2020-08-31-accounts - Hope Vineyard Church Oxford

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Hope Vineyard Church Oxford

Report and Accounts Year ended 31 August 2020

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

Hope Vineyard Church Oxford

LEGAL & ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 31 AUGUST 2020

ADDRESS FOR CORRESPONDENCE 58 Fern Hill Road Cowley Oxford OX4 2JP GOVERNING DOCUMENT CIO Constitution dated 11th July 2017 CHARITY REGISTRATION NUMBER 1173765 TRUSTEES RESPONSIBLE FOR Joshua Justin Kay MANAGING THE CHARITY Nigel David Smith Donna Andrea Bernard-Carlin David Mark Jackson Katherine Harriet Elam

INDEPENDENT EXAMINER

Lourens du Plessis ACA CA(SA) Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX

Page 1 Legal & Administrative Details Pages 2-9 Trustees' Report Page 10 Independent Examiner's Report Page 11 Receipts and Payments Account Page 12 Statement of Assets & Liabilities Pages 13-14 Notes to the Accounts

Trustees' Annual Report for the period From Period start date To Period end date 01 Sept 2019 31 Aug 2020 ~~ee~~ Section A Reference and administration details Charity name Hope Vineyard Church Oxford (CIO) Other names charity is known by Hope Vineyard, Hope Vineyard Oxford, Hope Oxford Registered charity number (if any) 1173765 Charity's principal address 58 Fern Hill Road Cowley Oxford Oxfordshire Postcode OX4 2JP Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not Trustee name Office (if any) entitled to appoint trustee for whole year (if any) 1 Joshua Justin Kay Chair of Trustees 2 Nigel David Smith Nominated Trustee Donna Andrea 3 Bernard-Carlin 4 David Mark Jackson 5 Katherine Harriet Elam 6 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year n/a ~~_———~~ Names and addresses of advisers (Optional information) Type of adviser Name Address Finance Specialist Robert Anthony rob.laycock@gmail.com Laycock Name of chief executive or names of senior staff members (Optional information) ~~—~~ Joshua Justin Kay and Katie Alexandra Kay (Leaders of Hope Vineyard) ~~—~~ TAR 2

Section B Structure, governance and management

Description of the charity’s trusts

Constitution (11/07/2017) Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Appointed by the Board of Trustees Trustee selection methods (eg. appointed by, elected by)

Additional governance issues (Optional information)

The Board of Trustees are responsible for all policies and procedures. Key policies such as the ‘Safeguarding Everyone’ Policy and the CIO’s finance procedure, are reviewed regularly by the Board. To enable meaningful discussions about these key documents, the review of the majority of the policies and procedures has been delegated to the Leaders of Hope Vineyard, who are accountable to the Board.

You may choose to include additional information, where relevant, about:

● policies and procedures majority of the policies and procedures has been delegated to the adopted for the induction and Leaders of Hope Vineyard, who are accountable to the Board. training of trustees; ● the charity’s Hope Vineyard is affiliated to Vineyard Churches UK and Ireland organisational structure and any (VCUK&I) and a member of the Evangelical Alliance. With the wider network with which the introduction of GDPR, Hope Vineyard Oxford has been registered with charity works; the Information Commissioner’s Office (ICO) since 18/05/2018. ● relationship with any Although Safeguarding and Finance are regular items on the agenda the related parties; board have developed a yearly pattern for the quarterly meetings with a ● trustees’ consideration of different focus to enable greater depth of conversation and consideration major risks and the system and of risk. procedures to manage them. Within Oxford there are currently two Vineyard Churches, Hope Vineyard which was established in 2017, and Oxford Vineyard Church, which began in the 1990s.

Section C Objectives and activities The objects of the CIO are: (a) To advance the Christian faith in accordance with the Statement of Faith (VCUK&I) in Oxfordshire and such parts of the United Kingdom or the world and in such ways as the Trustees may from time to time think fit; (b) To relieve persons who are in conditions of need or hardship by Summary of the objects of the reason of their youth, age, ill-health, disability, financial or other charity set out in its disadvantage and to relieve the distress caused thereby in Oxfordshire governing document and such other parts of the United Kingdom or the world as the Trustees may from time to time think fit; (c) To promote and fulfil such other charitable purposes beneficial to the community in Oxfordshire and such other parts of the United Kingdom or the world as the trustees may from time to time think fit.

