Annual
Report
2021
Swansea
**2**
## **TABLE OF CONTENTS**
Director’s Report ............................................... 3 Branch Details ................................................... 5 Treasurer’s Report ............................................ 6 Audited Accounts ............................................. 8 Recruitment and Selection ............................ 17 Training ............................................................... 18 Shop Report ........................................................ 20 Outreach Report ................................................ 21 Prison Support Report ..................................... 22 Volunteer Support Report ............................. 24 2020 AGM meeting minutes .......................... 25
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**3**
## **DIRECTOR’S REPORT**
I cannot believe that by now I am well into my third year as director of Swansea Samaritans.
There were many changes during the last year within Samaritans, affecting all branches and all volunteers. Samaritans also have a new Chair, Keith Leslie, who took over as Chair of Samaritans in January this year, and a new CEO, Julie Bentley, who started her post in November 2020.
Safeguarding is being completely overhauled, and every volunteer will have to have the new training completed by the end of 2021.
Certain measures have been put in place to monitor our service to ensure consistency throughout the whole organisation, emails will soon be done from a dedicated virtual branch as well as the caller support.
In August 2020 our branch had the service quality review which every director has to have within their first year. For us it was delayed because of the pandemic. It was then decided to hold it virtually, a new experience for everyone involved.
Maybe the biggest change affecting our branch was the refurbishment to our duty room, including completely new equipment. We now have 6 duty stations. We will have no problem accommodating those volunteers who will join the email hub, to do emails from the branch if they wish. It certainly looks beautiful, and I am certain that when the new Director will start in July 2022, we have all got used to it.
It has been a difficult year, mainly due to the ongoing pandemic. Even though many volunteers had to isolate, we were able to offer our services to our callers without interruptions. Many volunteers did multiple shifts a week. I cannot thank them enough for their hard work. Some volunteers are still reluctant to mix with other people and some volunteers have decided not to return to Samaritans.
ANNUAL REPORT 2021
**4**
Luckily there are many potential volunteers. Because of a hardworking recruitment team and training team we managed to replace the volunteers we lost. I cannot thank them enough.
Because of the ongoing pandemic we were not able to welcome any Face-toFace callers in branch or indeed do any outreach work or hold any awareness and fundraising events. Some work with schools could be done digitally, but this cannot be compared with actual school visits.
We were able to continue our work in Prison with certain restrictions. A very big Thank you to the team!
For the coming year this will be our biggest challenge, to build up a new outreach team and re-establish our links with the local community. I continued attending Mental Health Forums and Self-Harm and Suicide Prevention Forums throughout the year, however everything had to go digtal.
Another challenge will be better shift coverage. We increased the number of shifts to 37 shifts in branch. This was mainly done to offer a bigger variety of timings. The early shift is proving very popular and so is the early night shift. We continue to have difficulties to regularly fill the second part of the night. I urge all volunteers to consider it. This is often the time when callers need us most.
We will also be introducing the chat service. This is still at an early stage and is offered to callers only at certain times. I would particularly thank those volunteers who have completed the additional training and are willing to offer emotional support to our callers via this new media. Hopefully other volunteers will be encouraged by seeing chat in practice.
I would like to thank every volunteer for the time they spend to support our callers. Some can do more than others, but every single minute is valuable. Without you Swansea Samaritans would not exist.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**5**
## **BRANCH DETAILS**
Registered Charity Number: 1173627 Registered Address: Swansea Samaritans, 17 St John’s Road, Manselton, Swansea, SA5 8PR Website: www.samaritans.org/swansea The Trustees of Swansea Samaritans at 1st September 2021: Director/Chair of Trustees: Mrs. M. Bugelli Secretary: Reverend J Phillips Treasurer: Mr. I. Phillips Trustees: Reverend Dr P Philips Mr W Davies Dr A Rees Ms D Smith Ms C Heard Ms D Thomas Ms T Hatherill Bankers: Barclay Bank plc
ANNUAL REPORT 2021
**6**
## **TREASURER’S REPORT**
## **Treasurers Report for the Year ending 31st March 2021**
I attach the accounts for the year and as you can see our accounts are in an extremely favourable position despite the lockdown. We were extremely fortunate to be able to avail ourselves of several Grants relating to the Pandemic and we owe a great deal of thanks to City of Swansea (20,000) for supporting our Shop which had to close during the pandemic. Also to WCVA which was funded by Welsh Government (13,958) . Moonstone (1000) and The Waterloo Foundation (2,222) who all gave us support.
During this period we were able to secure funding to replace 2 Laptops. We also replaced the Boiler in the Branch.
Following a Talk I gave to Swansea Rotary Club back in May 2019, they presented us with a cheque for £1,000 in May 2020. We also received support from Welsh Churches Trust (898). Samarathon produced £540 for the Branch. Then in February 2021 we received a Grant from Samaritans of £1,800.
The Prison service also made a contribution to Branch expenses as a thank you for running the Listener Scheme.
Back in 2019, Llanelli Rural Council informed us we would be one of 4 Charities selected as The Chair of the Council’s preferred Charities. When the Pandemic broke, I was not hopeful that this would produce much, so I was really surprised to receive a Cheque in March 2021 for £2,500. You will notice their plaque in the Operations Room which recognises their support.
We purchased the Fogger also in March 2021. A number of repairs were carried out during this period and we thank Wynne for organising this for the Branch.
Finally, Boyd Patrick retired as our Accountant in 2020 so we appointed Ashmole’s in Carmarthen and I thank them for Certifying our Accounts for the 2020/21 period.
If re-elected 2021/22 will be my Final year as Treasurer and Trustee. I have been a Trustee for 10 years including 7 as Treasurer and it is time for me to pass the baton on.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**7**
I also, hope that the Branch can find someone to take control of Fund Raising in securing the Branches future. It would be good to separate these roles so that the job of Treasurer does not appear to onerous. Both roles are extremely rewarding.
I would also like someone to come on board as Assistant Treasurer during 2022, with a view to an easy handover at the AGM in 2022.
ANNUAL REPORT 2021
**8**
**REPORT AND ACCOUNTS** PERIOD ENDED 31st MARCH 2021
Ashmole & Co Chartered Certified Accountants The Old School The Quay Carmarthen SA31 3LN
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**9**
INDEPENDENT EXAMINER’S REPORT TO
THE TRUSTEES OF THE SAMARITANS OF SWANSEA
We report on the accounts of The Samaritans of Swansea for the year ended 31 March 2021.
