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2023-03-31-accounts

AMARITANS Winchester & District Whatever you're facing We're here to listen Annual Report 2022-23

CONTENTS

Page
Vision, Mission and Values 3
Annual Report 4-12
Report of the Trustees 13
Independent Examiner’s Report 16
Balance Sheet 18
Notes to the Accounts 19-25

Report and Unaudited Financial Statements 2022/23 Registered charity no. 1173634

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SAMARITANS Our vision Every life lost to suicide is a tragedy, and our vision is that fewer people die by suicide. Our mission To be there for anyone who needs someone. To give people ways to cope and be there for others. And to campaign to make suicide prevention a priority. Our values Listening Conf identiality Non-jvdgmental People making Humon contact Exploring feelin95 If people feel safe. We want people to their own Givin9 people time, alleviates distress they are more likèly be able to talk to declslons undivided (￿entIOn and helps people to be open about us without fear of We believe that and empathy meets to reach a better thelr feellng& prejudice or rejection. people have the a fvndamental understandw)g rlght to find thelr emotlonol need of thelr sltuatlon own sol(rtFon ond und ￿d￿ce$dO$tress and the optlons that telllng people ond despolr. open to them. what to do takes responsibility away from them.

DIRECTOR’S REPORT

On behalf of the Trustees, a huge thank you to everyone for making 2022-2023 a great year for the branch and being able to help even more people who needed us. The work this branch does is amazing, and the figures say it all:

I’ve said this before, but it’s worth reflecting again in this annual report. It’s through the extraordinary commitment of every branch volunteer that we are able to provide emotional support for anyone who is struggling to cope and to help save lives every single day.

Not every role in the branch is a listening volunteer, but every role in the branch is essential to keep our branch running, which, I can assure you, has a real, direct impact on our callers.

We all volunteer for Winchester Samaritans for many different reasons. To help others, to give something back, to do something meaningful, or because we believe in the vision of Samaritans. We may have gone through difficult times of our own or with someone close to us. Whatever the reason, we learn from talking to people from all walks of life, we develop new skills and we reach a better understanding of ourselves. It’s great to be part of a such supportive community of committed and dedicated people. To our branch volunteers I say: We simply couldn’t do our work without you; please know how much you are valued for all the time you give to help others.

With this, it’s also important to acknowledge that we have lost several Sams due to life changes, and I hope you will join me in remembering and thanking them for all they did while they were with us.

A new Branch Director selection process was started through the last quarter of this year, which meant, sadly, we had to say goodbye to our previous Director, Janet. As you know Janet, kindly, and bravely, stepped in as Interim Director and was incredible, giving tirelessly to ensure that our branch was the best it can be.

On behalf of the Trustees and Branch Leadership Team we want to thank Janet for stepping up to provide excellent leadership at a time of need. Janet’s dedication and hard work was inspiring, and we are truly grateful for all she achieved and laying down a solid platform for the new leadership team. I’m pleased for our callers that Janet still continues her amazing work at the Stratford branch.

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A huge thank you also goes to the incredible, talented, leadership team members that supported Janet and have handed over the baton to new leadership: Ann741 (Treasurer & Trustee); Jan1570 (Planning & Succession, Branch Hub Liaison Officer); and Hugh1368 (Branch Prison Support Officer).

A new Branch Leadership Team is now in place, and we are looking forward to taking up the challenge over the next few years to continue building a thriving team of volunteers that feel highly valued, engaged, and empowered to connect with our callers.

Wayne 1625

Branch Leadership Team

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TREASURY REPORT

Winchester and District Branch of Samaritans is an affiliated branch so that responsibility for managing the branch finances rests with the branch trustees, to ensure the branch has sufficient funds to keep our branch centre open in Winchester, and for us to be able to provide the Samaritan service to callers now and in the future.

Last year 2021/22 marked the second Covid pandemic year, with this year 2022/23 being the first since the beginning of the pandemic that we have been able to return to some normality.

