## **Trustees’ Annual Report for the period** **From 1 September 2023 To 31 August 2024** **Charity name: Stogursey and District Victory Hall Committee Charity registration number: 1173753** ## **Objectives and Activities** ||SORP reference||| |---|---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The object of the CIO is to establish and run
our village hall and promote it for the
benefit of the inhabitants of the parish of
Stogursey and its immediate vicinity. This is
without
distinction
of
gender,
gender
orientation, age, disability, nationality, race,
political, religious, or other opinions. We
provide facilities for recreation and other
leisure time occupations for residents and
associations
who
have
need
of
such
facilities by reason of their youth, age,
infirmity
or
disablement,
social
and
economic circumstances and for the public
at large in the interests of social welfare
and to improve the conditions of life for the
said inhabitants.|| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Trust operates a site with a Village.
Hall and another building used for the
Youth Club, a Sports Field, a Multi-Use
Games Area (MUGA), two Boules pitches
and an area for car parking. The Trust
maintains these facilities, hiring them out or
providing them for free to be used for social
and communal activities. In addition, the
Trust operates a social club for village
events.|| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees pay regard to the guidance
issued by the Charity Commission on public
benefit|| You may choose to include further statements where relevant about: **Additional information (optional)** SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The main achievement of the Trust during
2023/24 was continuing to operate despite
exceedingly tough economic circumstances
as a result of cost of living increases and
inflation.
Careful budgeting of expenditure allowed
us to maintain, heat and keep the Hall open
as usual despite increases in utility and
service charges.
We have continued to attract new groups
and organisations offering communal, social
activities.
We have hosted various community events
including Sunday Lunches, Quiz and Bingo
nights, Karaoke, Stogursey Summer Fete,
the Annual Flower Show and Car Boot Sales
to help raising funds
For the third year running we have staged a
production of Somerset Opera and hosted
Bridgwater Carnival events.| |Our sports facilities are used by our local|Our sports facilities are used by our local| |---|---| |school,
sports
clubs
including|tennis,| |football, and indoor bowls.|| |We continue to provide facilities|for the| |village Youth Club.|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| |||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We held a total of £69,830.75 in our
accounts.| |
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold funds in our deposit accounts for
ongoing maintenance of the new building
which was completed in July 2022. The
balance is held to cover unforeseen events
such as repairs to buildings and replacement
of equipment. The reserves are held in a
deposit account held by Lloyds Bank and a
Share Account with CCLA.| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|Utility prices of Gas, Electricity and Water
remain a major cause for concern. In
addition, ongoing services for grounds
maintenance and waste disposal keep on
rising. There are plenty of people and groups
who want to use the facilities we provide but
it is still difficult to find volunteers and
trustees who are both willing and able to
maintain and run the Trust and it's
properties.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||Stogursey And District Victory Hall CIO| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Written Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are nominated annually by the
groups that use the hall regularly.
Additional trustees are/may be elected at
the AGM or appointed by the Committee.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charityname|Stogursey and District Victory Hall Committee| |---|---| |Other name the charityuses|StogurseyVictoryHall| |Registered charitynumber|1173753| |Charity’s principal address|The Victory Hall
32 Tower Hill
Stogursey,
Bridgwater
TA5 1 PR| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**
**Nam**
**e of**
**pers**
**on**
**(or**
**bod**
**y)**
**entit**
**led**
**to**
**app**
**oint**
**trust**
**ee**
**(if**
**any)**| |---|---|---|---| ||Allan Searle|Chairman and
BookingSecretary|| ||Joanna Cavill|Treasurer|01/01/2024| ||Lisa Dunwood|Minutes Secretary|| ||John Baker||| ||Ron Dyer||| ||Christopher Ford||| ||Janette Ford||01/01/2024| ||Sue Hocking||| ||John Nicholson||| ||Janet Plowright||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members (Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** None ## **Declarations** ## **The trustees declare that they have approved the trustees’ report above.** ## **Signed on behalf of the charity’s trustees** **Signature(s)** Allan Henry Searle **Full name(s)** Christopher Robin Ford **Position (eg Secretary,** Trustee Chairman **Chair, etc) Date** 10/10/2024 **----- Start of picture text -----**
