community projects including those listed above.

The ‘General Giving’ Fund of Hope Vineyard has continued to be funded through the generosity of individual donors, and specific funds continue to exist to manage projects. For instance, the Hope Projects Team (including Small Steps) is funded through restricted funding, which includes specific donations to Small Steps through grants and customers who chose to buy pre-loved clothes to support this project.

We are grateful to all who volunteer and partner with us through grants/ fundraising/ generously giving to enable Hope Vineyard to better provide for those within the community of Hope and also enabling us to also reach out to others.

TAR

Page 6

Section D Achievements and performance

Summary of the main achievements of the charity during the year

Summary of Achievements: More details are available on the website https://hopeoxford.org/ and photos of activities can be seen on instagram https://www.instagram.com/hopeoxford. Achievements are listed in relation to the objects of the charity:

1) To advance the Christian faith

Hope Vineyard is a well connected church family that really cares for each other and the wider community, practically demonstrating Jesus’ teachings and love in action.

2) To relieve persons who are in conditions of need or hardship by reason of their youth, age, ill-health, disability, financial or other disadvantage and to relieve the distress caused thereby

3) To promote and fulfil such other charitable purposes beneficial to the community in Oxfordshire and such other parts of the United Kingdom or the world as the trustees may from time to time see fit.

As a Vineyard Church, we continue to make a 5% contribution of our general income to support the work of Vineyard Churches UK and Ireland (VCUKI). In addition, we have given a one-off gift at the annual Vineyard Conference.

Outside the Vineyard network, we have continued our small but regular donations to Love the One charity, whose work is in India (http://www.lovetheone.org/).

Locally in Oxfordshire, we have contributed to Hope Projects, including Small Steps, providing both administrative support and oversight. Additionally, a separate restricted fund exists for Hope Projects, which impacts those outside of Hope Vineyard Oxford.

TAR

Page 7

At the end of the financial year, 22% of general giving (including gift aid), a total of £10,994, has been designated for activities outside of Hope. A significant proportion of this money has been spent during the year, and once the full VCUKI 5% contribution has been made, then the remainder will be allocated. This year we anticipate supporting specific appeals as when they appear, and also utilising some of this fund to support the growth of Hope Projects, Small Steps, and other community projects.

More pictures and details of events can be found through the following link: https://www.instagram.com/hopeoxford/

Section E Financial review

Brief statement of the The Board of Trustees have agreed that 3 months running costs reserves charity’s policy on reserves should consistently be set aside for the security of the charity. The current general reserves of £27,325 are more than sufficient to cover this.

Details of any funds materially None in deficit Further financial review details (Optional information) Those who call Hope Vineyard their community or home, are invited to You may choose to include join in by regularly using their time and finances to support the work of additional information, where the church/charity. relevant about: ● the charity’s principal In this 12 month period, the charity has been funded by total income of sources of funds (including any £70,283 of which £49,974 related to general/unrestricted donations . fundraising); ● how expenditure has supported the key objectives of the charity; ● investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

For more information about VCUKI, please see https://www.vineyardchurches.org.uk/

TAR

Page 8

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Josh Kay Josh Kay (May 19, 2025 17:33 GMT+1) Full name(s) Joshua Justin Kay

Position (eg Secretary, Chair, etc) Chair of Trustees Date May 19, 2025

TAR

Page 9

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

Hope Vineyard Church Oxford

I report to the trustees on my examination of the accounts of Hope Vineyard Church Oxford ('the charity') for the year ended 31 August 2024 on pages 11-14 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Crispin

Sarah Crispin (May 20, 2025 09:29 GMT+1)

Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: May 20, 2025

Page 10

Hope Vineyard Church Oxford

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2024

Unrestricted Funds
General Designated Restricted
Funds Funds Funds 2024 2023
Notes £ £ £ £ £
Income receipts
Donations 38,817 - 2,924 41,741 47,749
Gift aid receipts 11,157 - - 11,157 10,302
Government grants - - 400 400 -
Other grants - - 4,644 4,644 -
Small steps takings - - 12,341 12,341 6,922
Total receipts 49,974 - 20,309 70,283 64,973
Payments
Payments in relation to charitable
activities undertaken directly 2 42,211 14,225 16,635 73,072 55,294
Grants paid in relation to charitable
activities undertaken by others 3 - 3,585 9,284 12,869 2,769
Total payments 42,211 17,811 25,919 85,941 58,064
Net of receipts / (payments) before 7,763 (17,811) (5,610) (15,658) 6,909
Transfers between funds 5 (11,000) 10,994 6 - -
Net movement in funds (3,237) (6,816) (5,604) (15,658) 6,909
Cash funds as at last year end 30,562 28,731 17,432 76,725 69,816
Cash funds at this year end A 27,325 21,915 11,827 61,067 76,725

The notes on pages 13 - 14 form part of these accounts.

