## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From **|**1**|**April**|**2020**|**To**|**31 **|**March **|**2021**|
Section A Reference and administration details
**Charity name** The Bus Shelter MK
**Other names charity is known by Registered charity number (if any)** 1173705
**Charity's principal address** George House Crosslands, Stantonbury Milton Keynes **Postcode** MK14 6DB
**Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Pamela Williams|Chair|||
||David Pickering|Vice Chair/Secretary|||
||Carole Jinks|Treasurer|Resigned 31 Dec 2020||
||Peter Smith||||
||Matthew Penning||||
||Ellis Rust||||
||Joanne Dunsford||Appointed 10 Nov 2020||
||Allan Plath||Resigned 11 Mar 2021||
||James Albert Yoofi
Clarke|Treasurer|Appointed 20 Mar 2021||
||Michael Thompson||Appointed 16 Mar 2021||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution
- (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (eg. trust, association, company)
Trustee selection methods Elected or appointed as appropriate (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To relieve the needs of homeless persons, or those at risk of homelessness, within the borough of Milton Keynes, by the provision of temporary accommodation, shelter, warmth, food, advice, signposting and support
**TAR**
March **2012**
2
The Bus Shelter MK has continued its work to relieve or prevent street homelessness in Milton Keynes. Between 1 April 2020 and 31 March 2021 the charity provided accommodation, food and person-centric support to 36 people who would otherwise have been sleeping on the streets of Milton Keynes.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
In addition the charity provided on-going support to over 20 former guests after we had helped them to find suitable move-on accommodation in order to ensure their new tenancies were sustained. In addition we provided telephone/text/email advice to a wider cohort of people experiencing homelessness.
The Trustees are mindful of the Charity Commission guidelines on public benefit and consider that these are being met through the Charity’s objectives and activities
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
March 2020 saw the outbreak of Covid. We immediately realised that our model of communal sleeping in a converted bus was no longer safe. We quickly negotiated the Youth Hostel Association to lease their Milton Keynes Hostel which they had been forced to close to visitors due to Covid restrictions. Initially this was for three months, but in fact we did not leave until 25[th] January 2021. Leasing the hostel meant we were able to give each guest (or couple) their own bedroom.
In addition we recognised that our previous model of reliance on a wide range of volunteers attending the site on a daily basis was not a safe practice during lockdown and we moved to a greater reliance on paid staff. We have continued largely with this model, although we still are very grateful for ongoing support from volunteer cooks, gardeners, specialist welfare officers, administrators, debt counsellors and a social media manager. The trustees are extremely proud of the fact that we continued to offer accommodation and support to our guests throughout lockdowns. During 2020 we were also asked to vacate our site in central Milton Keynes. Milton Keynes Council offered us a redundant landscaping depot with small storage building as an alternative. The site was too small, but The Parks Trust who owned adjacent land agreed to lease us a small area to make the site viable. We recognised that the building and surrounding site would require considerable clearance and renovation but determined that as the leases were offered for a minimum of 10 years the costs involved were an appropriate use of the charity’s resources.
The initial plan was to relocate the bus onto this new site, but the ongoing Covid restrictions meant the bus was not going to be viable for providing sleeping accommodation in the foreseeable future. We therefore commissioned the bespoke conversion of a brand new shipping container into a sleeping pod to provide individual bedrooms. We can now offer nine places and continue to allow guests to keep their dogs with them. The new sleeping arrangements also make our facility safer and more suitable for any female guests. The new site, George House, opened on 22[nd] January 2021. Through trustee and staff determination, the adversity of Covid and losing our original site has resulted in a much improved facility from which to deliver our much needed service.
The most important achievement of all, however, is the temporary home, friendship, kindness and support we were able to offer throughout the year to guests and the ongoing connections we maintain to ensure minor challenges don’t turn into a major crises.
**TAR**
March **2012**
4
## **Section E**
## **Financial review**
The Charity’s reserves policy is to ensure that unrestricted funds not **Brief statement of the** presently committed or invested should be maintained at the level **charity’s policy on reserves** equivalent to 9 months’ expenditure to enable the charity to continue pursuing its activities should there be a period of reduced income. As at 31 March 2021, unrestricted reserves carried forward is sufficient to meet operating expenditure for the next 26 months (2020: 12 months)
**Details of any funds materially** There are no funds that are materially in deficit **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
The financial burden of additional costs/reduced income due to Covid, and the significant cost of renovating the George House site and providing Covid safe sleeping arrangements, was thankfully relieved to quite an extent through various grants we were extremely thankful to receive.
We are grateful to every individual person and business who assisted us during this reporting period and make particular mention of grants from DCLG and DCMS, Lloyds Bank Trust, Masonic Charitable Trust, John Apthorp Charity, Newby Trust, Albert Hunt Trust, Newport Pagnell Rotary Club, GiffGaff, Sava and Barratt Developments.