Receipts 2023/2024 2022/2023 Payments 2023/2024 2022/2023
Stogursey Victory Hall & District 4000 HIRE AND RENTAL INCOME 7000 HALL COSTS
Committee Financial Report 4002 Kitchen Hire Income 230.00 7001 Hall Equipment Purchases -1,898.16 -594
2023/2024 4003 Grounds Hire Income4004 Youth Club Hire 870.0040.00 7002 Licences and Subscriptions7005 Decoration costs -678.80-43.61 -566.00
4005 Regular Hire Income 6,764.00 7100 OTHER PAYMENTS
Reconciliation of accounts 2023/2024 2022/2023 4015 Event Hire Income 4,470.00 7101 Lottery prizes -930.00
Cash funds brought forward 58,207.00 52,894.00 4020 Equipment Hire Income 20.00 7102 Organised events expenses -781.18
Variance -26.39 Hall hire & lottery 20,064.00 7104 Raffle prizes -13.27
Plus income 63,129.44 53,808.00 4100 OTHER INCOME 7105 Previous year expenses -1,328.94
Less expenditure -73,423.07 -48,495.00 4101 Previous year rollover income 610.24 7200 UPKEEP COSTS
-10,293.63 5,313.00 4102 Organised events income 2,140.75 7201 MUGA costs -75.00
Cash funds at year end 47,886.98 58,207.00 4103 Raffle 476.00 7202 Fuel -159.25
Investments value at end year 21,943.77 19,729.00 4103 Grants 0.00 7,070.00 7203 Servicing -851.00
Variance -2.47 4105 Miscellaneous Donations 458.00 7205 Hall Repair and Maintenance -2,031.31 -2,862.00
Total amount at year end 69,830.75 77,933.53 4108 Lottery tickets 1,831.00 7214 Cleaning expenses -716.09
4109 Ticket Sales 1,096.00 7217 Health and Safety -1,557.60
NB. new accounting software has been applied this year and so cost codes do not map exactly 4125 Bank Interest 532.47 7218 Playing Field Maintenance -392.40
4140 Misc. Receipts 425.22 7222 Council Tax / Rates -190.00
4200 FOOD AND DRINK INCOME 7227 Window Cleaning -200.00
4201 Bar takings 36,884.66 7300 FOOD AND DRINK COSTS
4202 Kitchen takings 6,281.10 7301 Kitchen Expenses -2,331.55
Bar & catering 26,674.00 7302 Bar Expenses -2,555.12
63,129.44 53,808.00 7303 Brewery costs -19,429.99
7305 Bar equipment -23.98
Bar & catering -26,103.00
Bank accounts movement 23/24 Bal B/fwd Income Expense Transfers Period Bal Bal C/fwd 7400 UTILITIES COSTS
Lloyds treasurers act 0960 7,139.33 18,690.21 -33,771.09 16,630.23 1,549.35 8,688.68 7402 Water Rates -896.01
Lloyds treasurers act 1360 4,916.61 0.00 0.00 0.00 0.00 4,916.61 7403 Gas -2,531.08
Lloyds treasurers act 8560 2,300.00 0.00 -1,393.00 0.00 -1,393.00 907 7404 Waste Management -2,245.64 -1,457.00
Lloyds treasurers act 2022 17,460.74 9,771.50 -35,419.90 13,934.54 -11,713.86 5,746.88 7405 Electricity Costs -13,200.91
Lloyds savers act (1%) 7668 0.00 28.01 0.00 10,300.71 10,328.72 10,328.72 Utilities -12,857.00
Lloyds savers act (1%) 6768 16,363.93 203.75 0.00 0.00 203.75 16,567.68 7500 ADMIN AND FINANCE COSTS
Fixed Rate Savings Account (closed) 10,000.00 300.71 0.00 -10,300.71 -10,000.00 0 7502 Printing & Stationary -225.43
Cash Account 0.00 34,135.26 -2,739.08 -30,923.93 472.25 472.25 7504 Professional Fees -35.00
Float / petty cash 0.00 0.00 -100.00 359.16 259.16 259.16 7505 Insurance Costs -1,938.02 -1,805.00
CCLA 19,752.92 2,190.85 0.00 0.00 2,190.85 21,943.77 7506 Bank Charges & Expenses -286.90
77,933.53 65,320.29 -73,423.07 0.00 -8,102.78 69,830.75 7507 Telephone Costs -576.82
7510 Advertising -17.99
7511 Website costs -115.00
7512 Music Costs -505.27
Communications -902.00
7600 HIRED RESOURCES
7601 Bar resource -12,554.50
7602 Cleaner resource -2,107.25 -1,349.00
-73,423.07 -48,495.00
**----- End of picture text -----**
# **Independent examiner's report on the accounts** ~~eee~~ **Section A Independent Examiner’s Report Report to the trustees/** Charity Name **members of** Stogursey and District Victory Hall Committee **On accounts for the year** 31st August 2024 **Charity no (if ended any)**[1173753] **Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2024** . **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: ● accounting records were not kept in accordance with section 130 of the Act or ● the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 7.1.25 **Signed: Name:** Mrs Aly Prowse ~~PO~~ 1 **October 2018** **IER** **Relevant professional** Diploma in Management Studies; Level 4 NVQ Business and Finance **qualification(s) or body (if any):** **Address:** Dowells Farm Steart Bridgwater TA5 2PX ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **October 2018** **IER**