## **CONFIDENTIAL** ## **Archbishop's Palace Conservation Trust** ## **Annual report – June 2021** ## **CONTENTS** |**1.**||**INTRODUCTION ................................................................................................. 2**| |---|---|---| |**2.**||**TRUSTEES .......................................................................................................... 2**| |**3.**||**FINANCE ............................................................................................................. 2**| ||**3.1**|**Funding ........................................................................................................................ 3**| |**4.**||**VISION ................................................................................................................. 3**| ||**4.1**|**Our vision ..................................................................................................................... 3**| ||**4.2**|**Objectives .................................................................................................................... 3**| ||**4.3**|**Our mission .................................................................................................................. 3**| |**5.**||**ROADMAP .......................................................................................................... 4**| |**6.**||**MERGER WITH OTFORD HERITAGE CENTRE ................................................ 4**| |**7.**||**OBJECTIVES FOR THE COMING YEAR ........................................................... 5**| |**8.**||**POLICIES AND RISK ASSESSMENT ................................................................ 5**| |**9.**||**MARKETING ....................................................................................................... 6**| ||**9.1**|**Metrics .......................................................................................................................... 6**| ||**9.2**|**Visit Otford ................................................................................................................... 6**| APCT Annual report - June 2021.docx page 1 of 6 10 September 2021 ## **1. Introduction** This brief report Highlights key issues and achievements for the year ended 30[th] June 2021. ## **2. Trustees** The Trustees as at 30[th] June 2021 were: - Nick Rushby (secretary) - John Edwards-Winser - Andrew Goymer (chair) - Nick Fothergill - Roger House - Charles Shee - Emily Stammittee-Campbell - Neil Williams - Justin Wood ## **3. Finance** As at 30[th] June 2021 the bank account was in credit to £ 29,938.41. The balance sheet for the financial year 2019-20 is shown in figure 1. _Figure 1: Balance sheet as at 30[th] June 2021_ APCT Annual report - June 2021.docx page 2 of 6 10 September 2021 ## **3.1 Funding** The Trust was successful in obtaining grants totalling £19,900, and donations totalling £19,976.83. The Trust merged with the Otford Heritage Centre in January 2021 and the OHC transferred its funds of £11,280 to the Trust. The grants were from: - NLHF (Culture Recovery Fund) £10,500 - • Postcode Neighbourhood Trust £ 9,400 ## **4. Vision** We have revised our vision, mission and objectives to reflect the evolving balance between restoration and community impact. These are reflected in the latest version (v15) of the Trust’s business plan. ## **4.1 Our vision** The Trust will engage with a wide range of people from north-west Kent and London, using the site and buildings of the Tudor Palace and the Otford Heritage Collection to promote the understanding and enjoyment by a wide range of people of the heritage of the Darent Valley, and thus to engender their well-being through engagement with that heritage. To achieve this, we will restore the iconic buildings of the Archbishop’s Palace in Otford and create an interpretation centre that will act as a hub for further exploration. ## **4.2 Objectives** - i. Working closely with the local community, to develop and run a sustainable programme of activities that will enable us to fulfil our vision to engender well-being through engagement with our heritage. - ii. Subject to the assent of Historic England and with the agreement of Sevenoaks District Council (who have granted the Trust a 99-year lease on the property), to have the freedom to maintain and develop the Palace buildings and their grounds. - iii. To assemble the talents, finance and management skills required to build and manage a self-sustaining centre for the dissemination of knowledge about our Tudor and our Valley’s heritage. - iv. To develop a lasting heritage landmark within the Sevenoaks region. ## **4.3 Our mission** Our work is informed by enduring values of - Authenticity, of the stories that we tell our audience and in the way in which we conserve the fabric of the Palace; - Quality, in the presentation of the site and buildings, and in the experiences that we provide; - Imagination, in how we interpret the heritage of the Darent Valley - Inclusivity, in making the activities of the Trust widely accessible to as diverse an audience as possible - Responsibility for our stewardship of the site and buildings; and - Fun, in sharing our love for heritage in the most enjoyable way possible. APCT Annual report - June 2021.docx page 3 of 6 10 September 2021 ## **5. Roadmap** The Trust continues to work with Purcell Architects and DR Nolans (Quantity Surveyors). The outline roadmap for the restoration works is shown in figure 2. Planning Development Construction **----- Start of picture text -----**
2021
