## **St Francis’ Fund (Newham)**
**St Francis’ Catholic Primary School**
**Bow Street London E15 1HD**
**Trustees Annual Report For the period 1[st] April 2022 to 31[st] March 2023 Registered Charity number 1173650**
The trustees present their annual report and financial statements of the charity for the accounting period 1[st] April 2021 to the end of 31[st] March 2022. The financial statements have been prepared in accordance with the Charity Commissions accrual accounts (CC17) – SORPS FRS102.
## **Table of Contents**
Objectives and Activities ......................................................................................................................... 1 Achievements and Performance (SORP Para 1.41) ................................................................................ 2 Alleviation of financial hardship ......................................................................................................... 2 Maintaining the school house ............................................................................................................. 2 Financial Review ...................................................................................................................................... 3 Review of the Charity’s financial position at the end of the period ................................................... 3 (SORP Para 1.21) ................................................................................................................................. 3 Reserves Policy (SORP Para 1.22) ....................................................................................................... 3 Structure, governance and management ............................................................................................... 4 Names of the charity trustees who manage the charity .................................................................... 5 Names and addresses of advisers ....................................................................................................... 5 Appendix 1 – Balance Sheet as at 31/3/2023 ......................................................................................... 6 Appendix 2 – Income & Expenditure to 31/3/2023 ................................................................................ 7 Appendix 3 – Bank Reconciliation 31/03/2023 ....................................................................................... 8 Appendix 4 – Charitable Income & Staff Loans ....................................................................................... 9
## **Objectives and Activities**
A summary of the purposes of the charity as set out in its governing document is to advance the education of the pupils at St Francis’ Catholic Primary school, Newham, by providing and assisting in the provision of education, recreational and other charitable facilities in augmentation of the funds provided by the local education authority and the Department of Education. (SORP Para 1.17)
The charity’s main activities in relation to those for the public benefit have been as follows: (SORP Para 1.17 and 1.19)
- Making grants to individuals (families of pupils) paying for before and after school childcare at the school’s Breakfast and Tea Time Clubs and supporting a child in Nursery to have lunch.
- A small loan that was granted to a member of staff in the last financial, was repaid in full. No other loans were made. One of the instalments was paid to the school back account by mistake, so the loan is showing as outstanding on the Charity accounts. The money will be transferred in the next financial year.
- Maintaining the school house, which although not owned by the charity, the proceeds from the rent are paid to the charity. The house is let on the commercial market.
- Making grants to the school for the benefit of all pupils.
- Grants to other charities as a result of fund raising by the pupils of the school.
## **Grant Making Policy**
The trustees have delegated the authority to give grants to families of pupils of the school to the Head Teacher. Through her work with pupils and their families, the head teacher is able to identify families is great need. She then meets with the parents to better understand their circumstances and through this she is able to assess the families need and make an appropriate grant.
In this period grants were made to parents for
- Before and After School Care (Tea Time Club & Breakfast Club)
- Supporting a Nursery child that stayed all day to have lunch.
- Supporting the children on the residential trip with additional adult support.
- Putting on a workshop on pupil knife crime to pupils in year 5 and year 6 and to parents.
The trustees hope to extend this work to support more families in the future.
Page 1
## **Achievements and Performance (SORP Para 1.41)**
## **Alleviation of financial hardship**
One member of staff who was helped with a short term loan repaid it in full. The first repayment was mistakenly made to the school account. This has now been transferred to the Charity account and will be shown in the next year’s financial statement.
Three families benefitted from the provision of before and after school care for vulnerable children and one nursery child benefited from the provision of lunch.
## **Maintaining the school house**
Maintenance has taken place on the school house during this period. The gas safety check was done. A new carpet was put in to the stairs and landing due to the age of the existing carpet. The property is inspected every quarter. The house is up-to-date with all its statutory inspections. The tenants renewed their rental agreement in January 2023.
The school also holds a Rented Property License for this property. The London Borough of Newham was the first borough to introduce the compulsory licensing of all privately rented properties to ensure that landlords were delivering good quality well managed properties for people to live in. Under the terms of the licensing properties are also subject to legal checks.
Page 2
## **Financial Review**
**Review of the Charity’s financial position at the end of the period**
## **(SORP Para 1.21)**
The St Francis’ Fund work is reliant on income from the school house and money collected in school for other charities (SORP Para 1.47).
## **The Charity received:**
- £21,800 in income from the school house.
- £2058.53 was raise from the pupils and their families for charitable donations to the Salvation Army, British Legion Poppy Appeal and CAFOD.
- £3,165 from Parental Contributions, and
- £529.19 was raised for the School,
## **The Charity spent:**
- £1,1014.46 was spent to support vulnerable families with the purchase of school uniform.
