OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

← Havant & Waterlooville Swimming Club

2024-08-31-accounts

s￿MMING CLUB HAVANT AND WATERLOOVILLE SWIMMING CLUB ANNUAL REPORT & ACCOUNTS Financial Year 01" Septsmber 2023 - 31•t August 2024 Contents Trustees Report.............................................................................................................................. Independent examinerfs Report........................................................................................ 3. Ststsment of Financial Activities.............................................................................. Balance Sheet........................................................................................................,,,...,................... Notes to the Financial Statements........................................................................ ........10

HAVANT AND WATERLOOVILLE SWIMMING CLUB 1. Trustees Report Financial Year 01st September 2023 - 31st August 2024 Administrative Detsils Charity Name: Havant and Waterlooville Swimming Club Registered Charity No. 1173746 Principle and Registered Office: Watedooville Leisure Centre, Waterfooville, Hampshire P07 7UW Email: secreta handwsc.co.uk Bankers: Santander, 10 North Street, Chichester, P019 1 LB Independent Examiner.. Derek Rodwell FCCA, Impact the Future Ltd, Bennett Verby, 7 St. Petersgate, Stockport, Cheshire. SK1 1EB Structure, Governance and Management Havant and Waterlooville Swimming Club (HWSC) is govemed by a board of trustees that indude a Chair, Secretary and Treasurer. Any person who is invited to act as trustee and would not be disqualified from action may be appointed to be a trustee by the decision of the trustees. Trevor Jones was the Chair of the Trustees during this financial year. During the period, the following seprfed as trustees of the charity: Trevor Jones (Chair of Trustees) Susan Dewar (Club Secretary) Julie PamRnter (Club Treasurer) Joanna Lorimer (Personnel) Angela Cottrell Shukwai King Trustee meetings were held in person on 12 September 2023. 06 December 2023, 14 February 2024. 8 May 2024. The Annual General Meeting for 2022 to 2023 was held in person Saturday 09 March 2024. The dub uses Waterlooville Leisure Centre pool as it's main training and (x)mpetition pool with additional time at Havant Leisure Centre and Bedales school pool on two evenings a week. This is the second Annual Report since the dub has resumed full training afler the Covid restrictions. HWSC is a Swim Math accredited dub and this was renewed in March 2024. Page12

Objectives & Activities This is the Seventh Annual Report of the Havant and Waterfooville Swimming Club Charitable Incorporated Organisation (CIO). It covers the period from 01 September 2023 to 31 August 2024. The purpose of the Havant and Waterlooville SC is the promotion of community participation in healthy recreation by the provision of swimming. The Club delivers this purpose by providing a structured swim training programme throughout the year at pools hired for the purpose. Swimmers are divided across a range of squads. grouped by age, ability, and their interest in competing. The Club is focused on the needs of all its swimmers, ensuring that they receive the best possible support to reach their full potential and long-term development. The Club provides a variety of opportunities to participate in swimming competitions both as part of a team and as individuals. Swimmers are supported in achieving their individual swimming goals, whether those be competing at county, regional or national level, or developing personal frtness and ability. The Club is inclusive of disabled swimmers and encourages parents and older swimmers to develop skills as vOlunt￿r offiaals and helpers. Achievements & Performance We held our annual Club Championships in October 2023 and induded three smaller dubs. We were able to hold our annual Peter Bull meet again in November 2023 and the entry conditions included swimmers of all ages, this helped increase the opportunities for all swimmers to try to gain times the 2024 County Championships. The swimming programme is led by the Head Coach, Graham Pople and the day to day running of the Club is led by the Operational Committee of the Club who meet monthly. There were no changes in our coaches during this period. Swimmern from the club participated in: The 2023 Club Championships and Peter Bull competrtions Winchester Penguins Christmas Sparkler meet. Presentation evening held at Homdean Technology College with an excellent presentation of the highlights of Club Championships the award of a Trophy to all participants and cups for the highest Aggregate scores for relevant Age Groups. We held our annual Chris Hunt Challenge in January 2024 and the chosen charity was the Multiple Sderosis Charity. The 2024 Hampshire County Championships were held throughout January, February and in early March. Meets at Hart, Winchester and Crawley. We competed in the Premier Divisions of the Rother League and Junior Cup. We held our Swim out your Skin Meet in June 2024 Hampshire Masters Championships was held at Hart in June 2024 and we came fourth in the County. Page13

