## Trustees' Annual Report
## For the period
|From (start date)|**0**|**1**|**0**|**4**|**2**|**4**|**4**|**3**|**1**|**0**|**3**|**2**|**5**|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|||||||||||||||
|**Section A**|||**Reference and administration**|||||**details**||||||
|Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address||||||||||||||
||||1st West Coker Scout Group|||||||||||
||||West coker Scout Group|||||||||||
||||Queen Elizabeth Pavilion, Halves Lane|||||||||||
||||West Coker|||||||||||
||||Postcode||||B|A|2|2|9|B|S|
## Names of the charity trustees who manage the charity
_(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**|
|---|---|---|---|
||Leah Flynn|Chair||
||Oliver Cox|Young Person Rep||
||Gemma Divall|Treasurer||
||Peter Divall|Group Lead Voluteer||
||Deborah Prigg|Trustee||
||Mark White|Group Volunteer||
||James Haiselden|Quartermaster||
||Christopher Saville|Trustee||
||Andrew Webb|Trustee||
|||||
|||||
|||||
|||||
|||||
|||||
Names and addresses of advisers (optional information but encouraged as best practice)
_(These will be published in the annual report of the charity)_
Type of advisor Name Address
1 LT700001 (27 February 2024)
## **Section B Structure, governance and management**
|Description of the charity’s trusts
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
(e.g. appointed by, elected by)
(e.g. trust deed, constitution)
Type of governing document||
|---|---|
||The Group's governing documents are those of the The
Scout Association. They consist of a Royal Charter, which in
turn gives authority to the Bye Laws of the Association and
The Policy, Organisation and Rules of The Scout
Association.|
|||
||The Group is a trust established under its rules which are
common to all Scouts.|
|||
||The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.|
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them
The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every 3-4 months. Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.
This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.
2 LT700001 (27 February 2024)
3 LT700001 (27 February 2024)
**Section B Structure, governance and management (continued) Risk and Internal Control (Specimen 1)** The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
## **Risk and Internal Control (Specimen 2)**
The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
4 LT700001 (27 February 2024)
|**Section C**|**Objectives and activities**|
|---|---|
|Summary of the objects of the charity set
out in its governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people
in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership with
adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.|
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- contribution made by volunteers;
- policy on investments.
Public benefit statement
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
5 LT700001 (27 February 2024)
|**Section D**|**Achievements and performance**|
|---|---|
|Summary of the main achievements of
the charity during the year|Squ
e s
ae bee
gog
o
stegt
to stegt
t|
||
lots of fun activities and many badges having been awarded.
Beavers have continued to increase on numbers with the
Leadership team thinking new and fun ideas. Cubs are also
growing under the new Leadership of Marie and her team.
Scouts are also holding great numbers, this is only due to
the commitment and support of the Volunteers and helpers
to whom I give a massive thank you. with many camps,
canoeing, hikes and away days. the Hall has provided us
with a warm and welcoming home for the Group and to the
Parish Council I also say thank you for your support.Our
community involvement has grown with the village fete,
Jumble sales to name but a few. We look forward to the
comming year, hope our young people and adult get the
most out of scouting. Ifyou would like come and help please|
6 LT700001 (27 February 2024)
|**Section E**|**Financial Review**|
|---|---|
|Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held reserves of approximately £10000 against
this at year end. This is above the level required for
operating expenses. However this can be explained by
holding monies for Summer Camp and international camps
and other sectional activities.
**Reserves Policy**
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum equivalent to 12months running costs, circa £2000|
|||
|||
Further financial review details (optional information)
|You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|**Investment Policy (Specimen 1)**
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only Lloyds Bank
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
**Investment Policy (Specimen 2)**
|
|---|---|
**Section F Other Optional Information**
7 LT700001 (27 February 2024)
Plans for future periods (details of any significant activities planned to achieve them)
Our main Planning is for our visit in 2026 to Kandersteg
