KING'S LYNN SAMARITANS
TRUSTEES’ REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021
Charity Registration Number: 1173636
KING'S LYNN SAMARITANS CONTENTS
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Page
Legal and administrative information 1
Trustees’ report 2 to 4
Statement of financial activities 5
Balance sheet 6
Notes to financial statements 7 to 12
Independent examiners report 13
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KING'S LYNN SAMARITANS LEGAL AND ADMINISTRATIVE DETAILS
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Registered Charity No: 1173636
Address: 26 Queen Street
King's Lynn
Norfolk
PE30 1HT
Trustees: Ms Rachel Goldsmith - Chair
Mrs Samantha Kiff - Treasurer - Resigned 11 June 2020
Mr Nicholas Packer
Mr Richard James
Mr Edward Kenny
Mrs Valerie Woods
Mr David Watkins
Mrs Kathleen Clark
Mr Henry Kilvert - Resigned 20 August 2020
Ms Zoe Callender - Secretary
Mrs Jill Goddard - Treasurer co-opted 15 October 2020
and confirmed at AGM 29 December 2020
Independent Examiners: Hayhow and Co
Chartered Certified Accountants and Business Advisers
19 King Street
King's Lynn
Norfolk
PE30 1HB
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KING'S LYNN SAMARITANS TRUSTEES REPORT
The trustees present their annual report and financial statements of the charity for the year ended 31st March 2021. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's constitution, the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with FRS 102.
OBJECTIVES
The objectives of the charity, as set out in its constitution are:
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To enable persons in King's Lynn and the surrounding area, as well as elsewhere, who are experiencing feelings of distress or despair, including those who may be at risk of suicide, to receive confidential emotional support at any time of the day or night, in order to improve their emotional health and to reduce the incidence of suicide
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To promote a better understanding in society of suicide, suicidal behaviour and the value of expressing feelings which may otherwise lead to suicide or impaired emotional health; and
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To collaborate with and support Samaritans' central charity and its affiliated branches in fulfilling these objectives
TRUSTEES AND ORGANISATIONAL MATTERS
The trustees of the charity during the year are shown in the legal and administrative section.
The trustees of the charity comprise of ordinary and ex-officio members elected by Branch members including the Director who is also Chair of Trustees.
Trustees undertake specialist training to support them in their role.
The collective body of the trustees is known as the Board of Trustees and its meetings are chaired by the Branch Director.
The trustees attend regular board meetings throughout the year to make financial decisions, monitor the budget, oversee premises development, maintenance and health and safety and deal with other governance issues.
The conduct of board meetings and the rules governing how trustees make decisions are set out in the constitution.
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KING'S LYNN SAMARITANS TRUSTEES REPORT
ACHIEVEMENTS AND PERFORMANCE DURING THE YEAR
Between the 1st April 2020 and the 31st March 2021, our volunteers dealt with:-
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16,880 Contacts by telephone
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2,711 Email contacts
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0 Face to face contacts (due to Covid-19 restrictions)
A total of 19,591 contacts compared to a total of 22,194 in the previous year, which is a decrease of 12%. The decrease is mainly due to decreased availability of volunteers due to the first major lockdown.
It is important to stress that many volunteers did contribute more than the normal expectation of time during both lockdowns in order to keep the effect as low as possible.
The branch has been unable to engage in most of the usual 'outreach' activities due to Covid-19 restrictions during this financial year including:-
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Working with local schools to deliver emotional health training to student cohorts
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Supporting local schools with advice and resources to allow them to foster emotional wellbeing within educational settings
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Continued support of the national Network Rail partnership with railway station events
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Continued monthly presence at the Queen Elizabeth Hospital
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Talks to local groups and organisations
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Publicity stands at 'well-being' events
However, the regular features in local publications and local radio to promote awareness of the branch and the emotional support services offered by Samaritans has continued and an active Twitter account has put out a message at least once a day in the last few months, reaching 531 followers to date.
Once Covid-19 restrictions are relaxed more, it is intended to resume outreach activities and trustees have already been in meetings to set up a service for Queen Elizabeth Hospital.
The Branch prison team has been unable to make regular visits during the last year to two prisons (Whitemoor and Wayland) to support and train inmates who become listeners and provide support for other inmates. Prison staff and Listeners have been supported by telephone. Prison visits are resuming from May 21 subsequent to the easing of restrictions.
The number of volunteers at 31st March 2021 was 109, comprising 95 listening volunteers and 14 support volunteers.
The invaluable fund raising work of the Friends Committee during previous years has been missing again this year, again due to Covid-19 restrictions, as their activity is based on face to face work with the general public. In addition, this committee plays an important part in raising public awareness of Samaritans.