## **Respective responsibilities of trustees and examiner**
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Basis of independent examiner’s report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
ANNUAL REPORT 2021
**10**
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Carwyn Morgan FCCA Ashmole & Co. Chatiered Cetiified Accountants The Old School The Quay Carmarthen SA31 3LN
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**11**
STATEMENT OF FINANCIAL ACTIVITIES - PERIOD ENDED 31 MARCH 2021
|**Note**
**Incoming Resources**
Collections
Donations
Fundraising Events
Deposit Interest
Dividends Received
Unit Trust Income
Prison Support
Shop Income (Net)
50 Club
Big Lottery Grant
COVID Grants
Welsh Churches Trust
Other Grants
**Total incoming resources**
**Resources expended**
Branch Centre Running
Costs
**2**
Direct charitable
expenditure
**3**
Fundraising Costs
**4**
Management and
Administration costs
**5**
**Total resources expended**|**Un-**
**Restricted**
**Funds**
**£**
302
3178
5434
0
0
13295
2280
(9529)
401
0
39758
0
6722
**61841**
18674
10438
3214
7320
**39646**|**Restricted**
**Funds**
**£**
-
-
-
-
-
-
-
-
-
-
-
898
-
**898**
-
-
-
-
**0**|**All Funds**
**2021**
**£**
302
3178
5434
0
0
13295
2280
(9529)
401
0
39758
898
6722
**62739**
18674
17124
3214
7320
**39646**|**All Funds**
**2020**
**£**
1437
5092
13280
0
4002
(933)
2417
5384
295
10000
0
0
0|
|---|---|---|---|---|
|||||**40974**|
|||||18778
17124
6097
4103|
|||||**46102**|
ANNUAL REPORT 2021
**12**
|**Net incoming resources**
**for the year**
22195
Movement in funds
-
Fund balances brought
forward at 1 April 2020
331688
Fund balances carried
forward at 31 March 2021
**353883**
BALANCE SHEET AS AT 31 MARCH 2021
**Note**
**£**
**TANGIBLE FIXED ASSETS**
**6**
**INVESTMENTS**
**7**
**UNIT TRUSTS**
**CURRENT ASSETS**
Debtors
**8**
2875
Cash at Bank and in Hand
**9**
26255
29130
**LESS CURRENT LIABILITIES**
**(Amounts falling due**
**within one year)**
Creditors and Deferred
Income
**10**
5574
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS**
**CURRENT LIABILITIES**
**NET ASSETS**|898
(545)
12806
**13159**
**2021**
**£**
201197
30269
64064
23556
319086
**319086**|23093
(545)
344494
**367042**
**£**
2875
15397
18272
1408|(5128)
-
349622|
|---|---|---|---|
||||**344494**|
||||**2020**
**£**
198636
24593
50769
16864|
||||290862|
||||**290862**|
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**13**
|**Note**
**£**
**REPRESENTED BY:**
**UNRESTRICTED FUNDS**
General Fund
**11**
Investment Revaluation
Reserve
**RESTRICTED FUNDS**
Other Funds
**12**|**2021**
**£**
**£**
353883
(47956)
13159
**319086**|**2020**
**£**
331688
(53632)
12806|
|---|---|---|
|||**290862**|
The notes form part of these accounts. The accounts were approved by the Committee on ...................................... 2021 ........................................... M. BUGELLI, DIRECTOR ........................................... I.J. PHILLIPS, HON. TREASURER
ANNUAL REPORT 2021
**14**
NOTES TO THE ACCOUNTS – PERIOD ENDED 31 MARCH 2021
## **1. ACCOUNTING POLICIES**
- a) Basis of Accounting. The accounts have been prepared under the historical cost convention, as modified by the revaluation of freehold property, and in accordance with applicable accounting standards and the Statement of Recommended Practice of Accounting by Charities (Charities SORP).
- b) Voluntary income by way of donations is included in the Statement of Financial Activities (SOFA) when received. Gifts in kind are valued and brought in as income.
- c) Gross fundraising income from events organised by the Charity itself is included in the SOFA when received. Fundraising proceeds not yet received by the Charity for events which took place during the year have been excluded from the SOFA, as it has not been possible to estimate the likely receivable amount.
- d) Income from legacies is included in the SOFA when received.
- e) Grants for immediate financial support are recognised in the SOFA on receipt and on satisfaction of any pre-conditions.
- f) No depreciation is provided on freehold property and improvements as the Trustees pursue a full repairing policy. Depreciation is provided on a straight line basis on equipment and furniture, and motor vehicles, at the rates of 15% and 25% per annum.
The Charity purchased the leasehold interest in the leasehold property on 30 April 2002.
- g) No provision for taxation is included in the accounts as the Charity is entitled to the exemption from tax afforded by Section 505 of the Income and Corporation Taxes Act 1988.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**15**
## NOTES TO THE ACCOUNTS - YEAR ENDED 31 MARCH 2021
|**2. BRANCH CENTRE RUNNING COSTS**
Motor Expenses
Water
Light and Heat
Repairs, Renewals & Maintenance
Security & Health & Safety
Cleaning, Housekeeper & Gardening
Ofce Telephone
Insurance
COVID/PPE Expenses
Depreciation
**3. DIRECT CHARITABLE EXPENDITURE**
Emergency Telephones
Caller Support
Volunteer Recruitment & Selection
Volunteer Training & Support Costs
Volunteer Travel Expenses
Volunteer Care
Publicity
Outreach
Director’s Expenses
Conferences
Sundry Expenses
Prison|**2021**
**£**
2151
353
2453
2066
2563
4441
418
2250
1125
854|**2020**
**£**
5906
303
3178
1788
733
3947
1502
1421
0
0|
|---|---|---|
||**18674**|**18778**|
||**2021**
1715
0
0
104
7356
0
900
177
186
0
0
0
10438|**2020**
1236
0
0
482
8461
277
2871
1221
1356
166
1
1053
17124|
ANNUAL REPORT 2021
**16**
NOTES TO THE ACCOUNTS - YEAR ENDED 31 MARCH 2021
|**4. FUNDRAISING AND PUBLICITY COSTS**
Fundraising Expenses
**5. MANAGEMENT AND ADMINISTRATION COSTS**
Branch Contribution
Postage, Stationery & Sundries
Accountancy Fees
Other Professional Fees
AGM & Other Governance Costs
Legal Fees|**2021**
**£**
3214
**3214**
**2021**
5135
1430
600
35
120
0
**7320**|**2020**
**£**
6097|
|---|---|---|
|||**6097**|
|||**2020**
832
1903
400
520
448
0|
|||**4103**|
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**17**
## **RECRUITMENT AND SELECTION REPORT**
It has been a very busy year for the recruitment and selection team. Despite the pandemic we have been able to carry on and we now have the second COVID cohort being mentored. The interviews have been carried out on Zoom and that has worked really well. I would like to say a huge thank you to the team who have all been involved and helped enormously. It could not happen without these volunteers. It is a timeconsuming process and they have done it willingly and very well. The interviewees responded happily to the form the interview had to take and despite a few technical hitches it was a great success.
We have also joined the Branch Management Tool which has been a challenge but is now making the process easier (I think!). The BMT team are very helpful and answer any queries quickly and efficiently. There are also regular updates and meetings on Zoom to discuss any questions you may have. We are hoping to bring the DBS applications on to the BMT very soon.