- £4,008.00 was paid out to maintain the school house. £2,736.00 was spent on letting fees and £1,272 was spent on safety checks and replacing the hall carpet.
- £1,550.00 was spent on additional adult support the Year 6 residential week.
- £647.71 part of which was spent on a pupil knife crime workshop for the Year 5 and 6 pupils and their parents and £41.60 was spent on Parent Pay service charges and vat.
- Auditor costs were £630.00
The annual £20k donation to the school was made is adjoining financial years.
## **Reserves Policy (SORP Para 1.22)**
The trustees aim to maintain free reserves in unrestricted funds in the bank account. The aim for is to maintain a balance of no less than £5,000 in order to be able to meet most eventualities for the maintenance of the House.
Page 3
## **Structure, governance and management**
The organisation is a charitable incorporated organisation (CIO) with registered charity number 1173650; registered under constitution on 3[rd] July 2017 (SORP Para 1.25). The charity funds are the voluntary funds of St Francis’ Catholic Primary School, Maryland Park London E15 1HB. These funds have been registered with the Charity Commission as a result of the London Borough of Newham’s Financial Guidance to Schools which states that “voluntary funds with income or expenditure over £5,000 are registered with the Charity Commission.”
Trustees of the Governing Body of St Francis’ Catholic Primary School become trustees of the St Francis’ Fund Charity (Newham) unless disqualified to do so. When a member of the Governing Body of St Francis’ Primary School ceases to become a governor they also cease to be a trustee of the St Francis’ Fund charity (SORP Para 1.25).
New trustees are appointed at the same time they become a governor at St Francis’ Catholic Primary school and serve as a trustee for the period of time they are a governor. The number of trustees is limited to the number of governors of St Francis’ Catholic Primary School. Four trustees must be present at a meeting for it to be quorate. No additional meetings have been called in this period. Charity bank account balances are monitored as part of the School’s Finance Committee meetings and reported the School’s full governing body at least once a term.
The day to day administration of grants and loans is delegated to the Head Teacher (SORP Para 1.38). All new trustees are given a copy of the constitution, the latest annual report, the Charity Commission guidance “The essential trustee: what you need to know what you need to do (CC3)” and the Charity Commission guidance on public benefit PB1, PB2 & PB3 (SORP Para 1.18). On appointment new trustees are asked to sign a model trustee declaration statement committing them to giving of their time and expertise.
All trustees give of their time freely and no trustee remuneration was paid in the year.
Trustees are required to disclose all relevant interests through the Governing Body process of completing an annual pecuniary interest’s form. The Head Teacher declared that her husband’s company Xenogenesis supported the Year 6 residential course.
Page 4
## **Names of the charity trustees who manage the charity**
|1
2
3
4
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|
|---|---|---|---|
||Marian Thorn|Chair||
||Lois Elias|||
||Celia Willson||From 5thSeptember ‘23|
||Omotoke Alabede||From 1stNovember ‘23|
||Joseph Kiernan|||
||Natasha Scott|||
## **Names and addresses of advisers**
||**Name**|**Address**|
|---|---|---|
|Financial Advisors|Rupert Jones
Financial Services
Limited|125 Ripple Centre, Ripple Road, Barking, Essex, IG11
7FN|
Page 5
## **Appe** n **dix 1 – Balance Sheet as at 31/3/2023**
||**Balance Sheet as at 31/3/2023**|**Balance Sheet as at 31/3/2023**|**Balance Sheet as at 31/3/2023**||**31-Mar-2022**|**31-Mar-2022**|**31-Mar-2022**|**31-Mar-2022**|**31-Mar-2023**|**31-Mar-2023**|
|---|---|---|---|---|---|---|---|---|---|---|
||**Debtors**||||||||||
|||Loans to staff|||100.00||||100.00||
||||||||||||
||**Cash & Bank**||||||||||
|||Bank|7,271.88||||26,975.03||||
|||PettyCash|0.00||||0.00||||
||||||7,271.88||||26,975.03||
||||||||||||
||||||||||||
||||||**7,371.88**||||**27,075.03**||
||||||||||||