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KING'S LYNN SAMARITANS TRUSTEES REPORT
FINANCIAL REVIEW AND RESERVES
Despite several of the normal fundraising events being unattainable due to the pandemic, the branch has been successful in obtaining special grants and funding to assist with the shortfall.
At the end of the financial year the branch held £356,823 in its reserves.
The unrestricted funds are used for the general purposes within the charity.
The level of reserves is monitored and reviewed at the regular trustees meetings.
The trustees' first priority is to safeguard the future delivery of the services provided to the local community and will always strive to ensure the branch holds sufficient financial reserves to:
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meet up to 3 years gross expenditure
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invest in the promotion and development of its services
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meet longer term expenditure ( e.g. boiler replacement, equipment replacement and modernisation, building maintenance etc)
STATEMENT OF RESPONSIBILITIES OF TRUSTEES
The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (UKGAAP).
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently
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observe the methods and principles in the Charities SORP
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any departures disclosed and explained in the financial statements
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prepare the accounts on a going concern basis unless it is inappropriate to assume that the charity will continue to operate.
The trustees are responsible for keeping proper accounting records, which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.
……………………………..
R Goldsmith Chair of the Board of Trustees and Branch Director Date:
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KING'S LYNN SAMARITANS STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2021
| Notes Incoming Resources Donations and Legacies 3a Income from investments 3b Charitable activites 3c Covid-19 Grants 3d Total Resources Expended Charitable activities 4 Total Net income/(expenditure) Total funds brought forward Total funds carried forward |
Restricted Unrestricted Total Fund 2021 Fund 2021 2021 £ £ £ 3,183 27,647 30,830 - 2,054 2,054 - 12,809 12,809 - 10,000 10,000 3,183 52,510 55,693 2,532 49,509 52,041 2,532 49,509 52,041 651 3,001 3,652 21,230 331,941 353,171 21,881 334,942 356,823 |
Total 2020 £ 40,469 2,038 14,978 - 57,485 92,618 92,618 (35,133) 388,304 353,171 |
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The statement of financial activities includes all gains and losses recognised in the year. All income resources and resources expended derive from continuing activities.
The notes on pages 7 to 12 form part of these accounts
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KING'S LYNN SAMARITANS BALANCE SHEET YEAR ENDED 31 MARCH 2021
| Notes FIXED ASSETS Tangible Fixed Assets 6 CURRENT ASSETS Debtors 7 Cash at bank and in hand CREDITORS Amounts falling due within one year 8 NET CURRENT ASSETS NET ASSETS FUNDS Unrestricted Restricted TOTAL FUNDS 9 |
£ £ 91,653 3,303 262,213 265,516 346 265,170 356,823 334,942 21,881 356,823 2021 |
£ £ 96,243 4,494 252,836 257,330 402 256,928 353,171 331,941 21,230 353,171 2020 |
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Approved by the Board of Trustees on …………………………………... and signed on its behalf by:
….......................................................
R Goldsmith Chair
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
1. Principal Accounting Policies
1.1 Basis of Preparation
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with:
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the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
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and with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102)
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and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
1.2 Going concern
The trustees consider the charity to be a going concern and have considered a period of twelve months from the date of approval of the accounts.
2. Accounting Policies
2.1 Incoming Resources
Incoming resources are included when expected.
Grants are recognised in full in the Statement of Financial Activities in the year in which they are receivable. Capital grants specifically for capital expenditure are converted by annual inter-fund transfer in line with the rate of the related assets depreciation as recognised as expenditure in the Statement of Financial Activities.
No income is shown net of expenditure.
2.2 Fund Accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of general objectives of the charity and which have not been designated for other purposes.Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes.The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
2.3 Resources Expended
All expenditure is included on an accruals basis and is recognised when there is legal or constructive obligations to pay for expenditure. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Expenses are apportioned where necessary. Fundraising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of charitable activities. Governance costs are those incurred in connection with administration of the charity.