Our present situation is that we have approximately 200 potential volunteers who have completed application forms and are waiting for an interview. Our next training programme is due to start in October. Interviewing will begin this month and we are aiming for a cohort of 15 if the training is online or 30 if training can take place in the branch. The problem with training 30 is that mentoring could prove to be problematic. Many of the applications came at the peak of the pandemic so whether the interest will have waned as life returns to normal remains to be seen. We are hoping to carry out the interviews during the time when the branch is closed for refurbishment. So here’s to next cohort of Swansea Samaritans!
ANNUAL REPORT 2021
**18**
## **TRAINING REPORT**
**– Core Development** learning for New Volunteers training to be Samaritans
**Embedding Development –** learning for volunteers who have finished the Core Development and completed mentoring
**Continuous Development –** online learning for all Samaritans volunteers to develop our skills, including a mandatory digital topics
## **Core and Embedding:**
Many current and retired volunteers will still be more familiar with the term SIT1 and SIT2 and OGT (ongoing training).
Samaritan training was completely overhauled in the beginning of 2020 and is blended learning. Trainees have to complete a mixture of group sessions and digital modules.
We had finished the first group of CORE in March 2020, just before restrictions had to be enforced due to the pandemic.
We were not able to mentor the new Volunteers until September 2020. I am very pleased to say that after 6 months of inactivity most were still willing, in fact eager, to continue on their Samaritan journey. By now this group have all finished their probation and are fully integrated members of Swansea Samaritans.
Due to the ongoing pandemic we were not able to do any face 2 face training. The training material had been modified to be delivered online. We also had a long waiting list of potential volunteers. Delivering training online was a completely new challenge for everyone on the training team, some viewed it with trepidation. We all had to learn very quickly – and we did.
I am so pleased to say that by now we trained three groups, initially completely online.
Thank you to the mentors who were then willing to mentor these new volunteers,
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**19**
despite the fact that social distancing is practically impossible. Mentoring has become even more important than previously, because the New Volunteers had never been in branch before
The embedding development has also been modified to be delivered online and is proving very successful. Again, volunteers are asked to complete digital topics to complement the group session.
## **Continuous Development**
Due to the pandemic we were not able to do face to face sessions. Volunteers had to complete some mandatory digital modules on safeguarding and refreshing our core skills.
They were also encouraged to several other modules, for example on taking calls from prisoners and veterans.
It is hoped however that in the future we will be able again to do more group sessions in branch.
I would like to express my sincere gratitude to every member of the training team. We could even welcome some new members, and everyone took on the new challenges wholeheartedly, working around unforeseen problems. It is due to them that despite so many problems created by the pandemic our branch is still going strong.
ANNUAL REPORT 2021
**20**
## **SWANSEA SAMARITANS - CHARITY SHOP REPORT**
2020 was an unusual year due to the Pandemic. The shop was closed for most of the year having closed on 23rd March 2020. We did manage to open between August and December and then we had to close again. So the turnover was really small for the year.
In July 2020, John the Treasurer arranged for the Shop to have a PDQ Machine so that the shop would not have to touch the cash during the pandemic and that helped with a substantial part of our income now going through the card machine.
City of Swansea supported us financially through the Pandemic meaning we could meet all our costs.
Mair and Eric retired at the end of 2020 and we thank them for all their efforts over the past 15 years. The Director sent them a thank you.
Also, thanks to Ida and Syd for storing some of the Winter coats. Because we were closed for much of the winter, we ran out of storage space.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**21**
## **OUTREACH REPORT**
Estyn allan
Swansea Samaritans has always realized the importance of reaching out to the community to try and engage with those who might never feel like reaching out to us. Unfortunately, due to Covid restrictions, this has not been easy this year.
We have, however, succeeded in reaching out to all our schools, further education colleges and university colleges via internet, post and virtual talks. We were able to celebrate Brew Monday by putting our outreach vehicle at the front of the building, and making lots of posters which encouraged passers by to help themselves to a tea bag.
Virtual zoom talks have been given to community groups. We have also supported The Rally in Loghour and Mals Maurauders in Port Talbot.
ANNUAL REPORT 2021
**22**
## **PRISON SUPPORT REPORT**
- Many People will have vivid memories of their experiences during the past year. We consider it a privilege that we have many that includes our involvement with the listener scheme at HMP Swansea.
- We have had a unique insight into how the Prison Service and our Listeners have survived and maintained the safety and wellbeing of people unfortunate to be in prison throughout this period.
- When it was impossible to go into the prison the staff maintained contact between us and the Listeners by telephone on a regular basis. When we were allowed to go back into the prison we were able to train new Listeners. We achieved two back-to-back sessions last year e.g., August to October and one this year July to August. Without the support of prison staff this would not have been possible. As usual availability of appropriate rooms has been a challenge.
- As well as doing the Listener role within their ‘bubbles’ they were also asked to contribute to discussions and planning of the service. This included safe systems of cleanliness, what should be included in distraction packs (word search, puzzles etc) and giving opinions on what was working and what was not.
- The Governor personally commended the Listeners on their contribution to the safety and well being of the prisoners most of whom were locked in their cells for 23 hours a day. We as a team will never underestimate the effort that needed to be made by everyone to achieve this. At the risk of repeating myself again, when things go wrong in a prison everyone gets to know but no one really wants to know what effort goes into getting things right.
- We are in our thirtieth year of Samaritans training and supporting Listeners in HMP Swansea and are very proud of the fact the scheme started with us. We have had tentative discussions with staff in the prison as to how we could commemorate this but it has been very difficult to do any forward planning given the present circumstances. One of things that has been suggested is an open day specifically for us at Samaritans so that we can hopefully dispel a few myths about prison and what it offers. Hopefully we can make this happen. With more than a little help from our colleagues who work in partnership with us and my fellow volunteers, we would not have survived the past year.
Thank you each and everyone
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**23**
We have been unable to go in and support Quay House in person since the start of the pandemic. However, I have kept in touch and reminded the Manager that Samaritans are always there for both the residents and the staff. As soon as we are able, we will resume our direct support for this much needed service.
ANNUAL REPORT 2021
**24**
## **CEFNOGI EIN GWIRFODDOLWYR/ VOLUNTEER SUPPORT REPORT**
The last year has been a quiet period for Volunteer Support. Keeping contact with our fellow volunteers has been the priority especially over the winter lockdown of 2020-21. During the spring and summer 2021 more and more of those greatly affected by the Covid restrictions have returned to branch duty and gradually the “normality” of doing a weekly shift (or two!) has been restored for most.
Since the last report 34 new volunteers have joined Swansea Branch while 20 in all have left. Amongst the latter are several Samaritans who gave many years of faithful service to the branch and they will be greatly missed. Individuals and couples have celebrated some of life’s great milestones, some have undergone surgery, and others have mourned for family members and friends. I hope that members of the VS Team have been there to rejoice, support and sympathise accordingly in all instances.
