## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date||
|---|---|---|---|---|---|---|
|**From **|01|01|2020|**To**|31
12|2020|
## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1173591
Wicken Jubilee Village Hall
Wicken Mission Hall
**Charity's principal address** 26 Lode Lane Wicken Ely Cambs **Postcode CB7 5XP**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|
||Mrs. G. Turner|Chair|||
||Mrs. S. Leek|Secretary|||
||Mr. R. White|Treasurer|||
||Ms. G. Rogers||||
||Mrs. C. Blott||||
||Mrs. S. Jones||||
||Mr. J. Clarke||||
||Mrs. S. Wilson|||Wicken Parish Council|
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation (CIO) (eg. trust, association, company)
Up to 10 trustees are elected. Trustee selection methods Up to 5 trustees may be appointed. (eg. appointed by, elected by) Up to 5 individuals may be co-opted by the trustees.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- The appointed trustees represent organisations that regularly use the hall
- relevant, about: at least every month. They are chosen and appointed by the organisations
- policies and procedures themselves. adopted for the induction and Organisations that have been invited to appoint a trustee should they choose are:
- training of trustees;
- the charity’s organisational Wicken Parish council structure and any wider Wicken Coronation Brass band network with which the charity The Swallowtails Senior Citizens Club works; The FenTiggers Nursery School
- relationship with any related parties;
- During the year, three of the existing trustees resigned for personal reasons leaving a total of eight.
- trustees’ consideration of major risks and the system An Annual General Meeting was not held during the year because of the and procedures to manage Covid pandemic restrictions. Existing trustees continue in post until such them. time a public meeting is possible.
## **Section C Objectives and activities**
The objects of the CIO are to establish and run a village hall and to promote for the benefit of the inhabitants of the Parish of Wicken, Upware and Padney without distinction of sex, sexual orientation, age, disability, **Summary of the objects of the** nationality, race or political, religious or other opinions the provision of **charity set out in its** facilities for recreation or other leisure time occupation of individuals who **governing document** have the need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants.
**TAR**
March **2012**
2
This was a very difficult year for the Charity because of the Covid pandemic. The Hall was closed for the greater part of the period and we were therefore unable to run any fund-raising functions or let the hall for **Summary of the main** other activities. **activities undertaken for the public benefit in relation to** There was a short period when some regular activities such as ballet **these objects (include within** classes and Pilates classes could be run under Covid secure **this section the statutory** arrangements but our income from hall letting was drastically reduced. **declaration that trustees have had regard to the guidance** Fortunately, two government grants totalling £13370 helped to meet the **issued by the Charity** daily running costs. **Commission on public benefit)** The hall has been maintained in excellent condition and is ready for use when this is possible once again. Throughout the period the trustees have had due regard to the commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant.
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
**Summary of the main** See section C summary above. **achievements of the charity during the year**
## **Section E Financial review**
**Brief statement of the** The Charities policy is to maintain a working balance and contingency **charity’s policy on reserves** reserve of at least £10000 in our account. **Details of any funds materially** None **in deficit**
## **Further financial review details (Optional information)**
**TAR**
March **2012**
3
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The Charities financial position remains sound. Sufficient reserves had been build up in previous years to withstand the severe losses due to Covid and this, together with government assistance means we are in a reasonably healthy financial position.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Georgina Turner **Position (eg Secretary, Chair, etc)** Chair **Date** 20 January 2021
**TAR**
March **2012**
4
**Charity Name No (if any) Wicken Jubilee Village Hall 1173591 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from 01-Jan-20 31-Dec-20**
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,791**
**578**
**-**
**-**
**-**
**11,334**
**15,703**
**-**
**-**
**-**
**15,703**
**2,968**
**2,027**
**1,387**
**3,357**
**130**
**9,869**
**-**
**-**
**-**
**9,869**
**5,834**
**-**
**-**
**5,834**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3,791**
**578**
**-**
**-**
**-**
**11,334**
**-**
**-**
**15,703**
**-**
**-**
**-**
**15,703**
**2,968**
**2,027**
**1,387**
**3,357**
**130**
**-**
**-**
**-**
**-**
**9,869**
**-**
**-**
**-**
**9,869**
**5,834**||**Last year**
**to the nearest £**|
|Hire fees(regular)|**3,791**|||||**8,510**|
|Hire Fees(non-regular)|**578**|||||**3,350**|
|Fund raisingfunctions|**-**|||||**3,702**|
|Teas/books|**-**|||||**537**|
|Donations|**-**|||||**45**|
|Covidgrants|**11,334**|||||**-**|
|||||||**-**|
|||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|
**15,703**|||||**16,144**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|~~**_Sub total_**~~|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**16,144**|
||||||||
|
Cleaner|**2,968**|||||**2,873**|
|Utilities|**2,027**|||||**2,151**|
|Admin/functions|**1,387**|||||**2,235**|
|Maintenance|**3,357**|||||**1,744**|
|Equipment|**130**|||||**471**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|||||||**-**|
|**_Sub total_ **|**9,869**|||||**9,474**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|
**Dishwasher**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**9,474**|
||||||||
||**5,834**|**-**|**-**|**5,834**||**6,670**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**5,834**|**-**|**-**|**5,834**||**6,670**|
CCXX R1 accounts (SS)
21/05/2021
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Current Account
**Details**
**Details**
Tables and chairs
Refrigerators and freezer
Dish washer
Crockery and glassware
Cooker
Audio visual system
Portable stage
Fire equipment
Portable appliences
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**29,010**
**-**
**-**
**-**
**-**
**-**
**29,010**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
unrestricted
**-**
''
**-**
''
**-**
''
**-**
''
**-**
''
**-**
''
**-**
''
**-**
''
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
R J White
G Turner|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||R J White|**09-Jan-21**|
|||G Turner|**09-Jan-21**|
CCXX R2 accounts (SS)
21/05/2021
2