HAVANT AND WATERLOOVILLE SWIMMING CLUB
ANNUAL REPORT & ACCOUNTS
Financial Year 01[st] September 2021 – 31[st] August 2022
| Contents | Contents | Page |
|---|---|---|
| 1. | Trustees Report | 2 |
| 2. | Independent Examiner’s Report | 6 |
| 3. | Statement of Financial Activities | 8 |
| 4. | Balance Sheet | 9 |
| 5. | Notes to the Financial Statements | 10 |
HAVANT AND WATERLOOVILLE SWIMMING CLUB
1. Trustees Report
Financial Year 01[st] September 2021 – 31[st] August 2022
Administrative Details
Charity Name: Havant and Waterlooville Swimming Club
Registered Charity No. 1173746
Principle and Registered Office: Waterlooville Leisure Centre, Waterlooville, Hampshire PO7 7UW
Email: secretary@handwsc.co.uk
Bankers: Santander, 10 North Street, Chichester, PO19 1LB
Independent Examiner: Derek Rodwell FCCA, Impact The Future Ltd, Bennett Verby, 7 St. Petersgate, Stockport, Cheshire. SK1 1EB
Structure, Governance and Management
Havant and Waterlooville Swimming Club (HWSC) is governed by a board of trustees that include a Chair, Secretary and Treasurer. Any person who is invited to act as trustee and would not be disqualified from action may be appointed to be a trustee by the decision of the trustees. Helen Hull was the Chair of the Trustees during this financial year.
During the period, the following served as trustees of the charity:
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Helen Hull (Chair of Trustees)
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Susan Dewar (Club Secretary)
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Julie Parmenter (Club Treasurer)
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Joanna Lorimer (Personnel)
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Jo Pabari
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Angela Cottrell
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Shukwai King
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Nathan Walker
Trustee meetings continued to be held via zoom throughout this period. They were held on 27 January 2022, 27 April 2022 and 22 June 2022. The Annual General Meeting for 2021 to 2022 was held via Zoom on 21 May 2022.
Club swimming returned to full hours in September 2021 following the ending of Covid 19 restrictions. The club uses Waterlooville Leisure Centre pool as it’s main training and competition pool with additional time at Havant Leisure Centre and Bedales school pool on two evenings a week.
HWSC is a Swim Mark accredited club and this was renewed in March 2022.
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Objectives & Activities
This is the Fifth Annual Report of the Havant and Waterlooville Swimming Club Charitable Incorporated Organisation (CIO). It covers the period from 01 September 2021 to 31 August 2022. The purpose of the Havant and Waterlooville SC is the promotion of community participation in healthy recreation by the provision of swimming.
The Club delivers this purpose by providing a structured swim training programme throughout the year at pools hired for the purpose. Swimmers are divided across a range of squads, grouped by age, ability, and their interest in competing. The Club is focused on the needs of all its swimmers, ensuring that they receive the best possible support to reach their full potential and long-term development. The Club provides a variety of opportunities to participate in swimming competitions both as part of a team and as individuals. Swimmers are supported in achieving their individual swimming goals, whether those be competing at county, regional or national level, or developing personal fitness and ability. The Club is inclusive of disabled swimmers and encourages parents and older swimmers to develop skills as volunteer officials and helpers.
Achievements & Performance
Full numbers in the pool and a full timetable did not start again following Covid 19 restrictions until September 2021. We were able to hold our annual Club Championships in October 2021, and included two smaller clubs. We were able to hold our annual Peter Bull meet again in November 2021 and the entry conditions were altered to enable swimmers of all ages to compete this helped increase the opportunities for all swimmers to start competing again following the restrictions of the past 2 years.
The swimming programme is led by the Head Coach, Graham Pople and the day to day running of the Club is led by the Operational Committee of the Club who meet monthly. There were no changes in our coaches during this period and two helpers were supported to gain their level one coaching assistant qualifications.
Swimmers from the club participated in:
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A virtual Arena League competition followed by our Club Championships and Peter Bull competition in 2021.