The major event for Swansea branch this year has been the refurbishment of the ops room. The reopening in September was celebrated with a well-attended buffet and huge thanks and congratulations are due to the working party who planned and supervised the whole process. Further thanks are extended to others who serve the branch faithfully but work in the background: our hard-pressed rota secretaries, our health and safety officer, and the support Samaritans who maintain the IT equipment or have upheld rigorous cleanliness routines in the branch over a long and demanding period.
Last but not least, thanks to the members of the VS Team for their co-operation and kind support to all members of Swansea Samaritans.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**25**
## **Swansea Samaritans Annual General Meeting Thursday 26 November 2020 (on Zoom)**
**Present:** 39
**Apologies:** Ruth, Carol, Joanne, Nikky, Sally
**Speakers:** Sarah Stone, Executive Director for Wales
Meryl James, Regional Director for Wales Jason Lodwig, Prison Officer HMP Swansea
Mal Emerson, Mal’s Marauders
## **Welcome:**
As Director, Monika welcomed all present online, including new Samaritans, to the AGM. She mentioned the new Sams CEO, Julie Bentley, and the new Chair, Lesley (see SAMSNet and Sams Home Page for more details), and the arrival of Workplace, with FAQs and information about invitations in Branch. She reminded us that 2021 will be the 60th anniversary of the Swansea Branch, and the 30th anniversary of the first Listeners, in Swansea Prison, and invited ideas to mark these occasions. The 2020 AGM should have been in September 2020, with the year running from 31 March, but was delayed because of COVID 19. Most reports deal with what has happened since then. She suggested that 2021 AGM should be July 22, preceded by a very brief Extraordinary Meeting to confirm the timing beforehand.
## **Minutes of previous AGM 19th September 2019:**
Acceptance moved by John and seconded by Judith, and approved.
## **Matters arising:**
There were no matters arising.
## **Reports**
All reports being available online, it was agreed that those present would also accept them online. The Director’s Report was proposed by John and seconded by Ida, the Treasurer’s Report by Peter and Molly, the Recruitment/Selection Report by Syd and Daisy, and the remainder accepted en bloc, proposed by Wynne and Sue.
ANNUAL REPORT 2021
**26**
## **Election of Independent Examiner**
With the retirement of Boyd Patrick, the Trustees proposed his replacement by Carwen Morgan of Ashmoles/Carmarthen, and his acceptance was proposed by John, seconded by Peter. The only additional cost will be about £80 for VAT from 2021.
## **Election of Officers**
The nominations matching the numbers required, no elections were required. New Officers and Trustees as follows:
## **Treasurer**
John Phillips
## **Secretary**
Mary. (Lynne was standing down, and thanked for her services.)
## **Trustees**
Peter, Wynne, Jules, Hannah, Judith, Catherine, Sue and Violet.
## **Any other business.**
There being no other business, the meeting closed at 7.20 pm.
## **SPEAKERS**
- 1 **Sarah Stone, Executive Director for Wales** . She spoke of the work of Samaritans in Wales, of how proud she was of what was being done, of the work in branches and in prisons, particularly with Swansea’s approaching anniversaries. She told the meeting that in the year ending April 2020, Welsh Samaritans had responded to 147,000 calls for help. Although the rate of suicide in males was roughly 3 times more than women, the male rate remained relatively stable. It was hoped to develop Equality, Diversity andf Inclusion, to be able to increase recruitment and retention, and in shaping Welsh policy, to look at Loneliness and isolation with the Welsh Parliament, to develop a toolkit to deal with socio-economic issues and disadvantage, and to have an impact on awareness of emotion, Mental Health and Wellbeing in the new curriculum. Those present were thanked for their work in keeping it all running.
2. **Meryl James, Regional Director for Wales** . She thanked everyone, not just listening volunteers, for this year’s work in particular, maintaining good service under difficult cirumstances.. She looked forward to the beginning of a return to normality. A question about night shifts having been asked, she said they were vital, and would become even more essential as COVID continues; everyone who can do them should do them.
THE SAMARITANS OF SWANSEA (Registered charity no: 1173627)
**27**
3. **Jason Lodwig, Prison Officer HMP Swansea.** He spoke of his involvement with Listeners, both before and during COVID, of suicide prevention with the Safer Custody Team and his work as Equalities Officer. He said that Swansea were intending to provide in-cell phones as from next year, despite the expense. He was unable to quantify the huge impact that Samaritans have on people’s lives, not only in prison, and suggested that branch members might be interested in a visit to the prison as part of the 30th anniversary celebrations next year.
4. **Mal Emerson, Mal’s Marauders.** He spoke of his own experience of coming through a terrible accident at Tata Steel, and how he was able to use that experience to encourage and support men in Port Talbot who were struggling with their own problems, by walks of varying lengths together, and talking and listening to each other. The work of men helping men, going into male work and leisure environments, had now got lottery funding for a drop-in, and support from MIND, NPTC, as well as close involvement with the Swansea Samaritans, for which he was very grateful.
ANNUAL REPORT 2021
COULD YOU
EE THERE
WHEN
I CALL?
A lot of people need us.
That's why our volunteers are
always around to give anyone
who is struggling to cope the
space and time to talk.
Find out about joining us
Come along to our next information session
e 17 St John's Road, Manselton
Swansea SA5 8PR
samaritans.org/swansea
%AMARITANS
Swansea
TFIE SAMARITANS OF SWANSFA
(Registei'ed cl)arity no.. 1173627)
REPORT AND ACCOUNTS
YEAR ENDED 31 st MARCH 2021
Ashmolc & Lo
Charlej'ed L'ertified Accountants
Thc Old School
The Quay
Carmarthen
SA313LN
INDEPENDENT EXAMKNER'S REPORT TO
THE TRUSTEI ES OF THE SAMAIUTANS OF SWANSEA
We report oil the aecounts of The Samaritans of Swansea for the year ended 31 March 2021,
whicli arc set out on pages 3 to I l.
Respeetive reJponsibilitle5 of tn13tees And examiner
As thc charity's trusleesa you are responsible foi the preparation of the accounts in Oi.danCe
with the iequirements of the Charitie3 Act 2011 C'the Act").
I J'eport iii respect of my exan)Ination of the Trust's accounts. cai'ried out under section 145 of
the 2011 ALtt and in cai'rying out my examination. I liave followed all tbe applicable
Directions given by tlie Charity Conunission under section 145(5)(b) of117e Act.
BRsis of independent oxaminer s report
Oui. exaniination was carried out in accordance with tlie General Directions given by the
Chai'ity Loinmission¢Ts. An examittation ineludes a review of tI)e accountillg records kepl by
the ¢liarily aiid a comparisoli of the accounts presented with tliose recoi'ds. It al,90 inLliide8
considerntion nf any unusual items or discloyures in the accounts, and Seeking explaall05
from you as truslecs coiicerning any such mattery. 'I'he proccdui'es undei'laken do not piDvide
all the evidence that would be required in audit, and coi)9equeJiily we do not express an
Audit opinton on the view given by the accounts.