NLHF EoI
Phase 0 Planning
Funding applications
Phase 1 applications and consents
NLHF and
other grant
applications Phase 0:
2022
NW Tower
Stabilisation works
Planning
NLHF Round 1 applications
and consents
Development
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NLHF and 2023
other grant
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Phase 2:
NW Tower 2024
Planning Interpretation
Funding applications centre
applications
and consents
Operations 2025
Gatehouse
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_Figure 2: Project roadmap_ ## **6. Merger with Otford Heritage Centre** The merger between the Archbishop’s Palace Conservation Trust and the Otford Heritage Centre (OHC) was formally agreed on 9[th] December. As result of the merger, Charles Shee, chair of the OHC, joined the board of the Trust and was appointed as chair of the APCT Collection Committee. Work on cataloguing the Heritage Collection was interrupted by the need to vacate the Heritage Room in the Parish Council offices by the end of July 2021. Removing the materials and objects owned by the OHC and the Otford & District Historical Society took precedence over other activities. The Gatehouse is now filled with objects in storage! The online collection catalogue was added to the APCT website and a start has been made on APCT Annual report - June 2021.docx page 4 of 6 10 September 2021 cataloguing objects. This will be an ongoing project. ## **7. Objectives for the coming year** Our objectives for the period to the end of June 2020 were to: - a. Secure the 99-year lease on the site and buildings from Sevenoaks District Council; - b. Work with Purcell Architects to carry out a ‘micro’ options appraisal and a masterplan to deliver the Trust’s vision and drawing up detailed, costed plans for the development of the Archbishop's Palace - c. Identify potential sources of funding and develop proposals; - d. Secure an interim tranche of funding - e. Carry out a baseline survey for the project evaluation; - f. Carry out non-invasive archaeological studies of the site with funding from DVLPS. - g. Become involved in, and undertake, enabling projects to develop sustainable tourism in the Darent Valley. Objectives (a), (b) have been achieved. Work on the funding objectives (c) is continuing which (d) has been achieved – although it must continue. The baseline evaluation (e) has not yet been started. Objective (f) is delayed and will be started in 2022. We continue to be involved in projects to develop sustainable tourism in the Darent Valley (g). The new objectives for the coming year are to: - a. Identify potential sources of funding and develop proposals; - b. Secure an interim tranche of funding; - c. Start work on the first phase of conserving the North West Tower - d. Carry out a baseline survey for the project evaluation; - e. Carry out non-invasive archaeological studies of the site with funding from DVLPS. - f. Become involved in, and undertake, enabling projects to develop sustainable tourism in the Darent Valley. - g. Undertake a community engagement programme - h. Develop the Educational Outreach Programme - i. Develop an effective communications programme - j. Work with well-being groups (eg West Kent Mind) to use the site and buildings for the benefit of their service users. Objectives (a) to (d) and (f) to (g) are in progress. Objective (e) will have to delayed until next year. ## **8. Policies and risk assessment** The Trust’s operating policies and the risk assessment are regularly reviewed and kept up to date. APCT Annual report - June 2021.docx page 5 of 6 10 September 2021 ## **9. Marketing** ## **9.1 Metrics** **----- Start of picture text -----**
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_Figure 3: Metrics for the Otford Palace website_ **----- Start of picture text -----**
People 120 Asked for directions
