OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2022-08-31-accounts

Hope Vineyard Church Oxford

Report and Accounts Year ended 31 August 2022

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

Hope Vineyard Church Oxford

LEGAL & ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 AUGUST 2022

ADDRESS FOR CORRESPONDENCE 58 Fern Hill Road Cowley Oxford OX4 2JP GOVERNING DOCUMENT CIO Constitution dated 11th July 2017 CHARITY REGISTRATION NUMBER 1173765 TRUSTEES RESPONSIBLE FOR Joshua Justin Kay MANAGING THE CHARITY Nigel David Smith (resigned 17 September 2022) Donna Andrea Bernard-Carlin David Mark Jackson Katherine Harriet Elam SENIOR PASTORS Joshua Justin Kay Katie Alexandra Kay INDEPENDENT EXAMINER Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX

Page 1 Legal & Administrative Details Pages 2-8 Trustees' Report Page 9 Independent Examiner's Report Page 10 Receipts and Payments Account Page 11 Statement of Assets & Liabilities Pages 12-13 Notes to the Accounts

1

Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period Trustees' Annual Report for the period
From Period start date T
o		 Period end date
01 Sept 2021 31 Aug 2022
Section A Reference and administration details
Charity name Hope Vineyard Church Oxford (CIO)
Other names charity is known by Hope Vineyard, Hope Vineyard Oxford, Hope Oxford
**Registered charity number(if any) ** 1173765
Charity's principal address 58 Fern Hill Road
Cowley
Oxford
Oxfordshire
Postcode OX4 2JP
Names of the charity trustees who manage the charity
Trustee name Office (if any) Dates acted if not
for whole year		 Name of person (or body)
entitled to appoint trustee
(if any)
1 Joshua Justin Kay Chair of Trustees
2 Nigel David Smith Nominated Trustee Resigned 17
September 2022
3 Donna Andrea Bernard-
Carlin
4 David Mark Jackson
5 Katherine Harriet Elam
6
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
n/a

Names and addresses of advisers (Optional information)

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Finance Specialist Andy Nash andy@andynashac.com

Name of chief executive or names of senior staff members (Optional information)

Joshua Justin Kay and Katie Alexandra Kay (Leaders of Hope Vineyard)

TAR

2

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution (11/07/2017)

How the charity is constituted

Charitable Incorporated Organisation (CIO)

Trustee selection methods

Appointed by the Board of Trustees

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

● policies and procedures adopted for the induction and training of trustees;

The Board of Trustees are responsible for all policies and procedures. Key policies such as the ‘Safeguarding Everyone’ Policy and the CIO’s finance procedure, are reviewed regularly by the Board. To enable meaningful discussions about these key documents, the review of the majority of the policies and procedures has been delegated to the Leaders of Hope Vineyard, who are accountable to the Board.

Hope Vineyard is affiliated to Vineyard Churches UK and Ireland (VCUK&I) and a member of the Evangelical Alliance. With the introduction of GDPR, Hope Vineyard Oxford has been registered with the Information Commissioner’s Office (ICO) since 18/05/2018.

Safeguarding and finance are recurring items on the agenda. In addition, the board has developed a yearly pattern for the quarterly meetings with a different focus to enable greater depth of conversation and consideration of risk.

As a matter of note, within Oxford there are currently two Vineyard Churches from VCUKI (https://www.vineyardchurches.org.uk); Hope Vineyard Oxford, which was established in 2017, and Oxford Vineyard Church, which began in the 1990s.

Section C Objectives and activities

The objects of the CIO for Hope Vineyard Church Oxford are: (a) To advance the Christian faith in accordance with the Statement of Faith (VCUK&I) in Oxfordshire and such parts of the United Kingdom or the world and in such ways as the Trustees may from time to time think fit; Summary of the objects of the (b) To relieve persons who are in conditions of need or hardship by charity set out in its reason of their youth, age, ill-health, disability, financial or other governing document disadvantage and to relieve the distress caused thereby in Oxfordshire and such other parts of the United Kingdom or the world as the Trustees may from time to time think fit; (c) To promote and fulfil such other charitable purposes beneficial to the community in Oxfordshire and such other parts of the United Kingdom or the world as the trustees may from time to time think fit.

