## **Priory Pre-School Annual Trustees Report 2020-2021** **Registered Charity Number 1173593** _entered on the Register of Charities on 28[th] June 2017_ **Charity’s Address** Priory Pre-School Pendre Close Brecon Powys LD3 9EU ## **Names of charity trustees who manage the charity** Cllr. Matthew Dorrance (Chair) Lynsey McCrohon (Responsible Individual) Gail Jones (Secretary) ## **Supported by** Claire Pugh ## **Names of Setting Leader** Kim Gage-Thomas – 3+ Setting Leader ## **Structure, Governance and Management** Type of Governing Document – _Constitution_ How the Charity is constituted – _Incorporated Organisation_ Trustee selection methods – _appointed by committee_ ## **Objectives and Activities** The aims of the Pre-School is to enhance the development and education of pre-school children in Wales, by encouraging parents to understand and provide for their needs through high quality pre-school provision and childcare. The main purpose of the charity is to provide high quality childcare to the local community and surrounding area. The main aim of the pre-school is to enhance the development and education of children and to provide support and information to parents on how to provide for the needs of their children. We do this by: - Offering stimulating play, education and care facilities. - Working closely with multi agency teams such as health visitors, speech and language therapists, Action for Children team, Children’s social services team. - Providing children with experiences that they might not have at home, such as trips and visits out into the community, welcoming musicians, artists and other professionals to work in the setting alongside the children ## **Priory Pre-School Policies and Procedures** The pre-school has an expensive set of policies and procedures. These set the standards to which the pre-school runs. The policies most relevant to parents/carers can be found in the Parent handbook, although the complete set of policies is held in the 3+ setting room and can be accessed at any time following a request to the Pre-School Leader. The operational plan, statement of purpose and all policies and procedures are reviewed and updated as necessary and or/ in line with any change in regulation. Any changes to the service are notified to Care inspectorate Wales (CIW). Parents are informed of any changes to policies and procedures that affect them, and they will be asked to sign a new copy of the parent/carer contract indicating acceptance. ## **Table of Policies and Procedures:** |Statement of Purpose|Operational Plan|Parent contract| |---|---|---| |Child Collection Form|Permission for Sun
Cream|Request to administer
medication form| |Child registration form|Asthma policy|Healthy eating/Keeping
fitpolicy| |Complaintspolicy|Whistle blowing policy|Confidentiality policy| |Inclusion policy|Leaving and collecting
childrenpolicy|Nappy changing policy| |Staffing policy|Taking photographs
policy|Settling in policy| |Admissions policy|Induction policy|Keeping children within
thepremisespolicy| |Administration of
medicationpolicy|Procedure if a child is
not collected|Exclusion of sick
children| |Key worker policy|Parent participation
policy/Parent
questionnaire|Children participation
policy/All about me
book| |Selecting resources
policy|Promoting positive
behaviour|Anti-bullying policy| |Equal opportunities
policy|Additional needs policy|Date protection
policy/Information
sharing policy| |---|---|---| |Food hygiene policy|Health, safety and
welfarepolicy|Safeguarding policy| |Outings policy|Accident/emergency
procedures|Sun protection policy| |Allergies/intolerance
record form|Procedure in the event
of a fire|Risk assessments| |Daily Hazard checklist|Next steps for learning
record form|Risk assessments/check
list for outings| |Supervision form|Appraisal form|Electric certificate| |Routine of the session|Planningsheets|First aid certificates| |Food hygiene
certificates|Child protection
certificates|Floor
plan/measurements of
the room| |Public Liability
insurance|Lease of premises|| ## **Summary of the main achievements of the charity during the year** We were absolutely thrilled to return to a ‘new normal’ in September 2020, however, with lots of operational changes and adaptations to our daily routines to take into consideration COVID-19. The setting continued to offer up to 19 morning places for 2 hours funded educational provision by the Local Authority and then wrap around childcare for the remainder of the day (Childcare Offer Wales). We are registered with Care Inspectorate Wales for full day care provision. Our Pre-school FACEBOOK page continued to be a great source of information for parents/carers as well as a chance to showcase and highlight the work the setting carried out on a daily basis, especially the importance of learning through play and how this supports the children in our care. ## _**Current priorities this year included :-**_ Continuing to work on the recommendations from our Care Inspectorate Wales (CiW) report which were 1. Ensure that practitioners always respond quickly when children need support to manage their behaviour 2. Enrich the curriculum