8 LT700001 (27 February 2024)
**Section G**
## **Declaration**
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
|Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|Leah Flynn|Leah Flynn|Leah Flynn|Leah Flynn|Leah Flynn|Leah Flynn|Peter Divall|
|---|---|---|---|---|---|---|---|
|||||||||
||||||||Peter George Divall|
|||||||||
||Chair||||||Lead Volunteer|
||D
D
M
M
Y
Y|||||||
||D|D|M|M|Y|Y||
9 LT700001 (27 February 2024)
## **1st West Coker Scout Group No 1173643 Receipts and Payments Account**
Year start date
Year end date
|||Year start date||Year end date||
|---|---|---|---|---|---|
||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**||
|||||||
|**Receipts and payments**||||||
|**Receipts**|**£**
**500**
**-**
**500**
**-**
**-**
**-**
**5,438**
**662**
**-**
**6,100**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,600**
**-**
**6,600**
**Unrestricted**
**funds**|**2024/25**
**£**
**£**
**11,833**
**-**
**-**
**-**
**21,143**
**-**
**-**
**-**
**398**
**-**
**33,374**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**800**
**-**
**-**
**-**
**-**
**-**
**800**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**34,174**
**-**
**-**
**-**
**34,174**
**-**
**Restricted**
**funds**
**Endowment**
**funds**||**Total funds**
**£**
**11,833**
**500**
**21,143**
**-**
**398**
**33,874**
**-**
**-**
**-**
**5,438**
**800**
**662**
**-**
**6,900**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**40,774**
**-**
**40,774**|**2024/25**
**Total funds**
**£**|
|**Donations, legacies and similar**
**income**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||
|Membership subscriptions|||||**-**|
|Donations|**500**||||**-**|
|Events and Camps|||||**-**|
|Gift Aid|**-**||||**-**|
|Other similar income|||||**-**|
|**Sub total**|**500**||||**-**|
|**Grants**||||||
|Maintenenace grant|**-**||||**-**|
|Other grants|**-**||||**-**|
|**Sub total**|**-**||||**-**|
|**All Event**||||||
|fundraising|**5,438**||||**-**|
|hardship|||||**-**|
|group funds|**662**||||**-**|
|Other fundraising activities|**-**||||**-**|
|**Sub total**|**6,100**||||**-**|
|**Scout hut income**||||||
|Hire of building|**-**||||**-**|
|Hire of equipment|**-**||||**-**|
|Other Scout hut income|**-**||||**-**|
|**Sub total**|**-**||||**-**|
|**Investment income**||||||
|Bank interest|||||**-**|
|Building Society interest|**-**||||**-**|
|The Scout Association Short Term
Investment Service|**-**||||**-**|
|Other investment income|**-**||||**-**|
|**Sub total**|**-**||||**-**|
|**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||||
||||**-**||**-**|
||||**-**|||
||||||**-**|
|||||||
||**6,600**||**-**||**-**|
LT700003 February 2024)
1 of 4
## **1st West Coker Scout Group No 1173643 Receipts and Payments Account**
Year start date
Year end date
|**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**|
|---|---|---|---|
## **Receipts and payments**
|**Payments**|**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**6,600**
**-**
**12,549**
**19,149**
**Unrestricted**
**funds**|**2024/25**
**£**
**£**
**5,831**
**-**
**10,622**
**-**
**-**
**-**
**975**
**-**
**-**
**-**
**75**
**-**
**3,069**
**-**
**-**
**-**
**2,013**
**-**
**110**
**-**
**445**
**-**
**-**
**-**
**-**
**-**
**1,816**
**-**
**1,063**
**-**
**1,250**
**-**
**27,269**
**-**
**2,170**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,170**
**-**
**29,439**
**-**
**-**
**-**
**29,439**
**-**
**4,735**
**-**
**-**
**-**
**-**
**-**
**4,735**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**2024/25**
**£**
**£**
**5,831**
**-**
**10,622**
**-**
**-**
**-**
**975**
**-**
**-**
**-**
**75**
**-**
**3,069**
**-**
**-**
**-**
**2,013**
**-**
**110**
**-**
**445**
**-**
**-**
**-**
**-**
**-**
**1,816**
**-**
**1,063**
**-**
**1,250**
**-**
**27,269**
**-**
**2,170**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**2,170**
**-**
**29,439**
**-**
**-**
**-**
**29,439**
**-**
**4,735**
**-**
**-**
**-**
**-**
**-**
**4,735**
**-**
**Restricted**
**funds**
**Endowment**
**funds**|**Total funds**
**£**
**5,831**
**10,622**
**-**
**975**
**-**
**75**
**3,069**
**-**
**2,013**
**110**
**445**
**-**
**-**
**1,816**
**1,063**
**1,250**
**27,269**
**2,170**
**-**
**-**
**-**
**2,170**
**29,439**
**-**
**29,439**
**11,335**
**-**
**12,549**
**23,884**|**2024/25**
**Total funds**
**£**|
|---|---|---|---|---|---|
|**Charitable Payments**|||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||
|Membership subscriptions paid on
(National/County/Area/District)|||||**-**|
|Youth programme and activities|||||**-**|
|Adult support and training|||||**-**|
|Rent|||||**-**|
|Water and Sewerage|**-**||||**-**|
|Electricity and Gas|**-**||||**-**|
|Insurance|||||**-**|
|Repairs and Renewals|**-**||||**-**|
|Materials and equipment|**-**||||**-**|
|Printing and photocopying|**-**||||**-**|
|Contribution to camp costs|**-**||||**-**|
|Uniforms|**-**||||**-**|
|AGM and trustee expenses|**-**||||**-**|
|Section Money|||||**-**|
|Misc|**-**||||**-**|
