CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 19 May, 2023 Perlod start date To 18 May, 2024 Period end date Charity name: CLAY HILL CHARITABLE TRUST Charity registration number: 1173674 Objectives and Activities SORP refererKe Para 1.17 Summary of the purposes of the charity as set out in its goveming document The Trust Deed for the charity (dated 19 May, 2017) contains wide charitable aims so that the Trust is able to provide awards to advan￿ all charitable purposes according to the lav￿ of England and Wales as the trustees see fit, including all charitable objects as set out in section 3 of the Charities Act 2011. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 The Trust currently only provides financial awards to charities registered with the Charity Commission for England and Wales. The only expenses inCu￿ed by the Trust during the year were third paty bank management charges and the plaffonn fees charged by its investment manager. The Trustees do not re￿1ve any payments, salaries nor claim any expenses. Statement confinrting whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 Confirmed. The Trustees have due regard to the guidan￿ issued by the Charity Commission on public benefit. Additional informatlon (optlonal) You ma choose to include further statements where relevant about: SORP referen¢8 Pwa 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference The Trust has donated funds on an unencumbered basis to charity registered with the Charity Commission for England andwales. Summary of the main achievements of the charity, identifying the difference the charity's vnrk has made to the cirCumstan￿S of its beneficiaries and any wider benefits to society as a whole. Pard 1.20 Additional informatlon (optlonal) You ma choose to include further statements where relevant about: Achievements against objectives set Para 1.41 Performan￿ of fvndraising activities against objectives set Para 1.41 Investment performan against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Para 1.21 The Trust (charity) had no debts which fell due and had substantial cash and equity funds at all times during and also at the end of the accountin ear. The Trust (charity) does not have nor need a policy on reserves. It only distributes capitsl out of its cash and equity fvnds to charities registered as tharities by the Charity Commission of England and Wales. It does not have any paid employees, nor an debts. None. The Trust keeps a cash float with its bank and the balan￿ of its funds are held by an independent investment manager, split between an equity fund and a bond fund, with some additional cash. All of the funds held by the investment manager are capable of being converted into cash at short notice to meet the Trusfs commitments for charitable awards. The investments are made on a conservative basis, are subject to regular reviews and the Trust has effective systems to help to miti atea ainst risks. None. There are no deficits. Statement explaining the policy for holding reserves stating why they are held Para 1.22 Amount of reserrfes held Reasons for holding zero reserves Para 1.22 Paryd 1.22 Details of fund materially in deficit Explanation of any Un￿rtaIntieS about the charity continuing as a going con￿rn Para 1.24 Par8 1.23 The￿ are none. Additional information (optional) You ma choose to indude further statements where relevant about: The charity's principal SoUr￿S of funds (including any fundraising) Pwa 1.47 Investment policy and objectives including any social investment policy adopted P*a 1.46 A description of the principal risks facin the chari P￿d 1.46 Olher Structure, Governance and Management Description of charity's trusts: Type of goveming document Para 1.25 Trust Deed dated 19 May, 2017. How is the charity constituted? lo..g unincorporated Para 1.25 It is a charitable trust. nin Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 The existing trustees were appointed by the Trust Deed, New trustees will be appointed by the existing trustees. The original trustees are all legally trained, two being fomier solicitors and one being a qualified solicitor working at a major London fimi of solicitors. The trustees are trained in the duties of trustees and are aware of the trustees, obligations to the Trust. Future trustees will be thoroughly briefed by the existing trustees on the Trust's requirements, its aims and the Trust's g0Veman￿ requirements, before becoming a new trustee. The Trust has a clear ￿nflictS policy. There are no relationships between the trustees or the Trust with any related arties. Additional Informatlon (optlonal) You ma choose to include further statements where relevant about: Policies and prO￿dureS adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties P*a 1.51 Other Reference and Administrattve details Chari name Other name the chari uses Re istered chari number Charity's principal address Cla Hill Charitable Trust None. 1173674 11 Glebe Pla￿. London SW3 5LB Names of the charity trustees who manage the charity Dates acted rf not for whole ear Trusteg name Office (rf any) Name of person (or body) entitled toa oint trustee rfan Adam Cleal Chair, Trustee Trustee Noreen Cleal Harriet Cleal Trustee 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to propety belonging to the charity Trustee name Dates acted if not for whole Funds held as custodian trustees on behalf of others Description of the assets held in this capacity None. Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Not applicable. Details of arrangements for safe custody and segregation of such assets from the tharity's own assets Not applicable. Additional information (optional) Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional informatlon) Exemptions from disclosure Reason for non-disclosure of ke ersonnel details Other o tional information Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charlty's trustees Signature(s) Full name(s) Position (eg Secretary9 Chair, etc) Adam Cleal Noreen Cleal Chair, Trustee Trustee Date 20 November, 2024 CHARITY COMMISSION FOR ENGLAND AND WALES CLAY HILL CHARITABLE TRUST 1173674 Receipts and payments accounts CC16a For the period from 1910512023 1810512024 To Section A Receipts and payments Unrestricted funds Endowment funds to the nearest £ Restricted funds Total funds Last year to tl* nDar88t to tr* rwest £ to tt* nearest £ to tlw n•arest £ A1 Recel ts IKOME FROM INVESTvEwrs I￿0￿ FROM HL . EX GRAMA 3S,661 450 35.661 7,384 Sub total (Gmss incomg forAR) 36.111 38,111 A2 Asset and Invostmont sales. see table Sub total 36.111 111 7,384 A3Pa ments CFLARITABLE WNAMON BAWIINVES7MENf FEES 10,000 8.000 1.072 Sub total 11.072 11,072 9,037 A4 Asset and investment purchases, (see table) Sub total Totalpayments 11,072 11.072 9.037 Net of receipts/(payments) A5 Trdnsfers between funds A6 Cash funds last year end Cash funds this year end 25,039 25.039 1,653 25.039 25.039 1.653 Section B Statement of assets and liabilities at the end of the period Unrestricted Restricted funds funds to rnarest £ Endowment funds Categories Details to n￿reSt £ to nBar8st £ 81 Cash funds Ac￿lL 1.841 PLATFOr￿ G4SH 611 Total cash funds 2.452 CCXX R1 accounts (SS) Unrestricted funds to nè•r*st £ Reslrlcted funds Endowment funds Details SECUFIMES to Marest £ B2 Other monetary assots 237.222 to T*&t4¢h aM•t Cast loMloMII r¢rt val l<)M11¥¥41} Details B3 Investmont assets Ca•t l(srtloMII Cwr•rt valu• Irytlonall Details B4 Assets retsined for the charity's own use F￿*1 to T*hTch Ilabllity rejates T•YMn d loptloMII Details Icqrti(Thll B5 Llabilitles Signèd by one or tnjstees on behalf of all the trustees Swjnature Print Name Date of approval ADAM CLEAL NOREEN CLE4L 2011112024 2011112024 CCXX R2 ac￿unt$ (SSI 2011112024 ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** CLAY HILL CHARITIABLE TRUST **members of On accounts for the year** 18 MAY, 2024 **Charity no** 1173674 **ended (if any)** **Set out on pages** CC16a Annual Accounts (Receipts and Payments Accounts) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **18 / 05 / 2024** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** Nigel P Hopkins **Date:** 26/11/24 ~~PO |~~ **Name:** Nigel Hopkins ~~Pe~~ **Relevant professional** Chartered Accountant and member of the Institute of Chartered Accountants **qualification(s) or body** in England and Wales **(if any):** **Address:** 18 Kings Road St Albans AL3 4TG - **Section B Disclosure** ~~ee~~ Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 1 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**