further through community links including opportunities for children to learn about cultures represented with the setting 3. Ensure that all policies and procedures are specific to and meet the needs of the setting and are followed consistently The Summer lockdown and closure of the setting identified that much work needed to be done in building the children’s resilience and well-being, developing behaviour approaches in line with the incredible Years Behaviour approach as well as planning for as many opportunities to develop the children’s speech and language skills. The added pressure and anxiety of coping with COVID-19 on the setting and supporting parents through the Autumn term challenged staff to the full, with many operational and routine changes to ensure everyone kept as safe as possible. Due to cases of COVID within the setting, there were occasions where the setting had to close in this period. Sadly, with the increase of COVID cases in Wales the setting was partially closed, with others across Powys, from the end of December until the beginning March for the majority of our children. The setting remained open Monday – Friday for those children of key workers. During this time the FACEBOOK page proved to be an incredibly valuable medium in which to share activities, information and keep in touch with the majority of our parents. Videos of staff singing number rhymes, reading stories, sharing Speech and language activities as well as recipes for playdough were watched and liked by all of our parents. We were able to also share videos from other professionals in developing learning at home including Music sessions, Mini-me yoga and learning Welsh at home. This time also proved an opportunity for staff to develop their own professional development by attending online ZOOM and TEAMS courses a wealth of courses were attended to ensure the staff were best placed to support all children in their care. Training included SALLEY training; WELLCOM; Incredible Years; block play; Makaton; Mini-Me Yoga; Planning in the Moment with Anna Ephgrave; Pete Moorhouse woodwork. For the summer term, as well as coping with the challenges of COVID, the setting staff were determined to provide all the children with as many rich and engaging tasks as possible, learning through play and being outside as much as possible. It was a relief and a joy to see the children return to their learning and really make the most out of every single day. ## **Financial Review** At the time of our AGM our current account balance stands at £3,072 ## **Further Financial information** Priory Pre-School (3+ setting) receives funding from the local authority to cover the 3 & 4 year olds provision. Funding for sessions beyond 11:00 am is funded by the Childcare Offer Wales or paid for separately by parents/carers. ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees ## **Signature:** ## **Full Name: Lynsey McCrohon** ## **Position:** Responsible Individual ## **Date: 18/08/22** **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Priory Pre-School – 3 Plus Setting **On accounts for the year** 31 August 2021 **Charity no ended (if any)** 1173593 **Set out on pages** 2 - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2021** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any): Address:** PAVO, Unit 30 Ddole Road Industrial Estate Llandrindod Wells, Powys, LD1 6DF **Date:** 18 August 2022 1 Ythir•NIA¥uAz021 2020 SCC Cered*i*iCC Co opGrant NPTC 22827 24P30 16J69 37fj18 1.782 2572 D(wth WrapArwThltaro Fru￿mDrty 957 IAXJ 47J14 59561 saL4r￿s&0￿0srs 33558 5955 325 270 31￿59 3J31 105 72 su￿ LSACoYer Payrol Irsxance NewEqu¥*nent Equpment Po5tage&Prwrtk* m Hlre 329 12C6 329 3.732 854 114 210 Dats Protectio 52 3fi92 9,779 H￿)sChOOlpaYrnents 61,776 48279 r*e bMiOcroberZ019 17P34 5.752 Swpbtsllthfkttl t￿Year 1139621 11282 Tran5ferPrhwy Prtrsckd rKeCllwJ IIA¥Ltst2021 17J)34 stst•rn•ThtofAMètsarnlLkbkn forPerk)dlOctLi*r2020. 31￿￿t2021 nk 3072 Examnatknndkcro￿ts2o2I HMK ity) To&hwtheaccourntslTrkne**hthExchDDlyeara 11 mornth PErbdhsbEenwoduEed **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Priory Pre-School – 3 Plus Setting **On accounts for the year** 31 August 2021 **Charity no ended (if any)** 1173593 **Set out on pages** 2 - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 August 2021** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any): Address:** PAVO, Unit 30 Ddole Road Industrial Estate Llandrindod Wells, Powys, LD1 6DF **Date:** 18 August 2022 1 Ythir•NIA¥uAz021 2020 SCC Cered*i*iCC Co opGrant NPTC 22827 24P30 16J69 37fj18 1.782 2572 D(wth WrapArwThltaro Fru￿mDrty 957 IAXJ 47J14 59561 saL4r￿s&0￿0srs 33558 5955 325 270 31￿59 3J31 105 72 su￿ LSACoYer Payrol Irsxance NewEqu¥*nent Equpment Po5tage&Prwrtk* m Hlre 329 12C6 329 3.732 854 114 210 Dats Protectio 52 3fi92 9,779 H￿)sChOOlpaYrnents 61,776 48279 r*e bMiOcroberZ019 17P34 5.752 Swpbtsllthfkttl t￿Year 1139621 11282 Tran5ferPrhwy Prtrsckd rKeCllwJ IIA¥Ltst2021 17J)34 stst•rn•ThtofAMètsarnlLkbkn forPerk)dlOctLi*r2020. 31￿￿t2021 nk 3072 Examnatknndkcro￿ts2o2I HMK ity) To&hwtheaccourntslTrkne**hthExchDDlyeara 11 mornth PErbdhsbEenwoduEed