## **Priory Pre-School Annual Trustees Report 2019-2020** **Registered Charity Number 1173593** _entered on the Register of Charities on 28[th] June 2017_ **Charity’s Address** Priory Pre-School Pendre Close Brecon Powys LD3 9EU ## **Names of charity trustees who manage the charity** Cllr. Matthew Dorrance (Chair) Lynsey McCrohon (Responsible Individual) Gail Jones (Secretary) ## **Supported by** Claire Pugh ## **Names of Setting Leader** Kim Gage-Thomas – 3+ Setting Leader ## **Structure, Governance and Management** Type of Governing Document – _Constitution_ How the Charity is constituted – _Incorporated Organisation_ Trustee selection methods – _appointed by committee_ ## **Objectives and Activities** The aims of the Pre-School is to enhance the development and education of pre-school children in Wales, by encouraging parents to understand and provide for their needs through high quality pre-school provision and childcare. The main purpose of the charity is to provide high quality childcare to the local community and surrounding area. The main aim of the pre-school is to enhance the development and education of children and to provide support and information to parents on how to provide for the needs of their children. We do this by: - Offering stimulating play, education and care facilities. - Working closely with multi agency teams such as health visitors, speech and language therapists, Action for Children team, Children’s social services team. - Providing children with experiences that they might not have at home, such as school trips ## **Priory Pre-School Policies and Procedures** The pre-school has an expensive set of policies and procedures. These set the standards to which the pre-school runs. The policies most relevant to parents/carers can be found in the Parent handbook, although the complete set of policies is held in the 3+ setting classroom and can be accessed at any time following a request to the Pre-School Leader. The operational plan, statement of purpose and all policies and procedures are reviewed and updated as necessary and or/ in line with any change in regulation. Any changes to the service are notified to Care inspectorate Wales (CIW). Parents are informed of any changes to policies and procedures that affect them, and they will be asked to sign a new copy of the parent/carer contract indicating acceptance. ## **Table of Policies and Procedures:** **----- Start of picture text -----**
Statement of Operational Plan Parent contract
Purpose
Child Collection Permission for Sun Request to
Form Cream administer
medication form
Child registration Asthma policy Healthy
form eating/Keeping fit
policy
Complaints policy Whistle blowing Confidentiality
policy policy
Inclusion policy Leaving and Nappy changing
collecting children policy
policy
Staffing policy Taking photographs Settling in policy
policy
**----- End of picture text -----**
**----- Start of picture text -----**
Admissions policy Induction policy Keeping children
within the premises
policy
Administration of Procedure if a child Exclusion of sick
medication policy is not collected children
Key worker policy Parent participation Children
policy/Parent participation
questionnaire policy/All about me
book
Selecting resources Promoting positive Anti-bullying policy
policy behaviour
Equal opportunities Additional needs Date protection
policy policy policy/Information
sharing policy
Food hygiene Health, safety and Safeguarding policy
policy welfare policy
Outings policy Accident/emergenc Sun protection
y procedures policy
Allergies/intoleranc Procedure in the Risk assessments
e record form event of a fire
Daily Hazard Next steps for Risk
checklist learning record assessments/check
form list for outings
Supervision form Appraisal form Electric certificate
Routine of the Planning sheets First aid certificates
session
Food hygiene Child protection Floor
certificates certificates plan/measurement
s of the room
Public Liability Lease of premises
insurance
**----- End of picture text -----**
## **Summary of the main achievements of the charity during the year** A positive return for the pre-school after the summer holidays. The setting offered up to 19 morning places for 2 hours funded educational provision by the Local Authority and then wrap around childcare for the remainder of the day (Childcare Offer Wales). We are registered with Care Inspectorate Wales for full day care provision. Links with parents were also improved significantly with a regularly updated private FACEBOOK page which not only celebrated learning experiences but regularly informed parents about events/ information linked to the setting. The staff continue to work hard in ensuring a stimulating, thought-provoking and calm learning environment is offered both inside and outside. Training included Pete Moorhouse woodwork training, a member of staff visiting Wingate Nursery in Durham to observe their child-led practice and WELLCOMM