IndependeTh¢ examlner'i st¥tement
I have compleled Any examination. I coi)firin that no material matters have come to tny
attenlitTrn in Conn'tIOn with die examination which give5 Ine cause to believe that in. )Y
rnalei'ial respcct..
thc accountin8 records were not kept in accordance with section 130 of the Charities
thc accounts did not accord with the aceoulltin8 records- or
tlie accoun15 did not comply with tlie applicable requirements concerning tlie foiTn and
coi)lent ofaccounts set out ui tli¢ Chai'itics (Accounts and Reports) Regulations 2008
othcr than any requireinent tlial. the accounts give a 'true and fRii VAew which 15 not a
matter Considered a8 part of an independ¢iit examination.
I have no concerns and Ive come across no other matter.s in connection with ihe
exnAlIatiOl7 to wl?ich attention should be drawn iii this Leport in order to etiable a proper
un
,landing of tl
accounts to be reached.
Carwyn Morgan FCCA
Ashmol¢ & Co.
Chaitei'ed Ceitified Accountants
The Old School
The Quay
Carmarthen
SA313LN
.2021
THE SAMARITANS OF SWANSEA
(Registered Charily No 1173627)
SI'AI'EMEDrr OF FINANCIAL Acrivi'riES- YEI AR 31 MARCII 2021
Restricted
FuJid$
Note
Restricted All Funds All Fundg
Fund5
2021
2020
Incoming Re50urc¢s
Collections
Donations
k".undrnisAiiI", Events
Deposit Inteirst
Divideiids Received
Unit Tj'ust Income
Prison Support
Shop Incon]e (Net)
50 Club
Big Lotleiy Cn7nt
COVID Grants
Welsh Churches Tnist
Olhci. Grants
302
3178
5434
302
3178
5434
1437
5092
13280
13295
2280
(9529)
401
4002
(933)
2417
5384
295
i 0000
13295
2280
(9529)
401
39758
39758
898
6722
898
6722
Total Inenmlng resuur¢es
61841
898
62739
40974
Re8oure¢8 expendod
BranLh CLiitrc Runiiing Costs 2
Direct charitable expcnditure 3
Fundraisiiig Cosls
18674
10438
3214
18674
17124
3214
18778
17124
6097
Management and
AiJmini$lratiui) costs
7320
7320
4103
Totil roUrCeS ¢xpend¢d
39646
39646
46102
Net incomlng resouree8
for the yi'ar
Movenient in fund8
Fund balanc bmught
fonvard al l April 2020
22195
898
(545)
23093
(545)
(5128)
331688
12806
344494
349622
Fund balances carried
forward at 31 March 2021
353883
13159
367042
344494
THE SAMARITANS OV SWANSEI A
(Registered Charity Nib 1173627)
BALANCE SHEET AS AT 31 MARCH 2021
Note
2021
2020
TANGIBLE FIXED ASSETS
INVESTMENTS
UNIT TRUSTS
201197
198636
30269
64064
24593
50769
CURRENT ASSETS
Debtoi
C&sli al Bank and in Hand
2875
26255
2875
15397
LE.SS CURJiENT LIABILITIE(
(Amounts falling duo withln ont year)
Creditor,5 and Defei'red Income
NET CURRLNT Assfi T8
TiyfAL ASSETS LESS CURRENT
LIABILITIES
29130
18272
io
5574
1408
23556
16864
319086
290862
NET ASSETS
319086
290862
REPRLSENTrD IIY..
UNRESTRICTED FUNDS
Genei'al Vund
tnvestmeiil Revaluatioii Reserve
RES'TRICTED FUNDS
Otlier Funds
li
353883
(47956)
331688
(53632)
12
13159
12806
319086
290862
The notes on pages 5 to I I forin part of tliese accouiits.
The accounts were approved by the CA)mmitte¢ on....
.2021
M. BIJGELLI , DIRECTOR
. I.J. PHILLIPS, HON. TREASURER
THI SAMARITANS of4 SWAN.SEA
(Registered Charlty No 1173627)
NOTES TO 'fFIE ACCOUNTS - YEAR ENDED 31 MARCH 2021
ACCOUNTING POLICIES
B1( sis of Accounting. The aocounts have beeii prepared under the historiGal cost
conv¢ntioii. as modifjed by the valUatiOn of fiEehold property. and in accordan¢¢
with applicable accounting standards and the Siatement of Recommended Practice of
Accoiinting by Charities (Cliarilies SORP).
b)
Voluntaiy income by way ot'donations is included in the Statement of Financial
Aclivilies (SOFA) wheii reLciv¢d. Gifts in kind are valued and brought in as income.
Gross fijndraising income from events OTganised by ihe Charity itself is included in
the SOFA when ieceived. Fundiyising proceeds not yet received by the Charity for
¢vvnls which took pla¢e during Ihc year have be¢n excluded from the SOFA, as il has
not beeji possible to estimate the likely receivable amount.
Income from legacies 13 included in the SOFA when received.
Giwjts for immediate financial support are teci)gnised in the SOFA on r¢ccipt and on
satisfaction of aiiy PlE.conditioi)s.
N(Tr depi'cciation is provided on firehold property and improvements as the Trustees
piirsuc a full repaii'iiig policy. Depreoiation is provided on a straight-line balis on
equipment and furnitui'¢, and molor vehiLles, ai the rates of159/0 and 250/D per annum.
Tlie Charity purchased the leaschold interest in the leasehold property on 30 April
2002.
No provistoii for taxal'ion 18 includd in th¢ accounts as the Charity is Clititled to the
excmption fi'oni t8x afforded by Sc¢lion 5Q5 of the Income and Corpotmtion T&xes
ALI 1988.
THE SAMARITANS OF SWANSEA
(Registered Ch9rity No 1173627)
NOTKS TO THE ACCOUNTS- YEAR EI JYDED 31 MARCH 2021
BRANCH CENTRE RUNNING COSTS
2021
2020
MotOT Expenses
Water
Light and Heal
Repaii's, Renewals & Maintenauce
Security & Health & Safety
Cleaning. Housekeeper & Gaixlening
OffLce Telephone
Insurance
COVED/PPE Expenses
Depreciation
2151
353
2453
2066
2563
4441
418
2250
1125
854
5906
303
3178
1788
733
3947
1502
1421
18674
18778
DIRECT CHAiUTABLE EXPENDITURE
Emergency Tel¢phones
C,allcr Support
Vnlunteer Recruitmeiit & Selection
Volunteer Training & Support Costs
Voluiiteer li'av¢l Expenses
Volunteei, C'c
Pliblicity
Oulreacli
Dii'ector's Expenses
Conferences
Sujidry Expen8CS
Pi'ison
1715
1236
104
7356
482
8461
277
2871
1221
1356
166
900
177
186
1053
10438
17124
TIIEI SAMARITANS OF SWANsfi A
(Registered Charity No. 1173627)
NOTES TO THE ACCOUNfs- YEI AR ENDED 31 MARCE12021
FUNDRAISING AND PUBLICI'fY COSTS
2021
2020
Fundraising Expenses
3214
6097
3214
6097
MANAGEMENT AND ADMINISTRATION COSTS
2021
2020
Branch Contribution
Poslagc, Stationery & Sundries
Accountancy Fees
Other Professional Fec.
