## **Trustees’ Annual Report for the period** **From 1st September 2024 To 31st August 2025** **Charity name: Stogursey & District Victory Hall Committee Charity registration number: 1173753** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to establish and run
our village hall and promote it for the
benefit of the inhabitants of the parish of
Stogursey and its immediate vicinity. This is
without distinction of gender, gender
orientation, age, disability, nationality, race,
political, religious, or other opinions. We
provide facilities for recreation and other
leisure time occupations for residents and
associations who have need of such facilities
by reason of their youth, age, infirmity or
disablement, social and economic
circumstances and for the public at large in
the interests of social welfare and to
improve the conditions of life for the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trust operates a site with a Village. Hall
and another building used for the Youth
Club, a Sports Field, a Multi-Use Games
Area (MUGA), two Boules pitches and an
area for car parking. The Trust maintains
these facilities, hiring them out or providing
them for free to be used for social and
communal activities. In addition, the Trust
operates a social club for village events| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees pay regard to the guidance
issued by the Charity Commission on public
benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference |Policy on grant making|Para 1.38|N/A| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|N/A| |Contribution made by
volunteers|Para 1.38|Our trustees and wider circle of volunteers
form an integral part of the work we do,
without whom the hall would not function| |Other||N/A| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievements of the trust during
2024/2025 was continuing to operate despite
tough economic circumstances with very high
cost of living and inflation. We are having to be
very careful with budgeting for maintenance
heating and keeping the hall available for the
locals to use. We have been very grateful for the
£8,000 grants which we have been awarded by
E.D.F. and the Parish council
We have hosted various groups and community
events, Quizes, Flower Show, Village Fete,
Bingo, VE celebration and radio 4 Any
Questions.
Our Sport Facilities are used regularly by the
Youth Club, Tennis Club and Football.
We are looking forward to a positive 2025/2026| ## **Additional information (optional)** You may choose to include further statements where relevant about: N/A Achievements against Para 1.41 objectives set ||Performance of fundraising
activities against objectives
set
Para 1.41
N/A
Investment performance
against objectives
Para 1.41
N/A
Other
N/A| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We held a total of £68,826.20 in our
accounts.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold funds in our deposit accounts for
ongoing maintenance of the new building
which was completed in July 2022. The
balance is held to cover unforeseen events
such as repairs to buildings and replacement
of equipment. The reserves are held in a
deposit account held by Lloyds Bank and a
Share Account with CCLA.| |Amount of reserves held|Para 1.22|We held a total of £56,742.84 in reserves
(defned as all unrestricted funds)| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|Funds in arrears are the hall (-£3,102), bar (-
£3,829) and Youth Club (-£780). It should be
noted that the bar “loss” is due to the
calculated cost to the hall. If taken together,
the combined loss to the hall & bar is -
£7,537.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Due to grants received, the charity is only in
deficit by -£1,004 this year which is much
better than last year. The charity’s ongoing
challenge is to find a consistent way of
plugging the approx £7.5K gap between
costs to the hall and income.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Fund raising events, bar sales, kitchen
sales, hiring of facilities and grants| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|N/A| NIA Other ## **Structure, Governance and Management** |Description of charity’s
||Stogursey And District Victory Hall CIO| |---|---|---| |~~trusts:~~
Type of governing document
(trust deed, royal charter)|Para 1.25|Written Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
|Para 1.25|Trustees are nominated annually by the
groups that use the hall regularly. Additional
trustees are/may be elected at the AGM or
appointed by the Committee.| |~~trustees~~||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|N/A| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|N/A| |Relationship with any related
parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charity name|Stogursey and District Victory Hall Committee| |---|---| |Other name the charity uses|Stogursey Victory Hall| |Registered charity number|1173753| |Charity’s principal address|Stogursey Victory Hall
32 Tower Hill
Stogursey,
Bridgwater TA5 1PR| ## **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| |1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6
1
7
1
8
1
9
2
0|Heather Ranson|Chair person||| ||Susan Hocking|Vice chair
person||| ||Joanna Cavill|Treasurer||| ||Allan Searle|Booking
secretary||| ||Lisa Dunwood|Minutes
