2024-03-31-accounts - 1st West Coker Scout Group

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1st West Coker Scout Group No 1173643 Receipts and Payments Account

t West Coker Scout GroupNo 1173643 Receipts and Payments Account	t West Coker Scout GroupNo 1173643 Receipts and Payments Account	t West Coker Scout GroupNo 1173643 Receipts and Payments Account	t West Coker Scout GroupNo 1173643 Receipts and Payments Account
Year start date Year end date
For the year from	01/04/2023	To	31/03/2024

Receipts and payments

Receipts	Unrestricted funds £ 100 4,756 4,856 - - - 10,853 1,859 - 12,712 - - - - - - - - 17,568	Restricted funds Endowment funds £ £ 8,323 - - - 18,268 - - - - - 26,591 - - - - - - - - - 100 - - - - - 100 - - - - - - - - - - - - - - - - - - - 26,691 - 2023/24	Restricted funds Endowment funds £ £ 8,323 - - - 18,268 - - - - - 26,591 - - - - - - - - - 100 - - - - - 100 - - - - - - - - - - - - - - - - - - - 26,691 - 2023/24	Total funds £ 8,323 100 18,268 4,756 - 31,446 - - - 10,853 100 1,859 - 12,812 - - - - - - - - - 44,258 - 44,258
Donations, legacies and similar income			- - - - - -
Membership subscriptions				8,323
Donations	100			100
Events and Camps				18,268
Gift Aid	4,756			4,756
Other similar income				-
Sub total	4,856			31,446
Grants			- - -
Maintenenace grant	-			-
Other grants	-			-
Sub total	-			-
All Event			- - - - -
fundraising	10,853			10,853
hardship				100
group funds	1,859			1,859
Other fundraising activities	-			-
Sub total	12,712			12,812
Scout hut income			- - - -
Hire of building	-			-
Hire of equipment	-			-
Other Scout hut income	-			-
Sub total	-			-
Investment income			- - - - -
Bank interest				-
Building Society interest	-			-
The Scout Association Short Term Investment Service	-			-
Other investment income	-			-
Sub total	-			-
*Total Gross Income* Asset and investment sales, etc. *Total receipts*
			-	44,258

	-	-	-	-
	17,568	26,691
	17,568	26,691	-	44,258

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1st West Coker Scout Group No 1173643 Receipts and Payments Account

West Coker Scout Group No 1173643 Receipts and Payments Account	West Coker Scout Group No 1173643 Receipts and Payments Account	West Coker Scout Group No 1173643 Receipts and Payments Account	West Coker Scout Group No 1173643 Receipts and Payments Account
Year start date Year end date
For the year from	01/04/2023	To	31/03/2024

Receipts and payments

Payments	Unrestricted funds £ - - 625 468 29 310 - - 2,876 1,548 5,855 10,531 234 - 10,765 16,621	Restricted funds Endowment funds £ £ 6,340 - 14,369 - - - 825 - - - - - 2,818 - - - - - - - - - - - - - 1,715 - - - - - 26,067 - - - - - - - - - - - 26,067 - 2023/24	Restricted funds Endowment funds £ £ 6,340 - 14,369 - - - 825 - - - - - 2,818 - - - - - - - - - - - - - 1,715 - - - - - 26,067 - - - - - - - - - - - 26,067 - 2023/24	Total funds £
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)				6,340
Youth programme and activities				14,369
Adult support and training				-
Rent				825
Water and Sewerage	-			-
Electricity and Gas	-			-
Insurance				2,818
Repairs and Renewals	625			625
Materials and equipment	468			468
Printing and photocopying	29			29
Contribution to camp costs	310			310
Uniforms	-			-
AGM and trustee expenses	-			-
Section Money				1,715
Misc	2,876			2,876
Scoutshop	1,548			1,548
Sub total	5,855			31,922
Fundraising expenses
All Fundraising	10,531			10,531
Unsung Hero				-
Donations	234			234
Other fundraising costs	-			-
Sub total	10,765			10,765
*Total Gross Expenditure* Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Transfers between funds Cash funds last year end *Cash funds this year end*
				42,688

	-	-	-	-
	16,621 947 - 10,979 11,926	26,067 624 - - 624	- - - - -
				42,688

	947	624	-	1,571
	-	-	-	-
	10,979	-	-	10,979
	11,926	624	-	12,550

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1st West Coker Scout Group No 1173643 Receipts and Payments Account

Year start date

Year end date

For the year 01/04/2023 To 31/03/2024 from

Statement of assets and liabilities at the end of the year

1st April 2023

Unrestricted funds £ Cash funds Bank current account 46264960 4,031 Bank deposit account 5,645 Bank Current Account 18244668 1,300 Expense Account Cash/Floats 755 Total cash funds 11,731 (agree balances with receipts andpayments a/c) agreement error Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - scouting equipment - Trailor - - - - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	Unrestricted funds £ Cash funds Bank current account 46264960 4,031 Bank deposit account 5,645 Bank Current Account 18244668 1,300 Expense Account Cash/Floats 755 Total cash funds 11,731 (agree balances with receipts andpayments a/c) agreement error Other monetary assets Tax claim - Debts due from the County/Area/District/Group - Insurance claim - Sub total - Investment assets Investment property - detail - Quoted investments - Other investments - detail - Sub total - Non monetary assets for charity's own use Badge stock - scouting equipment - Trailor - - - - Other - Sub total - Liabilities Accounts not yet paid - Expenses incurred but not invoiced - Subscriptions not yet paid - Loan - detail - Other liabilities - Sub total -	Restricted funds £ - - - 819 - 819 agreement error - - - - - - - - 200 60,000 4,000 - - - - 64,200 - - - - - -	Endowment funds £	Total funds £
			- - - - -
				4,031
				5,645
				1,300
				819
				755
			-	12,550
			ok	ok
			- - -
				-
				-
				-
			-	-
			- - -
				-
				-
				-
			-	-
			- - - - - - -
				200
				60,000
				4,000
				-
				-
				-
				-
			-	64,200
			- - - - -
				-
				-
				-
				-
				-
			-	-

