## **TRUSTEES ANNUAL REPORT** ## **FUTURE PILLARS (ZAMBIA)** # **For the year ending 30 June 2022** ## **UK Reg. Charity Number 1173534** ## **Registered address: Grovetown Barn, Yeolmbridge, Launceston, Cornwall, PL15 8NH** |**PL15 8NH**|||| |---|---|---|---| |**Trustee Name**|**Office**|**Dates acted**|**Notes**| |BarryGransden|Chair|Whole Year|Appointed until April 2024| |Nicholas Andrews|Trustee|Whole Year|See note below| |Kathryn Barron|Secretary|Whole Year|See note below| |Emma Berry|Trustee|Whole Year|Appointed until February2026| |Peter McAughey|Treasurer|Whole Year|Appointed until June 2023| |RosemaryStanbury|Trustee|Whole Year|Appointed until June 2024| Whilst this list of trustees is correct for the year being reported, two have since resigned their trusteeship: Kathryn Barron on 20 August 2022 Nicholas Andrews on 30 November 2022 Both of these trustees have contributed unstintingly to enabling FPZ to execute its mission and objectives, and we owe them a huge debt of gratitude. We are not currently in the process of seeking to appoint replacements. Future Pillars (Zambia) (‘FPZ’) is a Charitable Incorporated Organisation (CIO), whose only voting members are its trustees. FPZ was registered with the Charity Commission on 22[nd] June 2017. Its objectives are to advance education, relieve poverty and to promote and protect good health for the public benefit of children in Zambia who are economically and socially disadvantaged. ## **Background to FPZ** ## Our mission statement: _**To empower the vulnerable children in Zambia.**_ The Charity was formed on 22[nd] June 2017 to support life-changing work going on in one school in Kabwe, Central Province, Zambia. Completing our 4[th] year of operation, we are encouraged by the continuing progress we have made in relation to the 4 essential elements of our programme in Zambia: These elements are: _**Feeding**_ – ensuring 800+ children get a nutritious meal 5 days a week 1 _**Education**_ – The Family Futures Community School from Reception to Grade 12, and tertiary education for a small number of able students. _**Skills training**_ – Future Pillars Vocational Skills Training Centre offering courses in a range of trade skills accredited through TEVETA. _**Shelter**_ – 2 boarding houses for children without any family support. FPZ has 4 UK-based trustees, currently, who are totally committed to ensuring that all the vulnerable children who attend Family Futures Community School (FFCS) are properly provided for – feeding their stomachs as well as their minds. 100% of all money donated to FPZ goes to the projects in Kabwe. All UK expenses, including administrative costs, are met by individual trustees. We ensure that donors’ gifts are appropriately used, with regular visits being made to monitor the school’s progress and provide training and development opportunities for the staff. All costs for these visits are met by individual trustees. In May/June 2022, 3 trustees, accompanied by 2 supporters, visited Kabwe – our first visit since the COVID-19 pandemic lockdowns, enabling the monitoring of performance and auditing of accounts to taken place _in situ_ . Throughout all our activity, the FPZ trustees have had regard to the guidance issued by the Charity Commission on public benefit. ## **_________________________________________________________________________________** ## **Who are these vulnerable children?