Page 11

Hope Vineyard Church Oxford

STATEMENT OF ASSETS AND LIABILITIES

FOR THE YEAR ENDED 31 AUGUST 2024

A Cash funds
Cash at bank with immediate access
Petty cash
B Other monetary assets
Gift aid due to charity
Other debtors
C Liabilities
Falling due within one year
Trade creditors
Taxes due
Fee for Independent Examination
Accrued expenses
General
Designated
funds
funds
£
£
27,265
21,915
60
-
27,325
21,915
10,343
-
-
-
10,343
-
527
-
249
-
1,062
-
54
-
1,892
-
Unrestricted Funds
Restricted
funds
£
11,827
-
11,827
-
-
-
-
-
-
-
2024
£
61,007
60
61,067
10,343
-
10,343
527
249
1,062
54
1,892
2023
£
76,665
60
76,725
10,851
-
10,851
213
330
1,050
9,338
10,931

D Assets retained for charity's own use

Music and PA equipment
Computers and IT
Furniture
Fund to
which asset
belongs
General
General
General
Cost
£
1,659
1,695
7,428
10,781

E Guarantees and secured debts

The charity has not given any guarantees and has not provided its assets as security for any liabilities.

The accounts were approved by the trustees and signed on their behalf by:

Josh Kay Josh Kay (May 19, 2025 17:33 GMT+1) ----------------------------------------------------------------------------Joshua Justin Kay

May 19, 2025 Date:_____

The notes on pages 13 - 14 form part of these accounts.

Page 12

Hope Vineyard Church Oxford

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2024

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2
Payments in relation to charitable activities undertaken directly
Ministry expenses
Encounter Jesus (Sundays)
Be Transformed (Life Groups)
Transform the World (Reaching out to those in Need)
Other ministry expenses
Volunteer expenses
Leadership expenses
Property costs
Support & admin costs
Staff costs
Small equipment costs
Licences & Subscriptions
Communications
Other support & admin costs
Insurance
Legal & Professional fees
Bank Charges
3
Grants paid in relation to charitable activities undertaken by others
Grants for:
UK Mission
Unrestricted Fun
General
funds
£
5,291
333
-
1,529
66
2,604
1,572
21,052
274
1,980
-
2,264
664
3,634
948
42,211
-
-
ds
Designated
funds
£
-
-
771
832
-
-
-
12,622
-
-
-
-
-
-
-
14,225
3,585
3,585
Restricted
Funds
£
-
-
744
69
-
-
-
15,736
-
-
-
86
-
-
-
16,635
9,284
9,284
Total
2024
£
5,291
333
1,514
2,430
66
2,604
1,572
49,411
274
1,980
-
2,351
664
3,634
948
73,071
12,869
12,869
Total
2023
£
3,442
944
1,943
1,934
450
1,736
1,897
33,636
311
2,071
756
1,418
664
3,262
832
55,294
2,769
2,769

4 Transactions with related parties

During 2023/24, Joshua Kay served as a Senior Pastor and was paid £8,578 (2023: £5,933) for serving in that capacity, not for serving as a trustee. His spouse Katie Kay also served as a Senior Pastor and was paid £6,445 (2023: £5,933). Joshua and Katie also had travel costs reimbursed for a trip to Israel & Palestine £3913.14. All these payments are permitted by the charity's governing document.

Page 13

5 Movement of funds

vement of funds
General funds
Designated funds
Giving Fund
Designated Grants Fund
Restricted funds
New Things Fund
Small Steps
Giving Back
Grant for Racial Integration
Giving Day
Hope Projects
Other restricted donations
Total funds
Balance at
31 Aug 2023
£
30,562
15,615
13,116
28,731
3,663
4,312
9,284
-
-
-
172
17,432
76,725
Receipts
£
49,974
-
-
-
50
13,741
-
3,644
2,874
-
-
20,309
70,283
Payments
£
(42,211)
(5,188)
(12,622)
(17,811)
-
(14,537)
(9,284)
(2,098)
-
-
-
(25,919)
(85,941)
Transfers
£
(11,000)
10,994
-
10,994
-
-
-
-
(954)
960
-
6
-
Balance at
31 Aug 2024
£
27,325
21,421
494
21,915
3,713
3,516
-
1,546
1,920
960
172
11,827
61,067

Designated Funds

The Giving Fund represents 22% of unrestricted donations and gift aid received during the year, which is recognised by the transfer from General Funds shown above. The Trustees are committed to spending this on activites which do not benefit Hope Vineyard Church directly.

The Designated Grants Fund is money received from unrestricted grants due to Covid 19, which the trustees have set aside to be spent on valuable projects/causes.

Restricted Funds

The New Things Fund was the result of a gift day in July 2020 and is to be used to equip and refurbish a new venue in Templars Square Shopping Centre Small Steps project is a childrens' clothes and equipment resource based in the Templars Square Shopping Centre.

The Giving Back initiative was funding received to support the provision of hot meals to ICU staff during the second COVID lockdown - the balance brought forward is due to the church currently awaiting receipts for expenses to allow those costs to be reimbursed. Giving Day Fund is for funds given towards Hope Projects, mission in Oxford and two projects in south East Asia

The Hopes Project Fund is to support the various projects carried our by Hope in the local community.

The Racial Integration Grant was funds received from Vineyard UK&I to support leading racial integration work across the country

Other restricted donations represents small one-off gifts for specific events/causes.

Page 14