## **Trustees’ Annual Report for the period** # **From 1[st] April 2021 to 31[st] March 2022** **Charity name: Age Concern Voluntary Association for the Elderly Merstham, Redhill and Reigate** ## **Charity registration number: 1173649** ## **Objectives and Activities** **----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 To promote the relief of elderly people
purposes of the charity in any manner which now is or
as set out in its hereafter may be deemed by law to
governing document be charitable in and around
Merstham, Redhill and Reigate within
the County of Surrey (“the area of
benefit”)
Summary of the main Para 1.17 and The primary activities undertaken by
1.19
activities in relation to the charity are the provision of a day
those purposes for the centre for older people living in the
public benefit, in area of benefit. The day centre
particular, the activities, provides a variety of activities,
projects or services designed for mental and physical
identified in the stimulation, as well as ancillary
accounts. services to support well-being e.g.
hairdresser, podiatrist, and hearing
aid maintenance. The charity owns
two minibuses which are used to
transport people to the centre, and a
cook is employed to provide a hot
meal or snack option. There is a
Men’s Shed in the garden of the
centre for older men who would be at
risk of social isolation or loneliness
but do not want the hustle and bustle
of a traditional day centre. In addition
to the centre-based activities there is
a Befriending Service available for
older people who are less mobile and
unable to attend the day centre. The
charity has recently introduced a be-
spoke ‘charity shop’ for the benefit of
members and the wider community.
The charity also offers information
and advice where appropriate and is a
reference point for older people and
their carers in the area of benefit.
Statement confirming Para 1.18 Any decision relating to the overall
whether the trustees business development of the charity,
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||have had regard to the
guidance issued by the
Charity Commission on
public beneft||including but not limited to service
delivery, fundraising and external
events, is made with full
consideration of all relevant factors.
The Trustees will consider how any
decision will ft within the core
mission and purpose of the charity,
whilst taking into consideration the
Charity Commission guidance on
public beneft.|| |---|---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: **----- Start of picture text -----**
SORP reference
The charity relies heavily on the
Para 1.38 contribution of volunteers in all areas
Contribution made by of service delivery, administration
volunteers and Governance, and many of the
services simply would not happen
without their input. Volunteers help in
the day centre, with activities,
refreshments, cleaning, driving and
escorting members on the minibus.
The Befriending service comprises of
a team of volunteers carefully
matched with a lonely older person,
the coordinator ensures people with
similar interests and personalities are
matched and we often see genuine,
long-lasting friendships develop.
We have noticed an increase in
corporate volunteering and have
benefitted from individual team
members using their Corporate Social
Responsibility (CSR) days to help with
bespoke projects as well as corporate
teams helping with major projects. It
is a real bonus to be nominated as
the recognised charity of choice for
corporate organisations and apart
from the financial benefits incurred
the charity is able to benefit in many
other ways from the intellectual
property the corporate organisation
can offer.
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## **Achievements and Performance** SORP reference **----- Start of picture text -----**
The main purpose of the charity is to
help prevent loneliness and social
isolation amongst older people living
Summary of the main in the catchment area. This is
Para 1.20
achievements of the achieved through all areas of service
charity, identifying the delivery by bringing people together,
difference the charity’s cultivating friendships and helping
work has made to the people to remain living independently
circumstances of its in their own homes for as long as is
beneficiaries and any practical and they so wish.
wider benefits to society The trustees are responsible for
as a whole. reacting to the changing needs of the
community and ensuring any new
services offered meet the demand
whilst maintaining the integrity and
core values of the charity. An example
of this is the Men’s Shed which was
established to offer an alternative to
the growing number of socially
isolated older men who were
desperate for company but reluctant
to attend a traditional day centre.
