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2025-08-31-accounts

HAVANT AND WATERLOOVILLE SWIMMING CLUB

ANNUAL REPORT & ACCOUNTS

Financial Year 01[st] September 2024 – 31[st] August 2025

Contents

Contents
Trustees Annual Report: Page 2
Independent Examiners Report Page 6
Statement of financial Activities Page 8
Balance Sheet Page 9
Notes to the Accounts Page 10

HAVANT AND WATERLOOVILLE SWIMMING CLUB

1. Trustees Report

Financial Year 01[st] September 2024 – 31[st] August 2025

Administrative Details

Charity Name: Havant and Waterlooville Swimming Club Registered Charity No. 1173746 Principle and Registered Office: Waterlooville Leisure Centre, Waterlooville, Hampshire PO7 7UW

Email: secretary@handwsc.co.uk Bankers: co-operative bank PO Box 101, 1 Balloon Street, Manchester, M60 4EP Independent Examiner: Derek Rodwell FCCA, Impact the Future Ltd, Bennett Verby, 7 St. Petersgate, Stockport, Cheshire. SK1 1EB

Structure, Governance and Management

Havant and Waterlooville Swimming Club (HWSC) is governed by a board of trustees that include a Chair, Secretary and Treasurer. Any person who is invited to act as trustee and would not be disqualified from action may be appointed to be a trustee by the decision of the trustees. Trevor Jones was the Chair of the Trustees during this financial year.

During the period, the following served as trustees of the charity:

Trustee meetings were held in person on 04 September 2024, 21 November 2024, 10 February 2025; May 2025, 16 July 2025. The Annual General Meeting for 2023 to 2024 was held in person Saturday 29 March 2025.

The club uses Waterlooville Leisure Centre pool as it’s main training and competition pool with additional time at Havant Leisure Centre and Bedales school pool on two evenings a week. This is the third Annual Report since the club resumed full training after the Covid restrictions.

HWSC is a Swim Mark accredited club, now called Club Affiliation and this was renewed in March 2025.

Objectives & Activities

This is the eighth Annual Report of the Havant and Waterlooville Swimming Club Charitable Incorporated Organisation (CIO). It covers the period from 01 September 2024 to 31 August 2025. The purpose of the Havant and Waterlooville SC is the promotion of community participation in healthy recreation by the provision of swimming.

The Club delivers this purpose by providing a structured swim training programme throughout the year at pools hired for the purpose. Swimmers are divided across a range of squads, grouped by age, ability, and their interest in competing. The Club is focused on the needs of all its swimmers, ensuring that they receive the best possible support to reach their

2

full potential and long-term development. The Club provides a variety of opportunities to participate in swimming competitions both as part of a team and as individuals. Swimmers are supported in achieving their individual swimming goals, whether those be competing at county, regional or national level, or developing personal fitness and ability. The Club is inclusive of disabled swimmers and encourages parents and older swimmers to develop skills as volunteer officials and helpers.

Achievements & Performance

We held our annual Club Championships in October 2024 and included three smaller clubs. We were able to hold our annual Peter Bull meet again in November 2024 and the entry conditions included swimmers of all ages, this helped increase the opportunities for all swimmers to try to gain times the 2025 County Championships. We also held our annual Swim out Skins meet in June 2025 which was well attended.

The swimming programme is led by the Head Coach, Graham Pople and the day to day running of the Club is led by the Operational Committee of the Club who meet monthly. There were no changes in our coaches during this period.

Swimmers from the club participated in:

What we did well, athlete swimming/competition/social

• Coach allocation covering all sessions was complicated at times but overall achieved.

3

• We continued to offer support to swimmers who had social and financial difficulties.

Payments to Trustees during Financial Year

There were no payments made to trustees during the financial year.

The Finance Officer was paid £2,934.81 in total for the accounting during the year and our Internal examiner was paid £800.00.

Future

Havant and Waterlooville Swimming Club plan to continue developing recruitment from local Swim Schools.

We will continue to work with Horizon, our main pool provider.

We are also continuing to work with some of the smaller local swimmer clubs and aiming to hold several Fun Galas for our younger swimmers.

Financial Review

Income for the financial year totalled £236,921 (2024 £200,222). It is a positive result to achieve increasing revenues compared with the prior year with the increase primarily due to £35k of income from training camps plus some increase in squad fees of around £5k.

Expenditure increased to £242,092 (2024 to £202,365). The significant increase in expenditure was nearly all due to the training camp expenditure of £35k which matched the increase in income noted above.

