**Trustees' Annual Report for the period**
Period start date Period end date 01 09 2024 31 08 2025
**From**
**To**
## Section A Reference and administration details
**Charity name** Risborough & District Model Railway Club
**Other names charity is known by** R&DMRC, RDMRC
**Registered charity number (if any)** 1173659 **Charity's principal address** 12 Culverton Hill Princes Risborough Buckinghamshire **Postcode** HP27 0DZ ~~——~~ **Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any)** 1 Paul Wright Chair 2 James Aitken Treasurer 3 Roy Norton Secretary 4 Richard Neil 5 Michael Moignard 6 Tim Peacock 7 Gary Day 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ee~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year** 1 March **2012**
March **2012**
**TAR**
**Names and addresses of advisers (Optional information) Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution supported by Club Rules (byelaws) Type of governing document
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution.
The Club has a range of policies including safeguarding, social media, health & safety and data protection (GDPR).
The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
The objects of the Club are to advance public education, and foster a general interest, in model railways, prototype railways and allied pursuits and to encourage a high standard of railway modelling – in particular, **Summary of the objects of the** amongst the members of the Club. **charity set out in its governing document**
March **2012**
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2
In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have had regard to the guidance on public benefit, issued by the Charity Commission, when exercising any powers or duties to which the guidance may be relevant. All trustees have read the guidance and take it into account at their regular meetings and in planning the organisation’s activities.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The Club provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools (e.g. electronics, metal working, computer assisted design (CAD), laser cutting, 3D printing, soldering etc.) to develop scale models. The Club also holds skills workshops, led by experts, and educational talks on both the operation of prototype & model railways and the history of railways and allied transport systems.
The Club organises model railway exhibitions and educational visits and supports local events. Collectively and individually, members give talks, contribute to railway magazine articles and railway related websites and blogs.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
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3
Section D Achievements and performance
**Summary of the main** The Club continued to hold regular weekly meetings, which the public **achievements of the charity** may attend, to further its objectives of fostering a general interest, in **during the year** model railways, prototype railways and allied pursuits and encouraging a high standard of railway modelling. Also, in line with its public benefit objectives, the Club held a number of exhibitions during the year – September (Haddenham), February (Princes Risborough) and May (Aylesbury). These provided a range of inspirational, high quality model railway layouts, practical skills demonstrations and an environment to learn more about railway modelling and prototype railways. About 2250 members of the public attended.
In July the club held a free-to-enter open day in support of the Princes Risborough Festival. We provided demonstrations of railway modelling, opportunities for hands-on train operation and historical and modelling information on local railways. This contributed to the objectives of advancing public education, and fostering a general interest, in model and prototype railways. About 100 members of the public attended.
In April, the club hosted a talk, open to the public, by well-known railway modeller Karl Crowther. The club also held a competition, judged by Karl, to encourage and inspire high quality railway modelling. About 50 people attended.
The Club continued to use Facebook and its free-to-view YouTube channel to maintain contact, provide advice and demonstrate modelling techniques. The Facebook Page has more than 328 followers and the YouTube channel currently has 53 videos containing demonstrations, inspirational model railways etc. There are currently about 850 subscribers, and the channel has been viewed 103,222 times.
The Club produced a free, quarterly publication “Footplate” containing instructive modelling items, Club news and details of relevant model railway and prototype railway events.
During the year we ran a number of workshops on model tree making and Digital Command Control (DCC) layout operating systems. There were about 20 attendees.
Club members also supported other Clubs and organisations by exhibiting Club, and their own, model railway layouts and providing demonstrations, lectures, talks and tutorials. These included talks on the Aylesbury stations, the original Maidenhead branch line and a display at the convention of the World Wide Group of the N Gauge Society.
These activities contributed to the objectives of advancing public education and of developing and sharing skills and knowledge to construct working railway models and to research prototype railways.
The Club continues to work on collaborative projects with Quainton Railway Society at the Bucks Railway Centre. This includes a permanent operating model of the original Aylesbury station as depicted in 1910. This has been seen by about 1000 members of the public and is used to explain the social, economic and cultural history of Aylesbury past e.g. the cultivation of osier for the local basket weaving industry and the expansion of the Aylesbury duck industry made possible by rail transport.
March **2012**
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4
Section D Achievements and performance
.
