Archbishops Palace Conservation Trust Year ended 30 June 2025 Archbishops Palace Conservation Trust Registered Charity No 1173486 Trustees, Report and Financial Statements th Year ended 30 June 2025
Archbishops Palace Conservation Trust Year ended 30 June 2025 Reglstered Charlty number 1173486 Contents Charitable Informatlon........................... .....................................................................................................,...... Trustees, Report................................................................................. ............. .................................................. Independent Examlners Examinerfs Report to the Trustees of the Archbishops Palace Conservatlon Trust Statement of Flnancial Artivities................................................................. Balance Sheet............................... Notes to the Financial Statements................................................................... ................................................ 10
Archbishops Palace Conservation Trust th Year ended 30 June 2025 Charitable information Registered office Chantry Cottage, The Green. Otford, Kent TN14 5PD Bankers Lloyds Bank, 25 Gresham Street. London. EC2V7HN Trustees Andrew Goymer, Chairman Nick Rushby, Secretary John Edwards-winser Elizabeth Anderson Roger House Charles Shee Neil Williams David Barley {resigned 28th August 2024) Beth Walker {resigned 23 October 20241 th Gabriella Howell (resigned 4 December 2024) Robyn Codlin (appointed 31st December 2024) Elizabeth Fettes-Neame (appointed 31" December 2024) Stewart Baird (appointed 21st February 2025) Roger Gough (appointed 2025) Independent Examiner Keith Lawrey Charitable Incorporated Organisation Number Registration No 1173486
Archbishops Palace Conservation Trust Year ended 30 June 2025 Trustees, Report The Trustees present their annual report and financial statements of the charity for the year ended th 30 June 2025. The financial statements have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the charitys trust deed, the Charities Act 2011 and the Charities SORP {FRS 102). Objectlves and Actlvities The Trust has a lease of 99 years for the site and buildin85 of the Tudor Palace in Otford from Sevenoaks Distritt Council. The Trust will engage with a wide range of people from north-west Kent and London, using the site and buildings of the Tudor Palace and the Otford Heritage Collettion to promote the understanding and enjoyment of the heritage of the Darent Valley, and thus to engendertheir well-being through engagement with that heritage. To achieve this, we will restore the iconic buildings of the Archbishop's Palace in Otford and create an Interpretation centre that will att as a hub for further exploration. Achievements and perfomiance This year Trustees have Improved the palace grounds for visltors with an extensive tree planting programme. Work also included researching public Information provision, construtting a temporary ground floor for the Tower and laying on electrical supply. The site was opened for Mayday celebrations and was well received by visitors with much better weather this year. Unfortunately, the bid to the natlonal Lottery dld not proceed as we hoped but we have been encouraged to re-submit on a reduced scale. This should cover repalrs to the roof, instatement of remaining floors together with stairs to access the higher levels. The site shows much potential historical interest and an archaeological survey wlll be needed. Flnanclal revlqw In the year to £30 June 2025 £21,64412024- £27.622) was raised by the Trust. These amounts included £14,20912024 £19,160} as restricted funds set aside for agreed purposes. The major expenditure for 2025 was £7,759 was for tree plantin8 and the creation of an attrartive bench in the palace field. Four restricted projects have now been concluded, and where expenditure exceeded the grants received, the exce55 has been transferred from unrestricted funds. The major overrun of £8,975, was on the £145,000 tower stabilisatlon project and resulted from an improved specification for the historic window frames whlch has greatly enhanced the Towerfs appearance. Funds continue to be raised with support frorn the local communlty and from the Pllgrim Trust and the Kent County Council while we continue to seek major sponsors.