TAR

3

Appointment of the Board of Trustees:

The Board of Trustees, which first met on 18[th] April 2017, encompasses specialist experience in; the 3[rd] Sector, Law, Safeguarding, Pastoral Ministry and Business Innovation. Given specialist finance experience was not within the skill mix, an adviser to the board was sought. Within the constitution, it is stated that it is the duty of each of the charity trustees to:

(a) to exercise his or her powers and to perform his or her functions in his or her capacity as a trustee of the CIO in the way he or she decides in good faith would be most likely to further the purposes of the CIO; and (b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to: (i) any special knowledge or experience that he or she has or holds himself or herself out as having; and,

(ii) if he or she acts as a charity trustee of the CIO in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

Summary of Activities:

2021-2022 has presented challenges but there have been many highlights and things have continued to grow steadily.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

In April 2022 we moved location within Templars Square Shopping Centre to a space that better suits us, and is a good size and layout for the activities and gatherings, with potential for the future. The move was necessary, as there was commercial interest in the previous venue, thus we requested to move in advance of being given notice on our lease. This is our 3rd venue in 2 years at Templars Square. We are thankful to the management team and landlord who both worked with us to make this possible, and we were able to collaborate to redecorate and upgrade the electrics in the venue.

TAR

4

TAR

5

supporting the Multiply Team (previously called the Church Planting Team), within the South Central Region. Governance: Hope Vineyard Trustees Nights continued quarterly (Oct 21, Jan 22, Apr 22, Jul 22). Josh and Katie continued attending gatherings with the South Central Region of Vineyard Senior Pastors, for oversight and connection. Additionally, Vineyard Pastors Zoom Evening, for VCUKI senior pastors, monthly updates, spiritual direction, and mentoring enable Josh and Katie to support the leadership within the available resources at Hope Vineyard in their part-time hours.

Additional details of objectives and activities (Optional information)

Youmay chooseto include
further statements, where
relevant, about:
●
policy on grantmaking;
●
policy programme
related investment;
●
contribution made by
volunteers.		 Employment & Volunteers:At year end August 2022, Employed staff
were as follows: Josh Kay (Lead Senior Pastor overseeing Hope Projects
- 7.5 hours pw)
Katie Kay (Lead Senior Pastor overseeing Bible Teaching - 7.5 hours pw)
Funmi Akinola (Students Pioneer 3.75 hours pw)
Lola Chapman (Small Steps Coordinator - 15 hours pw),
Finance/Bookkeeping had been outsourced (www.andynashac.com)
In comparison to year end August 2021, there were vacancies in
Children’s and Families and Administration, which had been covered by
Josh and Katie Kay in a voluntary capacity.
The number of regular volunteers remains at about 20 volunteers, who
are volunteering on a monthly basis. Many more volunteers engage in the
various activities and community projects including those listed above.
The ‘General Giving’ Fund of Hope Vineyard has continued to be funded
through the generosity of individual donors, and specific funds continue to
exist to manage projects. For instance, the Small Steps coordinator is
funded through this fund, which includes specific donations to Small
Steps through grants and customers who chose to buy pre-loved clothes
to support others with finance, health or other needs to access this
resource freely.
We are grateful to all who volunteer and partner with us through grants/
fundraising/ generously giving to enable Hope Vineyard to better provide
for those within the community of Hope, and also enabling us to also
reachout to others.

Section D Achievements and performance Summary of Achievements: Summary of the main More details are available on the website https://hopeoxford.org/ and achievements of the charity photos of activities can be seen on instagram during the year https://www.instagram.com/hopeoxford. Achievements are listed in relation to the objects of the charity: 1) To advance the Christian faith ● The ‘summary of activities’ demonstrate the more regular and more creative ways that Jesus’ love have been shared; practically in meeting physical needs, emotionally in providing a network of support, and also spiritually through Sunday gatherings, Life Groups and also running an Alpha Course, which is an introduction to the Christian faith, and we welcomed 5 people through Baptism/Dedication into the wider Christian family.

TAR

6

What has been stated in the last year remains to be true. Hope Vineyard is a well connected church family that really cares for each other and the wider community, practically demonstrating Jesus’ teachings and love in action.

2) To relieve persons who are in conditions of need or hardship by reason of their youth, age, ill-health, disability, financial or other disadvantage and to relieve the distress caused thereby

3) To promote and fulfil such other charitable purposes beneficial to the community in Oxfordshire and such other parts of the United Kingdom or the world as the trustees may from time to time see fit.