What did well, athlete swimminglcompetitionlsocial Swimmer and child safety are pararrK)unt, and we upheld our good safety record. Coach allocation covering all sessions was complex and achieved. The growth in membership numbers which had started after Covid continued. We maintained our close working relationship with the Horizon Swim school and we also reached out to some of our local primary schools to recruit new members. Payments to Trustees during Financial Year There were no payments made to trustees during the financial year. The Finance Officer was paid £2,520.50 in total for the accounting during the year and our Intemal examiner was paid £800. Future Havant and Waterfooville Swimming Club plan to continue developing recruitment from local Swim Schools. We will continue to work with Horizon, our main pool provider. We are also continuing to woth with some of the smaller local swimmer dubs and aiming to hold a number of Fun Galas for our younger swimmers. Financial Review Income for the finanaal year totalled £200.222 (2023 £198,497). It is positive result to maintain stable revenues compared with the prior year with the small increase was primarily due to increase receipts for attending away competitions and higher ASA membership fees. Expenditure increased to £202.365 (2023 to £189,022). The significant costs increases related to pool hire costs (increased by £4,832), and costs for supporting swimmers at county and regional events (increased by £2,057). The pool hire costs induded an Invol￿ from the prior year that was not invoiced until 31 Jan 2024 for £3.118. This resulted in a deficit for the year of £2,144 compared to a surplus of £9,475, however excluding the pool hire costs from the prior year, the deficit would have been small surplus of £976. The Fundraising Committee continued its good work throughout the year with much needed funds raised through a variety of SoU￿S amounting to £1,242 in totsl. This induded £690 that was raised at the Chris Hunt Challenge on behalf of Mind. A small amount of donations have been used to provide support in terms of reduced fees to swimmers whose family have faced finanaal hardship. Reserves Policy It is the policy of the Club to have free reserves (unrestricted funds exduding fixed assets) available at any time to cover a minimum of 3 months. worth of costs. In tenns Page14

of 2023-24 expenditure this would indicate holding free reserves of £50,591. As can be seen from note 11 , the free reserves at the end of the year now total £66,172. This provides the charity with a healthy reserve to cover any significant increases in Pool Hire costs in the coming year. Public Benefit The trustees confirn that they have complied with the duty in section 17 of the Chaiities Act 2011 to have regard to the Charity Commission's general guidan￿ on public benefrt. As can be clearly seen from the list of above activities the income received by the Club is all utilised in the swimming programme, pool hire and coaching. The Club also supports both the home and away galas which are in the programme each year in accordan￿ with the Club's objectives. There is also an annual fundraising event to raise money for a chosen chantable cause. The Board of Trustees Responsibilities in relation to the financial ststements Charity law requires the trustees to prepare a statement of financial activities and statement of assets and liabilities for each financial year, which gives a true and fair view of the state of affairs of the dub and of its financial activities for that year and adequately distinguishes any material special trust or other restricted fund of the dub. In preparing those financial statements the trustees are required to: select suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudent. state whether the polictes adopted are in accordan￿ with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements. prepare the accounts on the going con￿rn basis unless it is inappropriate to presume that the dub will continue to operate. The trustees are responsible for keeping proper accounting records which disdose, with reasonable accuracy at any time, the financial position of the dub, and to enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the dub and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Havant and Waterfooville Swimming Club Name: ftrTrOIL Position: Chair of Trustees Signature: Date: 13 April 2025 Page15

  1. Independent examiner's Report Independent examinerfs report to the Trustees of The Havant and Waterlooville Swimming Club I report on the financial statements of the charity for the period ended 31 August 2024, which are set out on pages 8 to 13. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 Act). l am qualified to undertake the examination by being a qualified member of the Chartered Institute of Certified Accountants. Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to: examine the financial statements under section 145 of the 2011 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act" and to state whether particular matters have come to my attention. This report, including my statement, has been prepared for and only for the charity's trustees as a body. My work has been undertaken so that I might state to the charity's trustees those matters that l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent pennitted by law, I do not accept or assume responsibility to any other than the charity and the charity's trustees as a body for my examination work, forthis report or for the statements that I have made. Basis of independent examIne￿S report My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view and the report is limited to those matters set out in the statement below. Independent examinevs ststement In connection with my examination, no matter has come to my attention". which gives me reasonable cause to believe that in any material respect the requirements to keep accounting records in accordance with section 130 of the 2011 to prepare accounts which accord with the accounting records, comply with the accounting requirements of Regulation 8 of the Accounts Regulations and the 2011 Act have not been met; or Page16

  2. to whlch, in my oplnion, attention should be drawn fn order to enable prDP8r underntanding of the accounts to be reached. O LO1• Date: Der8k RO￿11 FCCA Bennett Verby, 7 St Petsrsgate, StcKkport. Che8hlre. SK11 EB Page17