secretary||| ||Denise Oliver|Kitchen||| ||John Nicholson|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|We hold £907 for the short matt bowls community club. We
hold £204 for the newly formed music group. We hold
£5,616 designated for the refurbishment of the MUGA,
predominantly in conjunction with the tennis community
club.| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Each community club use the hall/grounds regularly and
have raised money for future purchases for their club. They
are run by committee members and as such have an
agreement to allow the committee to keep such funds aside
to benefit jointly the club and the hall.| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Community club funds are reported separately for
transparency.| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional** ~~**information)**~~ ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc)** **Date** **----- Start of picture text -----**
Receipts 2024/2025 2023/2024 Payments 2024/2025 2023/2024
Stogursey Victory Hall & District 4000 HIRE AND RENTAL INCOME 7000 HALL COSTS
Committee Financial Report 4002 Kitchen Hire Income 190.00 230.00 7001 Hall Equipment Purchases -61.99 -1,898.16
2024/2025 4003 Grounds Hire Income4004 Youth Club Hire 1,062.0060.00 870.0040.00 7002 Licences and Subscriptions7005 Decoration costs -678.35-45.17 -678.80-43.61
4005 Regular Hire Income 6,406.80 6,764.00 7800 OTHER PAYMENTS
Reconciliation of accounts 2024/2025 2023/2024 4015 Event Hire Income 6,159.50 4,470.00 7801 Lottery prizes -730.00 -930.00
Cash funds brought forward 47,886.98 58,207.00 4020 Equipment Hire Income 30.00 20.00 7802 Organised events expenses -259.15 -781.18
Variance -26.39 4100 OTHER INCOME 7804 Raffle / quiz prizes -153.39 -13.27
Plus income 66,502.06 63,129.44 4101 Previous year rollover income 0.00 610.24 7805 Previous year expenses 0.00 -1,328.94
Less expenditure -67,329.45 -73,423.07 4102 Organised events income 2,421.64 2,140.75 7200 UPKEEP COSTS
-827.39 -10,293.63 4103 Raffle 994.01 476.00 7201 MUGA costs 0.00 -75.00
Cash funds at year end 47,059.59 47,886.98 4104 Grants 8,000.00 400.00 7202 Fuel -154.10 -159.25
Investments value at end year 21,766.61 21,943.77 4105 Miscellaneous Donations 555.00 58.00 7203 Servicing -1,430.17 -851.00
Variance 4107 Wayleaves 15.22 0.00 7205 Hall Repair and Maintenance -3,428.73 -2,031.31
4108 Lottery tickets 1,474.00 1,831.00 7214 Cleaning expenses -294.62 -716.09
Total amount at year end 68,826.20 69,830.75 4109 Ticket Sales 390.00 1,096.00 7217 Health and Safety -127.51 -1,557.60
4125 Bank Interest 313.62 532.47 7218 Playing Field Maintenance -66.09 -392.40
NB a couple of adjustments on cost code categorisation for the previous year have been applied 4140 Misc. Receipts 0.00 425.22 7222 Council Tax / Rates 0.00 -190.00
NB the petty cash includes floats of £200 (bar), £20 and £30. These are kept in the safe 4200 FOOD AND DRINK INCOME 7227 Window Cleaning -220.00 -200.00
4201 Bar takings 33,401.97 36,884.66 7300 FOOD AND DRINK COSTS
4202 Kitchen takings 5,028.30 6,281.10 7301 Kitchen Expenses -3,243.34 -2,331.55
66,502.06 63129.44 7302 Bar Expenses -2,016.24 -2,555.12
7303 Brewery costs -18,402.65 -19,429.99
7304 Kitchen equipment -2,149.41 0.00
7305 Bar equipment -782.69 -23.98
7400 UTILITIES COSTS
7402 Water Rates -1,134.79 -896.01
Bank accounts movement 23/24 Bal B/fwd Income Expense Transfers Period Bal Bal C/fwd 7403 Gas -3,492.38 -2,531.08
Lloyds treasurers act 0960 8,688.68 17,565.95 -29,438.68 7,245.00 -4,627.73 4,060.95 7404 Waste Management -2,601.83 -2,245.64
Lloyds treasurers act 1360 4,916.61 0.00 0.00 -4,916.61 -4,916.61 0.00 7405 Electricity Costs -9,102.06 -13,200.91
Lloyds treasurers act 8560 907.00 0.00 0.00 0.00 0.00 907.00 7500 ADMIN AND FINANCE COSTS
Lloyds treasurers act 2022 5,746.88 15,984.92 -33,636.62 17,016.00 -635.70 5,111.18 7502 Printing & Stationary -112.87 -225.43
Lloyds savers act (1%) 7668 10,328.72 24.41 0.00 -10,345.99 -10,321.58 7.14 7504 Professional Fees -35.00 -35.00
Lloyds savers act (1%) 6768 16,567.68 889.21 0.00 19,262.60 20,151.81 36,719.49 7505 Insurance Costs -2,012.10 -1,938.02
Fixed Rate Savings Account (closed) 0.00 0.00 0.00 0.00 0.00 0.00 7506 Bank Charges & Expenses -329.84 -286.90
Cash Account 472.25 32,037.57 -3,512.87 -28,996.95 -472.25 0.00 7507 Telephone Costs -529.96 -576.82
Float / petty cash 259.16 0.00 -741.28 735.95 -5.33 253.83 7508 Computer Expenses -417.60 0.00
CCLA 21,943.77 -177.16 0.00 0.00 -177.16 21,766.61 7510 Advertising -41.40 -17.99
69,830.75 66,324.90 -67,329.45 0.00 -1,004.55 68,826.20 7511 Website costs -75.00 -115.00
7512 Music Costs -772.00 -505.27
7600 HIRED RESOURCES
7601 Bar resource -10,682.77 -12,554.50
7602 Cleaner resource -1,746.25 -2,107.25
-67,329.45 -73,423.07
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examlnerfs Report Report to the trusteesl members of STOGURSEY AND DISTRICT VICTORY HALL COMMITTEE On accounts for the year ended 31st AUGUST 2025 Charity no {if any) 1173753 Set out on pages ONE I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110812025 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act") I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: A.k.$6 Date: th 26 September 2025 Name: Mrs Ann Steer Relevant professional qualification(s) or body (if any): Address: Sunrising, Holford Somerset TAS 1RY IER October 2018