||||||||||||
|||Current account balance b/f|||16,281.34||||7,371.88||
||||||||||||
|||Movement in Year|||(8,909.46)||||19,703.15||
||||||||||||
||**Current account balance**||||**7,371.88**||||**27,075.03**||
||||||||||||
Page 6
## **Appendix 2 – Income & Expenditure to 31/3/2023**
||**Income & Expenditure to 31/3/2023**|**Income & Expenditure to 31/3/2023**|**Income & Expenditure to 31/3/2023**|||
|---|---|---|---|---|---|
||**Income**|||||
|||Income from St Francis House|21,800.00|||
|||Miscellaneous Income(friends of FRA)|529.79|||
|||Grant Income|0.00|||
|||Parental Contribution|3,165.00|||
|||||||
|||||||
|||||||
|||Net Charity|2,058.53|||
|||||||
|||||||
|||||||
|||||27,553.32||
||**Expenses**|||||
|||Refreshments for Governors meetings
0.00||||
|||Refreshments for Visitors
0.00||||
|||Refreshments for Staff
0.00||||
|||Fundspaid to School|0.00||d22|
|||St Francis House
4,008.00|||d27|
|||Christmas Gifts to Children
0.00|||d24|
|||Staff Clothing||||
|||Uniform
1,014.46|||d21|
|||Gifts
0.00|||d23|
|||Other|647.71||d31|
|||Bank charges & Admin||||
|||Audit Costs
630.00|||d32|
|||Activities For Children
1,550.00|||d30|
|||Wraparound care for children in need||||
|||Car servicespayments|0.00||d20|
|||Tea Time & Breakfast Clubpayments|0.00||d25|
|||Parental Contribution|0.00||d29|
|||||||
|||||||
|||||||
|||||||
|||||||
|||||7,850.17||
|||||||
||**Surplus/ (Deficit)**|||**19,703.15**||
|||||||
Page 7
## **Appendix 3 – Bank Reconciliation 31/03/2023**
||**Bank Reconciliation 31/3/2023**|||
|---|---|---|---|
|||||
||Balance asper Bank Account Statement||28,760.10|
|||||
||Balance asper cash book||26,975.03|
|||||
||Difference||**1,785.07**|
|||||
|Less|Unpresented Cheques|||
|||||
|||1,825.07||
|||||
|||**1,825.07**||
|||||
|Add|Deposits|40.00||
|||||
|||**40.00**||
|||||
||Total||**(1,785.07)**|
|||||
|||||
Page 8
## **Appendix 4 – Charitable Income & Staff Loans**
|**Charitable Income**|**Collected**
**Paid**
**Balance**|**Collected**
**Paid**
**Balance**|**Collected**
**Paid**
**Balance**|
|---|---|---|---|
|||||
|Donation to charityfunds|8.90||8.90|
|Kickathon - children collection|1,987.67||1,987.67|
|Poppy|61.96||61.96|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||||0.00|
||**2,058.53**|**0.00**|**2,058.53**|
|**Staff Loans**
**Opening**
**Balance**
**Loan**
**Repayments**
**Closing**
**Balance**|**Staff Loans**
**Opening**
**Balance**
**Loan**
**Repayments**
**Closing**
**Balance**|**Staff Loans**
**Opening**
**Balance**
**Loan**
**Repayments**
**Closing**
**Balance**|**Staff Loans**
**Opening**
**Balance**
**Loan**
**Repayments**
**Closing**
**Balance**|**Staff Loans**
**Opening**
**Balance**
**Loan**
**Repayments**
**Closing**
**Balance**|
|---|---|---|---|---|
||||||
|||||0.00|
|||||0.00|
|||||0.00|
|ADJ|100|||100.00|
|||||0.00|
||||||
||||||
||||||
||||||
|||||0.00|
||||||
|**Totals**|**100.00**|**0.00**|**0.00**|**100.00**|
||||||
Page 9
|**Consolidated Income & Expenditure to 31 March 2023**|||||||
|---|---|---|---|---|---|---|
|||||**2022-23**||**2021-22**|
||**Funds**|**Restricted**|**Unrestricted**|**Consolidated**||**Consolidated**|
|**Income**|**Fund**||||||
|Income from St Francis House|21,800.00||21,800.00|21,800.00||21,600.00|
|Miscellaneous Income|529.79||529.79|529.79||952.00|
|Grant Income|-|-|-|-||-|
|Parental Donations|3,165.00||3,165.00|3,165.00||2,170.00|
|Funds on conversion to charity|||-|-||-|
|Net Charity|2,058.53||2,058.53|2,058.53||2,937.17|
||**27,553.32**|**-**|**27,553.32**|**27,553.32**||**27,659.17**|
|**Expenses**|||||||
|Refreshments for Governors meetings|-||-|-||-|
|Refreshments for Visitors|-||-|-||-|
|Refreshments for Staff|-||-|-||-|
|Uniform|1,014.46||1,014.46|1,014.46||1,850.00|
|Gifts|-||-|-||71.99|
|Other|647.71||647.71|647.71||277.54|
|Audit Costs|630.00||630.00|630.00||600.00|
|St Francis House|4,008.00||4,008.00|4,008.00||5,524.00|
|Christmas Gifts to Children|-||-|-||-|
|Activities For Children|1,550.00||1,550.00|1,550.00||1,738.00|
|Wraparound care for children in need|-||-|-||-|
|Funds paid to school|-||-|-||22,500.00|
|Insurance|-||-|-||-|
|Professional Fees|-||-|-||-|
|Bank Charges & Admin|-||-|-||-|
|Tea Time & Breakfast Club|-||-|-||4,007.10|
