**Westie Rescue UK (WRUK)** Registered Charity 1173538 ## **MINUTES OF TRUSTEES MEETING FOR FINANCIAL YEAR 2022-2023** Date: July 2023 for the year 2022-2023 TRUSTEES: Nikki Edwell, Moira Burgess, Christine Elford Present: Nikki Edwell, Christine Elford, Moira Burgess FOUNDER Kevin Baker founded the Charity but is no longer able to actively participate in the charity due to a long term health condition. ## **OVERVIEW** - The charity continues to operate with day to day administration carried out by Christine Elford with the support of Nikki Edwell. - Nikki Edwell, Christine Elford and Moira Burgess continue as Trustees. ## **MEMBERSHIP:** - This year the membership has continued at 9200. ## **DOGS:** - During this year, the Charity has fostered and rehomed 15 West Highland White Terriers - Buster, Dory, Poppy, Jock, Greta, Darcy, Bobby, Lenny, Monty, Patch, Issy, Bailey, Rannoch, Oscar, Flossie. - We note that the number of dogs that we have rehomed this year has increased on last year, but is still lower than that seen prior to the Covid Pandemic. Whilst the number of dogs has reduced, we continue to receive large numbers of application forms from across the country, and even europe. We have informed those outside of the UK that we are unable to assist them. - Westie Rescue UK continues to support all dogs that are adopted through the Charity by covering the medical costs of any ongoing pre-existing condition. This includes dogs with diabetes, skin conditions and ongoing behavioural issues. In this financial year we supported dogs in veterinary and behavioural costs amounting to £19,519.56. - Sadly we have lost 5 WRUK rescues this year: Bailey (October 2022) Nyx (October 2022) Lucy (November 2022) Millie (March 2023) and Alfie Bolt (April 2023). All spent their last days in happy and loving homes with amazing families who showed them so much love throughout their final years.. **Westie Rescue UK (WRUK)** Registered Charity 1173538 ## **VOLUNTEERS, DONORS AND FOSTERERS:** - The charity is indebted to the volunteers who have rescued and fostered dogs, carried out home checks and raised funds. The charity continues to receive support from other groups who have helped with home checks and carry out regular westie walks to support Westie Rescue UK and raise funds. We are very grateful for all of their contributions. - We would like to specifically recognize the following foster carers who have taken dogs as a first port of call prior to rehoming to the forever homes, as well as providing long term foster care: - Pauline Crook Louise James Rebecca and Andrew Loss Kathryn Montague - The charity also wishes to acknowledge and thank all of the members who have regularly contributed through donation, fundraisers and auctions. ## **FINANCES:** - The charity bank account is in credit and on 21st June had funds of £39,060.35 as a result of adoptions, donations, fundraising and bequests. - The charity has been grateful for regular contributions from Ayr Westie Walkers. As a charity, Gift Aid applies, and this has been beneficial in enhancing donations. - The charity has been extremely grateful for the bequests received this year. - Nikki Bailey has kindly provided support in relation to the Charity Accounts. ## **FUNDRAISING:** - This takes the form of ongoing activities such as the monthly draw, and the annual birthday draw; items donated by members of the group for auction or raffle; sale of our WRUK Calendar and special one-off auctions/raffles. - Pauline Crook and Rebecca Loss have continued the responsibility for fund raising this year. Pauline and Rebecca continue as admin support for the WRUK Facebook fundraising page, group and Nothing Butt Westies. - Pauline and Rebecca are a great support in welcoming new members and maintaining our online presence and the Trustees are grateful for their significant contributions. **Westie Rescue UK (WRUK)** Registered Charity 1173538 - WRUK has three Facebook groups: Westie Rescue UK (WRUK) Registered Charity, Westie Rescue UK Fundraising Page and Nothing Butt Westies. All have significant membership and fulfil different functions. - Westie Rescue UK has continued to operate a “Birthday Draw” in which one supporter receives £365.00. The 2022-2023 winner of this draw was Jenette Lindsay. - We are extremely grateful to everyone who has supported our fundraising events across the year which we know has been difficult for so many people. The generosity of our supporters is amazing! ## **ADDITIONAL INFORMATION:** Next meeting: June 2024 **----- Start of picture text -----**
Westie Rescue UK (WRUK) 1173538
Receipts and payments accounts CC16a
For the period 22-Jun-21 21-Jun-22
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Donations 9,196 - - 9,196 26,005
Adoption deposits & donations 4,385 - - 4,385 1,450
Fund raising 3,505 - - 3,505 4,024
Gift Aid - - - - -
- - 17,086 31,479
Sub total (Gross income for AR) [ 17,086 ]
A2 Asset and investment sales,
(see table).