As a Vineyard Church, we continue to make a 5% contribution of our general income to support the work of Vineyard Churches UK and Ireland (VCUKI). In addition, we have given a one-off gift at the annual Vineyard Conference.

Outside the Vineyard network, we have continued our small but regular donations to Love the One charity, whose work is in India (http://www.lovetheone.org/).

Locally in Oxfordshire, we have contributed to Small Steps, providing both administrative support and oversight. Additionally, a separate restricted fund exists for Small Steps which impacts those outside of Hope Vineyard Oxford.

At the end of the financial year, 22% which is designated for activities outside of Hope has been totalled at £6,890. A significant proportion of this money has been spent during the year, and once the full VCUKI 5% contribution has been made, then the remainder will be allocated. This year we anticipate supporting specific appeals as when they appear and also utilising some of this fund to support the growth of the Small Steps initiative and other community projects.

More pictures and details of events can be found through the following link: https://www.instagram.com/hopeoxford/

TAR

7

Section E Financial review

Brief statement of the charity’s policy on reserves

The Board of Trustees have agreed that 3 months running costs reserves should consistently be set aside for the security of the charity.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Those who call Hope Vineyard their community or home, are invited to join in by regularly using their time and finances to support the work of the church/charity.

● the charity’s principal In this 12 month period, the charity has been funded by these donations, sources of funds (including any which total £39,209 fundraising);

Section F Other optional information

For more information about VCUKI, please see https://www.vineyardchurches.org.uk/

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Joshua Kay Joshua Kay (Jun 7, 2023 09:17 GMT+1) Full name(s) Joshua Justin Kay Position (eg Secretary, Chair, etc) Chair of Trustees Date 7 June 2023

TAR

8

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

Hope Vineyard Church Oxford

I report to the trustees on my examination of the accounts of Hope Vineyard Church Oxford ('the charity') for the year ended 31 August 2022 on pages 10-13 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

SCRISPIN

SCRISPIN (Jun 7, 2023 14:17 GMT+1)

Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: 7 June 2023

9

Hope Vineyard Church Oxford

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2022

Notes
Income receipts
Donations
Gift aid receipts
Government grants
Small steps takings
Total receipts
Payments
2
3
Total payments
Transfers between funds
5
Net movement in funds
Cash funds as at last year end
Cash funds at this year end
A
Net of receipts / (payments) before
Payments in relation to charitable
activities undertaken directly
Grants paid in relation to charitable
activities undertaken by others		 General
Designated
Funds
Funds
£
£
31,320
-
-
-
-
-
-
-
31,320
-
31,320
-
23,213
822
-
2,683
23,213
3,505
8,107
(3,505)
(6,890)
6,890
1,216
3,386
20,553
25,090
21,769
28,475
Unrestricted Funds		 Restricted
Funds
£
2,033
-
-
5,856
7,889
7,889
15,328
-
15,329
(7,439)
-
(7,439)
27,011
19,572		 2022
£
33,353
-
-
5,856
39,209
39,209
39,364
2,683
42,047
(2,838)
-
(2,838)
72,654
69,816		 2021
£
General
Funds
£
31,320
-
-
-
31,320
31,320
23,213
-
23,213
8,107
(6,890)
1,216
20,553
21,769
58,917
12,596
22,285
870
94,668
94,668
53,151
2,824
55,975
38,693
-
38,693
33,961
72,654

The notes on pages 12 - 13 form part of these accounts.

10

Hope Vineyard Church Oxford

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 31 AUGUST 2022

Notes
A
Cash funds
Cash at bank with immediate access
Notice deposits
Petty cash
B
Other monetary assets
Gift aid due to charity
Other debtors
C
Liabilities
Falling due within one year
Trade creditors
Fee for Independent Examination
Accrued expenses
Total		 General
Designated
funds
funds
£
£
21,769
28,475
-
-
-
-
21,769
28,475
9,968
-
622
-
10,590
-
2,210
-
960
-
-
-
3,170
-
3,170
-
Unrestricted Funds		 Restricted
funds
£
19,572
-
-
19,572
220
-
220
-
-
9,284
9,284
9,284		 2022
£
69,816
-
-
69,816
10,188
622
10,810
2,210
960
9,284
12,454
12,454		 2021
£
72,654
-
-
72,654
2,863
831
3,694
-
900
9,284
10,184
10,184

D Assets retained for charity's own use

Music and PA equipment
Computers and IT
Furniture		 Fund to
which asset
belongs
General
General
General		 Cost
£
1,659
1,695
7,428
10,781

E Guarantees and secured debts

The charity has not given any guarantees and has not provided its assets as security for any liabilities.

