Trustees' Annual Report for the period
Period start date Period end date 01 09 2023 31 08 2024
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To
Section A Reference and administration details
Charity name Risborough & District Model Railway Club
Other names charity is known by R&DMRC, RDMRC
Registered charity number (if any) 1173659 Charity's principal address 12 Culverton Hill Princes Risborough Buckinghamshire Postcode HP27 0DZ ~~——~~ Names of the charity trustees who manage the charity Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) 1 Paul Wright Chair 2 James Aitken Treasurer 3 Roy Norton Secretary 4 Richard Neil 5 Michael Moignard 6 Tim Peacock 7 Gary Day 8 9 10 11 12 13 14 15 16 17 18 19 20 ~~ee~~ Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole year 1 March 2012
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Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution supported by Club Rules (byelaws)
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution.
The Club has a range of policies including safeguarding, social media, health & safety and data protection (GDPR).
The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the Club are to advance public education, and foster a general interest, in model railways, prototype railways and allied pursuits and to encourage a high standard of railway modelling – in particular, amongst the members of the Club.
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In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have had regard to the guidance on public benefit, issued by the Charity Commission, when exercising any powers or duties to which the guidance may be relevant. All trustees have read the guidance and take it into account at their regular meetings and in planning the organisation’s activities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Club provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools (e.g. electronics, metal working, computer assisted design (CAD), laser cutting, 3D printing, soldering etc.) to develop scale models. The Club also holds skills workshops, led by experts, and educational talks on both the operation of prototype & model railways and the history of railways and allied transport systems.
The Club organises model railway exhibitions and educational visits and supports local events. Collectively and individually, members give talks, contribute to railway magazine articles and railway related websites and blogs.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The Club continued to hold regular weekly meetings, which the public may attend, to further its objectives of fostering a general interest, in model railways, prototype railways and allied pursuits and encouraging a high standard of railway modelling.
Also, in line with its public benefit objectives, the Club held a number of exhibitions during the year – September (Haddenham), February (Princes Risborough) and May (Aylesbury). These provided a range of inspirational, high quality model railway layouts, practical skills demonstrations and an environment to learn more about railway modelling and prototype railways. About 2500 members of the public attended.
In July the club held a free-to-enter open day in support of the Princes Risborough Festival. We provided demonstrations of railway modelling, opportunities for hands-on train operation and historical and modelling information on local railways. This contributed to the objectives of advancing public education, and fostering a general interest, in model and prototype railways. About 100 members of the public attended.
In March, the club hosted a talk, open to the public, by well-known railway modeller Martin Goodall. The club also held a competition, judged by Martin, to encourage and inspire high quality railway modelling. About 30 people attended.
The Club continued to use Facebook and its free-to-view YouTube channel to maintain contact, provide advice and demonstrate modelling techniques. The Facebook Page has more than 260 followers and the YouTube channel currently has 45 videos containing demonstrations, inspirational model railways etc. There are currently over 500 subscribers, and the channel has been viewed 76,328 times.
The Club produced a free, quarterly publication “Footplate” containing instructive modelling items, Club news and details of relevant model railway and prototype railway events.
During the year we ran a number of workshops on model tree making and Digital Command and Control (DCC) layout operating systems. There were about 25 attendees.
Club members also supported other Clubs and organisations by exhibiting their model railway layouts and providing demonstrations, lectures, talks and tutorials.
These activities contributed to the objectives of advancing public education and of developing and sharing skills and knowledge to construct working railway models and to research prototype railways.
During the year the Club signed an Agreement with Quainton Railway Society to establish a permanent Club building at the Bucks Railway Centre at Quainton, Bucks. This will enable the development of a range of collaborative activities of mutual benefit to both charities.