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Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)

Appointment of the Board of Trustees:
The Board of Trustees, which first met on 18th April 2017, encompasses
specialist experience in; the 3rd Sector, Law, Safeguarding, and Business
Innovation. Given specialist finance experience was not within the skill
mix, an adviser to the board was sought.
Within the constitution, it is stated that it is the duty of each of the charity
trustee to:
(a)
to exercise his or her powers and to perform his or her functions in
his or her capacity as a trustee of the CIO in the way he or she decides in
good faith would be most likely to further the purposes of the CIO; and
(b)
to exercise, in the performance of those functions, such care and
skill as is reasonable in the circumstances having regard in particular to:
(i)
any special knowledge or experience that he or she has or holds
himself or herself out as having; and,
(ii)
if he or she acts as a charity trustee of the CIO in the course of a
business or profession, to any special knowledge or experience that it is
reasonable to expect of a person acting in the course of that kind of
business or profession.
In planning the activities the Trustees have applied the guidance on public
beneft issued by the Charity Commission.
Summary of Activities:
●
Breakfast Clubhappens twice a month on the 2nd and 4th
Sunday Morning of the month at FLOs nursery, in Florence Park. In March
2020, with the Coronavirus pandemic, Breakfast Club became an online
community, using YouTube as a platform to share resources on Sundays.
●
Sunday Night Churchhappens in FLO’s cafe twice a month, on
the 1st and 3rd Sundays. In March 2020, with the Coronavirus pandemic,
Church Online began on Sunday mornings, using YouTube as a platform
to livestream Sunday gatherings and connect afterwards on Zoom.
●
Regular prayer gatherings:have continued, and at the end of
this year were on Tuesday mornings on zoom.
●
Bags of Fun:Monthly toddler group started in October 2019, at
Templars Square shopping centre
●
Social/Party or Hope in Action Projects: These continued
regularly, with pictures of events on Instagram.
o
Barbecues,
o
Garden project at Petra (supported living for young adults)
o
Kids Craft events at Templars Square Shopping Centre
o
Last minute banquet (See video in link below)
(https://www.vineyardchurches.org.uk/resources/the-last-minute-banquet/)
o
Kids ‘shine’ party,
o
Beer and Carols at a local pub (Cape of Good Hope)
o
Christmas gift bags for those sleeping rough or vulnerably housed,
With the Coronavirus outbreak we adapted to bring virtual socials:
○
Community quiz
○
Virtual bake off
○
Pizza party
○
Garden barbecues (under 6 people at each)
The Hope community came together generously giving financially to those
in need through:
○
A Covid-19 appeal,
○
Through ‘Foodboxes’, an initiative to feed those in need connected
with a local school.(See video in link below)
(https://www.vineyardchurches.org.uk/resources/forty-families-fed-in-oxford/)
Other activities:
●
Trustees Nights:Quarterly (Jan, April, July, October)
●
Engaging in VCUK&I Conferences: Cause to Live for 2019. and
National Leader’s Conference 2020.

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Additional details of objectives and activities (Optional information)

At Hope Vineyard’s third Year End in August 2019, the employed staff remained the same with administration at 3.75 hours per week (0.1 WTE)

You may choose to include further statements, where relevant, about:

● policy on grantmaking; ● policy programme related investment; ● contribution made by volunteers.

Hope Vineyard continued to have 4 volunteers regularly giving time in the week, and roughly 20 were volunteering on a monthly basis, but since the pandemic, the scope of activities has changed.

(Picture from left: Josh Kay, Ruth Gardiner, Funmi Akinola and Katie Kay)

Hope Vineyard has continued to be funded as a charity by the generosity of individual donations.

