**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2022 31 08 2023 **From** ## Section A Reference and administration details **Charity name** Risborough & District Model Railway Club **Other names charity is known by** R&DMRC, RDMRC **Registered charity number (if any)** 1173659 **Charity's principal address** 12 Culverton Hill Princes Risborough Buckinghamshire **Postcode** HP27 0DZ ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Paul Wright|Chair||| ||James Aitken|Treasurer||| ||RoyNorton|Secretary||| ||Richard Neil|||| ||Michael Moignard|||| ||Tim Peacock|||| ||GaryDay|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution supported by Club Rules (byelaws) - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by members - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution. The Club has a range of policies including safeguarding, social media, health & safety and data protection (GDPR). The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the Club are to advance public education, and foster a general interest, in model railways, prototype railways and allied pursuits and to encourage a high standard of railway modelling – in particular, amongst the members of the Club. **TAR** March **2012** 2 In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have had regard to the guidance on public benefit, issued by the Charity Commission, when exercising any powers or duties to which the guidance may be relevant. All trustees have read the guidance and take it into account at their regular meetings and in planning the organisation’s activities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Club provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools (e.g. electronics, metal working, computer assisted design (CAD), laser cutting, 3D printing, soldering etc.) to develop scale models. The Club also holds skills workshops, led by experts, and educational talks on both the operation of prototype & model railways and the history of railways and allied transport systems. The Club organises model railway exhibitions and educational visits and supports local events. Collectively and individually, members give talks, contribute to railway magazine articles and railway related websites and blogs. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The Club continued to hold its regular weekly meetings, which the public may attend, to further its objectives of fostering a general interest, in model railways, prototype railways and allied pursuits and encouraging a high standard of railway modelling. Also, in line with its public benefit objectives, the Club held a number of exhibitions during the year – October (Haddenham), February (Princes Risborough) and May (Aylesbury). These provided a range of inspirational, high quality model railway layouts, practical skills demonstrations and an environment to learn more about railway modelling and prototype railways. About 2250 members of the public attended. In July the club held a free-to-enter open day in support of the Princes Risborough Festival. We provided demonstrations of railway modelling, opportunities for hands-on train operation and historical and modelling information on Aylesbury Station in the 1960s. This contributed to the objectives of advancing public education, and fostering a general interest, in model and prototype railways. About 100 members of the public attended. In March, the club hosted a talk, open to the public, by well-known brass kit manufacturer and railway modeller Tony Sheffield (Brassmasters). The club also held a competition, judged by Tony, to encourage and inspire high quality railway modelling. About 35 people attended. The Club continued to use Facebook and its free-to-view YouTube channel to maintain contact, provide advice and demonstrate modelling techniques. The Facebook Page has more than 200 followers and the YouTube channel currently has 40 videos containing demonstrations, inspirational model railways etc. There are currently over 440 subscribers, and the channel has been viewed 63,150 times. The Club produced a free, quarterly publication “Footplate” containing instructive modelling items, Club news and details of relevant model railway and prototype railway events. The Club hosted a number of talks open to the public e.g. on ‘Malaysian Railways’, ‘Unusual Railways’, the 19[th] century Wycombe Railway. Individual club members gave talks and demonstrations to other organisations. These activities contributed to the objectives of advancing public education and of developing and sharing skills and knowledge to construct working railway models and to research prototype railways. During the year the Club also began discussions with Quainton Railway Society to establish a permanent Club building at the Bucks Railway Centre at Quainton, Bucks. This would enable the development of a range of collaborative activities of mutual benefit to both charities. . **TAR** March **2012** 4 Section D Achievements and erformance p **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Club’s policy on reserves is to retain adequate funds to meet ongoing liabilities and to accumulate sufficient funds for the purchase of permanent premises at Bucks Railway Centre to enable the Club to enhance and extend its charitable activities. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _R A Norton_ **Full name(s)** Roy Norton **Position (eg Secretary, Chair,** Secretary **etc) Date** 1 November 2023 **TAR** March **2012** 6 **----- Start of picture text -----**
Charity Name No (if any)
Risborough and District Model Railway Club 1173659
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Sep-22 31-Aug-23
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 4,083 - - 4,083 4,579
Exhibitions 31,908 - - 31,908 318
Modelling workshops - - - - -
Railway experiences - - - - -
Donations 79 - - 79 76
Other income 2,527 - - 2,527 2,897
Savings interest 621 - - 621 28
advanced subscriptions 835 - - 835 1,120
Sub total (Gross income for
- - 40,053 9,018
AR) [ 40,053 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 40,053 - - 40,053 9,018
A3 Payments
Rent, insurance, premises costs 3,515 - - 3,515 5,143
Exhibition expenses 24,684 - - 24,684 765
Modelling workshop costs - - - - -
Railway experiences - - - - -
Equipment and materials purchases 1,145 - - 1,145 852
New club room expenses 3,660 - - 3,660 990
- - - - -
- - - - -
- - - - -
Sub total [ 33,004 ] - - 33,004 7,750
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 33,004 - - 33,004 7,750
Net of receipts/(payments) 7,049 - - 7,049 1,268
A5 Transfers between funds - - - - -
A6 Cash funds last year end 72,454 - - 72,454 71,186
Cash funds this year end 79,503 - - 79,503 72,454
**----- End of picture text -----**
|**Section B Statement of**|**assets and liabilities at the end of the**|**assets and liabilities at the end of the**|**period**|| |---|---|---|---|---| |**Categories**
Includes assets & liabilities transferred
from the previous unimcorporated
Club entity
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
bank account
savings account
**_Total cash funds_**
**Details**
none
**Details**
none
**Details**
**Details**
none
Advanced membership fees
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**8,465**
**-**
**71,038**
**-**
**-**
**79,503**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
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**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
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**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**835**
**-**
**-**
**-**
Print Name
James Aitken||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
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**-**
**Current value**
**(optional)**
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**Current value**
**(optional)**
**-**
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**When due**
**(optional)**
Date of
approval
03-Nov-23| Indqp•ndont Ex•mln*• A•wt RlBbDroU￿ & Dlsldct Mod•l RallYhTy Club I r*M￿th*4c