As a branch, we rely for our income on the generosity of our donors, the work of our fundraisers, and investment income from our flat rental and deposit interest. We have no regular income other than the flat rental and we therefore hold cash reserves so that the branch can continue to operate now and in the future. As Covid restrictions have eased we can look forward to resuming fundraising with events which help us raise funds and also to meet the public.

The summarised accounts for 2022/23 show that total income was £51,202 – an increase of £13,344 compared with 2021/22. Grants, donations and legacies were up by £4,983, fundraising up by £ 5,677 and investment income up by £2,684 against the prior year

Total expenditure for 2022/23 also rose- from £58,868 to £72,416, an increase of £13,548. Our costs include an increase in direct volunteer costs, to £19,947 for the year for travel and training. Our volunteers have been encouraged to claim their travel costs as these reflect their return to branch for duties as Covid restrictions have eased. Our volunteer travel costs also reflect the branch being based in Winchester but covering a much wider area including Alresford, Andover etc.

We also make an annual payment to the Central Charity by way of the New Branch Contribution (NBC) which was £3,935 for 2022/23. The trustees also continued to offer support to the SCC (Samaritans Central Charity) for special projects being run centrally, and our expenditure in 2022/23 includes payment of £5,000 to the SCC to support the Festival Branch. Andrew, a Festival Branch Samaritan, joined us at our AGM in 2022 to speak about their work.

With total income of £51,202 and total expenditure of £72.416, we ended the year with a deficit of £21,214 (a very similar result to 2021/22 when we had a deficit of £21,010). We will again meet the deficit from our cash reserves, which we hold to see us through these “lean” years, and which remain sufficient for the ongoing operation of the branch.

Our 2022/23 accounts include the annual depreciation charge for our Centre at 2% per annum. No depreciation is charged for the flat as this is an investment property built to provide a regular income for the branch.

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Summarised Statement of Financial Activities

Summarised Statement of Financial Activities Summarised Statement of Financial Activities Summarised Statement of Financial Activities
2022/23 £
2021/22 £
Prison Grant, Donations, Legacies, In Memoriam 23,494 18,511
Other Charitable Activities - Fundraising 11,930 6,253
Investment Income-Rent and Deposit Interest 15,778 13,094
TOTAL INCOME
51,202
37,858
Costs of raising funds 340 1,182
Expenditure on Charitable Activities 72,076 57,686
TOTAL EXPENDITURE
72,416
58,868
NET INCOME FOR THE PERIOD
-21,214
-21,010
TOTAL FUNDS brought forward 735,602 756,612
TOTAL FUNDS carried forward
714,388
735,602

SUMMARISED BALANCE SHEET AT 31 MARCH 2023
Tangible Assets
Freehold Land and Buildings, Fixtures and Fittings 573,018 581,211
Current Assets-Cash at Bank, Debtors less Creditors 141,370 154,391
TOTAL CHARITY FUNDS
714,388
735,602

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Financial help from our supporters ensures the branch can continue to provide the Samaritan service to callers. In 2022/23 we had support from individuals, churches, companies and groups – we are so grateful for your support.

Whilst we can’t list everyone by name we are very grateful for the support we received from:

Trusts William Brake Charitable Trust
Emilienne Charitable Trust
Individuals Tim Cain
P W Ferris
R C Niddrie
M S Thomas
Michael Wakefield
plus £1,000 from a donor who wishes to remain anonymous
Churches St Barnabas
St Lawrence with St Swithun
St Luke with St Martin
Companies,
Groups and
Shops		 Arrows Stores
Triangulate
Vodafone
Prison Grant Prison Grant re our support of HM Prison Winchester
In Memoriam We also received £3,000 from the estate of the late Diane Cawston

I retired on 31 March 2023 after 37 years as a Samaritan, including many years as your branch treasurer, so this is my final treasury report. I would like to thank Sue 1281 Assistant Treasurer for her invaluable help in maintaining the branch financial records, in helping me prepare these 2022/23 accounts, and for agreeing to continue in post. I would like to welcome Chris 1612 who has taken over as Branch Treasurer with effect from 1 April 2023. My best wishes to you all.