A(TM & Othci. Governaiic¢ Cost8
Legal FL*8
5135
1430
600
35
120
832
1903
400
520
448
7320
4103
THE SAMARITANS OF SWANSEA
(Registered Charity No 1173627)
NOTLS TO THE Accouwfs- YEAR ENDED 31 MARCH 2021
TANGIBLE rED ASSETS
Motor
Vehiele8
Fixtures Shop Fixtures
FittlThg8
Offjoe
Freehold
& Flttings Equipment Property Total
Cost or valuation
At l Api'il 2020
AdditlDn&
Disposals
15677
3415
7163
30422
198635 251897
3415
At 31 March 2021
19092
7163
30422
198635 255312
Depreciatlon
At l April 2020
Charge for year
On Disposals
15677
854
7163
30421
53261
854
Al 31 March 2021
16531
7163
30421
Net Ilorjk Value
At 31 March 2021
54115
2561
Ai 31 March 2020
198635 201197
198635 198636
The title to tlie freehold propcty is held by Tlic Samai'ilans as custodian tt'ustee, and
the Ch'Ity 18 subject to a Trust Dc¢d in r¢spect of the pi'operty,
JNVESTME]YTS
Barclayg
Bank
PLC
HSBC
LIDyds
'Tot41
TSB
At l Api'il 2020
Additions at Cost
Disposals
Revaluation
At 31 March 2021
6536
17030
1027
24593
6458
12994
1125
1590S
343
1370
5676
30269
Cost at.I l Mardi 2021
34169
30739
13317
78225
THE SAMARrrANS OF SWANSEA
(Registered Charity No 1173627)
NO'fFS' TO THE AccouNfs- YEAR ENDED 31 MARCII 2021
DEBTORS
2021
2020
Prepaid expenditure..
Insuraiices
Shop Rent
2875
2875
2875
21175
CASH AT BANK AND IN JIAND
Barclays Bank..
Current Account
Coinmunily Account
Shop Account
50 Club Currcnt Account
2021
21120
2887
ioooo
12978
390
3436
i 0000
1800
(I i)
Cash In Hand:
Cash un Hand
Shop Account
62
Virgin Money Account
iio
26255
15397
io.
CIiEDII'ORS
2021
2021J
Accrued Expenditure (AiidiL NBC,)
5574
1408
5574
1408
THE SAMARII'ANS OF SWANSEA
(Registered Chftrity No 1173627)
NOTII S TO THE ACCOUNI'S_ YEAR Ef4DED 31 MARCH 2021
RECONCILIATION OF FUNDS
Cyeller41 Restri¢ted
Fund
Fund
Total
At l April 2020
Ti'a125fers
Surplus For The Year
331688
12806
(545)
898
344494
(545)
23093
22195
At 31 March 2021
353883
13159
367042
Gener41 Fund . Funds lield available foi. the oi'dinary purposes of tlie Ch,1£Y.
Restricttd Funds .' funds have beeii i'eceived for the speGific purposes shown in no
12.
12.
RESTiucfEI D FUNDS
Blg Lottery (Camlrlhen Bi'Rnch)
Balance l April 2020
Gi'anl Ile¢eived
2021
2020
i 0000
10000
Balance at 31 Mai'ch 2021
i 0000
Prison Support Fund
Balance l April 2020
Donation5
Utilised
2806
2806
(545)
Balance at 31 March 2021
2261
2806
Welsh Cliurehes Trust (Chromeboxes)
Donation
898
Balauce at 31 March 2021
898
TOTAL OTIIER FUNDS
13159
2806
io
TTrIEI SAMARITANS OF SWANSEI A
(Registered Ch4rAty No 1173627)
NOTES TO THE ACCOUNTS- YUR ENDED 31 MARCH 2021
13.
TRUSTEEI S, RLI MUNERATION AND EXPENSES
None of the Charity's Trustees aTe directly or indirectly iemunerated in any way. It is
the policy of the Charity lo irimburse all expenses properly incurred and claimed by
its volunteers in cont]ection with ils charitable activiti. The Charity's Tru3lecs
(t]iose wlio serve on the Maiiagement Committee) are reimbursed expgnses in
accordance with that policy in common with all other voluntC¢l's, and the total amount
involved is not co])sidered matei'ial.
INDFMNITY INSUIiANCE
14.
The Samaritans has centrally etTected profes.qional indemnity insurance to protect
employees, tru$tees, directors and other volutite¢r members of all Samaritans
Branches.
15.
RISK MANAGEMENT
In accordance with tlie Stalcment of Recoinm¢nded Pi'acticc 2000, the Trust¢es
reLognise the risks to which a charity may be expo8ed. The Tivsiees have ¢w'ried out
& irview of sucli J'isk% in ordcr to identify I'isks that may be applicable to The
samarit18 of Swansea, and to initiate sy8lcmb in order to mitl8ate those risks,
RLSERVES POLICY
16,
The Trnstees ¢onsidei' il prudcnt to C]Y reserves. in keeping with the Chaiity
Commissions Guidelines, amountin8 to beiween Iwclve and eight¢cn months of totaI
i'unniiw costs. For the current year this would umounl to £59,469 (2020- £69,153).
Unr¢striLt¢d reserves at 31 Ma]'¢h 2021 amount to £305,927 (2020 _ £278,056).
This is inclusiv¢ of all fixed assets. which the Trustces acknowledge is gi'eater than
required under the guidelines but in keeping with the fornial Reserves Policy of the
braiich. Excluding the property the Charity's Reserves currently stand at 34 monlhs
(2020_ 21 months).The Truslees ure comniitted io ensure that the maximum benefit
accrues to the charity and its beneficiaries from the current levcl of reserves and that
income streams are reviewed regUl'1Y.
TFIE SAMARITANS OF SWANSFA
(Registei'ed cl)arity no.. 1173627)
REPORT AND ACCOUNTS
YEAR ENDED 31 st MARCH 2021
Ashmolc & Lo
Charlej'ed L'ertified Accountants
Thc Old School
The Quay
Carmarthen
SA313LN
INDEPENDENT EXAMKNER'S REPORT TO
THE TRUSTEI ES OF THE SAMAIUTANS OF SWANSEA
We report oil the aecounts of The Samaritans of Swansea for the year ended 31 March 2021,
whicli arc set out on pages 3 to I l.
Respeetive reJponsibilitle5 of tn13tees And examiner
As thc charity's trusleesa you are responsible foi the preparation of the accounts in Oi.danCe
with the iequirements of the Charitie3 Act 2011 C'the Act").