  3. Statement of Financial Activities Havant and Waterfoovlll• Swlmmlng Club Stal•m•nt of Flnanclal A¢llvlt•s For th• p•rfod 1st S•pt•ft•r 2023 10 31st August 2024 UnMstrfct•d R•strl¢t•d Total Unmtrlc1￿ R••trfet•d Total fund$ funds tunds funds funds funds 2023-24 2023.24 2023-24 2022-23 2022-23 2022.23 Not• INCOME FROM: Voluntary Inc¢)m• 1342 1.242 1.262 327 1.$89 Incom• from charftabh acllvltl•• Subscript)n8 Evenl8 Sales ol kit 137,769 58.526 2.686 198,980 0 137,769 0 58,526 2.686 0 198,980 138.224 54.664 4.020 196,908 0 138.224 0 54.664 4.020 0 196.908 TOTAL INCOIIJE 200 22 198 170 327 198 497 EXPENIXTURE ON: Charftabh a￿1VkI Pool Hire Coad)es Cost of krt lor s Event costs Administfalion ASA paymen Depfeciatson of equipment Grft to chanty 91.062 42,586 2.048 47,314 9.320 7.693 1,472 690 91.062 42,$86 86.231 42,129 3,796 39.484 8,495 6,908 1.322 86.231 42.129 3,796 39,484 8.495 6.908 1.652 327 47.314 9,320 7,693 1.652 180 330 327 TOTAL EXPENDITURE 202.185 180 202 365 188.365 657 189,022 NET INCOMING I (OUTGOING) RESOURCES 11.964) 1180) 12.144) 9.805 (3301 9,475 Total brought foThvard 68,136 180 68,316 58.331 510 S8.841 TOTAL FUNDS AT 31 AUGUST 66.ln 66,In 68.1 316 Page18

  4. Balance Sheet Havant and Waterlooville Swimming Club Balanc• Sh••1 AS at 31 St Auw8t 2024 31*t AuyAt 2024 31•tAuyMt 2023 FIXED ASSErs Tangible assets 1,651 CURRENT ASSETS SI￿[ of ktt Sundry Débtors Cash at bank 1.602 2,751 69,109 1.345 2.242 74.312 73.462 CREDrr(XRS: amounts falkng due whhln 12 months 11,234) 7.2￿) (72901￿ (11.234) NET CURRENT ASSETS 66.172 NET ASSETS 66.172 68.316 STATEMENT OF FUNDS Restricted fvnds Unrestrcted funds 06,172 68,136 TOTAL FUNDS 66.172 68 316 roved by Ihè 8oar(l of Tfustees &'gnaknfe Iq Page19

  5. Notes to the Financial Statements Havant & Waterlooville Swimming Club Notes to Accounts for the year to 31st August 2024

  6. Accounting Policies Basis of preparation The financial stat8ments have been prepared in accordance with the Accounting and Re￿rtIng by Charities.. Statement of Recommended Practi￿ applicable to charities preparing their accounts in accordan￿ with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) (Charities SORP {FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011. The club meets the definition of a public benefit entity uryjer FRS 102. Assets and liabilities are initially recognised at historical cost or tran&action value unless otherwise stated in the relevant accounting policy note. The charity expects to be able to continue in operation through the foreseeable future. Cash flo forecasts for the next 12 months indicate that income and cash balan￿S carried forward should be sufficient to cover the budgetaj costs. Further funds are being raised through fund-raisirKJ to help cover anticipated spending needs. Funds General ftjnds represent the funds of the club that are not subject to any restrictions regarding their LL8e and are available for application on the general purposes of the Trust activities. Restrict8d funds are those donated for sp8crfic purposes. Flxed assets Assets costing above £1 OCN) are capitalised in the accounts. Depreciation is accounted for on a straight-line basis of 20% a year for plant & machinary. This includes the timing boards purchased in conjundion with the Horizon pool in 2019120. InveslJnents The Charity has no investments at 31 August 2024. Grants Revenue grants are credited to the statement of financial activities when received or receivable whichever is earli6r, unless they relate to a spectfic future period. in which case they are defe￿ed. Page | 10

