Trustees Annual Report for Period April 2021- April 2022 Erewash Canal Preservation & Development Association Address 130 Derby Road, Langley Mill, Derbyshire NG16 4AA Charity Registration number 1173704 ## **Charity Objectives** The restoration, reconstruction, preservation and maintenance of the Erewash Canal and associated waterways. Its building, towing paths, structures and craft and the conservation of its natural character as a navigable waterway for the benefit of the public. To provide educational training facilities to members and to the public in all aspects of canal through the heritage of the built and natural environment and emphasise the importance of the safety requirements in a waterway environment. The association is run by volunteers and has no paid members but does buy in expertise, e.g. accountancy services, as required. There is no volunteer expense policy but volunteers can claim expenses for items bought for use to further the association aims. The two main groups are a work party at Langley Mill, who meet each Friday morning, and the Lock Cottage team. We work closely with the Canal & River Trust, handling an ever growing list of maintenance issues and repairs. All the weekly work parties are staffed by volunteers who give generously of their time in all weathers to ensure the Erewash canal is user friendly and as well maintained as possible. Many members have donated tools and other items to the work party. After the last AGM a new Work Party Organiser was appointed and he has worked hard to ensure weekly work parties achieve as much as possible. The lock cottage team worked very hard to keep the lock cottage safe to use during the Covid outbreaks. Generally the cottages are open one Sunday a month and bank holidays with Santa special openings in December. Members also give talks about the canal to outside groups and will open specially to accommodate any interested groups. A flushing toilet has been installed by our work party members. The stable has been refurbished with two model horses on display. A dedicated electricity supply has been installed by an outside contractor. Contractors have also re-pointed some of the exterior brick work and the exterior woodwork has been repainted. The Association has used our Zoom facility to host meetings for Derbyshire Museums and Heritage Forum and Association of Waterways Cruising Clubs during the year. We have continued to use Zoom for our own meetings, as members are not keen to meet in person, the April meeting will be held that way but we are planning to hold the AGM and May meeting at the cottages. This will be the first since February 2020. As we have had good attendances Zoom is something we may consider for the winter months to give some of those members that live further away the opportunity to be more involved. Last year the Chairman was invited to join the Community Liaison Group for the redevelopment of the former Stanton Iron Works site into a business park but to date there have been no further meetings. The main income of the association is derived from mooring fees, membership payments and the lock cottage takings. The main outgoings are insurance CRT rent and utilities. We hold no investments but do own two properties and a workboat, all of which are used primarily by members for meetings and fund raising activities. We hold no assets belonging to any other groups. Budgets have been set in place for 2023 and include amounts for the Rally scheduled for 2023 and Cottage refurbishment. Currently enough funds are held to cover any unforeseen matters. The association is a Charitable Incorporated Organisation with voting members other than the trustees. The association currently has no formal trustee recruitment or induction procedures and all the current trustees are association members. The association is a Charitable incorporated organisation with voting members other than its Charity trustees. There are 8 trustees currently but there can be up to 12. At each AGM one third of the trustees retire by rotation and vacancies are filled by decision of the members at the AGM. The quorum for general meetings is 5% or six members whichever is greater and at least 50% of the trustees. The quorum for Trustee meetings is 50% The Trustees who served the Charity during the year were as follows; **Name of Trustee Position held** Mr N Cornwell Chairman Mr J Nixey Vice Chairman Mr G Martin Treasurer Mrs Y Shattower Secretary Mrs S Cornwell Membership Secretary Mr D Swain Archivist / Website Manager Mr P King Publicity Mr G Stenson Sandiacre Cottage Team Leader ## **Declaration** I declare, in my capacity as a Charity Trustee, that; - the Trustees have approved the report above; - and authorised me to sign it on their behalf. Signed ______________________________ Mr N Cornwell Chairman **Charity Name** **No (if any)** ## **Receipts and payments accounts For the period** Period start date **To from** 4/1/2021 Period start date Period end date **To** 4/1/2021 3/31/2022 ## **Section A Receipts and payments** **Unrestricted Restricted Endowment Total funds funds funds funds** **----- Start of picture text -----**
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Mooring Fees 7,981 - - 7,981
Membership 1,764 - - 1,764
Club 70 Lottery 510 - - 510
Sandiacre Cottage Takings 2,506 2,506
Raffle - - -
Funing gift sales misc 837 - - 837
Donations 629 - - 629
Government Support/grants 1,419 - 1,419
AWCC 13 13
Boat Electric 176 176
Boat Licence
Interest 251 - - 251
14,667 1,419 - 16,086
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 14,667 1,419 - 16,086
A3 Payments
Sandiacre Cottage 15,330 - - 15,330
Langley Mill 509 - - 509
Club 70 Lottery 210 - - 210
Misc 1,663 - - 1,663
Pentland - - - -
Office/fees/licences 3,082 - - 3,082
CRT Rent 6,420 - - 6,420
Insurance 3,857 - - 3,857
Refunds 324 324
Rates 383 383
Heating (Coal)
Electric 1,738 1,738
AWCC 184 - - 184
Sub total [ 33,700 ] - - 33,700
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 33,700 - - 33,700
Net of receipts/(payments) - 19,033 1,419 - - 17,614
A5 Transfers between funds - - - -
A6 Cash funds last year end 54,948 - - 54,948
Cash funds this year end 35,915 1,419 - 37,334
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## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Restricted**| |---|---|---|---|---| |**Categories**|**Details**||**funds**|**funds**| |**B1 Cash funds**|Bank
BMM account
Mansfeld BS|**_Total cash funds_**|**to nearest £**
**3,278**
**3,438**
**30,618**
**37,334**|**to nearest £**
**-**
**-**
**-**| ||(agree balances with receipts and payments
account(s))||Agreement Error|Agreement Error| ||||**Unrestricted**|**Restricted**| ||||**funds**|**funds**| |**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**| |**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**| |**B4 Assets retained for the**|**Details**
Pentland||Unrestricted
**Fund to which**
**asset belongs**|**Cost (optional)**
**200**| |**charity’s own use**|Pump
Ride on mower
Woodchipper
Dumper Truck
Sandiacre Lock Cottages
Langley Mill Cottage & Workshop|||**10,000**
**270**
**2,400**
**-**
**65,000**
**27,000**
**-**
**-**| ||||**Fund to which**|**Amount due**| |**B5 Liabilities**|**Details**||**liability relates**|**-**
**-**
**-**
**-**
**-**
**(optional)**| Signed by one or two trustees on behalf of all the trustees Signature Print Name G Martin N Cornwell ## Print Name **----- Start of picture text -----**
CC16a
**----- End of picture text -----**
## **Last year** ## **to the nearest £** **7,746 1,724 630 390 - 941 2,876 10,000 128 203 231 395 25,264** **25,264** **10,526 724 180 181 - 2,048 8,025 3,464 335 1,733 - 27,216** **27,216 - 1,952 - - 54,948** ## **Endowment funds** **to nearest £ - - - -** OK **Endowment funds to nearest £ - - - - - -** **Current value (optional) - - - - -** **Current value (optional) 20,000 8,000 350 1,800 300 65,000 27,000 - - When due (optional)** **----- Start of picture text -----**
Date of
approval
5/19/2022
5/19/2022
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