The result was a deficit for the year of £5,171 compared to a deficit of £2,144 in 2023-24.

A small amount of donations have been used to provide support in terms of reduced fees to swimmers whose family have faced financial hardship.

Reserves Policy

It is the policy of the Club to have free reserves (unrestricted funds excluding fixed assets) available at any time to cover a minimum of 3 months’ worth of costs. In terms of 202425 expenditure this would indicate holding free reserves of £60k. As can be seen from note 12, the free reserves at the end of the year now total £61k. This provides the charity with a reasonably healthy reserve to cover any significant increases in pool hire costs in the coming year.

Public Benefit

The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have regard to the Charity Commission's general guidance on public benefit. As can be clearly seen from the list of above activities the income received by the Club is all utilised in the swimming programme, pool hire and coaching. The Club also supports both the home and away galas which are in the programme each year in accordance with the Club's objectives. There is also an annual fundraising event to raise money for a chosen charitable cause.

4

The Board of Trustees Responsibilities in relation to the financial statements Charity law requires the trustees to prepare a statement of financial activities and statement of assets and liabilities for each financial year, which gives a true and fair view of the state of affairs of the club and of its financial activities for that year and adequately distinguishes any material special trust or other restricted fund of the club. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the club, and to enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the club and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Signed on behalf of the Havant and Waterlooville Swimming Club

Name: Dr Trevor Martin Jones

Position: Chair of Trustees

Signature:

Date: 22[nd] May 2026

5

Independent examiner’s report to the Trustees of The Havant and Waterlooville Swimming Club

I report on the financial statements of the charity for the period ended 31 August 2025, which are set out on pages 8 to 13.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 Act). I am qualified to undertake the examination by being a qualified member of the Chartered Institute of Certified Accountants.

Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to:

This report, including my statement, has been prepared for and only for the charity’s trustees as a body. My work has been undertaken so that I might state to the charity’s trustees those matters that I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to any other than the charity and the charity’s trustees as a body for my examination work, for this report or for the statements that I have made.

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

have not been met; or

6

Date: 28[th] May 2026

Derek Rodwell FCCA

Impact The Future Ltd 117 Chestergate Macclesfield SK11 6DP

7

Havant and Waterlooville Swimming Club

Statement of Financial Activites For the period 1st September 2024 to 31st August 2025

Note
INCOME FROM:
Voluntary income
2
Income from charitable activities
Subscriptions
3
Events
4
Sales of kit
Income from investments- interest
TOTAL INCOME
EXPENDITURE ON:
Charitable activities
Pool Hire
Coaches
Cost of kit for sale
Event costs
5
Administration
6
ASA payments
Depreciation of equipment
Gift to charity
TOTAL EXPENDITURE
NET INCOMING / (OUTGOING) RESOURCES
Total brought forward
TOTAL FUNDS AT 31 AUGUST		 Unrestricted Restricted
Total
Unrestricted Restricted
Total
funds
funds
funds
funds
funds
funds
2024-25
2024-25
2024-25
2023-24
2023-24
2023-24
£
£
£
£
£
£
230
600
830
592
650
1,242
143,379
0
143,379
137,769
0
137,769
90,366
0
90,366
58,526
0
58,526
1,906
0
1,906
2,686
0
2,686
235,651
0
235,651
198,980
0
198,980
440
0
440
236,321
600
236,921
199,572
650
200,222
92,195
0
92,195
91,062
0
91,062
43,618
0
43,618
42,586
0
42,586
3,269
0
3,269
2,048
0
2,048
83,478
0
83,478
47,314
0
47,314
10,741
0
10,741
9,320
0
9,320
8,191
0
8,191
7,693
0
7,693
0
0
0
1,472
180
1,652
0
600
600
40
650
690
241,492
600
242,092
201,535
830
202,365
(5,171)
0
(5,171)
(1,964)
(180)
(2,144)
66,172
0
66,172
68,136
180
68,316
61,001
0
61,001
66,172
0
66,172

Page 8

Havant and Waterlooville Swimming Club

Balance Sheet

As at 31st August 2025

Note
CURRENT ASSETS
Stock of kit
Sundry Debtors
8
Cash at bank
9
CREDITORS: amounts falling due within 12 months
10
NET CURRENT ASSETS
NET ASSETS
STATEMENT OF FUNDS
Restricted funds
Unrestricted funds
TOTAL FUNDS		 £
£
£
£
0
1,602
8,807
2,751
68,825
77,632
69,109
73,462
(16,631)
(16,631)
(7,290)
(7,290)
61,001
66,172
61,001
66,172
0
0
61,001
66,172
61,001
66,172
31st August 2025
31st August 2024		 £
£
£
£
0
1,602
8,807
2,751
68,825
77,632
69,109
73,462
(16,631)
(16,631)
(7,290)
(7,290)
61,001
66,172
61,001
66,172
0
0
61,001
66,172
61,001
66,172
31st August 2025
31st August 2024
66,172
66,172
0
66,172
66,172