The accounts were approved by the trustees and signed on their behalf by:

Joshua Kay Joshua Kay (Jun 7, 2023 09:17 GMT+1)

Joshua Justin Kay

Date:_____ 7 June 2023

The notes on pages 12 - 13 form part of these accounts.

11

Hope Vineyard Church Oxford

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2022

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2
Payments in relation to charitable activities undertaken directly
Ministry expenses
Encounter Jesus (Sundays)
Be Transformed (Life Groups)
Transform the World (Reaching out to those in Need)
Other ministry expenses
Volunteer expenses
Leadership expenses
Property costs
Support & admin costs
Staff costs
Small equipment costs
Licences & Subscriptions
Communications
Other support & admin costs
Insurance
Legal & Professional fees
Bank Charges
3
Grants paid in relation to charitable activities undertaken by others
Grants for:
UK Mission
Relief of poverty		 Unrestricted Fun
General
funds
£
3,127
283
-
1,356
114
914
(4,194)
16,312
109
1,188
840
175
217
1,860
912
23,213
-
-
-		 ds
Designated
funds
£
-
-
822
-
-
-
-
-
-
-
-
-
-
-
-
822
1,596
1,087
2,683		 Restricted
Funds
£
-
-
2,554
-
-
-
1,814
10,504
-
-
426
30
-
-
-
15,328
-
-
-		 Total
2022
£
3,127
283
3,376
1,356
114
914
(2,379)
26,816
109
1,188
1,266
205
217
1,860
912
39,363
1,596
1,087
2,683		 Total
2021
£
1,808
61
4,005
1,110
360
453
10,045
28,522
111
3,421
814
1,769
639
-
33
53,151
1,739

1,085
2,824

4 Transactions with related parties

During 2022, Joshua Kay served as a Senior Pastor and was paid £5,866 (2021: £6,852) for serving in that capacity, not for serving as a trustee. His spouse Katie Kay also served as a Senior Pastor and was paid £5,932 (2021: £7,591). All these payments are permitted by the charity's governing document.

12

5 Movement of funds

ovement of funds
General funds
Designated funds
Giving Fund
Designated Grants Fund
Restricted funds
Foodboxes Fund
New Things Fund
Small Steps
Giving Back
Covid 19 Fund
Grant for student activity
Other restricted donations
Total funds		 Balance at
31 Aug 2021
£
20,553
2,805
22,285
25,090
-
5,229
11,825
9,284
86
500
87
27,011
72,653		 Receipts
£
31,320
-
-
-
-
370
7,520
-
-
-
-
7,889
39,209		 Payments
£
(23,213)
(3,505)
-
(3,505)
-
(2,270)
(13,058)
-
-
-
-
(15,328)
(42,046)		 Transfers
£
(6,890)
6,890
-
6,890
-
-
-
-
-
-
-
-
-		 Balance at
31 Aug 2022
£
21,769
6,190
22,285
28,475
-
3,329
6,287
9,284
86
500
87
19,572
69,816

Designated Funds

The Giving Fund represents 22% of unrestricted donations received during the year, which is recognised by the transfer from General Funds shown above. The Trustees are committed to spending this on activites which do not benefit Hope Vineyard Church directly.

The Designated Grants Fund is money received from unrestricted grants due to Covid 19, which the trustees have set aside to be spent on valuable project/cause

Restricted Funds

The New Things Fund was the result of a gift day in July 2020 and is to be used to equip and refurbish a new venue in Templars Square Shopping Centre

Small Steps project is a childrens' clothes and equipment resource based in the Templars Square Shopping Centre.

The Giving Back initiative was funding received to support the provision of hot meals to ICU staff during the second COVID lockdown - the balance brought forward is due to the church currently awaiting receipts for expenses to allow those costs to be reimbursed.

The Covid 19 Fund was set up in 2020 to relieve hardship for people in need as a result of Covid 19; health, financial, psychological or other direct effects.

The Grant for student activity was received following an application. It was been hindered by Covid-19 restrictions but was spent in September 2022.

Other restricted donations represents small one-off gifts for specific events/causes.

13