Section D

Achievements and performance

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Summary of Achievements: Summary of the main More details are on the website achievements of the charity activities can be seen on instagram during the year

More details are on the website https://hopeoxford.org/ and photos of activities can be seen on instagram https://www.instagram.com/hopeoxford. Achievements are listed in relation to the objects of the Charity: 1) To advance the Christian faith Since lockdown, it has been hard to keep a track of what has been happening with exact numbers, but we had two lifegroups at the beginning of the year and will start the in September 2020 with three. Initially in response to the lockdown, we placed people in ‘pods’ and were able to support each other in these smaller networks, adapt to all the changes. Through the lockdown, with Breakfast Club, we have lost contact with a number of families whom we used to see regularly. This has been as it has been hard to replicate the community feel that was ‘front led’. It has been challenging for many parents / carers who are already taking a more active role in engaging children online with school, to continue this into weekends with online activities. However, a core community has been incredibly resourced through Online Breakfast Club and we have developed foundations for the future. It has been tough for many with face to face community being such a preferred option for those who were previously involved. However, going online has given greater accessibility for those that couldn’t attend in person and we hope to keep some of these online elements even when we’re allowed to meet without restrictions in person. The key is for Hope Vineyard to continue to be flexible to meet the government guidance and also local needs. Hope is well positioned as a connected community that really cares for each other and the wider community, practically demonstrating Jesus’ teachings. 2) To relieve persons who are in conditions of need or hardship by reason of their youth, age, ill-health, disability, financial or other disadvantage and to relieve the distress caused thereby From the ‘socials/parties and hope in action projects’ in the summary of activities section, the impact to the community can be seen. In addition to the one off events, and projects, two partnerships have developed in the past year as we have focused on meeting needs locally: ● Tyndale Community School: The Foodboxes video explains the initiative. Rather than food vouchers, during the pandemic, a food box to feed a family of 4 for a week was packed, delivered by a team of volunteers. Hope Vineyard provided a number of regular volunteers and also managed the fundraising, which also enabled gift aid to contribute towards this charitable cause. Each week families were supported with foodboxes and after the school reopened, the funding secured has enabled the project to move towards a sustainable future. A local community larder has been set up to continue the provision for those 72 families that accessed this support, as well as many more within the local area. ● Templars Square Shopping Centre: As can be seen in previous Annual Reports, we have developed a partnership with Templars Square Shopping Centre, where we have enjoyed running free community activities, some of which are listed in the summary of activities section. In this year, 2019-2020, we have secured a lease on a Unit in Templars Square Shopping Centre, and in spite of the challenges presented by lockdown, have developed a strategy to use it to provide clothes and

TAR

equipment free of charge for 0-10s in the heart of the community. This initiative will be called ‘Small Steps’ and the plan is to open in the Autumn of 2020. (www.hopeoxford.org/smallsteps).

A gift day was scheduled for the 12th July 2020 and a target of £15000 set, with 10% of proceeds to be given to a charity abroad working with those in physical and material needs in India (www.lovetheone.org). When the donations and pledges were counted from friends and the small community that make up Hope Vineyard, a total of £16 646.15 was given, which after the 10% calculation, left almost exactly £15 000. This was taken as a confirmation that this initiative is part of God’s plan to demonstrate love practically and meet the needs of the community.

3) To promote and fulfil such other charitable purposes beneficial to the community in Oxfordshire and such other parts of the United Kingdom or the world as the trustees may from time to time see fit. From the ‘socials/parties and hope in action projects’ in the summary of activities section, the impact to the community can be seen.

Additionally we have welcomed a small number of new people to join Hope Vineyard, and those helping lead activities within Hope has increased from 11 to 15. As previously mentioned, more pictures and details of events can be found through the following link: https://www.instagram.com/hopeoxford/

Section E	Financial review
Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details
	The Board of Trustees have agreed that 3 months running costs (Currently this is approximately £5000) reserves should consistently be set aside for the security of the charity.
	None
	(Optional information)

Youmay chooseto include
additional information, where
relevant about:
●
the charity’s principal
sources of funds (including any
fundraising);
●
how expenditure has
supported the key objectives of
the charity;
●
investment policy and
objectives including any ethical
investment policy adopted.