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Pamela Williams James Albert Yoofi Clarke **Position (eg Secretary, Chair,** Chair Treasurer **etc) Date** 31/01/2022
**TAR**
March **2012**
5
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** THE BUS SHELTER MK **members of On accounts for the year** 31 MARCH 2021 **Charity no** 1173705 **ended (if any) Set out on pages** 1
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 03 / 2021** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Date:** 31/01/2022
**Signed: Name:** Elizabeth Newell BA (Hons) FCA **Relevant professional** Fellow Chartered Accountant **qualification(s) or body (if any): Address:** MOORGATE HOUSE, 201 SILBURY BOULEVARD, MILTON KEYNES, BUCKINGHAMSHIRE, MK9 1LZ
**October 2018**
1
**IER**
## **Section B**
## **Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
No matters of concern.
**October 2018**
2
**IER**
**----- Start of picture text -----**
Charity Name THE BUS SHELTER MK 1173705
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Apr-20 31-Mar-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Cash Donations 5 - - 5 1,654
Company/Group Donations 17,544 45,790 - 63,334 113,949
Gift Aid 2,065 - - 2,065 6,466
Grants 55,416 54,174 - 109,590 3,753
Guests Food contributions 150 - - 150 1,080
Housing Benefit 45,140 - - 45,140 41,836
Individual Donations 25,652 1,510 - 27,162 22,436
Interest 698 - - 698 493
Other - - - - 75
- - - - -
Sub total (Gross income for
AR) 146,670 101,474 - 248,144 191,741
A2 Asset and investment sales,
(see table).
Asset Sales 20,255 - - 20,255
- - - - -
Sub total 20,255 - - 20,255 -
Total receipts 166,925 101,474 - 268,399 191,741
A3 Payments
Admin Expenses 1,007 828 - 1,835 1,497
Bank Charges 201 - - 201 65
Bus Fit-out/Repairs 411 - - 411 5,759
Cleaning/Waste 1,857 - - 1,857 110
Food 2,230 - - 2,230 622
Fundraising Expenses 13,855 - - 13,855 41
Guest Resettlement 1,317 283 - 1,600 1,090
Guest Support/Welfare 1,513 548 - 2,060 2,594
Insurance 2,233 - - 2,233 1,766
Legal/Professional 1,164 - - 1,164 756
Light/Heat 994 - - 994 4,243
Phone/Internet 603 - - 603 1,394
Rent 6,933 10,000 - 16,933 2,000
Salaries 40,475 20,506 - 60,982 35,517
Security 108 - - 108 97
Site Set-up/Repairs 13,625 1,233 - 14,859 3,058
Staff Expenses 882 - - 882 213
Volunteer Expenses 187 - - 187 292
Water/Sewage 153 - - 153 587
Training 498 - - 498 -
- - - - -
- - - - -
- - - - -
Sub total 90,247 33,398 - 123,646 61,702
A4 Asset and investment
purchases, (see table)
108,658 67,790 - 176,448
- - - -
Sub total 108,658 67,790 - 176,448 -
Total payments 198,905 101,188 - 300,093 61,702
Net of receipts/(payments) - 31,981 286 - - 31,695 130,039
A5 Transfers between funds - - - - -
A6 Cash funds last year end 220,310 6,642 - 226,952 96,913
Cash funds this year end 188,329 6,928 - 195,257 226,952
**----- End of picture text -----**
CCXX R1 accounts (SS)
31/01/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Leasehold improvements**
**Leasehold improvements**
**Building units (Office)**
**Fixtures & Fittings**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Building units (containers)**
PayPal Balance
**Details**
Petty Cash
Current Account - UTB
Deposit Account - UTB
Deposit Account - VM
Purchasing Card
**Building units (containers)**
**Computer Equipment**
**Details**
**Fixtures & Fittings**|**Unrestricted**
**funds**
**to nearest £**
**51,050**
**50,602**
**85,000**
**1,237**
**33**
**408**
**188,329**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Unrestricted**
**Restricted**
**Unrestricted**
**Unrestricted**
**Restricted**
**Unrestricted**
**Restricted**
**Unrestricted**
**Fund to which**
**liability relates**|**Restricted**
**funds**
**to nearest £**
**-**
**6,928**
**-**
**-**
**-**
**-**
**6,928**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**Amount due**
**(optional)**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|---|---|---|---|---|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**92,615**
**24,372**
**2,000**
**8,154**
**42,435**
**7,091**
**983**
**798**
**-**
**-**
**-**
**When due**
**(optional)**|
||**NEST Pension**
**HMRC - PAYE**
**Net wages underpaid**|
**Unrestricted**
**Unrestricted**
**Unrestricted**|**253**
**1,394**
**210**
**-**
**-**|**01 April 2021**|
||Signature|Print Name
James Albert Yoofi Clarke||Date of
approval
31/01/2022|
Signed by one or two trustees on behalf of all the trustees
CCXX R2 accounts (SS)
31/01/2022
2