## **Trustees' Annual Report for the period**
Period start date Period end date 01 7 2020 30 06 2021 **From To**
## Section A Reference and administration details
**Charity name** Arlingham Victory Hall **Other names charity is known by** Arlingham Village Hall **Registered charity number (if any)** 1173603 / CIO CEO11167 **Charity's principal address** Arlingham Victory Hall High Street Arlingham, GLOUCESTER **Postcode GL2 7JN**
Arlingham Victory Hall
**Names of the charity trustees who manage the charity**
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15|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Graham Tucker|Chair||Elected|
||Andrew Bliss|Treasurer||Elected|
||Vanessa Pritchard|Secretary||Elected|
||Robert Jewell|||Elected|
||Stephen Anderson|||Elected|
||Linda Shaw|||Elected|
||Karen Currie|||Elected|
||CindyGardiner|||Elected|
||Jacqueline Rew|||Elected|
||Marc Freebrey||06/10/2020-30/06/2021|Elected|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**TAR**
March **2012**
1
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution
Type of governing document (eg. trust deed, constitution) CIO - FOUNDATION Registered 28 Jun 2017 How the charity is constituted
- (eg. trust, association, company)
Elected at AGM Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the parish of Arlingham ("area of benefit") without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
**TAR**
March **2012**
2
The charity works to run a village hall for the benefit of the inhabitants of Arlingham and the local area and to provide education and community activities.
**Summary of the main activities undertaken for the** What: **public benefit in relation to** Education/training **these objects (include within** Economic/community development/employment recreation **this section the statutory declaration that trustees have** Who: **had regard to the guidance** Children/young people **issued by the Charity** Elderly/old people **Commission on public** Other charities or voluntary bodies **benefit)** The general public/mankind How: Provides buildings/facilities/open space
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include The charity does not make any grants further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
The development of the village hall became a reality during this year. **Summary of the main** Planning permission was sought and received, quotes from builders **achievements of the charity during the year** received and assessed, the contract was awarded before building work finally started in mid-June. A grant of up to £220,000 was offered and accepted from Arlingham Chapel Trustees and was supplemented by a grant of £51,000 awarded by ACRE.
This was preceded by partial self-demolition of the previous kitchen extension, motivated by the opportunity to reduce costs, and primarily possible because the Covid lockdown prevented use of the hall for the usual regular activities which had continued until that time.
## **Section E Financial review**
Total cash holdings at 30 June 2021 were £43,950. This includes funds **Brief statement of the** designated for hall development to meet future needs of the local **charity’s policy on reserves** community, work which started in June 2020.
Existing reserves will be used for used to fund ongoing renovations of the adjoined house before re-letting, after which reserves will be steadily built back up to fund future projects.
**TAR**
March **2012**
3
The Trustees therefore believe the charity is in a strong position to continue operation of the hall after the development is complete and Coronavirus restrictions allow.
The simple nature of the accounts makes the use of accrual accounting inconsistent with the nature of the charity and a simple receipts and payments method is used and will be used for the foreseeable future The charity has recently proven ownership of the Village Hall and is waiting for a land registration document from Land registry The value of the assets which are just the hall and adjacent house has not been formally defined by a valuer. This will be done in FY 2021 to 2022. Clearly the refurbishment work carried out will have increased the value of both assets.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
There wasn’t any rental income from the house during the year due to the You **may choose** to include necessary extensive renovations taking longer than hoped. Grants additional information, where designated for the development of the hall were received from the relevant about: Arlingham Chapel Trustees and ACRE (Action with Communities in Rural • the charity’s principal England). General income was made up almost entirely from sources of funds (including membership of the 200 club. any fundraising);
- how expenditure has Once the hall is back in use and the house is relet, it is the strategy of the Trustees to manage the revenue budget on a self-financing basis.
- supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
## _ABliss, GGTuxker_
**Full name(s)**[Andrew Bliss, Graham Tucker ] **Position (eg Secretary, Chair,** Treasurer, Chair **etc)**
**Date** 30/4/22
//
**TAR**
March **2012**
4
Arlingham Victory Hall - CE011167. Reglstsred Chaiity 1173603
Accounts for tho year endlng 30 June 2021
Yoarto 30 Jun• 2021
Y•trto 30 JUM 2
G•nw•l Fund• D••lqn•t•d
Totsl
Tot•1
Rertsl Inoy
Fijnd wryJ Inoldco5ts1
2ry)a
6,5c 111
&87
121
174
221.123
221.123
20
10,(
.( 131
Fbre c*arg8sfor Hal. ad hrK u88r8
105
1ThJ
72
72
Sundry IrQm&
Bank ir>tet8st
171
245
245
Total R•¢•lpl•
221.12¥
17.911
f1.981
Paym•rt•
2fX) Ch*+
898 141
7.332
R8frJrbSshrrffit . vkIL Hr0
823 (61
182
Ham
241.797
241,797
5.4[6 Isi
Exc8pttoTrats
15
15
175
175
241.797
280.196
$16
W ie¢eip (p••i ye•r
41,6301
120,6741
162.3041
14.7S2
Calh •nd 8ank 8al•h¢o * 1
44,594
1Cffj254
C••h •nd 8•nk B•l•nc•s •t30JuM
23,920
43,
81.
44,594
1.254
Arllngham Victory Hall - CE011167. Registsred Charity 1173603
30JuTh• 2021
¢3•n•rnl Fund¥ IY*Mtod
rotal
19,908
23,*20
43.828
44.594
75.398
30.786
Cash
122
122
61M60
I2)2 Clkn. 2020 durirwJ 201W20 [anCIal Ye8rd to penod aTrJ rnsul¢8nt cha¢¥Je lo 2tN) dL*J *thp(lOn 81t0 start kn8te*J of May.
131 (>ants: Tot#1 dtis¥Jnated grartsfor hwm dp¥elowwrt: £170.1NJO Irom AJlWam Chaw Totste88'. £51.1rJ from ACRE (A(kn R81
141 No haN w*eep ¢sts lo reIJwekipmtwofk
151 Hap deve aThJ refurt451Th I10¢¢4. ffeshlual Ix*tsd in 2W21-221
181 kKTra88d du8 to eth)&lon fi(¥n £405, tts £667,n4
Gr•h•m Tu¢*•r ICl•lrn4n
ocr 2¢)Zl
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the** Arlingham Victory Hall **trustees/ members of** 30 June 2021 **Charity** 1173603 **On accounts for the no (if year ended any) Set out on pages** 3 and 4
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30/06/2020** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 23/9/2021
**Signed: Name:** Sarah Whittle
1
**IER**
**Relevant** Member of The Association of Accounting Technicians **professional qualification(s) or body (if any):**
**Address:** Trevone, Church Road, Arlingham, GL2 7JL
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**Give here brief details of any items that the examiner wishes to disclose** .
It is my recommendation that in future years the accounts should also include a balance sheet to reflect the value of the property assets under the control of the charity. This will then present a more transparent view to the reader of the all the assets that the charity trustees are responsible for and not just the cash and bank balances.
3
**IER**