|Scoutshop|**-**||||**-**|
|**Sub total**|**-**||||**-**|
|**Fundraising expenses**||||||
|All Fundraising|**-**||||**-**|
|Unsung Hero|||||**-**|
|Donations|**-**||||**-**|
|Other fundraising costs|**-**||||**-**|
|**Sub total**|**-**||||**-**|
|**_Total Gross Expenditure_**
**_Total payments_**
**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**
**Asset and investment**
**purchases, etc.**||||||
||||**-**||**-**|
||||**-**|||
||||||**-**|
|||||||
||||**-**||**-**|
|||||||
||**6,600**||**-**
**-**
**-**
**-**||**-**|
||**-**||||**-**|
||**12,549**||||**-**|
||**19,149**||||**-**|
LT700003 February 2024)
2 of 4
# **1st West Coker Scout Group No 1173643 Receipts and Payments Account**
**For the year from**
Year start date
**01/04/2024**
**To**
Year end date
**31/03/2025**
## **Statement of assets and liabilities at the end of the year**
**1st April 2024**
**31st March 2025**
||||**st p**|**r**|||||**2025**|||
|---|---|---|---|---|---|---|---|---|---|---|---|
||**Unrestricted**||**Restricted**||**Endowment**||**Total funds**||**Total funds**|||
||**funds**||**funds**||**funds**|||||||
||**£**||**£**||**£**||**£**||**£**|||
|**Cash funds**||||||||||||
|Bank current account 46264960|**-**||**11,014**||**-**||**11,014**|||**-**||
|Bank deposit account|**-**||**5,645**||**-**||**5,645**|||**-**||
|Bank Current Account 18244668|**-**||**6,301**||**-**||**6,301**|||**-**||
|Expense Account|||**551**||**-**||**551**|||**-**||
|Cash/Floats|**-**||**373**||**-**||**373**|||**-**||
|**Total cash funds**|**-**||**23,884**||**-**||**23,884**|||**-**||
|(agree balances with receipts andpayments a/c)|agreement error||agreement error||ok||ok|||ok||
|**Other monetary assets**||||||||||||
|Tax claim|**-**||**-**||**-**||**-**|||**-**||
|Debts due from the||||||||||||
|County/Area/District/Group|**-**||**-**||**-**||**-**|||**-**||
|Insurance claim|**-**||**-**||**-**||**-**|||**-**||
|**Sub total**|**-**||**-**||**-**||**-**|||**-**||
|**Investment assets**||||||||||||
|Investment property - detail|**-**||**-**||**-**||**-**|||**-**||
|Quoted investments|**-**||**-**||**-**||**-**|||**-**||
|Other investments - detail|**-**||**-**||**-**||**-**|||**-**||
|**Sub total**|**-**||**-**||**-**||**-**|||**-**||
|**Non monetary assets for**||||||||||||
|**charity's own use**||||||||||||
|Badge stock|**-**||**-**||**-**||**-**|||**-**||
|scouting equipment|**-**||**-**||**-**||**-**|||**-**||
|Trailor|**-**||**-**||**-**||**-**|||**-**||
||**-**||**-**||**-**||**-**|||**-**||
||**-**||**-**||**-**||**-**|||**-**||
||**-**||**-**||**-**||**-**|||**-**||
|Other|**-**||**-**||**-**||**-**|||**-**||
|**Sub total**|**-**||**-**||**-**||**-**|||**-**||
|**Liabilities**||||||||||||
|Accounts not yet paid|**-**||**-**||**-**||**-**|||**-**||
|Expenses incurred but not invoiced|**-**||**-**||**-**||**-**|||**-**||
|Subscriptions not yet paid|**-**||**-**||**-**||**-**|||**-**||
|Loan - detail|**-**||**-**||**-**||**-**|||**-**||
|Other liabilities|**-**||**-**||**-**||**-**|||**-**||
|**Sub total**|**-**||**-**||**-**||**-**|||**-**||
|||||||||||||
|**Total net assets**|**-**||**23,884**||**-**||**23,884**|||**-**||
**The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by**
Signature
Print Name
Leah Flynn Chairperson
LT700003 February 2024)
3 of 4
Gemma Divall Treasurer
LT700003 February 2024)
4 of 4
England & Wales
Template I: Unqualified report for a non-company charity preparing
receipts and payments accounts with a gross income of £250,000 or less
in the relevant financial year
Independent examiner'5 report to the trustees of I:, West Coker Scout Grou i)1 report to the
trustees C my examination of the accounts of the I I ' Vv'pct Coker Scout GTOU[, for the year ended 31rt
March 2025
Responsibilities and basis of report As the charity trustees of the
.Jl. you are
responsible for the preparation of the accounts in accordance with the requirements of the Charitiés Act 2011
I'the Act'l.
I report in respect of my examination of the 1st West Coker Scout Group accounts carried out under section 145
of the 2011 Act and In canvng out my examination I havefollowed all the appLtcable Directions given by the
Charity Commission under Section 14515llbl of the ACL
Independent examiner's statement
I have completed my examinatlon. I confirm that no materlal matters have come to my attention in connection
with the examination giving me cause to believe that in any material respect:
accountino records were not kept in respect of the
130 of the Act.. or
2. the accounts do not accord with those records.
West Coker Scout Grci li. as required by section
I have no concems and have come across no other matters in conn•dkn wlth the examination to which
attention should be drawn in thi5 report in order to enabLe a proper of the accounts to be
reached.
Signed:
Name..
14LL+llAH HAIfjLL¥L4Q CQM A
Relevant professional qualification or membership of profe55ional bodies lif any):
Address:
L6 AELL YPRQ
LisfoL, 081 LIL
Date..
L{0512a