Ann 741S -retired

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FUNDRAISING REPORT

This year, again, we have not had a Fundraising Lead within the branch. However, our local Samaritans have really outdone themselves and raised an enormous amount towards our funds.

In total, we raised nearly £11,930 – which is almost double what we managed last year! I would like to take this opportunity to say a special thank you to our fundraising Samaritan cyclists who between them raised £8,619 for the branch! Thank you Piers who took part in the Samaritans 2022 Heritage Ride and Imogen, who with partner Ian, undertook the Land’s End to John O’Groats Cycle Ride.

We were lucky to be offered a fundraising opportunity at a Sarah Millican event which collecting donations as people left the venue. This raised over £850 – many thanks to all involved.

Other funds came from: Car Boot Sale; Carol Singing; Gift Aid as well as many smaller items such as EasyFundraising.

Many thanks to all our fundraisers for all their hard work during the year, we are as always very grateful.

Sue 1281

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TRAINING REPORT

Between April 2022 and March 2023 30 Samaritans across four cohorts (160-163), started and completed CORE training. Of these 25 are now doing regular duties in the branch.

Our hybrid model of delivering CORE training, comprising three face-to-face and seven Zoom sessions over eight weeks, continues to work well. Embedding Training, which comprises a further four modules, was also facilitated to all cohorts.

The training team held two continuous development face-to-face ‘events’ for Emotional Support in Other Settings (ESOS) and on Applying our Key Policies. Smaller sessions were facilitated for those unable to attend the day at the Holiday Inn.

We completed On-going Mentoring (OGM) for all listeners in the branch for the first time since lockdown and offered additional support from the training team for anyone wanting to refresh their skills ahead of mentoring.

As ever, the key challenge for the Recruitment, Training and Mentoring teams is how we balance the resources we already have in the branch in our small teams with ensuring we are supporting enough new Samaritans into the branch to maintain the level of service we offer to our callers – as well as to future proof those three teams. This has become quite a conundrum for us.

I am hugely grateful to the many colleagues who have been involved with recruiting, training and mentoring our 30 new Samaritans over the year and this includes our phenomenal pool of ‘actors’ who join by Zoom to terrify and support in equal measure those doing skills practice.

Thanks too to all of you in 160, 161, 162 and 163 for being such fun to train and for your curiosity and openness when being introduced to some pretty intense concepts.

Above all else my thanks go to Brian, for all the work he has continued to do behind the scenes and in the training room/s and to Don, who retired from the Training team this year, and who we sorely miss for his wisdom and support after all the many years he gave to the branch.

Penny 1550

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OUTREACH REPORT

After the constraints imposed by the Covid lockdowns, it was great to finally get back to do some real outreach work within our community, where we have reached out to some 2,000 people who may not have known about our service, or called. We had tremendous support from volunteers wanting to engage and support events. We also strengthened our pool of ESOS trained volunteers to 20. A big thank you to everyone who gave their time.

One of the advantages of conducting outreach activities is that we get to hear directly from people who want to thank us for the help we’ve given them. We do not always get that perspective in the operations room, so I just want to pass on to all our branch volunteers that so many people out there really, really appreciate our service.

Feet-on-the-Street was re-established on the rota where we are available one Friday evening every month. National Rail appreciated us being back to support their campaigns and have a presence on the platforms at Winchester station.

We continued to build partnerships with NHS Child & Adolescent Mental Health Services (CAMHS), and the University of Winchester, where we are gaining traction to set up a Student Listening Service.

It’s proven more difficult to build momentum and build relationships with Schools/Colleges to offer the work we can do in youth settings, and will be something we need to review going forward.

Outreach Events Supported

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role play. The feedback has exceeded expectations and will help us form a stronger relationship with the University. We also received good PR on Twitter and a couple of expression of interests to become a volunteer.

As we do not currently support face-to-face, walk-in callers at the branch, it’s important we leverage our outreach work going forward so we can have that presence and visibility where people are. This could be particularly relevant as we develop our partnership with Winchester University to provide an ESOS presence there (like Feet-on-the-Street) and explore developing a Student Listening Service in collaboration with our Samaritans Training Team.

