## **Trustees' Annual Report for the period**
**From**
Period start date Period end date 01 Septembe 2018 05 January 2020 r
**To**
## Section A Reference and administration details
**Charity name**
Orchard House Preschool
**Other names charity is known by**
||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1173751
**Charity's principal address**
82 Park Road
Ware
Herts
**Postcode**
**SG12 0AN**
~~ee~~|**Registered charity number (if any)**1173751
**Charity's principal address**
82 Park Road
Ware
Herts
**Postcode**
**SG12 0AN**
~~ee~~|**Registered charity number (if any)**1173751
**Charity's principal address**
82 Park Road
Ware
Herts
**Postcode**
**SG12 0AN**
~~ee~~|**Registered charity number (if any)**1173751
**Charity's principal address**
82 Park Road
Ware
Herts
**Postcode**
**SG12 0AN**
~~ee~~|
|---|---|---|---|---|---|---|
||**Names of the charity trustees who manage the charity**||||||
||**Trustee name**|**Office (if any)**|||**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|1 Emma Sheffield|1 Emma Sheffield|Chairperson|||03.10.2019 – date||
|2 Anna Rawlin|2 Anna Rawlings|Treasurer|||03.10.2019 – 01.09.2020||
|3 Goldie Martin|3 Goldie Martin|Secretary|||03.10.2019 – 01.09.2020||
|4 Janice Cha|4 Janice Chaplin|Chairperson|||21.09.2017 – 03.10.2019||
|5 Lauren Martin|5 Lauren Martin|Treasurer|||21.09.2017 – 03.10.2019||
|6 Helena Sta|6 Helena Staples|Secretary|||21.09.2017 – 03.01.2019||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** ~~—~~ **Names and addresses of advisers (Optional information) Type of adviser Name Address PSLA Law Call Name of chief executive or names of senior staff members (Optional information)** ~~===~~ **TAR** 1 October **2020**
October **2020**
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
PSLA 2011 Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by Members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
On 6[th] January 2018 Orchard House Pre-School became a Charity Incorporated Organisation (CIO) no: 1173751.
In September 2019, every member of the committee stepped down and three new members, all with children attending the pre-school formed the new committee.
Until the Unincorporated Organisation was dissolved on 5[th] January 2018, the committee was governed by the Pre School Learning Alliance’s 2011 Model Constitution. This Constitution states that there should be at least 5 trustees but, as the organisation was becoming a CIO to be governed by a new constitution, the Pre School Learning Alliance approved the committee continuing with three members.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
Our aim and objectives are laid out in S2 of our constitution and are as follows.
**Summary of the objects of the charity set out in its governing document**
We offer sessional activities to children between the ages of 2 and 5. Our activities encourage learning through play within a carefully planned curriculum based on non statutory guidance in implementing the Early Years Foundation Stage Framework. Our curriculum also takes account of the interests, backgrounds, abilities and achievements of the children within our care. As an Ofsted registered provider we endeavour to provide a secure foundation to the children in our care through planned and targeted learning opportunities.
Trustees have been asked to familiarise themselves with the guidance issued by the Charity Commission on public benefit. All decisions taken have been made with regard to the constitution and Trustees have acted in the best interest of the charity.
**TAR**
October **2020**
2
(Contribution made by volunteers)
We strive to maintain and enhance our well equipped environment in order that the children attending our setting can benefit from safe and engaging learning opportunities. Our trustees work together to support a sub-committee of parent volunteers in fundraising events which assist in the maintenance and development of the setting.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
October **2020**
3
Section D Achievements and performance
By attending community events and advertising, the pre-school has successfully **Summary of the main** grown its business. We have seen an increase in waiting list numbers and **achievements of the charity** demand for sessions. **during the year**
**TAR**
October **2020**
4
## **Section E Financial review**
## **Brief statement of the**
**charity’s policy on reserves**
The charity aims to maintain reserves equivalent to 3 months running costs with additional £10k to cover unexpected and planned maintenance costs. This equates to £35k.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
The main source of income is through the Early Years Funding and fees charged to parents of non-funded children which brought in £113,881.96 in this financial period. Most other income was from fundraising including a Christmas Bazaar, Treasure Hunt etc. and the sale of sweatshirts for the children to wear if they wish.