** The school’s programmes take place on the campus of the Church Family Mission (affiliated to the Evangelical Fellowship of Zambia) which was deliberately situated between two of the poorest compounds (shanty towns) in Kabwe in 2004. Whilst it is a pleasant town, Kabwe went into economic decline in the 1980’s when both the mines and the railway industry collapsed. The AIDS pandemic in the 1990’s decimated the wage-earning sector of the population and many orphaned children had to be cared for by grandparents or other family members without the resources to provide adequate food or pay for education in the government schools. Despite the slightly improved situation with the introduction of HIV medication, thousands of children and families remain in severe and lasting poverty. Employing a carefully constructed Admissions Policy, our children are chosen from among the most disadvantaged to be fed and educated as the best way to break the cycle. The strong family network in Zambia means that most children are supported by family members, however poor, but just a few have no support or have been abused, so we rent 2 small houses where currently 6 girls and, separately, 6 boys can live safely. ## **Reflections on the Year** FPZ has continued to rely on 4 significant sources of financial income. The total income for the year reported is **£94,120** of which **£86,443 (2021: £151,549, 2020: £93,122, 2019: £135,942 and 2018: £128,475)** is constituted from regular and ongoing sources. |**Sources of Income(%)**|**2021 - 22**|**2020-21**|**2019-20**|
**2018-19**|**2017-2018**| |---|---|---|---|---|---| |Standingorders|40.8|33.2|37.8|23.1|19.0| |One-off donations|40.6|41.8|49.5|54.6|70.7| |Sponsored Walks|8.2|5.1|5.2|19.8|4.2| |Other events and sundries|10.4|19.9|7.5|2.5|6.1| 2 Standing orders are a key area for strengthening the sustainability of the project and it is pleasing to note the increased proportion of income in this area. Our reliance on one-off donations for the general running of the project has fallen from 70% to just over 40% in our 5 years of operation, maintaining this proportion from last year. The progress in these strands of income should not be underestimated with the concomitant positive impact on our ability to plan more effectively and confidently the desired support for the programmes in Kabwe. **----- Start of picture text -----**
% Comparative Bar Chart of Income across the 5 years of
operation
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2021 -22 2020-21 2019-20 2018-19 2017-2018
Standing orders One-off donations Sponsored Walks Other events and sundries
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% Comparative Bar Chart of the 4 Income streams across the 5
years of operation
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Standing orders One-off donations Sponsored Walks Other events and sundries
2021 -22 2020-21 2019-20 2018-19 2017-2018
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3 Another significant aspect of donations received is ‘money in kind’. In September 2021, The Headteacher of FFCS made a specific request for shoes. Within weeks FPZ had received 2000 pairs of donated shoes, presenting a huge challenge of how to ship them out to Zambia. FPZ then received an offer of container space (equivalent to half a 40ft container) from a private supporter who was repatriating to Zambia from UK. This donation of space was considerably more than required for the shoes, so a second appeal went out for needed classroom furniture and learning resources, again with a massive response, enabling trustees to fill the space. Significant donations included laboratory/workshop tables, chairs and computers – also two table tennis tables! Although beyond the year on which we are reporting, the container arrived safely in October 2022. The total expenditure for the period reported is **£124,320** of which **£75,870** has been directed to the ongoing requirements of the project **(2020/2021 £72,592, 2019/2020 £80,880, 2018/2019 £124,439 and 2017/2018 £99,762).** Specific expenditure for the new building constitutes the difference between the two totals - **£48,450** (as compared to £62,890 last year). |**Main sources of Expenditure %**|**2021-22**|**2020-21**|**2019-20**|**2018-19**|**2017-18**| |---|---|---|---|---|---| |FFCS –Reception to G11|19.1|15.1|24.2|28.4|19.1| |Feeding|25.1|21.4|25.9|19.2|23.5| |Vocational Skills TrainingCentre|15.6|13.3|15.8|15.7|14.1| |Individual sponsorship (Tertiary)|23.2|18.7|16.1|11.1|11.0| |Other including maintenance and