Wayne 1625

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Samaritans - Winchester and District Branch

Report of the Trustees for the year ended 31 March 2022

The Trustees present their Report and Accounts for the year ended 31 March 2022.

Registered Charity number

1173634 under the Governing Document dated 30 June 2017

Trustees

The Trustees who served as a trustee in the reporting period were:

Objects and Activities of the Charity

The purposes of the charity as set out in its governing document

In accordance with the objectives set out in the constitution of the charity, the charity has the following objects:

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Structure, Governance and Management of the Charity

The Methods Used to Recruit and Appoint new Charity Trustees

The Trustee Committee members are elected at an Annual General Meeting. The Trustee Committee consists of the following members:

Ex-officio members who shall be the Director, a Deputy Director (appointed by the Director), the Secretary, the Publicity Officer, the Treasurer and the Chair of the Friends of Winchester and District Branch of Samaritans

The Policies and Procedures for the Induction and Training of Trustees

The Charity's Organisational and Decision-Making Stucture

Elected members, excluding ex-officio members, comprise a majority of the Trustee Committee and are entitled to vote at meetings. All questions at any meeting are determined by simple majority votes cast by members present, with each member (except co-opted members) having one vote. In any event of an equality of votes, the Chair may exercise a second vote as a casting vote. Elected Trustee Committee members may not serve on the committee for more than three consecutive years.

The Charity as a Part of a Wider Network

The charity falls under the umbrella organisation of the Samaritans nationally. The national organisation provides a model constitution, advice and support.

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Policies on Reserves

The trustees have resolved to keep a sufficient level of resources to provide for future activities. The policy on reserves is that the existing assets are retained to produce income which is wholly utilised to support existing activities. There is no intention in the long term to either increase or reduce the capital significantly. The policy is justified in that it is necessary to preserve income at the present levels in order to maintain the activities of the charity.

Approved by order of the board of trustees on 2 September 2023 and signed on its behalf by:

W. Fletcher

Director and Chairman of Trustees

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Independent Examiner's Report to the Trustees of the Winchester and District Branch of Samaritans on the Financial Statements for the Year Ended 31 March 2022

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed and I am qualified to undertake the examination by being a qualified member of the association of accounting technicians.

It is my responsibility to:

My examination was carried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

In connection with my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in, any material respect, the requirements:

  2. to keep accounting records in accordance with section 130 of the Charities Act; and

  3. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Kenneth John Stratton FMAAT Kimball Smith Limited Brewery House, High Street Twyford, Winchester SO21 1RG

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Samaritans - Winchester and District

Statement of Financial Activities

for the year ended 31 March 2023

(Incorporating an Income and Expenditure Account)

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Samaritans - Winchester and District

Balance Sheet

As at 31 March 2023

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Notes to the Financial Statements

For the year ended 31 March 2023

1. Accounting policies

Basis of preparation

The accounts have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity meets the definition of the public benefit entity under FRS102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

Going concern

The accounts have been prepared on a going concern basis. There are no material uncertainties about the charities ability to continue.

Income

Recognition of Income

These are included in the Statement of Financial Activities (SoFA) when:

Offsetting

There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.

Grants and donations

Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).

In the case of performance related grants, income must only be recognised to the extent that the charity has provided the specified goods or services as entitlement to the grant only occurs when the performance related conditions are met (5.16 FRS 102 SORP).

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Notes to the Financial Statements

For the year ended 31 March 2023

Legacies

Legacies are included in the SOFA when receipt is probable, that is, when there has been grant of probate, the executors have established that there are sufficient assets in the estate and any conditions attached to the legacy are either within the control of the charity or have been met.

Tax reclaims on donations and gifts

Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.

Contractual income and performance related grants

This is only included in the SoFA once the charity has provided the related goods or services or met the performance related conditions.

Volunteer help

The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.

Income from interest, royalties and dividends

This is included in the accounts when receipt is probable and the amount receivable can be measured reliably.

Investment gains and losses

This includes any realised or unrealised gains or losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year.

Expenditure and liabilities

Liability recognition

Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.