I J'eport iii respect of my exan)Ination of the Trust's accounts. cai'ried out under section 145 of
the 2011 ALtt and in cai'rying out my examination. I liave followed all tbe applicable
Directions given by tlie Charity Conunission under section 145(5)(b) of117e Act.
BRsis of independent oxaminer s report
Oui. exaniination was carried out in accordance with tlie General Directions given by the
Chai'ity Loinmission¢Ts. An examittation ineludes a review of tI)e accountillg records kepl by
the ¢liarily aiid a comparisoli of the accounts presented with tliose recoi'ds. It al,90 inLliide8
considerntion nf any unusual items or discloyures in the accounts, and Seeking explaall05
from you as truslecs coiicerning any such mattery. 'I'he proccdui'es undei'laken do not piDvide
all the evidence that would be required in audit, and coi)9equeJiily we do not express an
Audit opinton on the view given by the accounts.
IndependeTh¢ examlner'i st¥tement
I have compleled Any examination. I coi)firin that no material matters have come to tny
attenlitTrn in Conn'tIOn with die examination which give5 Ine cause to believe that in. )Y
rnalei'ial respcct..
thc accountin8 records were not kept in accordance with section 130 of the Charities
thc accounts did not accord with the aceoulltin8 records- or
tlie accoun15 did not comply with tlie applicable requirements concerning tlie foiTn and
coi)lent ofaccounts set out ui tli¢ Chai'itics (Accounts and Reports) Regulations 2008
othcr than any requireinent tlial. the accounts give a 'true and fRii VAew which 15 not a
matter Considered a8 part of an independ¢iit examination.
I have no concerns and Ive come across no other matter.s in connection with ihe
exnAlIatiOl7 to wl?ich attention should be drawn iii this Leport in order to etiable a proper
un
,landing of tl
accounts to be reached.
Carwyn Morgan FCCA
Ashmol¢ & Co.
Chaitei'ed Ceitified Accountants
The Old School
The Quay
Carmarthen
SA313LN
.2021
THE SAMARITANS OF SWANSEA
(Registered Charily No 1173627)
SI'AI'EMEDrr OF FINANCIAL Acrivi'riES- YEI AR 31 MARCII 2021
Restricted
FuJid$
Note
Restricted All Funds All Fundg
Fund5
2021
2020
Incoming Re50urc¢s
Collections
Donations
k".undrnisAiiI", Events
Deposit Inteirst
Divideiids Received
Unit Tj'ust Income
Prison Support
Shop Incon]e (Net)
50 Club
Big Lotleiy Cn7nt
COVID Grants
Welsh Churches Tnist
Olhci. Grants
302
3178
5434
302
3178
5434
1437
5092
13280
13295
2280
(9529)
401
4002
(933)
2417
5384
295
i 0000
13295
2280
(9529)
401
39758
39758
898
6722
898
6722
Total Inenmlng resuur¢es
61841
898
62739
40974
Re8oure¢8 expendod
BranLh CLiitrc Runiiing Costs 2
Direct charitable expcnditure 3
Fundraisiiig Cosls
18674
10438
3214
18674
17124
3214
18778
17124
6097
Management and
AiJmini$lratiui) costs
7320
7320
4103
Totil roUrCeS ¢xpend¢d
39646
39646
46102
Net incomlng resouree8
for the yi'ar
Movenient in fund8
Fund balanc bmught
fonvard al l April 2020
22195
898
(545)
23093
(545)
(5128)
331688
12806
344494
349622
Fund balances carried
forward at 31 March 2021
353883
13159
367042
344494
THE SAMARITANS OV SWANSEI A
(Registered Charity Nib 1173627)
BALANCE SHEET AS AT 31 MARCH 2021
Note
2021
2020
TANGIBLE FIXED ASSETS
INVESTMENTS
UNIT TRUSTS
201197
198636
30269
64064
24593
50769
CURRENT ASSETS
Debtoi
C&sli al Bank and in Hand
2875
26255
2875
15397
LE.SS CURJiENT LIABILITIE(
(Amounts falling duo withln ont year)
Creditor,5 and Defei'red Income
NET CURRLNT Assfi T8
TiyfAL ASSETS LESS CURRENT
LIABILITIES
29130
18272
io
5574
1408
23556
16864
319086
290862
NET ASSETS
319086
290862
REPRLSENTrD IIY..
UNRESTRICTED FUNDS
Genei'al Vund
tnvestmeiil Revaluatioii Reserve
RES'TRICTED FUNDS
Otlier Funds
li
353883
(47956)
331688
(53632)
12
13159
12806
319086
290862
The notes on pages 5 to I I forin part of tliese accouiits.
The accounts were approved by the CA)mmitte¢ on....
.2021
M. BIJGELLI , DIRECTOR
. I.J. PHILLIPS, HON. TREASURER
THI SAMARITANS of4 SWAN.SEA
(Registered Charlty No 1173627)
NOTES TO 'fFIE ACCOUNTS - YEAR ENDED 31 MARCH 2021
ACCOUNTING POLICIES
B1( sis of Accounting. The aocounts have beeii prepared under the historiGal cost
conv¢ntioii. as modifjed by the valUatiOn of fiEehold property. and in accordan¢¢
with applicable accounting standards and the Siatement of Recommended Practice of
Accoiinting by Charities (Cliarilies SORP).
b)
Voluntaiy income by way ot'donations is included in the Statement of Financial
Aclivilies (SOFA) wheii reLciv¢d. Gifts in kind are valued and brought in as income.
Gross fijndraising income from events OTganised by ihe Charity itself is included in
the SOFA when ieceived. Fundiyising proceeds not yet received by the Charity for
¢vvnls which took pla¢e during Ihc year have be¢n excluded from the SOFA, as il has
not beeji possible to estimate the likely receivable amount.
Income from legacies 13 included in the SOFA when received.
Giwjts for immediate financial support are teci)gnised in the SOFA on r¢ccipt and on
satisfaction of aiiy PlE.conditioi)s.
N(Tr depi'cciation is provided on firehold property and improvements as the Trustees
piirsuc a full repaii'iiig policy. Depreoiation is provided on a straight-line balis on
equipment and furnitui'¢, and molor vehiLles, ai the rates of159/0 and 250/D per annum.
Tlie Charity purchased the leaschold interest in the leasehold property on 30 April
2002.
No provistoii for taxal'ion 18 includd in th¢ accounts as the Charity is Clititled to the
excmption fi'oni t8x afforded by Sc¢lion 5Q5 of the Income and Corpotmtion T&xes
ALI 1988.