admin|12.1|10.7|11.7|10.4|11.7| |Container shipment|0|13.4|0.0|8.2|13.6| |Upper secondary (G10-G12)|0|3.1|2.2|3.9|3.6| |Shelter(two rented houses)|4.9|4.3|4.1|3.1|3.4| ## % Comparative Bar Chart of Recurrent Expenditure across the 5 years of operation **----- Start of picture text -----**
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2021-22 2020-21 2019-20 2018-19 2017-18
FFCS –Reception to G11 Feeding
Vocational Skills Training Centre Individual sponsorship (Tertiary)
Other including maintenance and admin Container shipment
Upper secondary (G10-G12) Shelter (two rented houses)
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% Comparative Bar Chart of Recurrent Expenditure on the
main programme areas across the 5 years of operation
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FFCS – Feeding Vocational Individual Other Container Upper Shelter (two
Reception to Skills Training sponsorship including shipment secondary rented
G11 Centre (Tertiary) maintenance (G10-G12) houses)
and admin
2021-22 2020-21 2019-20 2018-19 2017-18
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## **Trustees Visit in May/June 2022** Adding more detail to the brief comment on P.2, the trustees’ visit included a comprehensive Learning & Teaching Audit. This exercise took place over 4 weeks, starting with short ‘pop-ins’ to many classes enabling both teachers and children to get used to these two ‘strangers’. These classroom visits were about 10 minutes in length and an overall qualitative report summarised what was observed. This led on to formal lesson observations with every teacher being observed at least once in this 4-week period – 41 sessions were seen, and all were followed by verbal feedback and then a written assessment. The concluding summative report assessed considerable progress since 2019. This visit also included 2 full professional development days for the whole staff, both with the aim to improve professional capability and encourage the sharing of best practice, thus building professional capacity. It is reasonable to enquire what impact such professional assessment and development opportunities is having on learner outcomes. Looking at National Test results at Grade 9 (equivalent of End of KS3 in UK), the following table (giving the overall percentage of children in G9 who achieved a certificate, enabling them to continue to G10) sheds some light on that question: |**2019**|**27.27%**|39 out of 143 children| |---|---|---| |**2020**|**58.97%**|46 out of 78 children| |**2021**|**71.59%**|63 out 88 children| This single statistic is the measure by which schools are compared, within their zone, the district, the province and nationally. From the positive signs shown during this year’s visit, there is huge expectation of further improvement when the 2022 results are published. Also, the FPZ Treasurer undertook the usual checks and balances on local record keeping, tracking spending from when the funds arrived in the dedicated programme bank accounts to their defrayment on eligible items of expenditure. This is a vital part of our work, ensuring that funds raised are spent appropriately and at best value. 