|**Sub toal**|**7,850.17**|**-**|**7,850.17**|**7,850.17**||**36,568.63**|
|**Surplus / (Deficit)**|**19,703.15**|**-**|**19,703.15**|**19,703.15**|**-**|**8,909.46**
|
|Balance b/f|7,371.88||7,371.88|7,371.88||16,281.34|
|**Funds Carried FWD**|**27,075.03**|**-**|**27,075.03**|**27,075.03**||**7,371.88**|
## **Balance Sheet as at 31 March 2023**
|**Private**
**Governor**
**Fund**
**Fund**
Fixed Assets
-
Current Assets
Bank & Cash
26,975.03
Staff Loans
100.00
Current Liablities
**Net Assets**
**27,075.03**
**-**
**Funds of the Charity**
Restricted
-
Unrestricted
27,075.03
**Total Funds**
**27,075.03**
**-**|**2022-23**
**2021-22**
**Consolidated**
**Consolidated**
-
-
26,975.03
7,271.88
100.00
100.00
**27,075.03**
**7,371.88**
-
27,075.03
7,371.88
**27,075.03**
**7,371.88**|
|---|---|
CHARITY COMMISSION
FOR ENGLAND AND WALES
+•+
Independent examiner's report
on the accounts
Sectlon A
Independent Examiner's Report
Report to the
trusteesldirectorsl
members of
Sl Francis, Fund (Newham)
On accounts for tho year
ended
st
31 March
2023
Charity no.:
1173650
Company no.:
Set out on pages
14
Respective
responsibilities of
trustees and examiner
The trustees (who are also the directors of the company for the purposes of
company law) are responsible for the preparation of the accounts in
accordan with the requirements of the Companies Act 2006 {"the 2006
Acf'}
The charily's trustees consider that an audit is not required for this year
under Part 16 of the 2006 Ad and that an independent examination is
needed. tThe charity's gross income does not exceed £250,000] and l am
qualified to undertake the examination by being a qualified member of The
Association of Accounting Technicians.
It is my responsibility to:
examine the accounts under section 145 of the Act.
to follow the procedures laid down in the general Directions given by the
Charity Commission (under section 145(51{b) of the Charities Act, and
to state whether particular matters have Come to my attention
Basis of independent My examination was carried out in accordan with general Directions given
examiner's statement by the Charity Commission. An examination includes a roview of the
accounting records kept by the charity and a ¢omparison of the accounts
presented with those records. It also includes consideration of any unusual
items or disclosures in the accounts and seeking explanations from the
trustees Conrning any such matters. The prOdUreS undertaken do not
provide all the evidence that would be required in an audit, and
Gonsequently no opinion is given as to whether the accounts present a 'true
and fair, view and the réport is limited to those matters set out in the
statement below.
IER
Dec 2019
Independènt In conne¢tion with my examination, no material matters have come to my
examiner's statement attention which gives me cause to believe that in, any material respect..
a¢counting records were not kept in accordance with sèction 386 of the
Companies Act 2006,. or
4 the accounts do not aord with such records., or
the accounts do not comply with relevant accounting requirements under
section 396 of the Companies Act 2006 other than any requirement that the
accounts give a Yrue and fair, view which is not a matter ¢onsidered as part
of an independent examination; or
*the accounts have not been prepared in accordan with the Charities
SORP {FRS102).
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please de18te the words in the brackets if they do not apply.
Date:
Signed:
Name:
I<£ eL)P
Relevant professlonal
qualifiGation{sl or body
(If any):
MAAT (Member Association of Accounting Technicians)
CSMA Adv Dip MA (Chartered Institute of Management Accountants-Advanced
Diploma)
Address..
Rupert Jones Finance Limited
Ripple Centre, 121-125 Ripple Rd
Barking, Essex IG117FN
RUPERT JONES FINANCE LIMITED
Tel: 0203 137 9335
w.rupertjonesfinan¢e.co.uk
Dec 2019
IER
Section B
Disclosure
Only ¢omplete ifthe examinèr needs to highlight material matters of conrn
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Dec 2019
IER
Give here brief details of
any Items that the
examinerwishes to
disclose.
Recommendations.. -
Debtors
£100 ref ADJ remains as outstanding. No movement in year.
IER
Dec 2019