Approved by the Board of Trustees

Signature

Full Name

Dr Trevor Martin Jones

Date

22nd May 2026

Page 9

Notes to Accounts for the year to 31st August 2025

Havant & Waterlooville Swimming Club

1 Accounting policies

Basis of preparation

For the first time the financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

The charity expects to be able to continue in operation through the forseeable future. Cash flow forecasts for the next 12 months indicate that income and cash balances carried forward should be sufficient to cover the budgeted costs.

Funds

General funds represent the funds of the club that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Trust activities. Restricted funds are those donated for specific purposes.

Fixed assets

Assets cosing above £1000 are capitalised in the accounts. Depreciation is accounted for on a straight line basis of 20% a year for plant and machinery. This includes the timing boards purchased in conjunction with the Horizon pool in 2019/20.

Investments

The Charity has no investments apart from savings accounts at 31 August 2025.

Page 10

Havant & Waterlooville Swimming Club

Notes to the financial statements For the period ended 31st August 2025

INCOME FROM:
2 Voluntary Giving
Donations
3 Subscriptions
Squad Fees
Annual Subscriptions
New Members
ASA Upgrade
ASA Annual Fee
4 Events income
Swim out ofyour skin
Peter Bull
Club Championships
Rother League
Junior Cup
AwayMeets
Counties and Regionals
Training Camps
Social Events & Fun gala
EXPENDITURE:
5 Events costs
Swim out ofyour skin costs
Peter Bull Costs
Club ChampionshipCosts
Rother League costs
Junior Cup
National Expenses
AwayMeets Costs
Counties and Regional Expenses
Training camps
Social Event & fun gala costs
6 Administration costs
Finance officer costs
Independent Examination fees
Bank fees
IT software & consumables
Other admin costs		 Unrestricted Restricted
Total
Unrestricted Restricted
Total
funds
funds
funds
funds
funds
funds
2024-25
2024-25
2024-25
2023-24
2023-24
2023-24
£
£
£
£
£
£
230
600
830
592
650
1,242
230
600
830
592
650
1,242
127,744
0
127,744
122,326
0
122,326
6,986
0
6,986
7,423
0
7,423
624
0
624
623
0
623
643
0
643
412
0
412
7,383
0
7,383
6,986
0
6,986
143,379
0
143,379
137,769
0
137,769
15,116
0
15,116
15,674
0
15,674
15,872
0
15,872
12,960
0
12,960
9,550
0
9,550
9,189
0
9,189
300
0
300
408
0
408
0
0
0
467
0
467
10,055
0
10,055
13,948
0
13,948
3,661
0
3,661
3,363
0
3,363
35,023
0
35,023
0
0
0
789
0
789
2,518
0
2,518
90,366
0
90,366
58,526
0
58,526
7,647
0
7,647
6,449
0
6,449
6,891
0
6,891
6,585
0
6,585
11,155
0
11,155
7,198
0
7,198
909
0
909
534
0
534
0
0
0
554
0
554
1,743
0
1,743
1,421
0
1,421
11,439
0
11,439
16,912
0
16,912
8,103
0
8,103
6,523
0
6,523
34,640
0
34,640
0
0
0
951
0
951
1,139
0
1,139
83,478
0
83,478
47,314
0
47,314
2,935
0
2,935
2,521
0
2,521
800
0
800
800
0
800
2,715
0
2,715
2,077
0
2,077
1,719
0
1,719
2,567
0
2,567
2,572
0
2,572
1,355
0
1,355
10,741
0
10,741
9,320
0
9,320

Gifts made

A gift of £600 was made to Off The Record during the year (£650 to the MS Society in 2023/24)