2.4 Tangible Fixed Assets and Depreciation
Depreciation is calculated to write off the costs of each asset over its estimated useful life at the following rates:-
| Freehold land and buildings Equipment 3. Incoming Resources a) Donations and legacies Donations and legacies Prison Grant b) Investment Income Interest received c) Charitable Activities Friends of the Samaritans 3e Fund Raising Gift Income Compensation Sale of equipment d) Government Grants BCKLWN Grant |
Straight line basis over 50 years 25% reducing balance basis Restricted Unrestricted Total 2021 2021 2021 £ £ £ - 27,647 27,647 3,183 - 3,183 3,183 27,647 30,830 - 2,054 2,054 - 2,054 2,054 - - - - 5,439 5,439 - 7,370 7,370 - - - - - - - 12,809 12,809 - 10,000 10,000 - 10,000 10,000 3,183 52,510 55,693 |
Total 2020 £ 31,170 9,299 40,469 2,038 2,038 8,500 1,475 4,603 100 300 14,978 - - 57,485 |
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
3e) Friends of the Samaritans - Statement of Financial Activities
| Fundraising Income Cycle ride Collections Donation Fund raising Expenditure Transfers to Samaritans Fundraising Costs Net incoming for the year Bal B/Fwd Bal C/Fwd |
Total 2021 £ - 147 250 70 467 - 49 49 418 14,163 14,581 |
Total 2020 £ 1,234 4,575 3,411 3,149 12,369 8,500 555 9,055 3,314 10,849 14,163 |
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
4. Charitable activities
| 4. Charitable activities | ||||||||
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| Publicity Telephone Training & Conference Travelling & befriending expenses Housekeeping Repairs and maintenance Electricity, gas and water Insurance Depreciation Computer costs Stationery and postage Branch Affiliation Fee General Expenses Fundraising Gift Expenditure Accountancy 5. Fees for examination of the accounts Independent examiner's fees |
Restricted 2021 £ 443 1,969 120 - 2,532 |
Unrestricted | Total 2021 £ 207 1,502 - 10,628 2,204 3,020 1,985 1,272 4,590 550 272 24,903 80 - 516 312 52,041 2021 £ 312 |
Total 2020 £ 3,268 1,383 4,600 26,249 2,057 2,810 2,163 850 5,466 564 1,220 40,010 538 954 182 304 92,618 2020 £ 304 |
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| 2021 £ 207 1,502 - 10,185 2,204 3,020 1,985 1,272 2,621 550 152 24,903 80 - 516 312 49,509 |
Independent examiner's fees
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
6. Tangible Fixed Assets
| Land & Other Buildings Assets Cost: £ £ At 1 April 2020 98,098 50,965 Additions - - At 31 March 2021 98,098 50,965 Depreciation: At 1 April 2020 12,366 40,454 Provision for the year 1,962 2,628 On disposals - - At 31 March 2021 14,328 43,082 Net book value at 31 March 2021 83,770 7,883 Net book value at 31 March 2020 85,732 10,511 7. Debtors Debtors Prepayments 8. Creditors – Amounts Falling Due within One Year Accruals and deferred income |
2021 £ 1,729 1,574 3,303 2021 £ 346 346 |
Total £ 149,063 - 149,063 52,820 4,590 - 57,410 91,653 96,243 2020 £ 4,494 - 4,494 2020 £ 402 402 |
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KING'S LYNN SAMARITANS NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2021
9. Analysis of Net Assets between Funds
| Tangible fixed assets Current assets Current liabilities |
Restricted Funds 7,627 14,254 - 21,881 |
Designated Funds - - - - |
General Funds 84,026 251,262 (346) 334,942 |
Total 91,653 265,516 (346) 356,823 |
|---|---|---|---|---|
9a. Unrestricted Fund
| 9a. Unrestricted Fund | ||||||
|---|---|---|---|---|---|---|
| General Fund 9b. Restricted Funds Prison Fund Restricted Asset fund Total |
Balance At 1.4.20 £ 331,941 Balance At 1.4.20 £ 11,634 9,596 21,230 353,171 |
Income Resources £ 52,510 Income Resources £ 3,183 - 3,183 55,693 |
Outgoing Resources £ 49,509 Outgoing Resources £ 563 1,969 2,532 52,041 |
Transfers £ - Transfers £ - - |
Balance at 31.03.21 |
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| £ 334,942 Balance at 31.03.21 |
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| £ 14,254 7,627 21,881 356,823 |
9c. Purpose of restricted funds
Prison Fund - to provide support for prisoners Restricted asset fund - income spent on capital items to be depreciated
10. Trustees remuneration
The Trustees neither received or waived any emoluments during this period.
11. Related Party Transactions
The charity is controlled by its board of trustees.
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF KINGS LYNN SAMARITANS YEAR ENDED 31 MARCH 2021
I report to the trustees on my examination of the accounts of the King's Lynn Samaritans for the year ended 31 March 2021, charity number 1173636, which are set out on pages 1 to 12.
This report is made solely to the charity’s trustees, as a body, in accordance with section 154 of the Charities Act 2011. My independent examiner’s work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity, the charity’s members as a body and the charity’s trustees as a body for my independent examiner’s work, for this report, or for the opinions I have formed.
Responsibilites and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the Trust as required by section 130 of the Act ;or
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2 the accounts do not accord with those records; or
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3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Kezia Benefer FCCA Date: Hayhow & Co Chartered Certified Accountants and Business Advisers 19 King Street King’s Lynn Norfolk PE30 1HB
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