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_Figure 4: Metrics for Google Maps_ ## **9.2 Visit Otford** Discussions are in progress with the Otford Society to combine the Visit Otford website with the Society’s website. This will enable the Trust to focus on its core activities and avoid duplication of effort. Nick Rushby Secretary APCT. 30[th] June 2021 APCT Annual report - June 2021.docx page 6 of 6 10 September 2021 Independent Examiner5 Examinerfs Report to the T￿￿ee5 of the Arthbi5hop5 Palace Conservation T￿￿t (the Registered Charity. number 11734861 report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 30 June 2021. Responsibilitles and Basis of the Report As the Trustees of the Charity you are responsible forthe preparation of the aC(￿Unts in accordance with the requirements of the Charities Act 20111.the 2011 Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent Exarninerfs Statement I have complete(i my examination. I confim no material matters have come to my attention in connection with the examination giving me cause to ￿lIeVe that in any material respect the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name Address Date NOTE This report Fs made 501ety to the ChariWsTrustees. as a kx)dy, in accordance with Part4 of the Charitks IAccounts and Report51 Regulations 2LW)8. My work has beep undertaken so that I mlght stste to the Charity's Trustees those matters l am ￿QuIred to state to them in an Independent eKamlner's reportand for no other purpose. To thefullest extent permitted by Law. I do not accept or a55ume responsibilrty to anyone otherthan the Charity and the Chartivs Trustees as a body, fow rny work orforthi5 report. Your Zttention Is drawn to the fact thatthe Charity has p￿pare￿the3C¢oUnts in accOrda￿e wr(h Accounting and Reporting by Charities.. Statement of Recommethled Prartice applicatAe to tharibes preparing their accounts accordance with the Finandal Reporting Standard applicable in the UK and RerAJblk of I￿&and IFRS 1021 in prefererKe to the Accounting and Reporting by Chartties.. Statement of RecommeNle(I Practice on IApril 2￿5 which is referred to In the extrnt ￿gUlationS but has been wit￿raWn. l undersrand thatthis has been done In orderforthe a(tourtSto provsde a true and fairview in accordarKe with the Generally Accept￿ Accounting Prattice effettNe for reporting periods beginning OTh orafter ljanuary 2015. I have cornpleted mye¥arDination. I can conflrm that no matters hè¥e cometo my attentKJn In connection with the examlnatkjfi glvlng me iause to believe that In any material respect: l. accounting records were not kept in respettof Charityas required ty seCt￿n 130 of the 2011 h£t- or 2.t￿ accounts not accord wlth those record5,' or 3. the (k) rAIt cOm￿Y with the appI￿a￿e requirements concerning theforni 8nd content of accounts Set out in the Charities lknoynts and Rep)rtsl Regulations 2￿8 otherthan any requirement that the accounts yve a'true and f31r' vlew whkh L% nota r[￿tel consthred as panof an Inaepenaentexaminawon. ARCHBISHOPS PALA￿ CONSERVATION TRUST (Charitable Incorp)rated Organisation Registration Number 11734861 ststement of Financial Activities Year to 30th June 2021 2020 20ZI Incoming resources charitable attivities Grants Donations Mergers and transfers HMRC VAT refunds 665 19.900 17.244 11.280 1,350 4,653 6,668 48,242 Outgoing resources charitsble activities Purcell- design options Nolans: Quantity surveyor advice Otford Heritage expenses Palace Field upkeep Replacement gate Ire. Tudor Door) Legal cost5 Fleld of Cloth of Gold event dewsit Subscriptions: Museums Assoc. & Heritage Trust network Insurance Tower and gatehouse costs Accounting and general costs IT & Website costs Total resources expellded 16.800 1,560 3.465 1.700 447 2,512 5,503 798 178 470 470 188 583 1,595 25,585 591 94 18,375 111,7071 Net income lexpendthire) for the year 22,839 Balance Sheet at 30th June 2021 Accumulated reserves Start of year Net income lexpenditurel for the year At the year end 18.877 7,170 111,7071 7,170 22.839 30.009 Net current assets 7,079 91 Cash at Lloyds bank Debtors= VAT refund Less Creditor5: due in le55 than one year 29.938 71 7,170 Andrew Goymer Nick Rushby airnian ecretary ARCHBISHOPS PALACE CONSERVATION TRUST Notes to the Anancial Statements Year to 30 June 21r21 l. Basis of prepardtion- The accounts have been prepared under the historical cost convention with ttems recognised at their cost values and under the Statement of Recommended Practice.. Accounting and Reportin8 by Charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland IFRS 1021 and with the Charities Art 2011. 2. Change in accounting policy The 2020 figures reported are net of VAT deducted from expenditure whereas in 2019 expenditure Included VAT and the recovery of VAT treated as income. 3. Income Income including Grants and Donations is reported in the period in which the cash has been receNed. 