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Portsmouth Northsea pre-Christmas meet.
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Presentation evening held at Horndean Technology College but with no food. There was a smaller attendance than was usual before Covid 19 but those who attended appeared to enjoy the evening.
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We held our annual Chris Hunt Challenge in January 2022 and the chosen charity was Alzheimer’s raising £700 which was recognised and appreciated by the Charity.
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2022 County Championships.
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62 of our swimmers entered a meet at Hart and others swam at Development meet held at Winchester.
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Rother League started again which was fun for all our swimmers.
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Swim out your Skin Meet in June 2022
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Hampshire Masters Championships was held again at Winchester in June 2022.
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What we did well, athlete swimming/competition/social
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Swimmer and child safety are paramount, and we upheld our good safety record.
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Coach allocation covering all sessions was complex and achieved.
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The membership numbers were fewer than pre Covid 19 but we have started to recruit new swimmers and have built a good relationship with Horizon Swim School which has helped us recruit swimmers who are levels 8, 9 and 10 of swimming lessons.
Payments to Trustees during Financial Year
There were no payments made to trustees during the financial year. The Finance Officer was paid £2,180 in total for the accounting during the year and our Internal examiner was paid £800.
Future
Havant and Waterlooville Swimming Club plan to continue developing the para swimmer area of the Club. We have a coach who has developed nationally recognised skills in this area. At the same time, our main aim will be to regain pool time for all swimmers and to rebuild the skills, strength and confidence of our swimmers following the long periods of absence from the pool.
We will continue to work with Horizon, our main pool provider, who themselves has been hit hard by the shutdown of pools and gym facilities. The lane ropes have been replaced and all the race electronics are now in place and appreciated by the limited number of spectators allowed into the pool during the period of this report. We are working their swim school and aiming to hold an increased number of Fun Galas for our younger swimmers.
Financial Review
Income for the financial year totalled £177,781 (2021 £97,914) returning the Club to pre Covid 19 levels. Expenditure increased to £168,698 (2021 £95,779) in line with the return to a full schedule of training and competitions. The surplus on unrestricted funds for the year was £10,913 compared with a surplus of £965 in 2020/2021.
With the return to competition, the Club was able to raise funds through hosting other clubs. The surplus made on these events covers the administrative costs of running the club.
The Fundraising Committee continued its good work throughout the year with much needed funds raised through a variety of sources amounting to £3,279 in total. This included £730.59 that was raised at the Chris Hunt Challenge and were donated to The Alzheimer’s Society.
Reserves Policy
It is the policy of the Club to have free reserves (unrestricted funds excluding fixed assets) available at any time to cover a minimum of 3 months’ worth of costs. In terms of 2021-22 expenditure this would indicate holding free reserves of £42k. As can be seen from note 11, the free reserves at the end of the year came to was £56k, representing 4 months of expenditure.
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Public Benefit
The trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have regard to the Charity Commission’s general guidance on public benefit. As can be clearly seen from the list of above activities the income received by the Club is all utilised in the swimming programme, pool hire and coaching. The Club also supports both the home and away galas which are in the programme each year in accordance with the Club’s objectives. There is also an annual fundraising event to raise money for a chosen charitable cause.
The Board of Trustees Responsibilities in relation to the financial statements
Charity law requires the trustees to prepare a statement of financial activities and statement of assets and liabilities for each financial year, which gives a true and fair view of the state of affairs of the club and of its financial activities for that year and adequately distinguishes any material special trust or other restricted fund of the club. In preparing those financial statements the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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make judgements and estimates that are reasonable and prudent;
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state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
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prepare the accounts on the going concern basis unless it is inappropriate to presume that the club will continue to operate.
The trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the club, and to enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under the Charities Act 2011. They are also responsible for safeguarding the assets of the club and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Signed on behalf of the Havant and Waterlooville Swimming Club:
Name: Dr Helen Hull
Position: Chair of Trustees
Signature:
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Independent examiner’s report to the Trustees of The Havant and Waterlooville Swimming Club
I report on the financial statements of the charity for the period ended 31 August 2022, which are set out on pages 8 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the financial statements. The trustees consider that an audit is not required for this year under section 145 of the Charities Act 2011 (the 2011 Act). I am qualified to undertake the examination by being a qualified member of the Chartered Institute of Certified Accountants
Having satisfied myself that the charity is eligible for independent examination, it is my responsibility to:
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examine the financial statements under section 145 of the 2011 Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
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to state whether particular matters have come to my attention.
This report, including my statement, has been prepared for and only for the charity’s trustees as a body. My work has been undertaken so that I might state to the charity’s trustees those matters that I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to any other than the charity and the charity’s trustees as a body for my examination work, for this report or for the statements that I have made.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements
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to keep accounting records in accordance with section 130 of the 2011 Act ; and
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to prepare accounts which accord with the accounting records, comply with the accounting requirements of Regulation 8 of the Accounts Regulations and the 2011 Act
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have not been met; or
Page 6
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 9[th] May 2023
Derek Rodwell FCCA
Bennett Verby, 7 St Petersgate, Stockport, Cheshire. SK1 1EB
Page 7
- Statement of Financial Activities Havant and Watsrtoovllo Sin¥n9 Club Stal•minl of FanCial Acttvhs Forth• p•rfod 1st S•pt•n•r2021 to 31st Augu•t 2022 fvnds 202142 fvnd 2021.22 202142 ?0221 fiJTrJ5 20Xk21 2020-21 INCOME FROM: Volunl•ry Incom• n1 4279 1.500 3.584 Incom• fmm ch•rft•bl• •cifvttl•• bscripbjns Evenls Sokns ol trit 135.023 36.021 3.45• 174.502 13&023 • JQ021 3.45 IT4.2 .636 2254 1.440 94.330 0 90.63 2.254 1.440 0 94.330 TOTAL INcoMe 731 177 n1 .414 1.500 97.914 EXPENOITuRe ON: Ch•rft•bl• •cthittl•• Pool 86,SOS • MS06 • 37,979 60.630 18,939 0 60.630 18.939 Cost of for Evonl ¢osl$ 4mfftistro1 Poymon O•w¢o8lb)n ol •qu*nl Gdl lo ¢horrty J.700 22,722 fj,745 7,16) I.5 24,222 74S 7.1fjJ 1.fj52 7J1 2,318 2.318 5.048 6.19$ 6,19S Jjo 7J1 3>) TOTAL EXPENDITURE 118.137 2.501 108. 95.449 330 95.779 NET IIICOMING I ioufGOIIIGI IIESOURCES lo13 1.170 2.135 Tol•l broughl fonv•rd 47,41• 1340 417 46.453 1.170 47.623 TOTAL FUNDS AT 31 AUGIIST 2022 ¥331 47A18 1340 49,751 Page18
4. Balance Sheet
Approved By The Trustees
Signature:
Name: Julie Parmenter Date: 21[st] April 2023
Page | 9
5. Notes to the Financial Statements
Havant & Waterlooville Swimming Club Notes to Accounts for the year to 31st August 2022
1. Accounting Policies
Basis of preparation
The financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The club meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
The charity expects to be able to continue in operation through the foreseeable future. Cash flow forecasts for the next 12 months indicate that income and cash balances carried forward should be sufficient to cover the budgeted costs. Further funds are being raised through fund-raising to help cover anticipated spending needs.
Funds
General funds represent the funds of the club that are not subject to any restrictions regarding their use and are available for application on the general purposes of the Trust activities. Restricted funds are those donated for specific purposes.
Fixed assets
Assets costing above £1000 are capitalised in the accounts. Depreciation is accounted for on a straight-line basis of 20% a year for plant & machinery. This includes the timing boards purchased in conjunction with the Horizon pool in 2019/20.
Investments
The Charity has no investments at 31 August 2022.
Grants
Revenue grants are credited to the statement of financial activities when received or receivable whichever is earlier, unless they relate to a specific future period, in which case they are deferred.
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