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Notes to the Financial Statements

For the year ended 31 March 2023

Governance costs

Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Creditors

The charity has creditors which are measured at settlement amounts less any trade discounts.

Provisions for liabilities

A liability is measured on recognition at its historical cost and then subsequently measured at the best estimate of the amount required to settle the obligation at the reporting date.

Assets

Tangible fixed assets for use by charity

Tangible fixed assets are measured at cost less accumulative depreciation and any accumulative impairment losses. Depreciation is provided on all tangible fixed assets, other than freehold land and rental property, at rates calculated to write off the cost, less estimated residual value, of each asset evenly over its expected useful life, as follows:

Investments

Fixed asset investments in quoted shares, traded bonds and similar investments are valued initially at cost and subsequently at fair value (their market value) at the year end. The same treatment is applied to unlisted investments unless fair value cannot be measured reliably in which case it is measured at cost less impairment.

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Notes to the Financial Statements

For the year ended 31 March 2023

Debtors

Debtors (including trade debtors and loans receivable) are measured on initial recognition at settlement amount after any trade discounts or amount advanced by the charity. Subsequently, they are measured at the cash or other consideration expected to be received.

Fund accounting

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

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6 Tanglbl• Ilx•d assets Furnlture, flttlngs & offlce oqulpmont Land and bulldlngs Investmenl Proporty Total Cost At 1 April 2022 At 31 March 2023 452,715 452 715 220,586 2,433 675,734 Daprèclatlon At 1 April 2022 Charge for the year At 31 March 2023 92.225 8.193 100,418 2.298 94.523 8.193 102,716 2,298 Not book value At 31 March 2023 352,297 220,586 135 573,018 At 31 March 2022 360.490 220 586 135 581.211 The historlcal cost of the Charitable use freèhold bulldlngs IS £296.130. Charftable use propety is included at the Trustees. infomal valuafjon, and the spllt betsveen Ihls ch8ri18ble use property and the investment flat, 811 at 13 and 13 8 Upper High Street. Winchester. is on the basis of their relative areas. During the last year year professional valuers Carter Jonas valued the combined properties shown above at £720,000 for insurance purposes. 7 Dabtorn 2023 2022 Prepayments Gift aid receivable 2,189 1,049 3,238 3.473 1.074 4,547 SAMARITANS Report and Unaudited Financial Statement5 2022123 Registered charity no. 1173634 23 Winche5ter& D15ttirt

8 cr￿￿Or5. amounts falllng duo wlthln on• yoar 2023 2022 Creditors Samaritans Central Charity 1,194 3.935 5,129 5,286 7,416 12,702 9 Funds Currnnt Yoar N•t movgm•nt In fun Tran•f•rn betwèon funds At 1 yrll 2022 At 31 March 2023 Unre•trl¢tad fund• General fund Revaluation reserve 579.017 156585 735.602 121.214) 557.803 {21.214} 714,388 Rostrldod funds Restricted funds Total funds 735 602 714 388 Net movement in funds. included in the above are as f¢Jl¢)ws.' Incomlng r•ourc•% R•sour¢es •xpond Galns and Movgmont In fund• Unrgstrl¢tod funds General fund Revpjualion resefve 51,201 {72,415} {21,2141 51,201 172,415} {21,2141 R•itrlct•d fund• Restricted frjnds Total funds 51.201 72.415 21,214 SAMARITANS Report and Unaudited Financial Statement5 2022123 Registered charity no. 1173634 24 Winche5ter& D15ttirt

10 Other information

Samaritans - Winchester and District is a Charitable Incorporated Organisation (CIO) incorporated in England. Its registered office is: 13 Upper High Street, Winchester SO23 8UT

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We're here to listen Call free day or night on 116 123 Emall jo@samaritan&org Web samaritan&org/winchester Visit us 13 Upper High Street Winchester S023 8UT SAMARITANS Bro(KhofSrymu￿IaTh5￿0chUrrIab￿r￿Q￿r{rted O￿nIsat￿n￿￿￿er& in and OVrreg15tPrE￿offr￿15 b¢utpYut ￿ UpWH¥hst￿￿.wI[￿h￿Ster, 50238UT.