Archbishops Palace Conservation Trust Year ended 30 June 2025 Strurture, Governance and Management The Trustee board met 4 times to review progress and set future objettives through detalled papers provided by the Secretary. There have also been several open day events and working parties to help with the varlous aspects of achieving the Trust aims. Reference and Admlnlstratlve detalls Trustee have either met online or more recently through face-to-face meetlngs. Trust records including financlal records are maintained by the Secretary and backed up regularly. Signed on behalf of the Board of Trustees Andrew Goymer Chairman
Archbishops Palace Conservation Trust Year ended 30th June 2025 Independent Examiners Examinerfs Report to the Trustees of the Archbishops Palace Conservation Trust (the Registered Charity, number 1173486) I report to the charity Trustee5 on my examination of the accounts of the Charity for the year ended 30 June 2024. Responslbllltles and Basls of the Report As the Trustees of the Charity you are responsible forthe preparation of the accounts In accordance with the requirements of the Charities Act 20111'the 2011 Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carryln8 Out my examlnatlon I have followed all the applicable Directions given by the Charity Commission under settion 14515)Ibl of the 2011 Act. Independent Examlnerfs Statement I have completed my examination. I confimi no materlal matters have come to my attention in connertion wlth the examinatlon glving me cause to belleve that in any material respert the accounts do not accord with those records. I have no concerns and have come across no other matters in connettion wlth the examination to which attentlon should be drawn In thls report in order to enable a proper understandln8 of the accounts to be reached. Signed L&J Name Keith Lawrey, JP, Barrister at law, Chartered Secretary Address 23, Tudor Crescent, Otford, Kent, TN14 5Q5 Date
Archbishops Palace ConseNation Trust Year ended 30 June 2025 This report is made solely to the Charity's Trustee5, as a body, in accordance with Part 4 of the Charities {Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters l am required to state to them in an independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report. Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on l April 2005 which is referred to in the extant regulations but has been withdrawn. l understand that this has been done in order for the accounts to provide a true and fair view in accordance wlth the Generally Accepted Accounting Practice effective for reporting periods beginning on or after I January 2015. I have completed my examination. I can confirm that no matters have come to my attention in connertion wlth the examination givlng me cause to believe that In any materlal respect: l. accountlng records were not kept In respect of the Charity as required by sertion 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not cornply wlth the appllcable requirements concernln8 the form and content of accounts set out in the Charitles IAccounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view whlch Is not a matter considered as part of an Independent examlnation.
Archbishops Palace Conservation Trust Year ended 30th June 2025 Statement of Financial Activities 2024 Total Funds Unrestrlrted Funds Restrlcted Funds 2025 Total Funds Incom5ng resources charitable actfvlties Unrestritted grants and donations Help with Lottery Fund application Pilgrim Trust grant Grant towards Tower flooring Info-point projert Palace Field project Sales and May Day income KCC members fund Totsl In¢omln8 resources Outgoln8 resources charltsble actfvltles Consultants for design and planning Stabilisation project costs Tower electrification Dirert costs of sales and Mayday costs Info-point project Tower ground floor project Depreciation Otford Heritage expenses NLF Bld expenses Palace field upkeep Palace Fleld improvement project Insurance Tower and gatehouse costs Accounting and general office costs IT & website costs Bad debt Loss on sale of asset Transfers between funds Total resources expended 3,883 3,883 7,516 5,000 10,000 10,000 500 9,960 3,700 946 2,209 2,209 3,552 2,000 21.644 3,552 2,000 14.209 7,435 27,622 2,088 145,169 (667) 16671 4,583 376 1,433 4,583 376 1,433 1,596 878 1,250 440 4,628 1,072 894 570 740 1,426 530 625 625 1,850 1,850 2,663 7,759 570 472 479 394 72 375 2,663 7,759 570 472 479 394 72 375 20.434 550 20,984 161,281 Net Income (expendlture) for the year {12,999) 13,659 660 (133.659)