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Section D Achievements and erformance p
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Club’s policy on reserves is to retain adequate funds to meet ongoing liabilities and to accumulate sufficient funds to establish the Club in permanent premises at Bucks Railway Centre to enable the Club to enhance and extend its charitable activities.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) R A Norton Full name(s) Roy Norton Position (eg Secretary, Chair, Secretary etc) Date 21 October 2024
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RISBOROUGH AND DISTRICT MODEL RAILWAY CLUB Accounts for the year 01 Sep 2023 to 31 Aug 2024
| Income: | amount | amount | total | advanced | advanced | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| Subscriptions | £ | 4,227.00 |
£ | 5,102.00 |
£ | 875.00 |
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| subs paid last year for this year | £ | 835.00 |
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| Interest | £ | 1,929.88 |
costs | surplus | ||||||
| Risex | £ | 6,216.44 |
less | £ | 3,388.08 |
£ | 2,828.36 |
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| Railex | £ | 24,805.42 |
less | £ | 20,405.81 |
£ | 4,399.61 |
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| Festirail | £ | 70.58 |
less | £ | 40.70 |
£ | 29.88 |
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| Haddenham | £ | 2,164.43 |
less | £ | 1,226.91 |
£ | 937.52 |
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| Donations | £ | - |
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| course fees | £ | 10.00 |
less | £ | - |
£ | 10.00 |
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| General income | £ | 704.26 |
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| Quiz | £ | 886.50 |
less | £ | 440.57 |
£ | 445.93 |
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| Total income: | £ | 41,849.51 |
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| Outgoings: | amount | prev year | total | |||||||
| Risex | £ | 2,928.31 |
£ | 459.77 |
£ | 3,388.08 |
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| Advance payments | £ | 501.02 |
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| Railex | £ | 20,405.81 |
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| Festirail | £ | 40.70 |
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| Haddenham | £ | 1,226.91 |
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| Okehampton/Okement | £ | 386.09 |
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| Aylesbury P4 | £ | 28.00 |
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| P4 wagon project | £ | - |
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| Aylesbury High Street | £ | 462.08 |
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| Shunting puzzle | £ | - |
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| Test track | £ | - |
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| Premises | £ | 4,393.06 |
Hall rent and storage | |||||||
| Trustee costs | £ | 100.00 |
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| Equipment | £ | - |
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| Sundries | £ | 1,326.44 |
Web | site, various | ||||||
| course costs | £ | - |
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| Materials | £ | 230.51 |
solvents, laser cutting materials | |||||||
| new club room | £ | 4,686.11 |
Solicitor for Quainton | |||||||
| quiz costs | £ | 440.57 |
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| Second hand purchases | £ | 806.76 |
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| total outgoing: | £ | 37,962.37 |
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| surplus | £ | 3,887.14 |
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| capital added | £ | 490.08 |
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| Members at end of year: | full | associate | total | |||||||
| 39 | 15 | 54 |
Respectlve responsibilitsos of tt ftisborough & District Ilodol ILiilway Club and tha examiner The Risborough & District Model Railway Club trustees are responsible for the preparation of the accounts. The trustees consider that an audrt is not required under the Charities Act 2011 (Ihe Act,) and that an independent examination is needed. It is my SponSIbl1ty to - examine the accounts required by the Ac( - follow the prccedures laKI down in the General DeCtsS given by the Chanty Commissioners under the Act. and - state whether particular matters have come to my attention. Basls of an Independent examinerfs roport My examination was carried out in accordance with the General Directions given by the Charty Commlssioners. An exarninaln inclvdes a review of the actin9 records kept by the Risborou9h & District Model Railway Club and a comparison of the end of year Balance presented with those records. It also includes consideration of any unusual rtems or disdosures in the accounts, and seeking explanations from you as the Risborough & District Mi)del Raiway Club trustees conceming any such matters. The procedures undertaken do not provide all the evidence that %4fjuld be required in an audit and, consequently. I do not express an audit opinion on the given by the accounts. Indopondont examlnofs statemènt In connectron with my examination, no matter has come to my attention: (1) vthich gives me reasonable Cause to believe that in any material respe the requirements - to keep accounting records in accordance wrth the Act - to prepare accounts which accord wrth the accounts'ng records and comply with the accounting requirements of the Art have not been met., or (21 to which. in my opinion, attention should be drar in order to enable a proper understanding of the accounts to be reached. Signed Dated 29 November 2024 David J Powell