5 Our poli(y i5to hold a mffiimurn of3 month50f re8uLarexpenditure, with a8oal of grathJaltylweasin8 this ￿ 6 months. dependi￿ on of income. fluctuaiing exchaw rntes etL At the ￿aT￿nd. we held.4.9 Ir￿)nthS of reser¥*s (lune 2021: 7.2 rnontrsl. AddilvJnally. wt need reserves io alfv a CU5hlon for major repair5 and Oiher unplanned eA￿lIv￿ ￿ our prrerammes. to reskwid io fluctuations in th* ￿Xt￿ne9 rate. aThI to man4e our flwtuatsnB I￿orne streams. We C(￿S￿ler that this cautious approath 15 a I￿Vdent re5wN￿ to iK>th th? ￿￿￿ra1 and specifK arcum5tances Sn wh FPZ does r￿t ha¥e artvfv￿ that are materialtykn defidL Tothe Fimir• Wlth the constructlon ofthe daSY￿ ￿111 w(we55irqarnl with S(¥l￿da$s1£X¥n U5y for senior secondary leainin& the daily extra thallen8e of I￿nir% a school on i t￿lIdIn& site is COMI￿ to an end- no pglffj no ooin. Recruitiw ￿aT1￿5 incrementalty. tr￿ Janu•ry 2023- a ￿lf sooner ihan orlglnalPysthÈduled. thesthotslwSM ha¥eltsfw#full r¢¥rnplwwitoflearnersfrom we.stho¢￿ toGfado J2. Whilst FPZ will be required to eob*m and fThitxe the FKS pro1￿me5. we ai• very encoufayd by the progress made In e5taWishlw a body in Kabwe- Fafflity Care orpha￿ B¢>ard IFCO61. FPZ meet with FC08. via Zoom. awKI both compet*rKe and confthKe in the pr￿lon ol nd Shelter Provisbn. Lon&ef tenn, dlscumions •re ￿thWay relan1lret￿ exrknkn ofe5t1tl￿l Cott￿ Indus￿ In Kabwe, in ordEr to ￿KIe ffir4ntkl input to the Pfoiett. SI￿•d on behalfof 8o•nl: Name BarryGrar&&n ure Chalr of Trustees Peter McAughry zv Fe￿ 2023 IMARITY (OMMISSION FOR ENGLAND AND I¥AIIS Futrjre PlllaTr ¢Zambla) 1173534 Receipts and payments accounts CC16a For the period from 0110712021 3010612022 Unre51riGted funds Restrlcled funds Endowment fund$ Total funds Last y•ar lo nDaFest to1￿ r••r•*t £ tothEw•#É A1 Recei VduDla tknThation$ Fundrai5ln Evenls 69,279 7,677 17.164 144.634 6.915 Sub lotal(Gross income forAR) 76,956 17,164 94.120 1S1,$49 A2 Asset and investment Sale see table . Sub total Totalreceipts 76.956 17.164 120 151.549 A3Pa •nt$ Cosis ol Aclwrtws 74,130 123.no 134.610 C051s of 0￿4ty9 (pa￿ ¢wJl of Volmta nal¥JD5 Tntsiees Sub total 75,870 124.J20 13&412 A4 Asset and In¥eslmenl purchases. (see table) Sub tolal Totalpayments 75,870 48.450 124,320 135,482 Net of receipts/(payments) A5 Transfe￿ between funds A6 Cash funds last year end Cash funds this year end 1.086 131.2861 PO.2001 16.067 35.244 33,280 S24 52.457 36,330 1,994 38.324 68.524 un￿Stricted fvnds i• nèawèst £ Reslricted funds Endowrnenl funds to £ Cat•gort•s D•lair B1 Cash fijnds ds B8nA Tr&￿u￿ra Account Totaleash funds 36,330 1.994 OK Unrestricted funds OK Restricte41 fund5 OK Endowment fund5 10 n2ar¢st £ Oetall$ B2 Other monetary assets Detalls bJl¢ry CLrr•rt vJlu• B4 Assgts rètained for th• harity's uso Detail¥ BS Loabiliikns Oetall$ to *tdGh behaff of al Ihe tnJstee8 Pmt Nama Date ￿ arproval PEfER IACAUGHEY 2W0212023 BARRY GAANSDEN 2210Y2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Independent Examiner's Report Roport to tho trusteosl members of PILL/4rts Cz/4 tl6JA) Charlty no (if any) On accounls for the year ended 30 117sS3Lk Set out on pages CC 1 6o6f°JeS 142), £ rj adLI I r*ll.41 I report to the trustees on my examination of the accounts of the above charity (Yhe Trust.) for the year ended 30 0 & 2Q22 Responslbllltles and As tha charity trustee5 of the Trust, you are responsible for the preparatton basls of report of the accounts in a￿ordanCe with the requirements of the Charities A 2011 rthe Acr). I repcrt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination. I have foll0v￿d the applicable Directi¢)ns given by tha Charity CommiSs￿n under section 14515)(bl of the Act. I have completed my examlnatlon. l o)nfirn that no material matters have come to my attention in connection vlth the examinatlon which gives me cause to believe that in, any material respecl: accounlirvJ records were not kept in a￿ance wilh section 130 of the Act or tho accounts do not accord with the accountlng records Independent examln6f8 Statement I have no concerns and hav8 com8 across r)0 other matters in connection V￿th the examinats'on to ￿lch attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the words in the brackets if they do not appty. Slgnod: Date.. 0 4£/?&J Name: Mn />NOféa Relevant professlonal qualification{s) or body (rf any): Address: ILfo IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32. Independent examination of charity accounts- directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018