**To** ## **Trustees' Annual Report for the period** Period start date Period end date 01 09 2020 31 08 2021 **From** ## Section A Reference and administration details **Charity name** Risborough & District Model Railway Club **Other names charity is known by** R&DMRC, RDMRC **Registered charity number (if any)** 1173659 **Charity's principal address** 12 Culverton Hill Princes Risborough Buckinghamshire **Postcode** HP27 0DZ ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Paul Wright|Chair||| ||James Aitken|Treasurer||| ||RoyNorton|Secretary||| ||Richard Neil|||| ||Michael Moignard|||| ||David Lane|||| ||Tim Peacock||From 12 February2021|| ||GaryDay||From 7 May2021|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution supported by Club Rules (byelaws) Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected by members - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The policy for inducting new trustees follows Charity Commission guidance and is included in the Constitution. The Club has policies on safeguarding, health & safety and data protection (GDPR). The trustees hold regular scheduled meetings at which risks and risk management measures are reviewed. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the Club are to advance public education, and foster a general interest, in model railways, prototype railways and allied pursuits and to encourage a high standard of railway modelling – in particular, amongst the members of the Club. **TAR** March **2012** 2 In accordance with Section 17(5) of the Charities Act and the Charities (Accounts and Reports) Regulations 2008, the trustees have had regard to the guidance on public benefit, issued by the Charity Commission, when exercising any powers or duties to which the guidance may be relevant. All trustees have read the guidance and take it into account at their regular meetings and in planning the organisation’s activities. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The Club provides facilities to develop skills and knowledge to construct working railway models and to research prototype railways. It provides educational instruction on the methods and tools (e.g. electronics, metal working, computer assisted design (CAD), laser cutting, soldering etc.) to develop scale models. The Club also holds skills workshops, led by experts, and educational talks on both the operation of prototype & model railways and the history of railways and allied transport systems. The Club organises model railway exhibitions and educational visits and supports local events. Collectively and individually, members give talks, contribute to railway magazine articles and railway related websites and blogs. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Covid 19 and the consequential restrictions on social gatherings continued to severely impact the Club’s activities this year. It was not possible to hold any physical meetings until July 2021. Our annual physical exhibitions also had to be cancelled. In the absence of physical meetings the Club set-up an online presence using Facebook to maintain contact, provide advice and demonstrate modelling techniques. Virtual Club meetings were also held. The Club resumed regular Friday evening meetings in July 2021. The Club produced a free, quarterly publication “Footplate” containing instructive modelling items, Club news and details of relevant model railway and prototype railway events. During lockdown additional editions of Footplate were produced. To complement the Club’s Facebook page, a free-to-view YouTube channel has been developed which currently has 28 videos containing demonstrations, inspirational model railways etc. There are currently over 300 subscribers and the channel has been viewed 2195 times. These activities contributed to the objectives advancing public education and of developing and sharing skills and knowledge to construct working railway models and to research prototype railways The Club organised a, public, free-to-access, virtual model railway exhibition – ‘Railex’ (May 2021) which contributed to the objectives of advancing public education and promoting general interest. This provided the public with demonstration videos, live expert advice and inspiring railway models. The virtual Railex website has, so far, attracted over 4000 visitors. . **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The Club’s policy on reserves is to retain adequate funds to meet ongoing liabilities and to accumulate sufficient funds for the purchase of permanent premises to enable the Club to enhance and extend its charitable activities. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _R A Norton_ **Full name(s)** Roy Norton **Position (eg Secretary, Chair,** Secretary **etc)** **Date** 6/10/21 **TAR** March **2012** 5 **----- Start of picture text -----**
Charity Name No (if any)
Risborough and District Model Railway Club 1173659
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01-Sep-20 31-Aug-21
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Subscriptions 598 - - 598 -
Exhibitions - - - - -
Modelling workshops - - - - -
Railway experiences - - - - -
Donations - - - - -
Other income 27 - - 27 -
Savings interest 6 - - 6 -
advanced subscriptions - - - - -
Sub total (Gross income for
AR) [ 630 ] - - 630 -
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 630 - - 630 -
A3 Payments
Rent, insurance, premises costs 880 - - 880 -
Exhibition expenses - - - - -
Modelling workshop costs - - - - -
Railway experiences - - - - -
Equipment and materials purchases 1,035 - - 1,035 -
New club room expenses 968 - - 968 -
- - - - -
- - - - -
- - - - -
Sub total 2,883 - - 2,883 -
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total - - - - -
Total payments 2,883 - - 2,883 -
Net of receipts/(payments) - 2,253 - - - 2,253 -
A5 Transfers between funds - - - - -
A6 Cash funds last year end 73,439 - - 73,439 -
Cash funds this year end 71,187 - - 71,187 -
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**|bank account
**Details**|**Unrestricted**
**funds**
**to nearest £**
**10,798**|**Restricted**
**funds**
**to nearest £**
**-**|**Endowment**
**funds**
**to nearest £**
**-**| |---|---|---|---|---| |Includes assets & liabilities transferred
from the previous unimcorporated
Club entity
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
**B3 Investment assets**
**B2 Other monetary assets**|Signature
Advanced membership fees
**Details**
**Details**
none
**Details**
none
**Details**
none
savings account
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**60,389**
**-**
**-**
**71,187**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**-**
**-**
**-**
**-**
Print Name
James Aitken|**-**
**-**| |---|---|---|---| ||||**-**
OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
08-Nov-21| page5 "1 10 R&S￿ctive ￿ponSIbIlIti￿ of the Rlsborough and Distrlct IAod•l Railway Club and th• examlnor The Risborough and Distrid Model Rai￿¥3Y Club trustees are responsible for the preparation of the accounts In accordance with the requirements of the Charities ALt 2011 1lh8 Act'l. The truste88 COn8id¢r that an audit is not required utxler thè AGt and that 8n h)dwndent ex8minallon 15 needed. It h my responsibility to - examine the accounts under seCt￿n the Actr. - follow the procedures laid ¢knvn in the Gener81 DIrec￿on$ gwen by Charity Comm188knÈYs - state whether particular mallers have comè to my attenbon. Bas1¥ of an Indo￿ndent examlnofs r•port My examinatlon wa5 Garrie4Y out in accordan￿ with the General Direction8 given by the Charity Comm1s5ioners. An ex8mSnatSon includes a review of Ihe arwunling records kept by Risborough & Dlstrfci Model Railway Club and a comparison of Ihe end of y&ar Balance pres8nled with those record8. It altst> Include5 consideration of any unusual items or di¥c105ures in the accounts. and seeking 8xplanaUons from you as the Risborough and District Model RaiK¥ay Club tr￿￿e&S ¢oncemiThJ any suth matter8. Tha procedures undertaken do not provide all the ÈVKlenGe that WOLtld be r*qUtr￿ in an audit and. consequeniiy, I do not expre88 8n audit +)pinion on the ￿eW gl¥*n by the accounts. Inflèpèndènt •xamln•rf• •tat•m•nt In connection wl¢h my examlnatlon. Matter has coma to my •ttenbon'. 111 which gi￿8 me rta50nable cau88 to believe Ihat in any mat•rial the raql￿r•M*nl8 - to keep accounting record$ In accordance vthh the A¢t . to prepare accounts whl¢h •¢¢¢Kd wlih 8CCcY￿tkn0 r￿￿1$ and comply *ith thts accountlng requirements ol th• Act have not been met.. or 121 its which. in my opSnlon, •lt¢nllon should be drawn In ord•r io •nabl8 a proper underntandlng ol th 4ccuunls 10 be reached. Signed O•t•d 2021