## **Priory Pre-School Annual Trustees Report 2021-2022** ## **Registered Charity Number 1173593** _entered on the Register of Charities on 28[th] June 2017_ ## **Charity’s Address** Priory Pre-School Pendre Close Brecon Powys LD3 9EU ## **Names of charity trustees who manage the charity** Cllr. Matthew Dorrance (Chair) Lynsey McCrohon (Responsible Individual and Treasurer) Gail Jones (Secretary) ## **Supported by** Claire Pugh Liz Davies-Jones Julia Smith ## **Names of Setting Leader** Kim Gage-Thomas – 3+ Setting Leader (PiC) ## **Structure, Governance and Management** Type of Governing Document – _Constitution_ How the Charity is constituted – _Incorporated Organisation_ Trustee selection methods – _appointed by committee_ ## **Objectives and Activities** The aims of the Pre-School is to enhance the development and education of pre-school children in Wales, by encouraging parents to understand and provide for their needs through high quality pre-school provision and childcare. The main purpose of the charity is to provide high quality childcare to the local community and surrounding area. The main aim of the pre-school is to enhance the development and education of children and to provide support and information to parents on how to provide for the needs of their children. We do this by: - Offering stimulating play, education and care facilities. - Working closely with multi agency teams such as health visitors, speech and language therapists, Action for Children team, Children’s social services team. - Providing children with experiences that they might not have at home, such as trips and visits out into the community, welcoming musicians, artists and other professionals to work in the setting alongside the children ## **Priory Pre-School Policies and Procedures** The pre-school has an expensive set of policies and procedures. These set the standards to which the pre-school runs. The policies most relevant to parents/carers can be found in the Parent handbook, although the complete set of policies is held in the 3+ setting room and can be accessed at any time following a request to the Pre-School Leader. The operational plan, statement of purpose and all policies and procedures are reviewed and updated as necessary and or/ in line with any change in regulation. Any changes to the service are notified to Care inspectorate Wales (CIW). Parents are informed of any changes to policies and procedures that affect them, and they will be asked to sign a new copy of the parent/carer contract indicating acceptance. ## **Table of Policies and Procedures:** |Statement of Purpose|Operational Plan|Parent contract| |---|---|---| |Child Collection Form|Permission for Sun
Cream|Request to administer
medication form| |Child registration form|Asthma policy|Healthy eating/Keeping
fitpolicy| |Complaintspolicy|Whistle blowing policy|Confidentiality policy| |Inclusion policy|Leaving and collecting
childrenpolicy|Nappy changing policy| |Staffing policy|Taking photographs
policy|Settling in policy| |Admissions policy|Induction policy|Keeping children within
thepremisespolicy| |Administration of
medicationpolicy|Procedure if a child is
not collected|Exclusion of sick
children| |Key worker policy|Parent participation
policy/Parent
questionnaire|Children participation
policy/All about me
book| |Selecting resources
policy|Promoting positive
behaviour|Anti-bullying policy| |Equal opportunities
policy|Additional needs policy|Date protection
policy/Information
sharing policy| |Food hygiene policy|Health, safety and
welfarepolicy|Safeguarding policy| |---|---|---| |Outings policy|Accident/emergency
procedures|Sun protection policy| |Allergies/intolerance
record form|Procedure in the event
of a fire|Risk assessments| |Daily Hazard checklist|Next steps for learning
record form|Risk assessments/check
list for outings| |Supervision form|Appraisal form|Electric certificate| |Routine of the session|Planningsheets|First aid certificates| |Food hygiene
certificates|Child protection
certificates|Floor
plan/measurements of
the room| |Public Liability
insurance|Lease of premises|| ## **Summary of the main achievements of the charity during the year** Another busy and exciting year for us all. We continued to develop a stimulating and happy learning environment rich in opportunities for all of our children to pursue their own interests and explore the world around them. We were all thrilled when we received confirmation that the pre-school gained funding for a new purpose built nursery which will be sited on the school grounds from which we operate. Our setting will move into the new building mid 2023 and as a result we are confident that the service we provide will continue to develop with increasing opportunities to provide for our community. The setting continues to offer up to 19 spaces for two hours funded childcare with wrap around care in place for the remainder of the day. We have welcomed visitors into the setting that have enhanced the children’s experiences. The children have taken part in a ‘Ready Steady Dance’ programme, they’ve met Rosie the school therapy dog and even had a staff member’s goats come to visit! The setting has really focused on our outdoor learning provision to ensure we are providing new and exciting opportunities for the children to learn and grow in a natural environment. This process was enhanced by the opening of the new park on the field