Total net assets	11,731	65,019	-	76,750

The above receipts and payments account and statement of assets and liabilities were approved by the Trust 200X (the date of the Trustee Board meeting that approved the accounts) and signed on their behalf by

Signature

Print Name

Leah Fl

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Gemma Di LT700003 F8bruary 20241 4of8

2023/04 Total funds

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2023/04 Total funds

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31st March
2024
Total funds
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£

- ok

tees on Xth X

lynn Chairperson

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vall Treasurer

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LT700006 - Independent Examlner's Reportto the Trustees Uanuary 2024) England & Wales Template I: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of lae5T 00 SCOOT qRQJF I report to the trustees on my examination of the accounts of the ues r oolcoL Q¢ for the year ended 3i/s/zoL Responsibilities and basis of report T cOKoLSCGaf qQoKrF As the charity trustees of the [ you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). Sr cc¢ S(£3()fc4Yth I report in respect of my examination of the accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the of the Act: or 2. the accounts do rK)t accord with those records. esT cQlEfrt KaJr Qecw as required by section 130 I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enabLe a proper understanding of the accounts to be reached. Signed: Name: Relevant professional qualification or membership of professional bodies (rf any): (A Address: t8 ttGI , YILfUAJoJh ,efiJFdl ESI CZ L Date. OSI11 l

Trustees' Annual Report

For the period

From (start date)	0	3

Section A	Reference and administration	details
Charity name 1st West Coker Scout Group Other names the charity is known by Registered charity number (if any) 11 7 3 6 4 3 HQ registration number Charity’s principal address West coker Scout Group Queen Elizabeth Pavilion, Halves Lane West Coker Postcode B A 2 2 9 B S Names of the charity trustees who manage the charity
	1st West Coker Scout Group

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15	Trustee Name	Office (if any)	Dates acted if not for whole year
	Leah Flynn	Chair
	Oliver Cox	Secretary
	Gemma Divall	Treasurer
	Peter Divall	Group Scout Leader
	Deborah Prigg	Member
	Mark White	Member
	James Haiselden	Quartermaster

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address

1 LT700001 (27 February 2024)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

(e.g. trust deed, constitution)

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts.

(e.g. trust, association, company)

Trustee selection methods (e.g. appointed by, elected by)

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

The Trustee Board consists of the Chair, Treasurer and 6 Trustees (including 2 Ex Officio Trustees, and 2 co-opted Trustees) and meets every # months.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 6 months of joining the Board.

This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run highquality and safe programmes that gives young people skills for life.

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Section B	Structure, governance and management (continued)
	Risk and Internal Control (Specimen 1) The Group Trustee Board has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 4 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control (Specimen 2) The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control (Specimen 1)
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The Group
would request the use of buildings, property and equipment
from neighbouring organisations such as the church,
community centre and other Scout Groups. Similar reciprocal
arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance in place to
mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant upon
volunteers to run and administer the activities of the group. If
there was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities
for all young people aged 4 to 18. If there was a reduction in
membership in a particular section or the group as whole
then there would have to be a contraction, consolidation or
closure of a section. In the worst case scenario the complete
closure of the Group.
Risk and Internal Control (Specimen 2)
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to ensure
that insurable risks are covered.

3 LT700001 (27 February 2024)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

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Section D	Achievements and performance
Summary of the main achievements of the charity during the year	~~Wow what a year we have had a fun and exciting year the~~
	~~, ,~~ squirrels have gone from strength to strength and many badges have gone out with a wide range of age related activities, Beavers, Cubs and Scouts are also growing in numbers, this is only due to the commitment and support of the leaders and helpers to whom I give a massive thank you. with many camps, canoeing, skiing, hikes and away days. the new Hall has provided us with a warm and welcoming home for the Group and to the Parish Council I also say thank you for your support.Our community involvement has grown with the village fete, Trafalga night, Cricket Dinner to name but a few. We look forward to the comming year, hope our young people and adult get the most out of scouting. If you would like come and help please talk to myself or one of the leaders.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group held reserves of approximately £10000 against this at year end. This is above the level required for operating expenses. However this can be explained by holding monies for Summer Camp and international camps and other sectional activities. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12months running costs, circa £2000 Brief statement of the charity’s policy on reserves • the charity’s principal sources of funds (including any fundraising);	The Group held reserves of approximately £10000 against this at year end. This is above the level required for operating expenses. However this can be explained by holding monies for Summer Camp and international camps and other sectional activities. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 12months running costs, circa £2000


	Investment Policy (Specimen 1) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service.

5 LT700001 (27 February 2024)

• investment policy and objectives;
• how expenditure has supported the key
objectives of the charity;

The Group does not have sufficient funds to invest in longer
term investments. The Group has therefore adopted a risk
averse strategy to the investment of its funds. All funds are
held in cash using only Lloyds Bank
The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustee Board
considers the cash flow requirements.
Investment Policy (Specimen 2)

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Our main Planning is for our visit in 2026 to Kandersteg

Section G Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Leah Flynn	Leah Flynn	Leah Flynn	Leah Flynn	Leah Flynn	Leah Flynn	Peter Divall

						Peter George Divall

Chair						Lead Volunteer
D D M M Y Y
D	D	M	M	Y	Y

6 LT700001 (27 February 2024)