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## **Financial Review** **----- Start of picture text -----**
Review of the charity’s Para 1.21 The charity had a surplus for the year
financial position at the of £2,027. At the end of the year the
end of the period charity had total reserves of
£296,146. This includes:
£175,975 of tangible fixed assets
£94,752 of free reserves and
£20,000 of designated reserves
Statement explaining Para 1.22 In the trustees’ view, the reserves
the policy for holding should provide the charity with
reserves stating why adequate financial stability and the
they are held means for it to meet its charitable
objectives for the foreseeable future.
The charity’s reserves are sufficient to
meet at least six months’ operational
expenditure. The trustees have
introduced ‘designated reserves’ to
cover the cost of major repairs that
may be required at short notice. The
trustees review the amount of
reserves that are required on a
quarterly basis at their finance and
general-purpose committee meeting.
Amount of reserves held Para 1.22 £94,752 Free Reserves
£20,000 Designated Reserves
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 The Covid-19 pandemic has had a
uncertainties about the devastating effect on the charity
charity continuing as a sector, with more charities than ever
going concern before applying to Charitable Trusts
and Foundations to supplement their
income. This makes it very difficult to
achieve a successful outcome, and
the charity must use more time and
resources applying for the additional
funding required every year to break
even.
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## **Structure, Governance and Management** **----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Association CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The members or the charity trustees
methods including may at any time decide to appoint a
details of any new charity trustee, whether in place
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constitutional provisions of a charity trustee who has retired or e.g. election to post or been removed in accordance with name of any person or clause 15 of the Constitution body entitled to appoint (Retirement and removal of charity one or more trustees trustees), or as an additional charity trustee, provided that the limit specified in clause 12 (3) (of the Constitution) on the number of charity trustees would not as a result be exceeded. ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity receives core funding and is a commissioned service partner Relationship with any Para 1.51 with the Borough of Reigate and related parties Banstead Council ## **Reference and Administrative details** **----- Start of picture text -----**
Charity name Age Concern Voluntary Association for the Elderly
Merstham, Redhill and Reigate
Other name the charity Age Concern Merstham, Redhill and Reigate (MRR)
uses
Registered charity 1173649
number
Charity’s principal The Merstham Centre
address Weldon Way
Merstham
Surrey RH1 3QB
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## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Alison Louise Chair
1
Dadswell
2 Garry Brooks
3 Angela Fraser DL
Nicola Janine Van 01/04/2021 -
4
Dyk 18/03/2022
Anne Elizabeth 01/04/2021 -
5
Cotterell 24/10/2021
6 Anand Gulati LLB
7 Claire Harvey Treasurer
8 John Bryant
Richard Cotterell 18/03/2022 –
9
31/03/2022
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements N/A for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** Sandy Featherstonhaugh ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details **N/A** ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** **Position (eg Secretary, Chair, etc)** **Date** Age Concern Voluntary Association for the Elderly Merstham. Redhill and Reigate Statement of Financial Activities for the year ended 31 March 2022 CHARITY NO: 1173649 CIO Age Concern VoluntaryAssodrtlonlor the Elderfy Merstht7m. Redhlll ond Relqate Reference and admlnlstratlve Snfomiation Constitution and