4. Mergers and transfers During the year the Charity agreed to take overthe a55ets of the Otford HeritaEe Collection with a view to displaying the items in the Palace Tower when irs restoration has been completed. The Charity was also the beneficiary of a transfer of assets from the Charing Palace Trust when that trust wa5 wound up. Independent Examiner5 Examinerfs Report to the T￿￿ee5 of the Arthbi5hop5 Palace Conservation T￿￿t (the Registered Charity. number 11734861 report to the Charity Trustees on my examination of the accounts of the Charity for the year ended 30 June 2021. Responsibilitles and Basis of the Report As the Trustees of the Charity you are responsible forthe preparation of the aC(￿Unts in accordance with the requirements of the Charities Act 20111.the 2011 Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent Exarninerfs Statement I have complete(i my examination. I confim no material matters have come to my attention in connection with the examination giving me cause to ￿lIeVe that in any material respect the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Name Address Date NOTE This report Fs made 501ety to the ChariWsTrustees. as a kx)dy, in accordance with Part4 of the Charitks IAccounts and Report51 Regulations 2LW)8. My work has beep undertaken so that I mlght stste to the Charity's Trustees those matters l am ￿QuIred to state to them in an Independent eKamlner's reportand for no other purpose. To thefullest extent permitted by Law. I do not accept or a55ume responsibilrty to anyone otherthan the Charity and the Chartivs Trustees as a body, fow rny work orforthi5 report. Your Zttention Is drawn to the fact thatthe Charity has p￿pare￿the3C¢oUnts in accOrda￿e wr(h Accounting and Reporting by Charities.. Statement of Recommethled Prartice applicatAe to tharibes preparing their accounts accordance with the Finandal Reporting Standard applicable in the UK and RerAJblk of I￿&and IFRS 1021 in prefererKe to the Accounting and Reporting by Chartties.. Statement of RecommeNle(I Practice on IApril 2￿5 which is referred to In the extrnt ￿gUlationS but has been wit￿raWn. l undersrand thatthis has been done In orderforthe a(tourtSto provsde a true and fairview in accordarKe with the Generally Accept￿ Accounting Prattice effettNe for reporting periods beginning OTh orafter ljanuary 2015. I have cornpleted mye¥arDination. I can conflrm that no matters hè¥e cometo my attentKJn In connection with the examlnatkjfi glvlng me iause to believe that In any material respect: l. accounting records were not kept in respettof Charityas required ty seCt￿n 130 of the 2011 h£t- or 2.t￿ accounts not accord wlth those record5,' or 3. the (k) rAIt cOm￿Y with the appI￿a￿e requirements concerning theforni 8nd content of accounts Set out in the Charities lknoynts and Rep)rtsl Regulations 2￿8 otherthan any requirement that the accounts yve a'true and f31r' vlew whkh L% nota r[￿tel consthred as panof an Inaepenaentexaminawon. ARCHBISHOPS PALA￿ CONSERVATION TRUST (Charitable Incorp)rated Organisation Registration Number 11734861 ststement of Financial Activities Year to 30th June 2021 2020 20ZI Incoming resources charitable attivities Grants Donations Mergers and transfers HMRC VAT refunds 665 19.900 17.244 11.280 1,350 4,653 6,668 48,242 Outgoing resources charitsble activities Purcell- design options Nolans: Quantity surveyor advice Otford Heritage expenses Palace Field upkeep Replacement gate Ire. Tudor Door) Legal cost5 Fleld of Cloth of Gold event dewsit Subscriptions: Museums Assoc. & Heritage Trust network Insurance Tower and gatehouse costs Accounting and general costs IT & Website costs Total resources expellded 16.800 1,560 3.465 1.700 447 2,512 5,503 798 178 470 470 188 583 1,595 25,585 591 94 18,375 111,7071 Net income lexpendthire) for the year 22,839 Balance Sheet at 30th June 2021 Accumulated reserves Start of year Net income lexpenditurel for the year At the year end 18.877 7,170 111,7071 7,170 22.839 30.009 Net current assets 7,079 91 Cash at Lloyds bank Debtors= VAT refund Less Creditor5: due in le55 than one year 29.938 71 7,170 Andrew Goymer Nick Rushby airnian ecretary ARCHBISHOPS PALACE CONSERVATION TRUST Notes to the Anancial Statements Year to 30 June 21r21 l. Basis of prepardtion- The accounts have been prepared under the historical cost convention with ttems recognised at their cost values and under the Statement of Recommended Practice.. Accounting and Reportin8 by Charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland IFRS 1021 and with the Charities Art 2011. 2. Change in accounting policy The 2020 figures reported are net of VAT deducted from expenditure whereas in 2019 expenditure Included VAT and the recovery of VAT treated as income. 3. Income Income including Grants and Donations is reported in the period in which the cash has been receNed. 4. Mergers and transfers During the year the Charity agreed to take overthe a55ets of the Otford HeritaEe Collection with a view to displaying the items in the Palace Tower when irs restoration has been completed. The Charity was also the beneficiary of a transfer of assets from the Charing Palace Trust when that trust wa5 wound up.