Those who call Hope Vineyard their community or home, are invited to
join in by regularly using their time and finances to support the work of
the church/charity.
In this 12 month period, the charity has been funded by these donations.
However it should be noted that the managing the funds for foodboxes
also registers on the accounts of Hope Vineyard for this year, and it has
been our privilege to play our part in supporting Tyndale Community
School to support 72 families through this challenging time.
The following figures relate to the Foodboxes appeal:
●
Total donations made to Hope Vineyard for the Foodboxes
appeal: £19,443
●
Total gift aid claimed on donations: £2947
●
Total income for Foodboxes: £22390
●
Total amount transferred to Tyndale Community School:
£21476.21,

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● Amount transferred directly to Mercy in Action at end of appeal, which occurred after the year end: £1084.85 These figures comprise a part of the total amount raised for the Foodboxes appeal, as reported by Tyndale Community School. The total amount raised for the appeal comprises both donations that were made to Hope Vineyard, and grants that were given directly to Tyndale Community School. The total figure presented by Tyndale Community School was that expenditure was £15 000.21, and £27041.75 was raised in total. Thus Mercy in Action have been able to use the extra money raised, to begin a new Community Larder, called Action Pantry. This keeps our pledge to the donors that if additional funds were received, they would be used to provide food for those in need in the Oxford area.

The figures below relate to other income (excluding Foodboxes fund). The expenditure within this period has primarily been for running costs of the charity and the regular activities in which Hope Vineyard engages.

Additionally, the Leadership and Board of Trustees have committed 22% of income in unrestricted donations being spent on activities that do not directly benefit Hope Vineyard (income from Foodboxes was excluded from these calculations as this is restricted income). Therefore, in the charity year 2019-2020 £5040.28 was spent on such activities, leaving a surplus of £558 to be given away following the 2019-2020 year of accounts. This is shown as a designated fund in the accounts.

Furthermore, in this charity year, Hope Vineyard also collected donations for a restricted COVID-19 fund. The money was given for the purpose of relieving hardship associated with COVID-19. The total raised, including gift aid, was £971.63 of which £886 was spent, leaving £85.63 to be used in 2020/2021. The money raised was spent on creating a media video to promote the Foodboxes appeal, and on donations to the Foodbox appeal, Oxford Hospitals Charity and Love the One charity.

Our accounts demonstrate that a proportion of expenditure includes payments to employ staff, but in this next year, decisions are being taken by Trustees extending those employed by the charity to increase the sustainability of the charity in the future.

Covid 19 and the pandemic has influenced the way we gather as a community and reach out to impact the lives of those around us. From a financial perspective, significant changes are not expected in the short term, as the ways of donations remain the same. However, the longer term effects of Covid are likely to affect income and there is a significant amount of detail unknown. However, the charity is flexible and has few fixed overheads, including salaries, thus we are planning for a number of eventualities including both virtual and in person strategies.

Section F Other optional information

For more information about VCUK&I, see https://www.vineyardchurches.org.uk/

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Joshua Justin Kay Position (eg Secretary, Chair, etc) Chair of Trustees Date 30 July 2021

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INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

Hope Vineyard Church Oxford

I report to the trustees on my examination of the accounts of Hope Vineyard Church Oxford ('the charity') for the year ended 31 August 2020 on pages 11-14 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in accordance with section 130 of the 2011 Act; or 2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Lourens du Plessis ACA CA(SA) Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: 30 July 2021

Hope Vineyard Church Oxford

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 31 AUGUST 2020

	General Designated Funds Funds £ £ 24,839 - 5,688 - 30,527 - 30,527 - 14,008 3,298 - 1,609 14,008 4,907 16,519 4,907 - 5,465 5,465 11,054 558 10,011 - 21,065 558 Unrestricted Funds	2019 £
	General Funds £ 24,839 5,688 30,527 30,527 14,008 - 14,008 16,519 5,465 11,054 10,011 21,065
		20,632 -
		20,632

		20,632
		19,475 1,330
		20,805
-		173 - -
		173 - 10,684
		10,511

The notes on pages 13 - 14 form part of these accounts.

