From
To
Trustees' Annual Report for the period
Period start date Period end date 01 09 2021 31 08 2022
Section A Reference and administration details
Charity name Risborough & District Model Railway Club
Other names charity is known by R&DMRC, RDMRC
Registered charity number (if any) 1173659
Charity's principal address
12 Culverton Hill Princes Risborough Buckinghamshire Postcode HP27 0DZ
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Paul Wright | Chair | |||
| James Aitken | Treasurer | |||
| RoyNorton | Secretary | |||
| Richard Neil | ||||
| Michael Moignard | ||||
| David Lane | ||||
| Tim Peacock | ||||
| GaryDay | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution supported by Club Rules (byelaws)
(eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
Elected by members
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution.
The Club has policies on safeguarding, health & safety and data protection (GDPR).
The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed.
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the Club are to advance public education, and foster a general interest, in model railways, prototype railways and allied pursuits and to encourage a high standard of railway modelling – in particular, amongst the members of the Club.
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In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have had regard to the guidance on public benefit, issued by the Charity Commission, when exercising any powers or duties to which the guidance may be relevant. All trustees have read the guidance and take it into account at their regular meetings and in planning the organisation’s activities.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Club provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools (e.g. electronics, metal working, computer assisted design (CAD), laser cutting, 3D printing, soldering etc.) to develop scale models. The Club also holds skills workshops, led by experts, and educational talks on both the operation of prototype & model railways and the history of railways and allied transport systems.
The Club organises model railway exhibitions and educational visits and supports local events. Collectively and individually, members give talks, contribute to railway magazine articles and railway related websites and blogs.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The lifting of Covid 19 restrictions enabled the club to resume regular meetings to meet its objectives of fostering a general interest, in model railways, prototype railways and allied pursuits and encouraging a high standard of railway modelling.
However, the aftermath of the Covid 19 continued to impact the club’s plans to run model railway exhibitions. Our normal venues were not available because one was being used as a vaccination centre and the other had a backlog of bookings. No suitable alternative venues were available.
In July the club held a free-to-enter open day in support of the Princes Risborough Festival. We provided demonstrations of railway modelling, opportunities for hands-on train operation and historical and modelling information on Aylesbury Station in the 1960s. This contributed to the objectives of advancing public education, and fostering a general interest, in model and prototype railways. About 100 members of the public attended.
In May, the club hosted a talk, open to the public, by well-known modeller, Jerry Clifford, on the prototype and his model of Bath Queen Square. The club also held a competition to encourage and inspire high quality railway modelling. About 40 people attended.
The Club continued to use Facebook and its free-to-view YouTube channel to maintain contact, provide advice and demonstrate modelling techniques. The Facebook Page has more than 150 followers and the YouTube channel currently has 35 videos containing demonstrations, inspirational model railways etc. There are currently over 360 subscribers and the channel has been viewed 46,739 times.
The Club produced a free, quarterly publication “Footplate” containing instructive modelling items, Club news and details of relevant model railway and prototype railway events.
Individual club members gave public talks and demonstrations during the year e.g. on the use of Templot for track construction.
These activities contributed to the objectives advancing public education and of developing and sharing skills and knowledge to construct working railway models and to research prototype railways
.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Club’s policy on reserves is to retain adequate funds to meet ongoing liabilities and to accumulate sufficient funds for the purchase of permanent premises to enable the Club to enhance and extend its charitable activities.
Details of any funds materially in deficit
None
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) R A Norton
Full name(s) Roy Norton Position (eg Secretary, Chair, Secretary etc)
Date 3/10/21
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Income and Expenditure Statement for the year ending 31[st] August 2022
| 31-Aug | 2021 | 31-Aug-2022 | |||
|---|---|---|---|---|---|
| £ | Income | £ | £ | £ | |
| 597.50 | Members Subscriptions | 5,699.00 | |||
| -0.00 | Less paid in advance | -1,120 | |||
| 0.00 | Plus paid previous year | 0.00 | 4,579.00 | ||
| 0.00 | Income from members | 31.96 | |||
| 0.00 | Risex Exhibition (not held) | 0.00 | |||
| 0.00 | Railex Exhibition (not held) | 0.00 | |||
| 0.00 | Festirail | 317.90 | |||
| 26.85 | Sale of items (clothing, laser cutting) | 629.52 | |||
| 6.1 | Bank Interest | 28.22 | |||
| 0.00 | Donations | 76.85 | |||
| 0.00 | Insurance payout | 2,235.00 | |||
| 630.45 | Total Income | 7,898.45 | 7,898.45 | ||
| Expenditure | |||||
| 879.60 | Rent | 4,746.05 | |||
| 302.70 | Insurance | 317.38 | |||
| 1,182.30 | Total clubroom expenses | 5,063.43 | 5,063.43 | ||
| 243.54 | Internet / Domain name | 214.54 | |||
| 183.88 | Sundries | 216.40 | |||
| 176.76 | Materials and equipment purchased | 421.46 | |||
| 80.00 | Trustee costs (insurance and room | 80.00 | |||
| hire) | |||||
| 0.00 | Course costs | 0.00 | |||
| 684.18 | Total general expenses | 932.40 | 932.40 | ||
| 48.10 | Okehampton | 0.00 | |||
| 0.00 | Aylesbury P4 | 0.00 | |||
| 0.00 | Aylesbury LNWR | 0.00 | |||
| 0.00 | Shunting puzzle | 0.00 | |||
| 0.00 | Test track | 0.00 | |||
| 48.10 | Total layout expenses | 0.00 | 0.00 | ||
| 0.00 | Risex Exhibition | 574.52 | |||
| 0.00 | Railex Exhibition | 0.00 | |||
| 0.00 | Festirail | 190..80 | |||
| 0.00 | Scanappeal Donation in exchange for | 0.00 | |||
| car parking at Stoke Mandeville | |||||
| stadium | |||||
| 0.0 | Total exhibition expenses | 765.32 | 765.32 | ||
| 712.22 | Depreciation of equipment | 542.02 | |||
| 968.40 | New club room expenses | 990.30 | |||
| 3,595.20 | Total expenditure | 8,293.47 | |||
| -2,964.75 | Surplus/Loss (-) to capital account | -395.02 | |||
| 0.00 | Less advanced subs in previous year | 0.00 |
Risborough and District Model Railway Club accounts 2021 to 2022
| 0.00 | Added Okehampton capital | 0.00 |
|---|---|---|
| 0.00 | Added P4 capital | 0.00 |
| 0.00 | Added Shunting puzzle capital | 0.00 |
| 0.00 | Added equipment and materials | 0.00 |
| -2,964.75 | Total capital added | -395.02 |
Risborough and District Model Railway Club accounts 2021 to 2022
Balance sheet for the year ending 31[st] August 2022
31-Aug 2021 Assets 31-Aug 2022 £ £ 10,797.97 Current account 12,036.75 60,388.94 Business reserve account 60,417.16 71,186.91 72,453.91 72,453.91 2,136.67 Club house contents 1,424.45 0.00 Add capital purchases 201.60 2,136.67 1,626.05 -712.22 Less depreciation (1/3) -542.02 1,424.45 1,084.03 1,084.03 72,611.36 73,537.94 Liabilities 0.00 Subscriptions paid in advance 1,120.00 75,576.11 Capital account balance 72,611.36 -2,964.75 Capital added -193.42 72,611.36 73,537.94 73,537.94
Signed …… …………… Date: 31 October 2022 James A.G. Aitken (Hon treasurer)
Risborough and District Model Railway Club accounts 2021 to 2022