Page 11

7 TANGIBLE FIXED ASSETS

7
8
9
10
**11 **		 TANGIBLE FIXED ASSETS
Timing clocks
£
Assets at cost
Closing balance 31/8/24
8,259
Purchases 24/25
0
Closing balance 31/8/25
8,259
Depreciation
Closing balance on accumulated depreciation 31/8/24
8,259
Charge for period 24/25
0
Closing balance on accumulated depreciation 31/8/25
8,259
Closing balance on fixed assets 31/8/24
0
Closing balance on fixed assets 31/8/25
0
DEBTORS
31/08/2025
31/08/2024
£
£
Prepayments
0
2,139
Accounts receivable
4,667
612
Income accrued
4,140
0
8,807
2,751
CASH AT BANK
Current account
18,685
69,069
Savings account
50,140
0
Izettle and Gocardless balances
0
40
68,825
69,109
CREDITORS
31/08/2025
31/08/2024
Amounts falling due within one year
£
£
Accounts payable
14,512
5,318
Accruals and deferred income
2,119
1,972
16,631
7,290
STATEMENT OF FUNDS
Closing
Incoming
Resources Balance
Incoming
Resources
Balance
Balance
resources
expended
resources
expended
31/08/2023
23/24
23/24
31/08/2024
24/25
24/25
31/08/2025
£
£
£
£
£
£
£
Unrestricted Funds
68,136
198,922
(200,885)
66,172
236,321
(241,492)
61,001
Restricted funds
Grant for timing boards
180
0
(180)
0
0
0
0
Gifts to charities
0
650
(650)
0
0
0
0
Total restricted funds
180
650
(830)
0
0
0
0
Total Funds
68,316
199,572
(201,715)
66,172
236,321
(241,492)
61,001		 TANGIBLE FIXED ASSETS
Timing clocks
£
Assets at cost
Closing balance 31/8/24
8,259
Purchases 24/25
0
Closing balance 31/8/25
8,259
Depreciation
Closing balance on accumulated depreciation 31/8/24
8,259
Charge for period 24/25
0
Closing balance on accumulated depreciation 31/8/25
8,259
Closing balance on fixed assets 31/8/24
0
Closing balance on fixed assets 31/8/25
0
DEBTORS
31/08/2025
31/08/2024
£
£
Prepayments
0
2,139
Accounts receivable
4,667
612
Income accrued
4,140
0
8,807
2,751
CASH AT BANK
Current account
18,685
69,069
Savings account
50,140
0
Izettle and Gocardless balances
0
40
68,825
69,109
CREDITORS
31/08/2025
31/08/2024
Amounts falling due within one year
£
£
Accounts payable
14,512
5,318
Accruals and deferred income
2,119
1,972
16,631
7,290
STATEMENT OF FUNDS
Closing
Incoming
Resources Balance
Incoming
Resources
Balance
Balance
resources
expended
resources
expended
31/08/2023
23/24
23/24
31/08/2024
24/25
24/25
31/08/2025
£
£
£
£
£
£
£
Unrestricted Funds
68,136
198,922
(200,885)
66,172
236,321
(241,492)
61,001
Restricted funds
Grant for timing boards
180
0
(180)
0
0
0
0
Gifts to charities
0
650
(650)
0
0
0
0
Total restricted funds
180
650
(830)
0
0
0
0
Total Funds
68,316
199,572
(201,715)
66,172
236,321
(241,492)
61,001		 Timing clocks
£
8,259
0
8,259
8,259
0
8,259
0
0
31/08/2024
£
2,139
612
0
2,751
69,069
0
40
69,109
31/08/2024
£
5,318
1,972
7,290
180
0
(180)
0
0
0
0
0
650
(650)
0
0
0
0
180
650
(830)
0
0
0
0
68,316
199,572
(201,715)
66,172
236,321
(241,492)
61,001

12 ANALYSIS OF NET ASSETS BETWEEN FUNDS

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds funds funds
24/25 24/25 24/25 23/24 23/24 23/24
£ £ £ £ £ £

Page 12

Fixed assets
Current assets
Creditors due within one year
NET ASSETS		 0
0
0
0
0
0
77,632
0
77,632
73,462
0
73,462
(16,631)
0
(16,631)
(7,290)
0
(7,290)
61,001
0
61,001
66,172
0
66,172

13 RELATED PARTIES

No parties related to the board of HWSC received any renumeration or benefits in kind in the period reported in these financial statements.

None of the trustees were reimbursed for expenses relating to services provided to the charity as trustees.

14 INDEPENDENT EXAMINATION

A fee of £800 (£800 in 23/24) was accrued in the period for the independent examination and preparation of the accounts

15 PAYROLL

HWSC did not employ any staff on the payroll in 24/25 or in the previous year.

Key management decisions are taken by the trustees: Susan Dewar is the chair of trustees and Helen Hull the club secretary. Trevor Jones is the chair of the operations committee (not a trustee)

Page 13