Hope Vineyard Church Oxford

STATEMENT OF ASSETS AND LIABILITIES

FOR THE YEAR ENDED 31 AUGUST 2020

Notes A Cash funds Cash at bank with immediate access Notice deposits Petty cash B Other monetary assets Gift aid due to charity Other debtors C Liabilities Falling due within one year Fee for Independent Examination Total	General Designated funds funds £ £ 21,065 558 - - - - 21,065 558 2,723 - 1,151 - 3,874 - 960 - 960 - 960 - Unrestricted Funds	Restricted funds £ 12,338 - - 12,338 2,866 - 2,866 - - -	2020 £ 33,961 - - 33,961 5,589 1,151 6,740 960 960 960	2019 £
				10,511 - -
				10,511
				- -
				-
				-
				-
				-

D Assets retained for charity's own use

Music and PA equipment Computers and IT Furniture	Fund to which asset belongs General General General	Cost £
		1,144 875 280
		2,299

The accounts were approved by the trustees and signed on their behalf by:

Joshua Justin Kay

Date: 30 July 2021

The notes on pages 13 - 14 form part of these accounts.

Hope Vineyard Church Oxford

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 31 AUGUST 2020

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2 Payments in relation to charitable activities undertaken directly Ministry expenses Encounter Jesus (Sundays) Be Transformed (Life Groups) Transform the World (Reaching out to those in Need) Other ministry expenses Volunteer expenses Leadership expenses Support & admin costs Staff costs Small equipment costs Licences & Subscriptions Communications Office costs Insurance Bank charges	Unrestricted Fun General funds £ 3,798 262 897 473 2,374 1,890 589 1,280 685 998 730 32 14,008	ds Designated funds £ - - - 3,298 - - - - - - - - - - 3,298	Restricted Funds £ - - - 979 - - - - - - - - - - 979	Total 2020 £ - 3,798 262 4,278 897 473 2,374 - 1,890 589 1,280 685 998 730 32 18,285	Total 2019 £
					4,281 156 3,215 1,618 1,190 1,786 1,890 1,267 1,241 1,107 1,406 288 32
					19,475

3 Grants paid in relation to charitable activities undertaken by others Grants for: UK Mission - contribution to Vineyard Churches UK & Ireland Relief of poverty Education and training	-	1,609 1,609	21,476 21,476	1,609 21,476 - 23,085	1,330 - -
					1,330

4 Transactions with related parties

Joshua and Katie Kay served as volunteer church leaders and were reimbursed childcare expenses of £1,357 (2019: £1,104) for serving in that capacity, not for serving as trustees; these payments are permitted by the charity's governing document.

During the year, the Charity received donations totalling £4,300 from Trustees.

5 Movement of funds

vement of funds
General funds Designated funds Giving Fund Restricted funds Foodboxes Fund New Things Fund Covid 19 Fund Grant for student activity Other restricted donations Total funds	Balance at 31 Aug 2019 £ 10,011 - - - - - - 500 - 500 10,511	Receipts £ 30,527 - - - 22,390 10,751 972 180 34,293 64,820	Payments £ (14,008) (4,907) - (4,907) (21,476) - (886) (93) (22,455) (41,370)	Transfers £ (5,465) 5,465 - 5,465 - - - - - -	Balance at 31 Aug 2020 £ 21,065 558 -
					558
					914 10,751 86 500 87
					12,338
					33,961

The Giving Fund represents 22% of unrestricted donations received during the year, which is recognised by the transfer from General Funds shown above. The Trustees are committed to spending this on activites which do not benefit Hope Vineyard Church directly.

Foodboxes Fund is to provide food for families who had ‘free school meals’ a project in partnership with, and initiated by, Tyndale Community School. Money was collected to help fund Foodboxes, which provided a family of 4 meals for a week.

The New Things Fund was the result of a gift day and is to be used to set up the new unit in the Templars Square Shopping Centre

The Covid 19 Fund was to relieve hardship for people in need as a result of Covid 19; health, financial, psychological or other direct effects.

The Grant for student activity was received following an application, and is to be spent on a 'pampering' idea to treat local students Other restricted donations represents small one-off gifts for specific events/causes.