THE SAMARITANS OF SWANSEA
(Registered Ch9rity No 1173627)
NOTKS TO THE ACCOUNTS- YEAR EI JYDED 31 MARCH 2021
BRANCH CENTRE RUNNING COSTS
2021
2020
MotOT Expenses
Water
Light and Heal
Repaii's, Renewals & Maintenauce
Security & Health & Safety
Cleaning. Housekeeper & Gaixlening
OffLce Telephone
Insurance
COVED/PPE Expenses
Depreciation
2151
353
2453
2066
2563
4441
418
2250
1125
854
5906
303
3178
1788
733
3947
1502
1421
18674
18778
DIRECT CHAiUTABLE EXPENDITURE
Emergency Tel¢phones
C,allcr Support
Vnlunteer Recruitmeiit & Selection
Volunteer Training & Support Costs
Voluiiteer li'av¢l Expenses
Volunteei, C'c
Pliblicity
Oulreacli
Dii'ector's Expenses
Conferences
Sujidry Expen8CS
Pi'ison
1715
1236
104
7356
482
8461
277
2871
1221
1356
166
900
177
186
1053
10438
17124
TIIEI SAMARITANS OF SWANsfi A
(Registered Charity No. 1173627)
NOTES TO THE ACCOUNfs- YEI AR ENDED 31 MARCE12021
FUNDRAISING AND PUBLICI'fY COSTS
2021
2020
Fundraising Expenses
3214
6097
3214
6097
MANAGEMENT AND ADMINISTRATION COSTS
2021
2020
Branch Contribution
Poslagc, Stationery & Sundries
Accountancy Fees
Other Professional Fec.
A(TM & Othci. Governaiic¢ Cost8
Legal FL*8
5135
1430
600
35
120
832
1903
400
520
448
7320
4103
THE SAMARITANS OF SWANSEA
(Registered Charity No 1173627)
NOTLS TO THE Accouwfs- YEAR ENDED 31 MARCH 2021
TANGIBLE rED ASSETS
Motor
Vehiele8
Fixtures Shop Fixtures
FittlThg8
Offjoe
Freehold
& Flttings Equipment Property Total
Cost or valuation
At l Api'il 2020
AdditlDn&
Disposals
15677
3415
7163
30422
198635 251897
3415
At 31 March 2021
19092
7163
30422
198635 255312
Depreciatlon
At l April 2020
Charge for year
On Disposals
15677
854
7163
30421
53261
854
Al 31 March 2021
16531
7163
30421
Net Ilorjk Value
At 31 March 2021
54115
2561
Ai 31 March 2020
198635 201197
198635 198636
The title to tlie freehold propcty is held by Tlic Samai'ilans as custodian tt'ustee, and
the Ch'Ity 18 subject to a Trust Dc¢d in r¢spect of the pi'operty,
JNVESTME]YTS
Barclayg
Bank
PLC
HSBC
LIDyds
'Tot41
TSB
At l Api'il 2020
Additions at Cost
Disposals
Revaluation
At 31 March 2021
6536
17030
1027
24593
6458
12994
1125
1590S
343
1370
5676
30269
Cost at.I l Mardi 2021
34169
30739
13317
78225
THE SAMARrrANS OF SWANSEA
(Registered Charity No 1173627)
NO'fFS' TO THE AccouNfs- YEAR ENDED 31 MARCII 2021
DEBTORS
2021
2020
Prepaid expenditure..
Insuraiices
Shop Rent
2875
2875
2875
21175
CASH AT BANK AND IN JIAND
Barclays Bank..
Current Account
Coinmunily Account
Shop Account
50 Club Currcnt Account
2021
21120
2887
ioooo
12978
390
3436
i 0000
1800
(I i)
Cash In Hand:
Cash un Hand
Shop Account
62
Virgin Money Account
iio
26255
15397
io.
CIiEDII'ORS
2021
2021J
Accrued Expenditure (AiidiL NBC,)
5574
1408
5574
1408
THE SAMARII'ANS OF SWANSEA
(Registered Chftrity No 1173627)
NOTII S TO THE ACCOUNI'S_ YEAR Ef4DED 31 MARCH 2021
RECONCILIATION OF FUNDS
Cyeller41 Restri¢ted
Fund
Fund
Total
At l April 2020
Ti'a125fers
Surplus For The Year
331688
12806
(545)
898
344494
(545)
23093
22195
At 31 March 2021
353883
13159
367042
Gener41 Fund . Funds lield available foi. the oi'dinary purposes of tlie Ch,1£Y.
Restricttd Funds .' funds have beeii i'eceived for the speGific purposes shown in no
12.
12.
RESTiucfEI D FUNDS
Blg Lottery (Camlrlhen Bi'Rnch)
Balance l April 2020
Gi'anl Ile¢eived
2021
2020
i 0000
10000
Balance at 31 Mai'ch 2021
i 0000
Prison Support Fund
Balance l April 2020
Donation5
Utilised
2806
2806
(545)
Balance at 31 March 2021
2261
2806
Welsh Cliurehes Trust (Chromeboxes)
Donation
898
Balauce at 31 March 2021
898
TOTAL OTIIER FUNDS
13159
2806
io
TTrIEI SAMARITANS OF SWANSEI A
(Registered Ch4rAty No 1173627)
NOTES TO THE ACCOUNTS- YUR ENDED 31 MARCH 2021
13.
TRUSTEEI S, RLI MUNERATION AND EXPENSES
None of the Charity's Trustees aTe directly or indirectly iemunerated in any way. It is
the policy of the Charity lo irimburse all expenses properly incurred and claimed by
its volunteers in cont]ection with ils charitable activiti. The Charity's Tru3lecs
(t]iose wlio serve on the Maiiagement Committee) are reimbursed expgnses in
accordance with that policy in common with all other voluntC¢l's, and the total amount
involved is not co])sidered matei'ial.
INDFMNITY INSUIiANCE
14.
The Samaritans has centrally etTected profes.qional indemnity insurance to protect
employees, tru$tees, directors and other volutite¢r members of all Samaritans
Branches.
15.
RISK MANAGEMENT
In accordance with tlie Stalcment of Recoinm¢nded Pi'acticc 2000, the Trust¢es
reLognise the risks to which a charity may be expo8ed. The Tivsiees have ¢w'ried out
& irview of sucli J'isk% in ordcr to identify I'isks that may be applicable to The
samarit18 of Swansea, and to initiate sy8lcmb in order to mitl8ate those risks,
RLSERVES POLICY
16,
The Trnstees ¢onsidei' il prudcnt to C]Y reserves. in keeping with the Chaiity
Commissions Guidelines, amountin8 to beiween Iwclve and eight¢cn months of totaI
i'unniiw costs. For the current year this would umounl to £59,469 (2020- £69,153).
Unr¢striLt¢d reserves at 31 Ma]'¢h 2021 amount to £305,927 (2020 _ £278,056).
This is inclusiv¢ of all fixed assets. which the Trustces acknowledge is gi'eater than
required under the guidelines but in keeping with the fornial Reserves Policy of the
braiich. Excluding the property the Charity's Reserves currently stand at 34 monlhs
(2020_ 21 months).The Truslees ure comniitted io ensure that the maximum benefit
accrues to the charity and its beneficiaries from the current levcl of reserves and that
income streams are reviewed regUl'1Y.