Archbishops Palace Conservation Trust Year ended 30 June 2025 Balance Sheet 2025 Total 2024 Funds Total Funds Flxed assets 1,250 3,750 Current assets Cash at Lloyds bank Debtors: Accounts receivable VAT recelvable Total Current Assets 20,849 30,574 io,o(KJ 1,018 31.867 72 553 31,199 Less: Credltors: due In less than one year Accruals Trustee loans ReceSpt In advance Total current Ilab115tles Total net current assets 11,8851 {io,0001 16071 (12,492) 18,707 {io,0001 (10,000) 21,867 Totsl Assets less Llabllltles 23,117 22,457 Capital and reserves Retained earnings brought forward Current year loutgoingsl earnings Total Capltal and Reserves 22.457 660 23.117 156,116 {133,6591 22.457 Slgned Nlck Rushby. Secretary Dated Slgned Andrew Goymer Chalrman Dated
Archbishops Palace Conservation Trust Year ended 30th June 2025 Notes to the Financial Statements l Accountlng pollcles 1.1 Basis of preparation: The financial statements have been prepared under the historical cost convention with items recognised at their cost values and underthe Statement of Recommended Practice- Accounting and Reporting by Charities preparingtheir accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland IFRS 102), the Charities Act 2011 and the Companies Art 2006. 1.2 Income Income is recognlsed once the charity has entitlement to the income and it Is probable that the income will be reIVed and the amount of income can be measured reliably. 1.3 Expenditure Expenditure is recognised once there is a legal or construrtive obligatlon to transfer economic benefit to third party and it is probable that a transfer of economic benefit will be required in settlement and the amount of the obligation can be measured reliably. 1.4 Depreciation Depreclation is provided at a rate calculated to write off the cost less resldual value of the asset over its expected useful life. The Information asset Info-point Is computer based and has been depreciated at 25% per annum on the straight-line basis. 1.5 Fund accountlng Restrltted funds are funds which are to be used In accordance with specific restrictions Imposed by donors or which have been ralsed by the charity for particular purposes. 2 Support costs None of the Trustees are remunerated. Reimbursement of expenses may be made In certain circumstances. There were no Trustee expenses reimbursed in 2025 {2024 nil) At 30 June 2025 (also at 30 June 20241 one Trustee had an outstanding interest free loan of £10,0 to the Charlty. io
Archbishops Palace Conservation Trust Year ended 30 June 2025 Fixed assets 2025 C05t At l July 2024 Additions Disposals At 30 June 2025 Depreclatlon At l July 2024 Relating to disposals Charge for the year At 30 June 2025 Net Book Value at 30 June 2024 5,000 12,5001 2,500 1,250 {6251 625 1,250 3,750 Net Book Value at 30 June 2025 1,250 The Info-point project included £5,000 capital expenditure purchased in 2024 of which half was sold in 2025 wlth the agreement of the donor and the project terminated. Half of the assets remaln wlth the APCT but no longer as part of the restritted funds. li
Archbishops Palace Conservation Trust Year ended 30 June 2025 Statement of Funds- current year Trdnsfers Balance at to/ (from) 30th June Unrestrfrted Expenditure 2025 Balance at tst July 2024 Income Unrestrlcted Funds Restrlrted Funds: Pilgrim Trust grant KCC members fund grant Stabilisatlon project Tower ground floor Info-point project Net capitalised value Palace Field project NLHF bid costs help Total Restrlrted Funds Totsl funds 22.185 7.435 19,825) {10,609) 9.186 10,000 2,000 10,000 2,000 196421 (378) 3.364 3,750 2,806 372 2n 22.457 8,975 378 667 {1,4331 1,931 13,7501 2,744 1,478 9,825 2,209 (7,7591 11,850) (10,375) (20,984) 14,209 21,644 13,931 23,117 Statement of Funds- prfor year Transfers tol Balance at (from) 30th June Unrestrlrt•d Exp•ndltur• 2024 Balance at 1st July 2023 In¢om• Unrestrfcted Funds Restrlcted Funds: Stabilisation projert Tower ground floor Info-point project Net capitalised value Palace Field project NLHF bid costs help Total Restrlcted Funds Total funds 20,589 8,462 {6.866) 22,185 135,527 (145,169) 18781 {6,5961 3,750 {8941 14,628) (154,415) {161.281) 19,6421 13781 3,364 3,750 2,806 372 272 500 9,960 3,700 5,000 19,160 27.622 135,527 156.116 22,457 12