obJectlves Age Con￿rn Voluntary Assoaation for the Elderfy Merstham, Redhill and Rei8ate is a Charitable Incorporated Organisation ICIOI Eoverned by rule5 set out in its constÉtution. Its objectives are established in its constitution as being the pur5UIt of any charitable aCtI￿ty for the beneflt of the aged, particularty in or near Merstham. Redhill and Reigate. The Trustees have had regard to the Charity Commission'5 guidance on public benefit in establishing the aims and actiwties of the Charity and are satisfied that the aims and actI￿tIeS described in their Annual Report meet the expeuations of that guidan￿. All of the Charity's seN1￿5 are provided free of charge or at a cost whlch is affordable to substantially all potential benefiuaries, or otherwise funded by public and private donors at no c05t to the beneficiarKes. Eligibility to access services is not restricted in any way other than approprlate age and proximity to the tharity's area of operation. Whilst many of the actwities benefit the broader communitv of the Borough and beyond. these benefits are additional and inudental to the Charivs aims. The Trustees are the General Committee set out at the beginning of the report. The General Commlttee delegates day to day deasion rnakin8 to the Flnance and General Purposes Committee, consistlng of the Officer5. Princ5pal office The Mer5tham Centre Weldon Way Merstham Surrey RH13QB Indèpendent VAamlner Judita Rogers 2 Sunstone Grove Merstham Surrev RHI 3PR Bankers Charities Aid Foundation ICAFI Bank 25 Kin8$ Hill Avenue Kings Hill West Malllng Kent ME194TA Skipton Building Society 43 Church St Relgate Surrey RH20AE Age Concern VoluntaryAssoclatknAorthe Elderfy Mersthom, Redhill tsnd Reigote Financial review for the year ended 31 March 2022 The Accounts and Annual Report have been updated and presented in line with the requirements of the Statement of Recommended Prartice'Accovnting and Reporting by Charities" ISORP 20151 issued by the Charity Commission, to the extent applicable to smaller charitie5. An overview of the accounts is set out rn the Trea5urers' report earlier in thi5 document. The Trustee5 contlnue to acknowledge the significant cost pressures on our key funder, the Borough Council. We rernain determined to continue to bTtn8 thè Charity to J posttion of financial sustainability by seeking support frorn a broader ranBe of sponsors anil our own fundraising efforts. Corporate partnership5 allow u5 to develop and grow the Charity in key areas and further increase our outreath into the communlty. The Trustees maintaln a risk rwster and consider risk as part of the dec4sion making procets and management. The Charity is not required to make a statement regarding risk management. TheTrustees also take assuran￿ from the procedures and policies in place, theii wiew thereof and from Trustees, direct invofvement in the financial management and operations of the Charity. On behalf of the Charity. I would like to say a sincere thank you to Judita Rogers for acting in a voluntary capacity as the Independent Examiner and to Vrsta Partners LLP for dealing with the Charity's payroll on a pro bono basis. This review. together with the reports contained elsewhere in this document and the legal and administratlve information on page one. is thè Annual Report of the Trustees for the purpose5 of the Charities Art 2011. Signed on behalf of the General Committee IFlio/ 2L Alison Dadswell Age Concern VoluntaryAssociation for the Elderfy Merstham, Redhill and Reigate Independent examiner's report to the Trustees of the A8e Concern VoluntsryAssodatlon for the Hderly Merstham. Redhill and Rel￿te I report on the accounts for the Charity for the year ended 31 March 2022. whlch are set out on paBe5 4 to 12. Respectlve re5ponslbtlities of Trustees and examiner The Charity's Trustees are responsible ft)r thè preparation of the accounts. The Charity'5 Tru5tee5 consider that an audit is not required for this year under se¢tlon 144121 of the Charitie5Act 2011 lthe 2011 Act) and that an independent