Salaries remain our highest outgoing at £72,017.87 but recruitment in this financial period has resulted in reduced spend on agency staff.
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
The preschool does not have any custodian trustees.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Emma Sheffield **Position (eg Secretary, Chair,** Chairperson **etc)**
**Date** 29.10.2020
**TAR**
October **2020**
5
**Orchard House Pre-School**
**Receipts & Payments Account for the year ended 5th January 2021**
|**£**
**2021**
**Balances b/f 6th January 2020**
HSBC a/c 60068063
NW Business Reserve a/c 71150978
NW Current a/c 71150951
Petty cash
**Receipts**
HCC Funding
70,900.60
East Herts Council Grant (Covid)
10,000.00
Fees
19,786.30
Misc
682.73
Just Giving/Fundraising
455.68
Sweatshirts
288.80
Lunch club
35.80
Holding fees
25.00
Interest (Reserve)
22.54
**Less Payments**
Salaries
61,323.36
Repairs & Maintenance (incl. flooring, decorating, plumbing)
16,992.26
Equipment
4,544.93
PAYE
2,695.52
Rent / Lease
2,635.96
Teaching Materials
2,158.10
Photocopier
2,129.04
Pensions
1,606.72
Energy & Water
1,590.60
Phone/Broadband
1,414.37
Insurance
1,394.67
Sweatshirts
942.00
Payroll charges
797.56
Website
674.80
Memberships / DBS
518.23
Garden
400.00
Fire & Electrical Testing
371.04
Refreshments
297.90
Training & Resources
296.00
Christmas party
163.31
Postage/Stationery
89.04
Cleaning/medical
80.06
Misc
50.40
Presents
47.00
Surplus (Deficit) of receipts over payments
Closing balance
Represented By:-
**Balances c/f 5th January 2021**
HSBC a/c 60068063
-
NW Business Reserve a/c 71150978
35,093.66
NW Current a/c 71150951
31,416.19
Petty cash
213.78|**£**
**2021**
-
25,071.12
42,570.25
97.68
**67,739.05**
**102,197.45**
**103,212.87**
**(1,015.42)**
**66,723.63**
**66,723.63**
0.00|
|---|---|
**Prepared By** Angie Reynolds date: 22/06/21
## **Independent Examiners Certification**
In connection with my examination of the books and records of the Orchard House Pre-School charity (CIO), no matters have been brought to my attention which would prevent a proper understanding of the accounts to be reached.
**Examined by:** Karen Gould Mrs Karen Gould (FCCA)
date: 08/07/21
## **Independent Examiners Report to the Trustees of Orchard House Pre-School**
This report is for the accounts of Orchard House Pre-School for the Year ended 5[th] January 2021 and which is set out on the attached pdf.
With effect from 6[th] January 2018, Orchard House Pre-School became a Charitable Incorporated Organisation (CIO # 1173751).
## Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities Act 2011.
The charity's trustees considered that a full audit was not required for this year (under section 144) and that an Independent Examination of the accounts (prepared under a Receipts & Payments method) would be adequate. I am qualified to undertake the examination by being a qualified member of the ACCA and it is my responsibility to examine the accounts as required by the Act and to state whether particular matters have come to my attention.
## Basis of Independent examiner's statement
My examination was carried out in accordance with section 145(1) of the Charities Act.
An examination includes a review of the accounting records kept by a charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning such matters. The procedures do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
## Independent examiner's statement
In the course of my examination, no matter has come to my attention:
- 1) Which gives me reasonable cause to believe that in, any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the Act and
- (b) To prepare accounts which accord with accounting records and comply with the accounting requirements of the Charities Act
have not been met: or
- 2) To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 08/07/2021
Mrs Karen Gould (FCCA)