Havan"t and Wat•rloovllf• Swlft¥rfng C￿b For th• P•flod •nd•d 311 Au9ubl 2024 Urn••trkl•d R••trkl•d Totsl UM•trlctsd R•¥trl•d fvn 2023-24 7ot•l 2023Q4 2023-24 202243 2022.23 202243 ￿C￿AE FRC￿. 2 V¢kw•ry Glvw Dgn¥baf 1242 1242 1.589 1242 1242 1.589 1.589 Squad Fogs knrtual &Jbscpthon¥ 122.326 7.423 623 412 122.326 7.423 623 412 6.986 123A42 7,328 520 436 6J97 123.542 7.328 520 436 6.397 ASA Up9rl• SA Aftnu F•• 137.769 137.769 138224 138224 4 Ev•nl• knc)m• Swirn oul ol your sth P•r 8ts# Club Chamwn8tr R4>th•r L•agi Jun#)r Cup AWAY M• County•s ar￿ Rogi0ti8 D•vglown•nl ￿•1 Sooal E￿nts & g•1• PNSC End ol So￿Tr 15.674 12.960 9.189 408 467 13.948 3.363 15.674 12.960 9.189 408 467 13.948 3.363 14.499 14,655 14.499 14.655 569 7083 2.108 7M3 2.108 2S18 2.518 2J98 3ffj44 58 526 S8.526 54.664 EXPENDITURE: 5 Ev•nts co•ts Swim oul ol your co• P•f Bult Cosls Club Chamwnshp Co Roth•r L•agL￿ ￿$ts Juntty Cup N•bonal Expens•s Away Costs nttps arxs Re9￿1 Eyp•nws 8.449 8.585 7.198 6.449 6.585 7.198 7.$33 5.835 5.717 7.533 SA35 5.717 $54 1.421 16.912 6.523 554 1.421 10.912 8,523 1.320 1.326 8.063 4.466 4.466 Social Eh•ni & tun gala costs PNSC End ol Seawn costs 1.139 1.139 1.188 3.768 1.188 3.768 47.314 39.484 39.484 nanco offic•f costs kndopw)dgnl Exam1r￿110n l••s 8•nk fvaes IT wfr*aro & C￿￿rnabl#l Cth•r •dmi"n co 2.521 2.521 3.021 81X) 1.882 2J95 397 3.021 2.077 2.567 1.355 2.077 2.567 1.3S5 1.882 2.395 397 9.320 9.320 8.49S 8.495 Page | 11

Agrfi 01 £650 w•• m•d• kn th• MS Soc4•tykn9 th• >•w 7 TANLXLE FIXED ASSET3 Closing balan¢• 31W23 Pufchawa 23r24 Cl¢w•vJ b•l•K• 31W24 8259 259 Closing balanc• on aCt￿mUla1•d dw•d•lon 311ar23 Charge p￿￿1 23r24 Clwng balance an acoJMulal￿ depr•o•loTr 31W24 6ffj08 I￿$1 8259 Clo¥kw b•l•ro M fixed asmls 31W23 1.651 Clowy b•l•nc• N Itx•d 31W24 8 DEBTORS 31K18f2024 31W1023 2.139 612 1M2 2.757 2242 • CREOnORS 31A)812024 31K1812023 £ccAJnts payable 5.318 1.972 10270 7.290 11234 10 STATelAENT OF FUNDS R•wur¢•i cl￿ry towurc•s •xpgnded Balance 22r23 22Q3 31ffj8r2023 kKrning Ro%wrce• 8•larrte fOMUfC•• •ywnJed 2020 23Q4 23r24 31KI&12024 Balance 31 •lJ8f2022 UM••trkl•d Fw¥l 58.331 198.170 188.365 68.136 22 202.185 66.172 R•¥trlcl•d IWM ant tsmin9 boanls Glft* th#rity (MIND In 23 ant S)f club thampwiJhp• 21) T•i•l w••trkt•d luThl• 510 (3301 13271 1180) 327 510 327 16571 {180> 58.841 198.497 189.022 68.316 200.222 202.365 66.172 Page | 12

11 ANALYSIS OF I￿r ASSEISBEfwEEA FURDJ UnrKtrlcd Rwkncl•d nds nd• 23r24 23r24 Tolal nd 2212J nd¥ 23R4 nds 22r23 22r23 Fix•d aM•ts Cun•niasf•ls 1.471 77.899 111234) 1ffj51 7T￿99 (112341 73.462 17290) 73.462 {7290) NET ASSETS 66.172 66.172 68.136 180 68.316 12 R£IATED PARrnS No p¥bes Y•laknd * tho boanj ofHWSC r•c•lv•d any r•wrtr•bon or b•n•lts in in the pwlod f•W in theso finantsal 518lpnnlS. N¢Jne oftho truslv85 Wef• t•lmbwJ•d thx expen￿8 r•l•¥ry pn>vthd b •• rhjnty ￿ IuBI••& 13 WDEPENDEKf EXAIAMATION A leo 01 £800 was accrued In th• br iNI•p•tkni •x•nMnabon nd prnparnkn olth• xcounty 14 PAYROLL HWSC d4d not •nykny any %laf on tr•• Pa￿￿1 ir 23r24 or pm¥7￿% >•af. IS Key Management decisions are taken by Ihe Truste85: Susa Devar as Set¥etsry and Trevor Jones as Chair. Page | 13