Sale of Berlingo - - - -
Sub total - - - - -
Total receipts 17,086 - - 17,086 31,479
A3 Payments
Vet fees & medications 14,083 - - 14,083 18,667
Dog welfare 2,011 - - 2,011 1,915
Mileage & travel costs 459 - - 459 277
Postage & computer/office supplies 1,119 - - 1,119 1,125
Fundraising costs including merchandise
2,023 - - 2,023 1,967
Paypal fees 105 - - 105 115
Administration services 8,910 8,910 8,550
Accountancy (2 years) 666 666 -
Sundry expenses 11 11 101
Sub total [ 29,387 ] - - 29,387 32,717
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 29,387 - - 29,387 32,717
Net of receipts/(payments) - 12,301 - - - 12,301 - 1,238
A5 Transfers between funds - - - - -
A6 Cash funds last year end 51,575 - - 51,575 52,813
Cash funds this year end 39,274 - - 39,274 51,575
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
Signature
**B5 Liabilities**
**Details**
**Details**
**B4 Assets retained for the**
**charity’s own use**
Gazebo
**Details**
**B3 Investment assets**
**Details**
**B2 Other monetary assets**
(agree balances with receipts and payments
account(s))
**Details**
**B1 Cash funds**
Bank current account
Paypal account
**_Total cash funds_**
C M Elford|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**39,246**
**-**
**28**
**-**
**-**
**-**
**39,274**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Assets
**1,989**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
21 Apr 2024|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| |||**-**| |||OK| |||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval| ## **Issuer** **Issuer** Bailey Accountancy **Document generated** Sun, 21st Apr 2024 11:24:13 UTC **Document fingerprint** dd292d78dc2f76cc7466993244039f71 ## **Parties involved with this document** ## **Document processed** ## **Party + Fingerprint** Sun, 21st Apr 2024 16:38:36 UTC Mrs Christine Elford - Signer (0c76db9f19b8f0ec865ac11adb5629ab) **Audit history log Date Action** Sun, 21st Apr 2024 16:38:36 UTC Mrs Christine Elford viewed the envelope (146.199.51.122) Sun, 21st Apr 2024 16:38:36 UTC This envelope has been signed by all parties (146.199.51.122) Sun, 21st Apr 2024 16:38:36 UTC Mrs Christine Elford signed the envelope (146.199.51.122) Sun, 21st Apr 2024 16:38:01 UTC Mrs Christine Elford viewed the envelope (146.199.51.122) Sun, 21st Apr 2024 11:24:20 UTC Document emailed to party email (3.8.138.69) Sun, 21st Apr 2024 11:24:14 UTC Sent the envelope to Mrs Christine Elford for signing. (13.40.114.228) Sun, 21st Apr 2024 11:24:14 UTC Mrs Christine Elford has been assigned to this envelope. (13.40.114.228) Sun, 21st Apr 2024 11:24:14 UTC Envelope generated. (13.40.114.228) Sun, 21st Apr 2024 11:24:14 UTC Document generated with fingerprint dd292d78dc2f76cc7466993244039f71. (13.40.114.228) Sun, 21st Apr 2024 11:24:13 UTC Envelope generated with fingerprint 0d77add4b2fd22a1e1616a2aa4adf904 (35.176.231.177)