training. Experiences this term included the children attending a music workshop organised by Brecon Baroque Festival – they loved it! The parents also attended the setting for a Christmas Carol Singing event and the children enjoyed a wonderful Christmas party together. Current priorities this year include :- Improvement target one – To develop numeracy skills within the setting Improvement target two – To develop Welsh language skills within the 3+ setting Improvement target three - Develop a positive partnership with parents. In the Spring term two new setting assistants were welcomed to the team Mrs Sarah Jones, working 30 hours a week and Mrs Rebecca Lloyd-Bufton working 20 hours per week. During this term the setting was inspected jointly by Estyn and Care Inspectorate Wales to read the full report please visit Inspection report - https://gov.wales/docs/cssiw/report/inspection_reports/0000762 2_c_200803_e.pdf Recommendations from within the report were 1. Ensure that practitioners always respond quickly when children need support to manage their behaviour 2. Enrich the curriculum further through community links including opportunities for children to learn about cultures represented with the setting 3. Ensure that all policies and procedures are specific to and meet the needs of the setting and are followed consistently Work soon began in addressing these recommendations including purchasing resources to support staff in delivering sessions which celebrated different cultures. A review of Incredibly Years behaviour Strategies was also put in place as well as organising training for new staff on IY techniques. Sadly, soon after the inspection covid pandemic hit and lockdown measures were put in place. Priory Pre-School along with other maintained settings in the local cluster of schools operated a hub provision for children of key workers and vulnerable children. The provision was offered seven days a week, operating from 8:00 am until 6:00 pm seven days a week. The setting adapted risk assessments, adopted policies from the Local Authority to ensure compliance with COVID -19 measures and amended their Statement of Purpose to reflect the change in circumstances. The Hub operated until the end of the summer term. ## **Financial Review** At the time of our AGM our current account balance stands at £17,034 ## **Further Financial information** Priory Pre-School (3+ setting) receives funding from the local authority to cover the 3 & 4 year olds provision. Funding for sessions beyond 11:00 am comes from the Childcare Offer Wales. ## **Declaration** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees **Signature:** ## **Full Name: Lynsey McCrohon** **Position:** Responsible Individual **Date: 01/02/22** Y•irend 30 sePt￿ber ZOZO 2020 Z019 Powys CC Ceredigion CC ¢0 opGrant NPTC CAF DonatK)n Wrap JVwnd Care Fruit Morfty 16.169 37.618 1.782 2.572 16.883 7,182 i( 1019 119 1.420 59.561 25.303 Exp•n¢thur• Salaries & Oncosts Supply LSACth*r Payrdl 32￿59 3.131 105 72 329 a.732 854 18.5 1314 120 870 InsurarKe New Equipment Equipment Postage & Prtntln8 R(￿rn Hire Dat• Protettknn DBS Misc 1223 1317 272 210 52 95 Donat 48.279 26.345 Balance blfwd I ￿0￿er2019 5.752 6,310 SU￿U51(dekj[}onyear IL282 19421 TransferPrioryPrtrktK# 374 Balan￿ Cfvd 305eptember2020 17.034 5,752 for PEfiod l Ortober 2019- 30 Septemt*r 2020 aol09iZO20 17034 Bank Account EA6rnination0fA¢¢￿￿ts 2019 &2020 HMRC NE5r 136 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Priory Pre-School – 3 Plus Setting **On accounts for the year Charity no ended** 30 September 2020 **(if any)** 1173593 **Set out on pages** 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30 September 2020** - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Name:** Susan Davies **Relevant professional** MAAT **qualification(s) or body (if any): Address:** PAVO, Unit 30 Ddole Road Industrial Estate Llandrindod Wells, Powys, LD1 6DF **Date:** 8 February 2022 1 ## **Priory Pre-School - 3 Plus Setting Yearend 30 September 2020** |**Income**
Powys CC
Ceredigion CC
Co_op Grant
NPTC
CAF
Donation
Wrap Around Care
Fruit Money
**Expenditure**
Salaries & Oncosts
Supply LSA Cover
Payroll
Training
Insurance
New Equipment
Equipment
Postage & Printing
Room Hire
Data Protection
DBS
Misc
Donation
Balance b/fwd 1 October 2019
Surplus/ (deficit) on Year
Transfer Priory Pre-School
Balance C/fwd 30 September 2020
**Statement of Assets and Liabilites**
for Period 1 October 2019 - 30 September 2020
**Cash Assets**
Bank Account
**Liabilities**
Examination of Accounts 2019 & 2020
HMRC
NEST|**2020**
16,169
37,618
1,782
2,572
-
-
1,420
59,561
32,859
3,131
105
72
329
3,732
854
210
6,800
40
52
95
-|_2019_
_16,883_
_7,182_
_-_
_-_
_100_
_1,019_
_119_| |---|---|---| |||_25,303_
_18,580_
_1,314_
_120_
_870_
_-_
_2,223_
_2,317_
_272_
_-_
_40_
_-_
_9_
_500_| ||48,279
5,752
11,282
-
17,034|_26,245_
_6,320_
_(942)_
_374_| |||_5,752_| |||**30/09/2020**
17034
250
136
90|