March **2012**
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5
## **Section E Financial review**
The Club’s policy on reserves is to retain adequate funds to meet **Brief statement of the** ongoing liabilities and to accumulate sufficient funds to establish the Club **charity’s policy on reserves** in permanent premises at Bucks Railway Centre to enable the Club to enhance and extend its charitable activities.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _R A Norton_ **Full name(s)** Roy Norton **Position (eg Secretary, Chair,** Secretary **etc) Date** 2 December 2025
March **2012**
**TAR**
6
|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
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**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
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**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
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**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a|**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**Charity Name**
**No (if any)**
**Risborough and District Model Railway Club**
**1173659**
**Receipts and payments accounts**
**For the period**
**from**
Period start date
**To**
Period end date
01-Sep-24
31-Aug-25
*
a a||**Last year**
**to the nearest £**
**CC16a**
_|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Subscriptions||**4,969**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**4,969**|**4,969**|**4,969**||**4,227**|
|Exhibitions||**40,070**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**40,070**|**40,070**|**40,070**||**33,257**|
|Modelling workshops||**10**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**10**|**10**|**10**||**10**|
|Railway experiences||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
|Donations||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
|Other income||**1,128**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**1,128**|**1,128**|**1,128**||**1,591**|
|Savings interest||**1,735**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**1,735**|**1,735**|**1,735**||**1,929**|
|advanced subscriptions||**875**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**875**|**875**|**875**||**835**|
|**_Sub total_**_(Gross income for AR)_||_(Gross income for AR)_**48,787**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**48,787**|**48,787**|**48,787**||**41,849**|
|**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**48,787**
**-**
**-**
**48,787**
**41,849**
**A3 Payments**
————~~——~~||||||||||||||||||
|Rent, insurance, premises costs|Rent, insurance, premises costs|**3,744**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**3,744**|**3,744**|**3,744**||**4,393**|
|Exhibition expenses||**27,122**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**27,122**|**27,122**|**27,122**||**25,103**|
|Modelling workshop costs||**- 15**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**- 15**|**- 15**|**- 15**||**-**|
|Railway experiences||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
|Equipment and materials purchases||**4,049**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**4,049**|**4,049**|**4,049**||**3,780**|
|New club room expenses||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**4,686**|
|||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
|||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
|||**-**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**-**|**-**|**-**||**-**|
||**_Sub total_ **|**34,900**||**-**|**-**|**-**||**-**|**-**|**-**|**-**||**34,900**|**34,900**|**34,900**||**37,962**|
**A4 Asset and investment purchases, (see table) - - - - - - - -** _**Sub total**_ **[ - ] - - - -** ———— _**Total payments**_ **34,900 - -** ~~——~~ **34,900 37,962** _**Net of receipts/(payments)**_ **13,887 - - 13,887 3,887 A5 Transfers between funds - - - - - A6 Cash funds last year end 83,430 - - 83,430 79,503** _**Cash funds this year end**_ SS **97,317 -** ~~SS~~ **- 97,317 83,390**
## **Section B Statement of assets and liabilities at the end of the period** ~~ee~~
**Unrestricted Restricted Endowment Categories Details funds funds funds to nearest £ to nearest £ to nearest £ B1 Cash funds** bank account **12,730 - -** savings account **21,487 -** —— oe
**----- Start of picture text -----**
||||||
|---|---|---|---|---|
|liquidy manager|63,216|-|-|
|Includes assets & liabilities transferred|Total cash funds|97,433|-|-|
|(agree balances with receipts and payments|
|from the previous unimcorporated|account(s))|Agreement Error|OK|OK|
|Unrestricted|Restricted|Endowment|
|Club entity|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|none|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|-|-|-|
|—_=—|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|none|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|—|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the|none|-|-|
|charity’s own use|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|-|-|
|_|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|Advanced membership fees|Unrestricted|1,003|
|Sales income not yet paid out|481|
|-|
|-|
|-|
|Signed by one or two trustees on|Date of|
|behalf of all the trustees|Signature|Print Name|approval|
|James Aitken|23-Nov-25|
|——=|
**----- End of picture text -----**
Independent Examinerfs Report Risborough & District Model Railway Club
I report on the accounts of the Club for the Accounting year ended 31 August 2025 which a set out on
pages 1 to 3
Rospective responslbilitios of the Risborough & District Model Rallway Club and the examiner
The Risborough & District Model RaiMiay Club trustees are responsible for the preparation of the
accounts. The trustees consider that an audit is not qUired under the Charits'es Act 2011 ('the Act,) and
that an independent examination is needed. It is my responsibilty to
- examine the accounts required by the Act"
- follow the procedures laid down in the General Directions given by the Charity Commissioners under the
Act,. and
- state whether particular matters have come to my attention.
Basis of an independ•nt oxaminerfs rnport
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. An examination includes a review of the accounts'ng records kept by the Risborough &
District Model Railvrdy Club and a comparison of the end of year Balance presented with those records. It
also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations
from you as the Risborough & District Model Railway Club trustees conceming any such matters. The
procedures undertaken do not provide all the evidence that would be required in an audit and.
consequently, I do not express an audit opinion on the view given by the accounts.
Independent examinerfs stat8m•nt
In connection with rny examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with the Act
- to prepare accounts which accord with the accounting records and comply with the accounting
requirements of the Act
have not been met., or
(2) to which, in my opinion. attention should be drawn in order to enable a proper understanding of the
accounts to be reached.
Signed
Dated
David J Powell