above school. The park is part of the grant funding linked to the new building and provides a safe and appropriate outdoor park for them to develop their confidence, gross motor skills and love of being outdoors. We continue to update our families through the use of our Facebook page and newsletters, and take opportunities for our families to be a part of their child’s learning by the use of questionnaires and feedback forms. In July 2022 we were sad to say goodbye to our setting leader Kim Gage-Thomas as she moves on to pastures new, we wish her all the very best in her new role. Kim has been fundamental in building up the success of Priory Pre- School 3+ setting having been our Setting Leader and Person in Charge from the first day of opening for our 3 & 4 year olds. Our new setting Leader is Janette William and we look forward to welcoming her in becoming part of the team when she starts with us in September 2022. We look forward with much excitement to the opening of our purpose built nursery. In the coming weeks the charity intends to review our constitution and apply to the Charity Commission to change the charity’s name to Enfys Fach Nursery. Our long term plan is to continue to provide education and care for our 3 & 4 year olds as well as operating a Flying Start provision for 2 year olds and potentially after school club / holiday club for the children of the school on which the new build will be sited. There are lots of exciting times ahead. ## _**Current priorities this year included :-**_ -Make progress in using Welsh both passively and actively in different contexts. - Working closely with the ALN support team to understand the new ALN code and the impact it will have on our learners. -Continue to explore and understand pedagogies linked to the vision of the new curriculum for Wales with focussed professional development for setting staff. ## **Financial Review** At the end of August 2022 our current account balance stands at £11,987.54 ## **Further Financial information** Priory Pre-School (3+ setting) receives funding from the local authority to cover the 3 & 4 year olds provision. Funding for sessions beyond 11:00 am is funded by the Childcare Offer Wales or paid for separately as wrap around care by parents/carers. ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **Signature:** ## **Full Name: Lynsey McCrohon** **Position:** Responsible Individual ## **Date: 09/06/2023** **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Priory Pre-School – 3 Plus Setting **On accounts for the year** 31 August 2022 **Charity no ended (if any)** 1173593 **Set out on pages** 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2022** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any): Address:** PAVO, Unit 30 Ddole Road Industrial Estate Llandrindod Wells, Powys, LD1 6DF **Date:** 17 November 2022 1 ## **Priory Pre-School - 3 Plus Setting Yearend August 2022** |**Income**
Powys CC
Ceredigion CC
Action For Children
Coventry
Wrap Around Care
**Expenditure**
Salaries & Oncosts
Supply LSA Cover
Payroll
Training
Insurance
New Equipment
Equipment
Postage & Printing
Room Hire
Data Protection
DBS
Misc
Hub School Payments
SAGE Subscription
Governance
Balance b/fwd 1 September 2021
Surplus/ (deficit) on Year
Balance C/fwd 31 August 2022|**2022**
40,152
19,127
1,230
935
7,008
68,452
38,212
3,751
310
536
372
2,549
1,116
230
6,000
40
-
2,464
-
233
250|_2021_
_22,827_
_24,030_
_-_
_-_
_957_| |---|---|---| |||_47,814_
_33,558_
_5,955_
_325_
_270_
_329_
_1,206_
_8_
_114_
_6,500_
_40_
_-_
_3,692_
_9,779_| ||56,063
3,072
12,389
15,461|_61,776_
_17,034_
_(13,962)_| |||_3,072_| ## **Statement of Assets and Liabilites** for Period 1 September 2021 - 31 August 2022 ## **Cash Assets** |Bank Account
**Liabilities**
Examination of Accounts 2022
HMRC July & August
August Salaries Paid on 1st September
August Pension Contributions|15,461
100
295
3,473
136| |---|---| ||**4,005**| **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Priory Pre-School – 3 Plus Setting **On accounts for the year** 31 August 2022 **Charity no ended (if any)** 1173593 **Set out on pages** 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2022** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any): Address:** PAVO, Unit 30 Ddole Road Industrial Estate Llandrindod Wells, Powys, LD1 6DF **Date:** 17 November 2022 1 ## **Priory Pre-School - 3 Plus Setting Yearend August 2022** |**Income**
Powys CC
Ceredigion CC
Action For Children
Coventry
Wrap Around Care
**Expenditure**
Salaries & Oncosts
Supply LSA Cover
Payroll
Training
Insurance
New Equipment
Equipment
Postage & Printing
Room Hire
Data Protection
DBS
Misc
Hub School Payments
SAGE Subscription
Governance
Balance b/fwd 1 September 2021
Surplus/ (deficit) on Year
Balance C/fwd 31 August 2022|**2022**
40,152
19,127
1,230
935
7,008
68,452
38,212
3,751
310
536
372
2,549
1,116
230
6,000
40
-
2,464
-
233
250|_2021_
_22,827_
_24,030_
_-_
_-_
_957_| |---|---|---| |||_47,814_
_33,558_
_5,955_
_325_
_270_
_329_
_1,206_
_8_
_114_
_6,500_
_40_
_-_
_3,692_
_9,779_| ||56,063
3,072
12,389
15,461|_61,776_
_17,034_
_(13,962)_| |||_3,072_| ## **Statement of Assets and Liabilites** for Period 1 September 2021 - 31 August 2022 ## **Cash Assets** |Bank Account
**Liabilities**
Examination of Accounts 2022
HMRC July & August
August Salaries Paid on 1st September
August Pension Contributions|15,461
100
295
3,473
136| |---|---| ||**4,005**|