examinatlon is needed. It is my responsibility to- examine the accounts under section 145 of the 2011 Art: to follow the procedures laid Ilown in the general Directions BNen by the Charity Commission under sectlon 145lbl of the 2011 Act; and to state whether particular rnatters have come to my attentlon. Basls of 5ndependerrt examinèr's report My examination was carriea out In accoruance wiin general L)Irectsons given Dy tne ￿arity Lommission. An examination includes a rwÈw of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items 01 disclosures in the accounts. and seeking explanations from you as Trustees concerning any suth matters. The procedures undertaken do not provide all the eviden￿ that would be required in an audit and consequentty no opinion ￿ 8iven as to whether the accounts present a 'true and fair wew, and the rèport is limited to those matters Set out in the statement below. Independent examlner's statement In connection with my examination, no matter has come to my attention: 111 which Bives me reasonable cause to believe that in any materi31 respect the requlrements: * to keèp accounting record5 in accordance with sertion 130 of the 2011 Act. and to prepare a¢¢ounts whlch accord with the accountin8 record5 and cornpty wtth the accounting requirements of the 2011 A¢t have not been met- or 121 to which, in ffly opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Judita Rogers 2 Sunstone Grove Merstham Surrey RHI 3PR Date: Age Con¢errt VoluntoryAssoclvtlon/ortheElderfy Mersththm, RedhlllfxndReigute ststementof Flnan(•al Actlvltles forthe yearended 31 March 2022 Year ended 31 March 2022 Total Yet7rertded 31 P*orch 2021 Unre5trl¢ted Restrftted ItKome •nd Endowments Oonaiionsand Legacies Grants Fundraising and lettin85 11,669 59.0 19,288 11.669 59.LVY) 19,28B 14,789 46,241 4,788 Charltabl@ actNites'. Day celltres and clubs Transportètion Befriendin8SenA Mensshed 15,416 4,275 ISh16 4.275 3,055 423 12.5(kJ Mondayclub ShopfitlSn8 Exercise cla55es Men'5 Shed Tools 5,259 20,LNJO 20,¢X 1,850 Mi5¢ellaneou5 Income 35 Total Incomeand EThJowrnonts 109. 24350 Expendlturé Expenditure on ra151ng fvjnds (incl prolertsl C05t of generaiinggrants, donations and le8a¢ies Cost of fundiaisinB 9.199 11,205 9.199 11205 Expenditure oncharitableactivltles Day centres and ¢lub5 Tiansport8tion efriendin8 Servlce Men5 Shed 39.032 24.849 9,264 17,075 39,032 24849 9.264 17,075 12,081 18,230 21,481 Proletts.. Monday club IT Prop Exercise cla55es Shed Tools 534 16,042 2.365 12S 1,850 1&042 2,365 1,850 Miscellaneovs Expenditure Total Expendhure 110,614 20.381 1,Tr)6 79,8S5 Revaluation of Freehold land and buildin85 104.281 Net InwmellExpeTrdlrurel 9411 2,QZ7 114880 ftecon Il*lon of frjnd Total brought fonyard Net movements in fund5 291,766 19411 2,353 2,968 12 291.119 183,259 110.880 Restricted fvndslunre5tricted funds transfers rotal ¢a¥rfed forward 290.813 5.333 296.146 291.1 6•lance5hEet fOr￿vrende￿Il Marth2022 31 Mirch 2922 alma JI Marth 31 Mitth 2021 •AS*ts T*￿b￿r￿￿daSI¢ts 17%975 CuNentknets Dpbtois Prewvments Ca5hat bènk and lffl han 2,716 2,2SI IOS,IY2 li￿150 122.968 123,612 crqdh￿s..lMw￿tskMinld Ythhin 13.4401 NetCurRnt*sstts 124171 N•t*AsÉts 296.146 2XLI• Rèpresented Oy Restrl(ted fvnd5 Unre5trtLtEdMnds 5J33 L555 29l7fj6 D￿natEd*Unds'. Tan9lblefiAedossvts Freere5efve5 175975 94838 04.911 Tthl Fund5 196,115 291119 The Dute50n p¥e57to Uform part ulthe5enn4no* stJttment5. TheftTh•cia1ttatErnentswerèappioYedbythpG￿￿￿￿cOmMittt*On $18nel on bÈhèlfofihpGenera Cammittee Alison Dadswell /iolzL Atte Contem VolutstoryAssodotlonfvrtheEI MerStI￿rn, RedhlllondRelqate Statement of Nnandal Attlvltle5 forthe year ended 31 Mwth 2022 Note i- Attountin olldes Basls of ratl The accounts have been wepared underthe histori¢41 cost Conv￿tiOn and in ¥cordancewth the Statement of Recommended Prartlce"AccountinR and Reporting by Charitses" ISORP 20151 In¢om¢ und Endowments Income is recoEni5ed a5 Itfa115 due and weipt is probawe or more likefythan notto be recelved. Income recelved wholly In resp￿1 of future period5 is